Appendix H NPSAS24 Student Records Instrument

2023-24 National Postsecondary Student Aid Study (NPSAS:24) Full-Scale Study - Institution Contacting and List Collection

Appendix H NPSAS24 Student Records Instrument

OMB: 1850-0666

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 1850-0666 can be found here:

2024-10-24 - No material or nonsubstantive change to a currently approved collection
2024-08-26 - No material or nonsubstantive change to a currently approved collection

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2023–24 NATIONAL POSTSECONDARY STUDENT AID STUDY (NPSAS:24) Field Test

Student Data Collection and Student Records

Appendix H

Student Records Instrument

OMB # 1850-0666 v. 34

Submitted by

National Center for Education Statistics

U.S. Department of Education

September 2022

This appendix provides the 2023–24 National Postsecondary Student Aid Study (NPSAS:24) field test student records data collection instrument. The NPSAS:24 field test instrument remains largely unchanged from the instrument approved for NPSAS:20 data collection [OMB# 1850-0666 v. 25]. The changes noted below were developed based on the results of qualitative testing¹ conducted in summer 2022, NPSAS:20 data collection, and input from the NPSAS:24 Technical Review Panel. Changes are intended to improve data quality while also reducing respondent burden.

Table 1 lists all instrument items in this appendix and indicates any changes to the content of the instrument when compared to the instrument approved for NPSAS:20, which is the student records instrument most recently in data collection. The table includes color coding to indicate whether items have remained the same (black), were revised (purple), removed (red), or added (green) when compared to the NPSAS:20 instrument. Items that refer to a specific date range have been updated with the appropriate dates for NPSAS:24 Field Test (e.g., all references to the academic year have been updated to apply to the 2022-2023 academic year, which is the focus of the NPSAS:24 field test); these updates to the date references are not marked as changes. NPSAS:20 data collection was interrupted by the COVID-19 pandemic and several items in the student records instrument were revised to address COVID-19 related disruptions of the 2019-2020 academic year [OMB# 1850-0666 v. 29]. For NPSAS:24 Field Test, these changes have been removed and item wording has reverted to the original, pre-COVID-19 NPSAS:20 wording; these updates are not marked as changes.

Contents

Mock-up of Login Screen H-6

Eligibility H-12

BELIG H-12

BELIGRSN H-12

General Student Information H-13

FNAME H-13

MNAME H-13

LNAME H-13

SUFFIX H-13

SOCIAL H-13

ASTHDOB H-14

ASGENDER H-14

AMARITAL H-14

AMAIDEN H-14

SPOUSEFN H-14

SPOUSEMN H-14

SPOUSELN H-14

ACITIZEN H-14

AVETERAN H-14

AHIGHSCH H-15

AHIGHYR H-15

SUBSCTION: RACE & ETHNICITY H-15

Enrollment H-19

BEERDTMY H-20

BELEDTMY H-20

BETRANSFER H-20

BREMEVER H-20

BEFSTTM H-20

BERECVBA H-21

BEBADATE H-21

BEACTENG H-21

BEACTMAT H-21

BEACTRDG H-21

BEACTSCI H-21

BEACTCOM H-22

BESATCR H-22

BESATMAT H-22

BESATWRT H-22

BENLADEG H-22

BENADTYP H-23

BENLALVL H-23

BEDEGDATE H-24

BEEXPDEG H-24

BENNFGPA H-24

BECURMAJ1 H-24

BECIPMAJ1 H-25

BECURMAJ2 H-25

BECIPMAJ2 H-25

BEUNDECL H-25

BECLKHRS H-25

BECLKCOMP H-25

BECRDHRS H-26

BECRDCOMP H-26

BTUITOT H-26

BTUIREF (NEW) H-26

BROOMREF (NEW) H-27

BTUNJURI H-27

BTMST[01-12] H-27

BTMHR H-28

Budget H-28

CNPERIOD H-28

CNFULLYR (NEW) H-29

CNLCLRES H-29

CTUITION H-29

CNESBOOK H-29

CNESROOM H-29

CNETRANS H-30

CNESCOMP H-30

CNEHLTH H-30

CNEOTHER H-30

CTOTLCOA H-30

Financial Aid H-30

CFAWARN H-30

CFAPROB H-30

CFAINELG H-30

SUBSECTION: FEDERAL AID H-31

SUBSECTION: STATE AID H-32

SUBSECTION: INSTITUTION AID H-36

SUBSECTION: PRIVATE AID OR OTHER GOVERNMENT AID H-39

Tables

Table 1. Student records instrument for NPSAS:24 field test data collection H-7

Log in Screen for Postsecondary Data Portal

Login Area

Get Started

USERID __________

Forgot ID? Click Send User ID below to have your user ID sent to the e-mail address that you enter. Otherwise, click Cancel.

E-mail Address: __________________________________

PRA Statement

[The following statement will appear on the Postsecondary Data Portal log in screen:]

NCES is authorized to conduct these studies by the Education Sciences Reform Act of 2002 (ESRA 2002, 20 U.S.C. §9543) and the Higher Education Opportunity Act of 2008 (HEOA 2008, 20 U.S.C. §1015). The data are being collected for NCES by RTI International, a U.S.-based nonprofit research organization. All of the information provided by individuals or institutions may be used only for statistical purposes and may not be disclosed, or used, in identifiable form for any other purpose except as required by law (20 U.S.C. §9573 and 6 U.S.C. §151).

The Family Educational Rights and Privacy Act of 1974 (FERPA, 20 U.S.C. §1232g) allows for the release of institution record information to the Secretary of Education or her agent without prior consent of survey members (34 CFR §§ 99.31(a)(3)(iii) and 99.35).

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control numbers for the voluntary information collections using this website are listed below. The time required to complete the information collections is estimated to average the number of minutes or hours listed below per response, including the time to review instructions, search existing data sources, gather the data needed, and complete and review the information collection.

If you have any comments concerning the accuracy of the time estimate, suggestions for improving the collections, or any comments or concerns regarding the status of your individual submission of these data, please write directly to: Postsecondary Data Portal studies, National Center for Education Statistics, PCP, 550 12th St., SW, Room 4007, Washington, DC 20202.

