National Assessment of Educational Progress (NAEP) 2021 Update #2
National Assessment of Educational Progress (NAEP) 2021 Update #2
Appendix I NAEP 2021 MyNAEP System
National Assessment of Educational Progress (NAEP) 2021 Update #2
OMB: 1850-0928
NATIONAL CENTER FOR EDUCATION STATISTICS NATIONAL ASSESSMENT OF EDUCATIONAL PROGRESS
National Assessment of Educational Progress (NAEP) 2021
Materials Update #2
Appendix I
NAEP 2021 Content of MyNAEP System
OMB# 1850-0928 v.21
October 2020
This submission updates sections: A) Provide School Information (COVID-19 questions); B) Review and Verify List of Students Selected for NAEP; C) Complete SD/ELL Student Information; D) Manage Questionnaires; E) Plan for Assessment Day; F) Update Student List; and G) Support Assessment Activities.
Table of Contents
Student Attendance and Schedules (New Provide School Information Questions) 10
Review and Verify List of Students Selected for NAEP 17
Review and Verify Student Information 19
Complete SD/ELL Student Information 27
Review NAEP Inclusion Policy 29
Give Access to SD and/or ELL Specialists 30
Provide Information for Students Who Are Both SD and ELL 31
Provide Information for SD (IEP or 504 Plan) Only 37
Provide Information for ELL Only 41
Create Accommodation Sessions (Field Staff Only) 50
Download Parent/Guardian Notification Template 52
Verify Parent/Guardian Notification 54
Identify Questionnaire Respondents 56
Send Welcome Emails and Questionnaires 58
Monitor Questionnaire Completion and Send Reminder Emails 59
Provide NAEP Team Instructions 67
Thank Students for Their Participation 80
Select Strategies to Encourage Participation 81
Give Access for Student Data Specialist 83
Support Assessment Activities 91
Instructions for the School Coordinator brochure 93
Digitally-based Assessments 98
Review and Verify List of Students Selected for NAEP 99
Information Needed to Review and Verify List of Students Selected for NAEP 99
Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP 101
Complete SD/ELL Student Information 102
Inclusion on NAEP Fact Sheet 102
Letter from Department of Education Encouraging Inclusion 106
Information Needed to Include SD/ELL Students 107
Parent’s page on Nation’s Report Card website 109
Manage Questionnaires Welcome Email 111
Manage Questionnaires Reminder Email 112
Measure Up: NAEP News for the School Community 125
Digitally-based Assessments 125
Student List Requirements and Instructions 126
Support Assessment Activities 129
Description of MyNAEP: The school coordinators are responsible for preparing for the assessment in their school using the MyNAEP system, which is an online secure site that provides participating schools with a convenient way to prepare for the upcoming assessment. MyNAEP serves as the primary resource and action center throughout the assessment process. The site also offers school coordinators an electronic way to prepare for the assessment at their own pace. The NAEP field representative will schedule an initial call in December to pre-review the major areas of the MyNAEP system with the school coordinator. A description of the tasks completed in the MyNAEP system can be found in Part B. The content of the MyNAEP system is included in this appendix.
Notes on the organization of Appendix I
Red text indicates descriptive notes and references to Appendices other than I
Green text indicates text from hyperlinks or references within this document.
The Additional Resources section of this document (beginning on page 93) contains the text of hyperlinks
The confidentiality citation has been updated in September 2018 and is reflected in this document, consistent with what is provided in Part A.
MyNAEP Login Screen
Welcome
MyNAEP is a restricted-use website that contains information on the National Assessment of Educational Progress (NAEP), widely known as The Nation's Report Card.
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According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this voluntary information collection is 1850-0928. The time required to complete this information collection is estimated to average 270 minutes for schools that do not submit student sample information or 390 minutes for schools that submit student sample information manually, plus an additional 10 minutes for each student identified as SD or ELL, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate, suggestions for improving this collection, or any comments or concerns regarding the status of your individual submission, please write to: National Assessment of Educational Progress (NAEP), National Center for Education Statistics (NCES), Potomac Center Plaza, 550 12th St., SW, 4th floor, Washington, DC 20202.
