Change Memo

Memorandum United States Department of Education

Institute of Education Sciences

National Center for Education Statistics

DATE: September 28, 2023

TO: Bev M. Pratt, OMB

THROUGH: Carrie Clarady, OMB Liaison, IES

FROM: Stephen Q. Cornman, Senior Survey Director, Financial Surveys, NCES

SUBJECT: National Public Education Financial Survey (NPEFS) 2022-2024: Common Core of Data (CCD) FY 2023 Federal Register Notice Change Request (OMB# 1850-0067 v.24)

The National Public Education Financial Survey (NPEFS) is an annual collection of state-level finance data that has been included in the NCES Common Core of Data (CCD) since FY 1982 (school year 1981-82). NPEFS provides function expenditures by salaries, benefits, purchased services, and supplies, and includes federal, state, and local revenues by source. The NPEFS collection includes data on all state-run schools from the 50 states, the District of Columbia, American Samoa, the Northern Mariana Islands, Guam, Puerto Rico, and the Virgin Islands. NPEFS data are used for a wide variety of purposes, including to calculate federal program allocations such as states’ “average per-pupil expenditure” (SPPE) for elementary and secondary education, certain formula grant programs (e.g. Title I, Part A of the Elementary and Secondary Education Act of 1965 (ESEA) as amended, Impact Aid, and Indian Education programs). Furthermore, in addition to using the SPPE data as general information on the financing of elementary and secondary education, the U.S. Department of Education Secretary uses these data directly in calculating allocations for certain formula grant programs, including, but not limited to, title I, part A, of the ESEA, Impact Aid, and Indian Education programs. Other programs, such as the Education for Homeless Children and Youth program under title VII of the McKinney-Vento Homeless Assistance Act, and the Student Support and Academic Enrichment Grants under title IV, part A of the ESEA make use of SPPE data indirectly because their formulas are based, in whole or in part, on State title I, part A, allocations.

NCES’s request to conduct the annual collection of state-level finance data for FY 2022-2024 was approved by the Office of Management and Budget (OMB) in November 2022 (OMB# 1850-0067 v.23). Per the approved Supporting Statement Part A, this submission provides a revised text of the Federal Register Notice to be published in Winter 2023 for the FY 2023 NPEFS collection and revisions to prior fiscal year reports. Within the U.S. Department of Education, this notice has been cleared by all relevant U.S. Department of Education offices (i.e., OS, OGC-DRS, OGC-PA, OUS, OPEPD, Budget, OM, ICCD, OCIO, OCR, and Exec Sec).

This submission updates Appendix A of the originally cleared package (OMB# 1850-0067 v.23) by adding (a) a 2023 FRN to be published upon clearance of this submission, and (b) a new section Appendix A-3, containing all communication materials for the 2023 data collection. The 2023 documents were heavily modeled on the previously approved 2022 materials. Changes are shown below in red font.

The changes described in this document do not affect the last approved estimated response burden or the total cost to the federal government for this study.

Global Changes between 2022 and 2023 materials (throughout the new materials)

• All years were updated.

  • “2022” replaced “2021”, “2023” replaced “2022”, and “2024” replaced “2023”.

• All specific dates were changed from the 2022 FRN, according to the following rubric:

2022 FY data collection dates	2023 FY data collection dates
Tuesday, January 31, 2023	Wednesday, January 31, 2024
Friday, March 31, 2023	Friday, March 29, 2024
Tuesday, August 15, 2023	Thursday, August 15, 2024
Tuesday, September 5, 2023	Tuesday, September 3, 2024

Specific Changes:

2023 Federal Register Notice (as compared to the previously approved 2022 FRN)

(p. 1)

AGENCY: National Center for Education Statistics, Institute of Education Sciences, U.S. Department of Education.

SUMMARY: The U.S. Census Bureau is the data collection agent for this request of the U.S. Department of Education's (Department) National Center for Education Statistics (NCES).

(p. 8)

Alternatively, a certification form (ED Form 2447) also may be printed from the website, signed by the authorizing official, and mailed to the Economic Reimbursable Surveys Division of the Census Bureau at the Washington, DC, address provided above below, within five business days after submission of the NPEFS web interactive form.

If you use are deaf, hard of hearing, or have a speech disability and wish to access telecommunications device for the deaf (TDD) or a text telephone (TTY), call the Federal Relay Service, toll free, at relay services, please dial 7-1–800–877–8339-1.

2023 Communication Materials (as compared to the previously approved 2022 Communication Materials)

No specific changes, just the global changes listed above.