NPSAS:24 Field Test OMB Clearance No: 1850-0666 Expiration Date: xx/xx/xxxx

NPSAS:24 Field Test List Collection: 5 hours, NPSAS:24 Field Test Student Records Collection: 30 hours

Mock-up of Login Screen

Table 1. Student records instrument for NPSAS:24 field test data collection

Item Name	Item Description	Change Removed (X), Added (A), Revised (R)	Revision from NPSAS:20 Student Records Instrument (OMB# 1850-0666 v. XX)
BELIG	Student eligible for NPSAS:24 Field Test?		No change
BELIGRSN	Ineligible reason		No change
General Student Information
FNAME	First name		No change
MNAME	Middle name		No change
LNAME	Last name		No change
SUFFIX	Suffix		No change
SOCIAL	Social Security Number		No change
ASTHDOB	Date of birth		No change
ASGENDER	Sex		No change
AMARITAL	Marital status		No change
AMAIDEN	Maiden name		No change
SPOUSEFN	Spouse first name		No change
SPOUSEMN	Spouse middle name		No change
SPOUSELN	Spouse last name		No change
ACITIZEN	Citizenship status	R	Removed reference to “resident alien” in response options to maintain consistency with student interview.
AVETERAN	Veteran status		No change
AHIGHSCH	High school completion type		No change
ASHIGHYR	High school completion year	R	Added help text to specify that this item applies to undergraduate students only; added response option for “Does Not Apply.”
ASHISPAN	Ethnicity	R	Updated URL in help text.
ASTWHITE	Race: White		No change
ASTBLACK	Race: Black		No change
ASTASIAN	Race: Asian		No change
ASINDIAN	Race: American Indian or Alaska Native		No change
ASISLAND	Race: Native Hawaiian or Other Pacific Islander		No change
PERMAD1L	Permanent address line 1		No change
PERMAD2L	Permanent address line 2		No change
PERMCITY	Permanent city		No change
PERMSTAT	Permanent state		No change
PERMZIP	Permanent ZIP		No change
PRMCNTRY	Permanent country		No change
SCHSTRES	Permanent resident of [institution state]		No change
LOCAD1L	Local address line 1		No change
LOCAD2L	Local address line 2		No change
LOCCITY	Local city		No change
LOCSTAT	Local state		No change
LOCZIP	Local ZIP		No change
PHONE1	Phone		No change
PHONE1TYPE	Type		No change
PHONE2	Phone		No change
PHONE2TYPE	Type		No change
PRSEMAIL	E-mail address		No change
CAMEMAIL	Campus e-mail address		No change
PARFRST	Parent first name		No change
PARMID	Parent middle name		No change
PARLAST	Parent last name		No change
PARSUF	Parent suffix		No change
PARAD1L	Parent address line 1		No change
PARAD2L	Parent address line 2		No change
PARCITY	Parent city		No change
PARSTAT	Parent state		No change
PARZIP	Parent ZIP		No change
PARCNTRY	Parent country		No change
PAREMAIL	Parent e-mail		No change
PARTEL	Parent phone		No change
PARCELL	Parent cell phone		No change
PARPITL	Parent international phone		No change
OTHFRST	Other contact first name		No change
OTHMID	Other contact middle name		No change
OTHLAST	Other contact last name		No change
OTHSUF	Other contact suffix		No change
OTHREL	Relationship of other contact to student		No change
OTHAD1L	Other contact address line 1		No change
OTHAD2L	Other contact address line 2		No change
OTHCITY	Other contact city		No change
OTHSTAT	Other contact state		No change
OTHZIP	Other contact ZIP		No change
OTHCNTRY	Other contact country		No change
OTHEMAIL	Other contact e-mail		No change
OTHTEL	Other contact phone		No change
OTHCELL	Other contact cell phone		No change
Enrollment
BEERDTMY	First enrolled at this institution date		No change
BELEDTMY	Last enrolled at this institution date		No change
BETRANSFER	Accepted transfer credit		No change
BREMEVER	Ever taken a remedial course	R	Revised help text to provide guidance about reporting remedial courses taken at prior institutions.
BEFSTTM	First-time beginning student		No change
BERECVBA	Received bachelor’s degree		No change
BEBADATE	Date bachelor’s degree received		No change
BEACTENG	ACT English score		No change
BEACTMAT	ACT Mathematics score		No change
BEACTRDG	ACT Reading score		No change
BEACTSCI	ACT Science score		No change
BEACTCOM	ACT Composite score		No change
BESATCR	SAT Evidence-Based Reading and Writing score		No change
BESATMAT	SAT Math score		No change
BESATWRT	SAT Essay score	X	Removed because the essay component is no longer part of the SAT.
BENLADEG	Program/Degree		No change
BENADTYP	Graduate Degree Type		No change
BENLALVL	Class level		No change
BEDEGDATE	Degree completion date		No change
BEEXPDEG	Expected to complete degree requirements by [date]	R	Revised to provide additional response options for “unknown/unable to determine” and “does not apply.”
BENNFGPA	Cumulative (unweighted) GPA		No change
BECURMAJR1	First major		No change
BECIPMAJ1	CIP code for first major	R	Help text revised to specify that CIP 2020 codes are preferred.
BECURMAJ2	Second major		No change
BECIPMAJ2	CIP code for second major	R	Help text revised to specify that CIP 2020 codes are preferred.
BEUNDECL	Major undeclared		No change
BECRDHRS	Required credit hours in program		No change
BECRDCOMP	Cumulative credit hours completed		No change
BECLKHRS	Required clock hours in program		No change
BECLKCOMP	Cumulative clock hours completed		No change
BTTUITOT	Total tuition and required fees charged		No change
BTUNJURI	Residency for Tuition Purposes		No change
BTMST[01-12]	Enrollment status [term 1-12]		No change
BTMHR[01-12]	Units for credit enrolled [term 1-12]		No change
Budget
CNPERIOD	Budget Period	R	Help text revised for clarity to provide institutions with explicit options for providing budget data, numbered in order of preference.
CNFULLYR	Full-year Budget		No change
CNLCLRES	Student residence for budget	R	Updated wording from “with/without parents” to “with/without family” to maintain consistency with the student interview and IPEDS item wording.
CTUITION	Budgeted tuition/fees		No change
CNESBOOK	Budgeted books/supplies		No change
CNESROOM	Budgeted room and board		No change
CNETRANS	Budgeted transportation		No change
CNESCOMP	Budgeted computer/technology		No change
CNEHLTH	Budgeted health insurance		No change
CNEOTHER	Budgeted all other expenses		No change
CTOTLCOA	Total budgeted cost of attendance		No change
Financial Aid
CFAWARN	Placed on financial aid warning		No change
CFAPROB	Placed on financial aid probation		No change
CFAINELG	Ineligible to receive Title IV financial aid		No change
CFAFEDAID	Student had federal aid		No change
CFADPELL	Pell Grant amount		No change
CFASSTAF	Subsidized Stafford/Direct Loan amount		No change
CFAUSTAF	Unsubsidized Stafford/Direct Loan amount		No change
CFADPLUS	Parent PLUS Loan amount		No change
CFAGPLUS	Graduate PLUS Loan amount		No change
CFATEACH	Federal TEACH Grant amount		No change
CPERKINS	Perkins Loan amount	X	Removed because the last Perkins Loan disbursements occurred in 2018.
CFAFSEOG	Federal SEOG Grant amount	R	Revised help text to specify that emergency SEOG should be reported separately.
CFATDFWS	Federal work study awarded amount		No change
CFAIRAQ	Iraq & Afghanistan Service Grant amount		No change
CFATVET	Veteran’s benefits amount		No change
CFASTATAID	Student had state aid		No change
CFSTATE[01-03]	State aid program [1-3] name		No change
CFSTTYP[01-03]	State aid program [1-3] type	R	Added response option for Emergency Aid
CSTAMT[01-03]	State aid program [1-3] amount		No change
CFAINSTAID	Student had institution aid		No change
CFAINS[01-03]	Institution aid program [1-3] name		No change
CFAITYP[01-03]	Institution aid program [1-3] type	R	Added response option for Emergency Aid
CFAIAMT[01-03]	Institution aid program [1-3] amount		No change
CFAOTHGOV	Student had private aid or other gov’t aid		No change
CFAOTHGOV[01-03]	Private aid or other gov’t aid program [1-3] name		No change
CFAGOVTYP[01-03]	Private aid or other gov’t aid program [1-3] type	R	Added response option for Emergency Aid
CFAGOVSRC[01-03]	Private aid or other gov’t aid program [1-3] source		No change
CFAGOVAMT[01-03]	Private aid or other gov’t aid program [1-3] amount		No change
CFAOTHAID	Student had other aid		No change
CFAOTHNAM[01-03]	Other aid program [1-3] name		No change
CFAOTHTYP[01-03]	Other aid program [1-3] type	R	Added response option for Emergency Aid
CFAOTHSRC[01-03]	Other aid program [1-3] source		No change
CFAOTHAMT[01-03]	Other aid program [1-3] amount		No change