OMB No. 1850-0928 APPROVAL EXPIRES 04/30/2023
National Center for Education Statistics (NCES) is authorized to conduct NAEP by the National Assessment of Educational Progress Authorization Act (20 U.S.C. §9622) and to collect students’ education records from education agencies or institutions for the purposes of evaluating federally supported education programs under the Family Educational Rights and Privacy Act (FERPA, 34 CFR §§ 99.31(a)(3)(iii) and 99.35).
Note: the NAEP data security and confidentiality citations have changed, as reflected below.
All of the information provided by participants may be used only for statistical purposes and may not be disclosed, or used, in identifiable form for any other purpose except as required by law (20 U.S.C. §9573 and 6 U.S.C. §151). By law, every NCES employee as well as every NCES agent, such as contractors and NAEP coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of $250,000, or both if he or she willfully discloses ANY identifiable information about participants. Electronic submission of participant’s information will be monitored for viruses, malware, and other threats by Federal employees and contractors in accordance with the Cybersecurity Enhancement Act of 2015. The collected information will be combined across respondents to produce statistical reports.
When you have finished or if you need to stop before finishing, please LOG OUT of the survey system by clicking "Save and exit" and CLOSE ALL browser windows or screens to keep your responses secure. For example, if you used Chrome or Safari to open the survey, make sure no Chrome or Safari windows or screens are open after you end the survey. Not closing all browsers may allow someone else to see your responses.
If you have questions or need help accessing the website, please contact the NAEP Help Desk at 1-800-283-6237 or naephelp@westat.com Monday through Friday between 8 a.m. and 5:30 p.m. ET.
Summary of Changes from 2019 to 2021:
Updated the year from 2019 to 2021
Removed security banner
Capitalized NAEP Help Desk
Added statement about logging out and closing browser window
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Home page
Welcome to the National Assessment of Educational Progress!
The MyNAEP website will help you prepare for the assessment.
Assessment Details
Grade:
Subject(s):
Assessment Date:
Preassessment Review Call Date:
NAEP Representative:
MyNAEP Registration ID:
NAEP School Coordinator:
*If a school coordinator name does not appear above, then no one is currently assigned as school coordinator. Notify your NAEP State Coordinator, _________, at ________ if this information is missing. School coordinators must register their own MyNAEP account.
Prepare for Assessment
It's time to prepare for your school's upcoming assessment date.
The first step is to watch this quick tutorial video (https://bcove.video/2rHlh6v), which will give you an overview of the Prepare for Assessment menu.
Complete the activities in the menu before your scheduled preassessment review call.
What's Next?
Download teacher notification letters and student appointment cards in the Support Assessment Activities section.
Summary of Changes from 2019 to 2021:
Removed the 2019 Administration Date
Removed the 2019 MyNAEP Registration ID
Removed the 2019 NAEP School Coordinator’s name and references to contacting School Coordinator
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Provide School Information
Provide School Information
Please use the links below to ensure that NAEP has the most up-to-date information about your school.
Complete the following:
School Contact Information
School name and address
Shipping address
Principal contact information
School coordinator contact information
School Characteristics Information
Student enrollment
Charter school status
Date school adjourns for winter break in December
Date school returns from winter break in January
School calendar type (traditional or year round)
School start and end times
Student Attendance and Schedules
Student Attendance
Location of Students
Use of Distance Learning
Visitor Policy
Screenshot
Student Attendance and Schedules (New Provide School Information Questions)
Final screenshots of this section will be provided in Amendment #3 to be submitted to OMB no later than October 2020.
Provide School Information COVID-19 Questions
Due to COVID-19, we know schools may have adapted schedules to protect the health and safety of students and staff. So that appropriate plans can be made to assess sampled students, it is important for NAEP to know how students are expected to attend school during the NAEP assessment window, from January through March 2021.
In these questions, “in person” means that students attend classes at the physical school building. The term “distance learning” refers to students attending school at home, using computers and/or at-home packets to learn remotely.
Please answer the questions below, to the best of your knowledge.
We understand that these plans may change. You will have an opportunity to update this information in December and January.
To the best of your current knowledge, how do you expect grade X students to attend school between January 25 and March 19, 2021?
