Sample Cover Letter

CENSUS OF AGRICULTURE
National Agricultural Statistics
Service National Operations Center

9700 Page Avenue Suite 400
St. Louis, MO. 63132-1547
OFFICIAL BUSINESS
Penalty for Private Use $300

FORWARDING SERVICE REQUESTED

U.S. CENSUS OF AGRICULTURE REPORT ENCLOSED

YOUR RESPONSE IS
REQUIRED BY LAW

Please Respond by the 15th of the Month

Dear Sir/Madam,

OMB No. 0535-0254: Approval Expires xx/xx/20xx

This letter is to remind you to please go online and complete your Current Agricultural Industrial Report.
These reports are part of the Census of Agriculture Program, and as such are required and protected by law (Title 7 USC
2204(g) Public Law 105-113). These federal laws require your response and the USDA to keep your identity and answers
confidential.
Your information is important and crucial to U.S. economic policy. These reports help industries such as yours in analyzing
markets, forecasting, and decision making. This program is a census of the U.S. crushing, refining, and rendering operations,
as well as, alcohol wet/dry milling, cotton system, and flour industries. We ask that you provide information on consumption,
production, and/or stocks.
To complete this report:
1. Go to: www.agcounts.usda.gov
2. Enter your Survey Code:
For more information about the Current Agricultural Industrial Reports, visit: https://www.nass.usda.gov/
If you have questions or have difficulty completing your survey, please call toll-free 1-888-424-7828.
Sincerely,

Hubert Hamer
Administrator, National Agricultural Statistics Service United
States Department of Agriculture

To respond, follow these steps:
1. Go to: www.agcounts.usda.gov
2. Enter your survey code:
3. Select Continue
4. Verify the contact information is correct and select ADDRESS VERIFIED – NEXT,
or make corrections by selecting MAKE CORRECTIONS
a. If you made Operation, Operator, or Contact Information corrections,
select SAVE CHANGES – NEXT
5. Complete the survey through the Conclusion section and select Submit Survey
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless
it displays a valid OMB control number. The valid OMB number is 0535-0254. The time required to complete this information collection is estimated to average 10
minutes, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information.