Eligibility

BELIG

Student is eligible for NPSAS:24 Field Test?

Note [Web and Excel mode]: this item defaults to Yes unless you change the selection.

Note [CSV mode]: if you leave this item blank, the student will be treated as eligible for NPSAS:24 Field Test.

If you think that this student is ineligible for the NPSAS:24 Field Test, change the response to No and select a reason that the student is ineligible. If more than one reason applies, choose the reason that appears first on the list. You do not need to provide any other data for ineligible students.

The student is ineligible for NPSAS:24 Field Test if he or she meets any of the following conditions:

Not enrolled at institution: Student was not enrolled at this institution at any time from July 1, 2022 to June 30, 2023.
Tuition refund: Student was enrolled at one time but received a full tuition refund for all terms in study period from July 1, 2022 to June 30, 2023.
Pays tuition to another institution: Student attends this institution under joint arrangements with another institution and pays tuition solely to the other institution.
Length of program: Student was enrolled in an occupational/technical program of study less than 3 months or 300 clock/contact hours of instruction.
Non-credit program: Student was enrolled, but not in at least one course that could be applied toward fulfilling requirements for an academic degree, a certificate or diploma program, or in a term for credit that could be transferred to another school.
Completing high school: Student was still completing high school requirements as of the last term enrolled in the July 1, 2022 - June 30, 2023 academic year.
GED or high school completion program: Student was enrolled solely in a GED or high school completion program as of the last term enrolled in the July 1, 2022 - June 30, 2023 academic year.
Adult basic education program: Student was enrolled solely in an adult basic education program (e.g., ESL, literacy) as of the last term enrolled in the July 1, 2022 - June 30, 2023 academic year.

1=Yes

0=No

BELIGRSN

Ineligible reason

Select the reason that the student is not eligible for the NPSAS:24 Field Test.

1=Student was not enrolled at this institution at any time from July 1, 2022 to June 30, 2023.

2=Student was enrolled at one time but received a full tuition refund for all terms in study period from July 1, 2022 to June 30, 2023.

3=Student attends this institution under joint arrangements with another institution and pays tuition solely to the other institution.

4=Student was enrolled in an occupational/technical program of study less than 3 months or 300 clock/contact hours of instruction.

5=Student was enrolled, but not in at least one course that could be applied toward fulfilling requirements for an academic degree, a certificate or diploma program, or in a term for credit that could be transferred to another school.

6=Student was still completing High School requirements (for the last term enrolled).

7=Student was enrolled solely in a GED or High School completion program (for the last term enrolled).

8=Student was enrolled solely in an adult basic education program (i.e., ESL, literacy) (for the last term enrolled).

1=Not enrolled at institution

2=Tuition refund

3=Pays tuition to another institution

4=Length of program

5=Non-credit program

6=Completing high school

7=GED or high school completion program

8=Adult basic education program

General Student Information

FNAME

First Name ___________________

MNAME

Middle Name ___________________

LNAME

Last Name ___________________

SUFFIX

Suffix ___________________

SOCIAL

Social Security Number/SSN ___________________

We will use SSNs to match students to the U.S. Department of Education's Central Processing System (CPS) database, which contains information from the Free Application for Federal Student Aid (FAFSA), the National Student Loan Data System (NSLDS), and other databases prior to selecting the student sample. Matching to these databases prior to sampling will help us to select a representative sample of students.