Most students will attend in person. [SKIP TO Q26]
Most students will attend school through distance, remote, or virtual learning. [SKIP TO Q31]
Most students will attend in person and through distance, remote, or virtual learning. (“hybrid/blended” approach)
Don’t know [SKIP TO Q27]
[If hybrid approach] Select the following schedule that best describes how grade X students are expected to attend school between January 25 and March 19, 2021.
Students will attend school in person for half the day. ("half-day rotation”) [SKIP TO Q3]
Students will attend school in person one full day per week. (“one-day rotation”) [SKIP TO Q8]
Students will attend school in person two full days per week. (“two-day rotation”) [SKIP TO Q15]
Students will attend school in person for one full week at a time. (“A/B weeks”) [SKIP TO Q20]
Our student attendance plan is not listed above. [SKIP TO Q25]
Half-Day Rotation
[if half-day rotation] During the NAEP assessment window (from January through March), how will grade X students attend school in person?
All students will attend school together in person in the morning.
All students will attend school together in person in the afternoon.
Some students will attend school in person in the morning and some in the afternoon.
Don’t know GO TO Q26
Please select all days in which grade X students are expected to attend school
in person.
Monday
Tuesday
Wednesday
Thursday
Friday
Don’t know
[IF CHOICE 3 TO Q3:]How will grade X students be divided into groups for different on-site times?
Alphabetical by last name
By teacher
By ability
By geographic area (for example bus routes)
By parental choice
Some other criteria
[IF SOME OTHER CRITERIA] Please provide additional information on how these groups are specified for different on-site times.
How many groups of grade 4/8 students do you expect there will be at the school?
[SKIP TO Q27]
One-Day Rotation
[IF ONE-DAY ROTATION PER Q2] During the NAEP assessment window (from January through March), how will students in grade X attend school in person?
All students will attend school in person on the same day every week. SKIP TO Q10
All students will attend school in person on different days every week. SKIP TO Q11
Groups of students will attend school in person on different days of the week. [SKIP TO Q11]
None of the above; we will have a different structure to our one-day rotation.
[IF NONE OF THE ABOVE PER Q8] Please describe the structure of your one-day rotation.
[IF ALL GRADE 4/8 ATTEND ON THE SAME DAY PER Q8] On which day of the week will grade X students attend school in person?
Monday
Tuesday
Wednesday
Thursday
Friday
Don’t know
[IF GRADE 4/8 STUDENTS ATTEND ON DIFFERENT DAYS PER Q8] Please select all days during which grade X students will attend school in person.
Monday
Tuesday
Wednesday
Thursday
Friday
Don’t know
How will grade X students be divided into groups?
Alphabetical by last name
By teacher
By ability
By geographic area (for example bus routes)
By parental choice
Some other criteria
[IF SOME OTHER CRITERIA] Please provide additional information on how these groups are specified for different on-site times.
How many groups of grade X students do you expect there will be at the school?
[SKIP TO Q27]
Two-Day Rotation
[IF TWO-DAY ROTATION PER Q2] During the NAEP assessment window (from January through March), how will students in grade X attend school in person?
All students will attend school together in person on the same days every week.
All students will attend school together in person on different days every week.
Groups of students will attend school in person on different days of the week (for example, one group attends Monday and Tuesday, and the other attends Thursday and Friday). [SKIP TO Q17]
[IF ALL GRADE 4/8 STUDENTS ATTEND ON THE SAME DAYS OF THE WEEK] Please specify the days of the week that grade X students will attend school in person.
Monday
Tuesday
Wednesday
Thursday
Friday
Don’t know
[IF GROUPS OF GRADE 4/8 STUDENTS ATTEND ON DIFFERENT DAYS OF THE WEEK] How will grade X students be divided into groups?
Alphabetical by last name
By teacher
By ability
By geographic area (for example bus routes)
By parental choice
Some other criteria
[IF SOME OTHER CRITERIA PER Q17] Please provide additional information on how these groups are specified for different on-site times.
How many groups of grade X students do you expect there will be at the school?
[SKIP TO Q27]
A/B Week
[A/B week] During the NAEP assessment window (from January through March), how will students in grade X attend school in person?
All students will attend school together in person in the same week.
Groups of students will attend school in person in different weeks.
Please select all of the weeks that grade X students will attend school in person.
January 25–29, 2021
February 1–5, 2021
February 8–12, 2021
February 15–19, 2021
February 22–26, 2021
March 1–5, 2021
March 8–12, 2021
March 15–19, 2021
Don’t know
Alphabetical by last name
By teacher
By ability
By geographic area (for example bus routes)
By parental choice
Some other criteria
[IF SOME OTHER CRITERIA PER Q22] Please provide additional information on how these groups are specified for different on-site times.
How many groups of grade X students do you expect there will be at the school?
Other Student Attendance Plan
[IF STUDENT ATTENDANCE PLAN IS NOT LISTED IN Q2] Please describe the grade X student attendance plan for the NAEP assessment window (January through March).
Location of Students
[IF MOST STUDENTS ATTEND IN PERSON IN Q1 OR IF DON’T KNOW HALF-DAY ROTATION SCHEDULE IN Q3] Please select all days in which grade X students will attend school in person.
Monday
Tuesday
Wednesday
Thursday
Friday
Don’t know
Regardless of when and how frequently grade X students attend school in person, will these students attend school in person at the same school building?
Yes
NoGO TO Q29
Yes GO TO Q30
No
[IF NO TO Q 27 or Q28] List the building name(s) and address(es) where grade X students will attend school.
Will any grade X students attend school solely through distance learning (i.e., they never attend school in person)?
Yes
No GO TO Q32
What percent of grade X students will attend school solely through distance learning? [_____]%
Will any grade X students attend school solely in person (that is, they never attend school through distance learning)?
Yes
No [SKIP TO Q34]
What percent of grade X students will attend school solely in person? [_____]%
Visitors
Are visitors allowed at the school?
Yes
No
Prepare for Assessment
Prepare for Assessment
The list of students selected for NAEP will become available in early December. The school coordinator will need to complete some activities after the list is available. Completion of these activities will ensure a successful administration of NAEP. Use the links in the checklist on the left-hand menu under Prepare for Assessment to:
Review and verify the list of students selected for NAEP
Complete information about how students with disabilities and English language learners will participate in NAEP
Plan assessment day logistics
Notify parents/guardians of sampled students
Manage school and/or teacher questionnaires
Encourage participation and motivate students to do their best
Complete the following activity upon return from winter break…
Update the student list to include any new grade 8 students at your school
Your NAEP representative will contact the school coordinator in early December to explain how to complete these activities and to schedule a preassessment review call. Please complete all activities before the preassessment review call date.
Additional Resources
Instructions for the School Coordinator (see Additional Resources section of this document)
Summary of Changes from 2019 to 2021:
Plan for Assessment Day was moved up in the bullets describing the MyNAEP tasks, since the left-hand menu has been re-ordered.
Removed the Digitally-based Assessments link from Additional Resources.
Removed language about receiving the NAEP storage envelope and Instructions for the School Coordinator brochure. Schools will not receive a storage envelope, and will receive an email with a digital with the brochure attached.
Screenshot
Review and Verify List of Students Selected for NAEP
Note: The student list is initially submitted outside of the MyNAEP system and the information is loaded into MyNAEP for the school coordinator to review and verify for accuracy.
Prepare for Assessment
Review and Verify List of Students Selected for NAEP
NAEP reports results for student demographic groups, so it is important to collect accurate data. Review the list of students to be tested at your school and update their enrollment status and demographic information as needed.
Complete the following:
Watch the Review and Verify List of Students Selected for NAEP Tutorial (5:36) (https://bcove.video/2fEo6iA)
Review and Verify Student Information
Print Reports
Additional Resources
Information Needed to Review and Verify List of Students Selected for NAEP Coordinator
(see Additional Resources section of this document)
Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP Coordinator
(see Additional Resources section of this document)
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Review and Verify Student Information
Review and Verify Student Information
Print Worksheet – REV-INFO-1
Select Print Worksheet to review and note changes to student enrollment status and demographics on a hardcopy worksheet. Select Continue when you are ready to enter information into MyNAEP.
Some students may not be eligible to participate in NAEP. A list of possible reasons is available here.