ASTHDOB

Month: January - December

Date: 01-31

Year: 1932 - 2007

ASGENDER

Sex

0=Male

1=Female

2=Other

-1=Unknown

AMARITAL

Marital Status

Note: This item is critical because it contributes to determining students’ dependency status. If you do not know this student’s marital status, please select Unknown.

0=Not married (single, windowed, divorced)

1=Married

2=Separated

-1=Unknown

AMAIDEN

Maiden Name ___________________

SPOUSEFN

Spouse First Name ___________________

SPOUSEMN

Spouse Middle Name ___________________

SPOUSELN

Spouse Last Name ___________________

ACITIZEN

Citizenship Status

Please indicate the student's citizenship status using one of the response options provided. Do not provide the student's country of origin.

1 = US citizen or US national

2 = Permanent resident or other eligible non-citizen

3 = Foreign/International student with student visa

-1 = Unknown

AVETERAN

Veteran or Active Duty Military Status

Please indicate whether the sample member is a veteran of the U.S. Armed Forces or is serving on active duty (not whether the sample member is receiving veteran’s benefits).

0 = No

1 = Yes, veteran

2 = Yes, active duty military

-1 = Unknown

AHIGHSCH

High School Completion Type

This item applies to undergraduate students only; for graduate students, select Does Not Apply (-2).

1 = High School Diploma

2 = GED or other equivalency

3 = High school completion certificate

4 = Foreign high school

5 = Home schooled

6 = No high school degree/certificate

-1 = Unknown

-2 = Does not apply

AHIGHYR

High School Completion Year

Year: 1940 - 2023

SUBSECTION: RACE & ETHNICITY

Instruction: Note that these items are critical, and you will receive an error message for leaving them blank. If you do not know a student’s ethnicity or race, please select Unknown.

Note that these race and ethnicity categories differ from those reported to IPEDS, but are consistent with IPEDS requirements for the collection of race and ethnicity.

For more information about IPEDS requirements for the collection and reporting of race and ethnicity, visit https://surveys.nces.ed.gov/ipeds/public/hrsoc-browse/faq-re .

ASHISPAN

Ethnicity

0=Not Hispanic or Latino

1=Hispanic or Latino

-1=Unknown

ASTWHITE

Race: White

You will receive an error message if you (a) leave all race items blank, or (b) select No for all race items. To resolve the error message, you may either select Yes for at least one race item or select Unknown for all race items.

0 = No

1 = Yes

-1 = Unknown

ASTBLACK

Race: Black or African American

0 = No

1 = Yes

-1 = Unknown

ASTASIAN

Race: Asian

0 = No

1 = Yes

-1 = Unknown

ASINDIAN

Race: American Indian or Alaska Native

0 = No

1 = Yes

-1 = Unknown

ASISLAND

Race: Native Hawaiian or Other Pacific Islander

0 = No

1 = Yes

-1 = Unknown

PERMAD1L

Permanent Address Line 1 ___________________

PERMAD2L

Permanent Address Line 2 ___________________

PERMCITY

Permanent Address City ___________________

PERMSTAT

Permanent Address State: -Select-

PERMZIP

Permanent Address ZIP ___________________

PERMCNTRY

Permanent Address Country (if not USA) ___________________

SCHSTRES

Is the student a permanent resident of [the state in which the institution is located]?

0 = No

1 = Yes

-1 = Unknown

LOCAD1L

Local Address Line 1 ___________________

LOCAD2L

Local Address Line 2 ___________________

LOCCITY

Local Address City ___________________

LOCSTAT

Local Address State: -Select-

LOCZIP

Local Address ZIP ___________________

PHONE1

Phone 1 ___________________

PHONE1TYPE

Phone 1 Type

1 = Home

2 = Mobile

3 = Other

PHONE2

Phone 1 ___________________

PHONE2TYPE

Phone 2 Type

1 = Home

2 = Mobile

3 = Other

PRSEMAIL

Personal Email ___________________

CAMEMAIL

Campus Email ___________________

PARFRST

Parent First Name ___________________

PARMID

Parent Middle Name ___________________

PARLAST

Parent Last Name ___________________

PARSUF

Parent Suffix ___________________

PARAD1L

Parent Address Line 1 ___________________

PARAD2L

Parent Address Line 2 ___________________

PARCITY

Parent Address City ___________________

PARSTAT

Parent Address State: -Select-

PARZIP

Parent Address ZIP ___________________

PARCNTRY

Parent Address Country (if not USA) ___________________

PAREMAIL

Parent Email ___________________

PARTEL

Parent Phone ___________________

PARCELL

Parent Cell Phone ___________________

PARPITL

Parent International Phone ___________________

OTHFRST

Other Contact First Name ___________________

OTHMID

Other Contact Middle Name ___________________

OTHLAST

Other Contact Last Name ___________________

OTHSUF

Other Contact Suffix ___________________

OTHREL

Relationship of Other Contact to Student

1 = Parent

2 = Guardian

3 = Sibling

4 = Aunt

5 = Uncle

6 = Grandparent

7 = Spouse

8 = Friend

9 = Colleague

10 = Other

-1 = Unknown

OTHAD1L

Other Contact Address Line 1 ___________________

OTHAD2L

Other Contact Address Line 2 ___________________

OTHCITY

Other Contact Address City ___________________

OTHSTAT

Other Contact Address State: -Select-

OTHZIP

Other Contact Address ZIP ___________________

OTHCNTRY

Other Contact Address Country (if not USA) ___________________

OTHEMAIL

Other Contact Email ___________________

OTHTEL

Other Contact Phone ___________________

OTHCELL

Other Contact Cell Phone ___________________

Enrollment

BEERDTMY

Date first enrolled at this institution

Enter the date the student enrolled at this institution for the first time, even if this date occurred prior to this academic year.

Month: January - December

Date: 01 - 31

Year: 1940-2023

BELEDTMY

Date last enrolled at this institution

If the student is no longer enrolled at this institution, enter the student’s last date of enrollment. If the student is still enrolled at the institution, leave this item blank.

Month: January - December

Date: 01 - 31

Year: 1940-2023

BETRANSFER

Accepted transfer credit

Indicate whether your institution accepted transfer credits for this student from another postsecondary institution. Please exclude remedial or developmental courses.