(Note the content of the list is below for convenience of reviewing this appendix)
Reasons Student Cannot Take NAEP:
Withdrawn
Graduated
Expelled
Does not attend any academic classes on campus (not COVID-related)
Home schooled and receives limited services on campus (not COVID-related)
Student listed more than once
Not in tested grade
Foreign exchange student
Student deceased
Long-term illness/homebound
Parent notified about NAEP and refused NAEP testing
Student notified about NAEP and refused NAEP testing
Enrolled in U.S. schools less than one full academic year before the NAEP assessment and cannot access NAEP (applies only to English language learners)
Meets (or met) participation criteria for one or more state alternative assessments (applies only to students with disabilities)
Screenshot
Review and Verify Student Information
Demographic Data-REV-INFO-2
Note: School coordinators will be asked to review and verify student demographic information (as shown in the screenshot below), and also to indicate whether students were displaced from a natural disaster (screen REV-INFO-7).
Review all demographic data for the students listed below.
Select the Edit pencil next to the student name to enter a student's correct or missing information or indicate a reason the student cannot take NAEP.
You will indicate students who are virtual/remote learners (due to COVID-19) on the next screen.
Do not use the following “reasons student cannot take NAEP” for students who are staying at home because of COVID-19:
Does not attend any academic classes in campus
Home schooled and receives limited services on campus
If a student has a Section 504 Plan and requires an accommodation to be tested, change his or her Student with a Disability status to Yes, 504.
If there are missing data for a student, there will be an icon in the column. Hover over the icon to see how many students have missing data.
All columns can be sorted by clicking on the column header. Missing data will filter to the top.
Summary of Changes from 2019 to 2021:
Added a bullet about how to indicate students who are virtual/remote learners (due to COVID-19) on the next screen.
Added guidance about how to use “Does not attend any academic classes in campus” and “Home schooled and receives limited services on campus”.
Screenshot
Review and Verify Student Information
Review and Verify Student Information-REV-INFO-5
The students listed below have been identified as American Indian or Alaska native. These students will complete an additional shorty questionnaire for the National Indian Education Study. Please review and confirm the race of each student.
Summary of Changes from 2019 to 2021:
We will not use this screen for NAEP 2021 since the National Indian Education Study will not be conducted.
Review and Verify Student Information
Identify Virtual Learners-REV-INFO-6
Due to COVID-19, schools may have adapted schedules to protect the health and safety of students and staff. So that appropriate plans can be made to assess sampled students, it is important for NAEP to know if students are attending school in-person or are virtual/distance learners. Virtual/distance learner refers to a student attending school from home, using the internet and computers and/or at-home packets to learn remotely.
Are any of the students listed below part-time or full-time virtual learners?
Note: The choices for the “Is this student a virtual learner?” drop-down menu are:
No (100% in-person learner)
Part-time virtual
Full-time virtual
Information unavailable
Summary of Changes from 2019 to 2021:
This is a new screen for NAEP 2021, and will be used to keep track of students who are learning from home and may not attend school on assessment day.
Screenshot
Review and Verify Student Information
Identify Displaced Students-REV-INFO-7
Due to natural disasters, families may be forced from their homes, displacing students who have enrolled outside their home district or state. For reporting purposes, NAEP is collecting information about displaced students.
Are any of the students listed below enrolled in your school because they were displaced from another district or state by a disaster, such as a hurricane?
Note: The choices for the “Is this a displaced student?” drop-down menu are:
No
Yes
Information unavailable
Summary of Changes from 2019 to 2021:
This is a new screen for NAEP 2021, and will be used to keep track of students who might not be attending school in their home district.
Screenshot
Review and Verify Student Information
Print Summary Report-REV-INFO-8
Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in a secure location and refer to it during the preassessment review call.
Select Submit when you are finished with this section.
Please certify that you have reviewed all the demographic data, have updated any students to 504 that need accommodations, and updated any students who are not able to participate on NAEP by typing your name in the box.
In January, you will need to return to MyNAEP for Schools to complete the Update Student List section in the left hand menu. If you would like to learn more about Update Student List tasks you will complete, you can click here.
Summary of Changes from 2019 to 2021:
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
Added a “certification” step that allows the school user to confirm they have reviewed demographic data, indicated students with a 504 plan who need accommodations, and identified any students who cannot take NAEP.