0 = No

1 = Yes

BREMEVER

Ever taken a remedial course

Since completing high school, has the student taken any remedial/developmental courses to improve their basic skills in English, math, reading, or writing? If possible, answer Yes if your records indicate that the student took any remedial courses since high school, even if they were not taken at your institution. If you do not have records to indicate whether remedial courses were taken at a prior institution, please respond based on your own institution’s records.

Please answer Yes if the student took co-requisite developmental courses (sometimes known as gateway courses), in which the student was enrolled in a course that included both developmental and post-development content.

0 = No

1 = Yes

-1 = Unknown

BERECVBA

Received bachelor’s degree

Select Yes if the student has already obtained a bachelor’s degree, even if it was not awarded by this institution.

0 = No

1 = Yes

BEBADATE

Date bachelor’s degree received

If the student has obtained a bachelor’s degree, enter the date the degree was received. If the student has not yet received a bachelor’s degree, leave this item blank.

Month: January - December

Date: 01 - 31

Year: 1950-2023

BEACTENG

ACT English ___________________

Enter the student’s ACT English score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy.

BEACTMAT

ACT Mathematics ___________________

Enter the student’s ACT Mathematics score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy.

BEACTRDG

ACT Reading ___________________

Enter the student’s ACT Reading score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy.

BEACTSCI

ACT Science ___________________

Enter the student’s ACT Science score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy.

BEACTCOM

ACT Composite ___________________

Enter the student’s ACT Composite score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy.

BESATCR

SAT Evidence-Based Reading and Writing ___________________

Enter the student’s SAT Evidence-Based Reading and Writing score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy. For students who took the SAT test prior to March 2016, please report the Critical Reading score in this field.

BESATMAT

SAT Math ___________________

Enter the student’s SAT Math score. If this student has multiple scores on record, enter the score that is used according to your institution’s admissions policy. For students who took the SAT test prior to March 2016, please report the Mathematics score in this field.

BENLADEG

Program/Degree

In what degree program was this student enrolled on June 30, 2023? If the student was no longer enrolled on June 30, 2023, report the degree program for his or her last term enrolled between July 1, 2022 and June 30, 2023.

If the student was enrolled in more than one program, enter the highest degree program. If the student was enrolled in a dual degree program in which both degrees are the same level (such as a dual MD/PhD or dual MA/MBA), select the student’s primary degree program.

1=Enrolled in undergraduate courses, not in a degree program

2=Undergraduate certificate or diploma (occupational or technical program)

3=Associate's degree

4=Bachelor's degree

5=Enrolled in graduate courses, not in a degree program

6=Post-baccalaureate certificate program

7=Dual bachelor's/master's degree

8=Master's degree program

9=Post-master's certificate

10=Doctoral degree - research/scholarship

11=Doctoral degree - professional practice

12=Doctoral degree - other

-1=Unknown

BENADTYP

Graduate Degree Type

1 = Master of Science (MS)

2 = Master of Arts (MA)

3 = Master of Education (M.Ed) or Teaching (MAT)

4 = Master of Business Administration (MBA)

5 = Master of Public Administration (MPA)

6 = Master of Social Work (MSW)

7 = Master of Fine Arts (MFA)

8 = Master of Public Health (MPH)

9 = Master of Divinity (M.Div)

10 = Other master's degree program not listed

11 = Doctor of Philosophy (PhD)

12 = Doctor of Education (EdD)

13 = Doctor of Science or Engineering

14 = Doctor of Psychology (PsyD)

15 = Doctor of Business or Public Admin (DBA, DPA)

16 = Doctor of Fine Arts (DFA)

17 = Doctor of Theology (ThD)

18 = Law (JD, LLB)

19 = Medicine or Osteopathic Medicine (MD, DO)

20 = Dentistry (DDS, DMD)

21 = Chiropractic (DC, DCM)

22 = Pharmacy (PharmD)

23 = Optometry (OD)

24 = Podiatry (DPM, DP, PodD)

25 = Veterinary medicine (DVM)

26 = Other doctoral degree not listed

In what type of graduate degree program was this student enrolled on June 30, 2023? If the student was no longer enrolled on June 30, 2023, report the graduate degree program type for his or her last term enrolled between July 1, 2022 and June 30, 2023.

This item applies to graduate students only; for all other students, leave this item blank.

BENLALVL

Class Level

Enter the student's class level as of June 30, 2023. If the student was no longer enrolled on June 30, provide the student’s class level during his or her last term enrolled between July 1, 2022 and June 30, 2023.

If class level was used to determine financial aid eligibility, report that class level for this item. Otherwise, report the class level as defined by your institution.

Institutions typically define class level based on the number of earned credits. An example of a commonly used classification:

0-29 earned credit hours for first-year/freshman
30-59 earned credit hours for sophomore
60-89 earned credit hours for junior
90+ earned credit hours for senior

1 = 1st Year/Freshman

2 = Sophomore

3 = Junior

4 = Senior

5 = 5th Year or Higher Undergraduate

6 = Undergraduate (unclassified)

7 = Student with bachelor's or advanced degree taking undergraduate courses

8 = 1st year Graduate

9 = Beyond 1st year Graduate

10 = Graduate (unclassified)

-1 = Unknown

BEDEGDATE

Date Completed

If the student completed the degree program, enter the date the degree was received.

Month: January - December

Date: 01 - 31

Year: 1950-2023

BEEXPDEG

Expected to complete degree requirements by June 30, 2023?

Is the student expected to have completed the requirements for their current degree program on or before June 30, 2023?

This item is used to identify potential eligible sample members for the Baccalaureate and Beyond Longitudinal Study. This item applies ONLY to students enrolled in bachelor’s degree programs.

Completion of the requirements means all required classes have been taken and passed and sufficient credit or clock hours have been earned. Some students may not yet have been awarded their degree or certificate by the institution, even though the requirements have been completed.

Enter “Does not apply” (-2) if any of the following apply:

You are completing this request after June 30, 2023.
The student has completed his or her degree (completed degrees are collected separately in this section).
The student is no longer enrolled in this institution.
The student is not enrolled in a bachelor’s degree program.

Enter “Unknown/unable to determine” (-1) if the student is enrolled in a bachelor’s degree program, but you cannot state whether the student is likely to complete degree requirements by June 30, 2023.

0=No

1=Yes

-1=Unknown/unable to determine

-2 = Does not apply

BENNFGPA

Cumulative (Unweighted) GPA___________________

Please provide the student’s cumulative GPA as of June 30, 2023. If your institution uses a 4-point scale, please enter GPA with two decimal places (x.xx). If your institution uses a 100 point scale, enter the grade with one decimal place (xx.x).

BECURMAJ1

First Major ___________________

BECIPMAJ1

First Major CIP Code___________________

Please provide the CIP code for this student’s first major as of June 30, 2023. If the student was no longer enrolled on June 30, provide the student’s major during his or her last term enrolled between July 1, 2022 and June 30, 2023.

CIP (Classification of Instructional Programs) codes are used by the National Center for Education Statistics (NCES) for major or field of study reporting, assessment, and tracking. The current taxonomy, CIP 2020, is preferred. For more information about the Classification of Instructional Programs, see https://nces.ed.gov/ipeds/cipcode/.

If you cannot report the major CIP code, please leave this column blank and enter the student's current or most recent first major or field of study in the First Major item in this section. If the student has not yet declared a major, please leave this item blank and select "Yes" for the "undeclared" item in this section.

BECURMAJ2

Second Major ___________________

BECIPMAJ2

Second Major CIP Code___________________

Please provide the CIP code for this student’s second major as of June 30, 2023. If the student was no longer enrolled on June 30, provide the student’s major during his or her last term enrolled between July 1, 2022 and June 30, 2023.

If you cannot report the major CIP code, please leave this column blank and enter the student's current or most recent second major or field of study in the Second Major item in this section. If the student has not yet declared a major, please leave this item blank and select "Yes" for the "undeclared" item in this section.

BEUNDECL

Major Undeclared

0 = No

1 = Yes

BECLKHRS

Total Number of Clock Hours in Program___________________

If this student is enrolled in a clock hour program, what is the total length of the program in clock/contact hours? If the student is not enrolled in a clock hour program, leave this item blank.

BECLKCOMP

Cumulative Clock Hours Completed___________________

Please provide the total cumulative clock hours earned by this student as of June 30, 2023. Include all clock hours earned, even if they do not count toward the student’s degree/program requirements. If the student is not enrolled in a clock hour program, leave this item blank.

BECRDHRS

Total Number of Credit Hours in Program___________________

If this student is enrolled in a credit hour program, what is the total length of the program in credit hours? If the student is not enrolled in a credit hour program, leave this item blank.

BECRDCOMP

Cumulative Credit Hours Completed___________________

Please provide the total cumulative credit hours earned by this student as of June 30, 2023. Include all credit hours earned, even if they do not count toward the student’s degree/program requirements. If the student is not enrolled in a credit hour program, leave this item blank.

BTUITOT

Total Tuition and Required Fees Charged ___________________

[FOR TERM-BASED INSTITUTIONS: Report the total tuition and required fees charged to this student for [term1, term2, term3,...], prior to any aid, discounts, or waivers. These are the terms your institution reported for the 2022-23 academic year on the NPSAS:24 Field Test Registration Page. If you have questions about these terms, please contact the Help Desk.]

[FOR CONTINUOUS ENROLLMENT INSTITUTIONS: Report the total tuition and required fees charged to this student for the period July 1, 2022 to June 30, 2023, prior to any aid, discounts, or waivers.]

Required fees include all fixed sum charges that are required of such a large proportion of all students that the student who does not pay the charges is an exception.
Include any out-of-state/out-of-district fees for applicable students.
Please enter the specific amount charged for this student (typically obtained from the business or bursar's office), not the budgeted tuition amount or the average tuition amount charged for students.

BTUNJURI

Residency for Tuition Purposes

Please indicate the student’s tuition classification for the 2022-2023 academic year.

An in-district student is a student who is a legal resident of the locality in which he/she attends school and thus is entitled to reduced tuition charges if offered by the institution.

An in-state student is a student who is a legal resident of the state in which he/she attends school.

A student may receive in-state or reduced tuition even if he/she is not a legal resident of the state, such as through programs that offer in-state tuition to veterans or through tuition reciprocity agreements with adjacent states. Report these students as “in-state tuition for other reason,” even if the reduced tuition is higher than in-state tuition.

An out-of-state student is a student who is not a legal resident of the state in which he/she attends school.

1 = In-district

2 = In-state tuition based on legal residence

3 = In-state tuition for other reason (e.g., veteran status)

4 = Out-of-state

5 = No differential tuition based on residency

-1 = Unknown

BTMST[01-12]

Enrollment Status for [Term 01-12]

Enter the student’s enrollment status in [term 1-12].

If enrollment status was used to determine financial aid eligibility, report that enrollment status for this item. Otherwise, report the enrollment status as defined by your institution.

Institutions typically define enrollment status based on the number of credit or clock hours attempted. For example, students who are enrolled as a full-time student typically carry at least

12 semester or quarter hours per term at the undergraduate level or 9 credit hours per term at the graduate level.
24 semester hours or 36 quarter hours per academic year for an educational program using credit hours for a program of less than one academic year.
24 clock hours per week for an education program using clock hours.

0 = Not enrolled

1 = Full-time

2 = 3/4-time

3 = Half-time

4 = Less than half-time

BTMHR

Number of Credits or Clock Hours Enrolled in [Term 01-12] ___________________

Enter the number of credits or clock hours this student attempted for this term. If you were not able to provide an enrollment status for this term, the number of credits or clock hours is critical for determining this student’s enrollment intensity.

Budget

Please provide budgeted costs of attendance for the 2022-2023 academic year (July 1, 2022 to June 30, 2023). If possible, please provide a full-time/full-year budget for each student, even if the student was not enrolled full-time for the entire academic year. The budget costs should match the student’s program and residence (e.g., on-campus, off-campus with family, off-campus not with family).

CNPERIOD

Budget Period

Select the budget period that matches the budgeted costs of attendance you will provide for this student.

Option 1 (preferred): Please provide the full-time, full-year budget that matches this student’s program and residence, even if the student was not enrolled full-time for the entire year. (Below you will be asked to indicate whether the full-year budget includes costs for summer terms.)

Option 2: If a full-time, full-year budget is not available, you can use Pell guidelines to prorate the amount to reflect the costs for a full-time student enrolled for a full academic year in the student’s academic program. See page X of the Student Records Handbook (available on the Resources page of the PDP) for definitions and more information about prorating costs of attendance.

Option 3: If a full-time, full-year budget is not available, and you cannot provide a prorated amount, you may provide budgeted costs of attendance for other budget periods.

Option 4: If you cannot provide an individualized budget (a budget that includes costs of attendance specific to the student’s program and residence), you can provide a generic budget.

For additional guidance and examples, please see the Student Records Handbook (available on the Resources page of the PDP).

1 = Full-time, full-year

2 = Full-time, one term

3 = 3/4-time, full-year

4 = 3/4-time, one term

5 = Half-time, full-year

6 = Half-time, one term

7 = Less than half-time, full-year

8 = Less than half-time, one term

9 = Other

CNFULLYR

Full-year Budget

If you provided a full-year budget for this student (Budget Period = 1, 3, 5, or 7), please indicate whether the budgeted costs of attendance include summer terms. If you provided a one term budget, leave this item blank.

1 = Yes, the full-year budget includes summer term(s)

0 = No, the full-year budget does NOT include summer term(s)

CNLCLRES

Student Residence

For purposes of determining the student’s budgeted cost of attendance for the 2022-23 academic year, what was the student’s housing/residence status?

1 = On-campus or school-owned housing

2 = Off-campus without family

3 = Off-campus with family

-1 = Unknown

CTUITION

Tuition & Fees ___________________

For the budget period you specified for this student, enter the BUDGETED cost for tuition and fees for this student. This amount may differ from the total tuition and fees CHARGED (requested in the enrollment section) and is typically obtained from the financial aid office.

CNESBOOK

Books & Supplies ___________________

CNESROOM

Room & Board ___________________

CNETRANS

Transportation ___________________

CNESCOMP

Computer Technology ___________________

For example: a reasonable cost, as determined by your institution, for the rental or purchase of a personal computer that the student will use for study for budget period you specified for this student.

CNEHLTH

Health Insurance ___________________

CNEOTHER

All Other ___________________

For the budget period you specified for this student, enter the total budgeted cost of attendance not included in any of the previous budget categories.

CTOTLCOA

CFADPELL

Pell Grant Amount ___________________

CFASSTAF

Subsidized Direct/Stafford Loan Amount ___________________

CFAUSTAF

Unsubsidized Direct/Stafford Loan Amount ___________________

CFADPLUS

Parent PLUS Loan Amount ___________________

CFAGPLUS

Graduate PLUS Loan Amount ___________________

CFATEACH

Federal TEACH Grant Amount ___________________

CFAFSEOG

Federal SEOG Grant Amount ___________________

Emergency SEOG should be reported under “Private Aid or Other Government Aid” as Program Type “Emergency Aid.”

CFATDFWS

Federal Work Study AWARDED ___________________

Federal Work-Study awarded refers to the maximum amount the student could earn through the Work-Study Program over the course of the academic year. For example, if the student was awarded $1000 and actually earned $500, enter $1000 for this item.

Note: For this item only, please report the amount awarded. For all other financial aid awards, report the amount disbursed/expected to be disbursed.

CFAIRAQ

Iraq & Afghanistan Service Grant ___________________

CFATVET

Veterans Benefits ___________________

Veterans’ education benefits include programs administered by the U.S. Department of Veterans Affairs, including such programs as the GI Bill (for example, Post-9/11 GI Bill, Montgomery GI Bill), the Reserve Educational Assistance Program (REAP), and Dependents’ Educational Assistance program (DEA).

Department of Defense (DOD) Armed Forces Grants and other benefits for active duty military should not be reported as veterans benefits. For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

SUBSECTION: STATE AID

[FOR TERM-BASED INSTITUTIONS: For each state aid award received by the student, report the total whole dollar amount disbursed for [term1, term2, term3,...]. These are the terms your institution reported for the 2022-23 academic year on the NPSAS:24 Field Test Registration Page. If you have questions about these terms, please contact the Help Desk.

[FOR CONTINUOUS ENROLLMENT INSTITUTIONS: For each state aid award received by the student, report the total whole dollar amount disbursed for the 2022-2023 financial aid year (July 1, 2022 to June 30, 2023). If the student has aid for this period that has not yet been disbursed, include the whole dollar amount awarded that you expect to be disbursed.]

For additional guidance and examples, please see the NPSAS:24 Field Test Student Records Handbook, which is available on the Resources page of the PDP.

You may report up to 3 state awards per student in this section. If the student was awarded more than three state aid awards, you can report the award in "Other Aid" at the end of this section.

CFASTATAID

Student had state aid for the 2022-2023 financial aid year?

0 = No

1 = Yes

CFSTATE01

State Aid Program Name 1 ___________________

Aid program names will not be released with the final data. This information will be used to conduct data quality review, such as to verify that reported amounts fall within statutory limits and ensure that the financial aid type and source are correctly coded.

CFSTTYP01

State Aid Program Type 1

Need-based aid is awarded based on an applicant's financial resources. Merit-based aid is awarded based on an applicant's academic achievement. Merit aid that was awarded without consideration of financial resources should be considered merit aid. However, if any part of the awarding criteria includes a student's financial resources, the aid is considered either “need-based” or “both need and merit-based.” Aid based on neither need nor merit may include an applicant's non-academic talents, demographic, or other characteristics as the awarding criteria.

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFSTAMT01

State Aid Program Amount 1 ___________________

CFSTATE02

State Aid Program Name 2 ___________________

CFSTTYP02

State Aid Program Type 2

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFSTAMT02

State Aid Program Amount 2 ___________________

CFSTATE03

State Aid Program Name 3 ___________________

CFSTTYP03

State Aid Program Type 3

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFSTAMT03

State Aid Program Amount 3 ___________________

SUBSECTION: INSTITUTION AID

[FOR TERM-BASED INSTITUTIONS: For each institution aid award received by the student, report the total whole dollar amount disbursed for [term1, term2, term3,...]. These are the terms your institution reported for the 2022-23 academic year on the NPSAS:24 Field Test Registration Page. If you have questions about these terms, please contact the Help Desk.

For additional guidance and examples, please see the Student Records Handbook, which is available on the Resources page of the PDP.

You may report up to 3 institution awards per student in this section. If the student was awarded more than three institution aid awards, you can report the award in "Other Aid" at the end of this section.

CFAINSTAID

Student had institution aid for the 2022-2023 financial aid year?

0 = No

1 = Yes

CFAINS01

Institution Aid Program Name 1 ___________________

CFAITYP01

Institution Aid Program Type 1

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAIAMT01

Institution Aid Program Amount 1 ___________________

CFAINS02

Institution Aid Program Name 2 ___________________

CFAITYP02

Institution Aid Program Type 2

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAIAMT02

Institution Aid Program Amount 2 ___________________

CFAINS03

Institution Aid Program Name 3 ___________________

CFAITYP03

Institution Aid Program Type 3

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAIAMT03

Institution Aid Program Amount 3 ___________________

SUBSECTION: PRIVATE AID OR OTHER GOVERNMENT AID

[FOR TERM-BASED INSTITUTIONS: For each private or other federal government aid award received by the student, report the total whole dollar amount disbursed for [term1, term2, term3,...]. These are the terms your institution reported for the 2022-23 academic year on the NPSAS:24 Field Test Registration Page. If you have questions about these terms, please contact the Help Desk.

[FOR CONTINUOUS ENROLLMENT INSTITUTIONS: For each private or other federal government aid award received by the student, report the total whole dollar amount disbursed for the 2022-2023 financial aid year (July 1, 2022 to June 30, 2023). If the student has aid for this period that has not yet been disbursed, include the whole dollar amount awarded that you expect to be disbursed.]

For additional guidance and examples, please see the Student Records Handbook, which is available on the Resources page of the PDP.

You may report up to 3 private or other federal government awards per student in this section. If the student was awarded more than three private or other federal government aid awards, you can report the award in "Other Aid" at the end of this section. Any non-federal government aid (such as awards from municipal governments or state aid not already reported in the State Aid section) should be reported in the Other Aid section.

CFAOTHGOV

Student had private aid or other government aid for the 2022-2023 financial aid year?

0 = No

1 = Yes

CFAOTHGOV01

Private Aid or Other Government Aid Program Name 1 ___________________

CFAGOVTYP01

Private Aid or Other Government Aid Program Type 1

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAGOVSRC01

Private Aid or Other Government Aid Program Source 1 ___________________

3=Federal

4=Other

CFAGOVAMT01

Private Aid or Other Government Aid Program Amount 1 ___________________ Shape1

CFAOTHGOV02

Private Aid or Other Government Aid Program Name 2 ___________________

CFAGOVTYP02

Private Aid or Other Government Aid Program Type 2

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAGOVSRC02

Private Aid or Other Government Aid Program Source 2 ___________________

3=Federal

4=Other

CFAGOVAMT02

Private Aid or Other Government Aid Program Amount 2 ___________________

CFAOTHGOV03

Private Aid or Other Government Aid Program Name 3 ___________________

CFAGOVTYP03

Private Aid or Other Government Aid Program Type 3

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAGOVSRC03

Private Aid or Other Government Aid Program Source 3 ___________________

3=Federal

4=Other

CFAGOVAMT03

Private Aid or Other Government Aid Program Amount 3 ___________________

SUBSECTION: OTHER AID

[FOR TERM-BASED INSTITUTIONS: If the student had any additional aid not already reported above for [term1, term2, term3,...], report the whole dollar amount disbursed for each award. These are the terms your institution reported for the 2022-23 academic year on the NPSAS:24 Field Test Registration Page. If you have questions about these terms, please contact the Help Desk.

[FOR CONTINUOUS ENROLLMENT INSTITUTIONS: If the student had any additional aid not reported above for the 2022-2023 financial aid year, report the total whole dollar amount disbursed for each award. If the student has aid for this period that has not yet been disbursed, include the whole dollar amount awarded that you expect to be disbursed.]

For additional guidance and examples, please see the Student Records Handbook, which is available on the Resources page of the PDP.

You may report up to three awards per student in this section.

CFAOTHAID

Student had other aid for the July 1, 2022 to June 30, 2023 financial aid year?

0 = No

1 = Yes

CFAOTHNAM01

Other Aid Program Name 1 ___________________

CFAOTHTYP01

Other Aid Program Type 1

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAOTHSRC01

Other Aid Program Source 1 ___________________

1=Institution

2=State

3=Federal

4=Other

CFAOTHAMT01

Other Aid Program Amount 1 ___________________

CFAOTHNAM02

Other Aid Program Name 2 ___________________

CFAOTHTYP02

Other Aid Program Type 2

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAOTHSRC02

Other Aid Program Source 2 ___________________

1=Institution

2=State

3=Federal

4=Other

CFAOTHAMT02

Other Aid Program Amount 2 ___________________

CFAOTHNAM03

Other Aid Program Name 3 ___________________

CFAOTHTYP03

Other Aid Program Type 3

For help categorizing aid awards, see the Financial Aid Type Cheat Sheet on the Resources page of the PDP, or contact the Help Desk.

1=Grant/scholarship, need-based

2=Grant/scholarship, merit-based

3=Grant/scholarship, both need and merit

4=Grant/scholarship, neither need nor merit

5=Grant/scholarship, unknown

6=Tuition Waiver, non-faculty/staff

7=Loan

8=Work-study

9=Athletic scholarship

10=Tuition waiver, faculty/staff

11=Teaching assistantship/stipend

12=Research assistantship/stipend

13=Other assistantship/stipend

14=Traineeship

15=ROTC/Armed Forces Grants

16=Veterans benefits

17=Resident advisor/assistant (RA) benefits

18=WIA/Job training/Vocational Rehabilitation

19=Employer aid

20=Emergency Aid

CFAOTHSRC03

Other Aid Program Source 3 ___________________

1=Institution

2=State

3=Federal

4=Other

CFAOTHAMT03

Other Aid Program Amount 3 ___________________

1 See Appendix F: Qualitative Testing Summary for Student Records for more information about the findings and results of the qualitative testing.

File Type	application/vnd.openxmlformats-officedocument.wordprocessingml.document
Author	Wescott, Jamie
File Modified	0000-00-00
File Created	2023-09-30