Included a reminder about the Update Student List task.
Screenshot
Print Reports
Print Reports – REV-REP-1
Before entering student data in the system
Print this worksheet and use it to review and verify student enrollment status and demographics before entering the data into the system.
After entering student data in the system
Select Print Summary Report to print a record of the student information entered in the system. Keep this report in a secure location and refer to it during the preassessment review call.
Summary of Changes from 2019 to 2021:
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
Screenshot
Sample of information included in the worksheet and summary report (note the worksheet is a resource to assist teachers in collecting the information that will be contained in the summary report)
Complete SD/ELL Student Information
Note: In this section the school coordinator will provide information to determine how students participate in NAEP (i.e., without accommodations, with accommodations, or do not test). The school coordinator will provide the Individuals with Disabilities Education Act (IDEA) disability status, English proficiency, primary language, grade-level performance, and accommodations, using the state-specific NAEP inclusion policies (see Appendices D1-5 and D1-6 for templates of the SD and ELL inclusion policies, which are customized by the NAEP State Coordinators). The purpose of providing this information is to make sure students have appropriate supports to access the NAEP assessment.
Prepare for Assessment
Complete SD/ELL Student Information
To ensure that NAEP reflects the educational progress of all students, students with disabilities (SD) and English language learners (ELL) must be included to the fullest extent possible.
NAEP provides accommodations only for SD and ELL. Therefore, this section only includes students whose SD status is "Yes, IEP" or "Yes, 504" or ELL status is "Yes, ELL." Changes to these status codes can only be made in the Review and Verify List of Students Selected for NAEP section.
The information that you provide in this section indicates how students will participate in NAEP and the accommodations they will receive.
Complete the following:
Watch Complete SD/ELL Student Information Tutorial (5:59) (https://bcove.video/2fECUxM)
Review NAEP Inclusion Policy
Give Access to SD and/or ELL Specialist(s) (optional)
Provide Information for Students Who Are Both SD and ELL
Provide Information for SD (IEP or 504 Plan) Only
Provide Information for ELL Only
Print Reports
Create Accommodation Sessions (Field Staff Only)
Additional Resources
Inclusion on NAEP Fact Sheet
Letter from Department of Education Encouraging Inclusion
Information Needed to Include SD/ELL Students
Screenshot
Review NAEP Inclusion Policy
Review NAEP Inclusion Policy-COMP-INCL 1-1 (see Appendices D1-5 and D1-6)
NAEP Inclusion Policy for Students with Disabilities and English Language Learners
The policy provides inclusion expectations, lists the NAEP accommodations, and describes how the accommodations are administered.
SD Inclusion Policy (see Appendix D1-5)
ELL Inclusion Policy (see Appendix D1-6)
We expect most students with disabilities and English language learners to participate. The only students eligible for exclusion are:
Students who meet (or met) participation criteria for the State Alternate Assessment
English language learners who have been enrolled in U.S. schools less than 1 full academic year before the NAEP assessment and cannot access NAEP
All other SD and ELL students should participate with or without NAEP accommodations.
Monitoring Exclusions
Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students. If you have any questions about how to include a student, contact your NAEP State Coordinator, NAME, at EMAIL ADDRESS.
I downloaded and reviewed the NAEP Inclusion Policy for Students with Disabilities and English Language Learners.
Yes No
Screenshot
Give Access to SD and/or ELL Specialists
Please complete the Review and Verify List of Students Selected for NAEP section before giving access to SD and/or ELL Specialists
Give Access to SD and/or ELL Specialists-COMP-SPEC 1-1
The person most familiar with how students with disabilities (SD) and English language learners (ELL) are tested should provide the information for these students. Complete and submit the information below to give access to the Complete SD/ELL Student Information section for one or more SD/ELL specialists.
For confidentiality reasons, access is limited to you and five additional school staff.
Enter all names and email addresses then select Save.
Select the Send Email button for each record.
Select Submit.
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Provide Information for Students Who Are Both SD and ELL
Print Worksheet-COMP-BOTH-2
Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.
Review the <State name> NAEP 2021 inclusion policy (see appendices D1-5 and D1-6) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.
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ELL Details-COMP-BOTH-3
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy (see appendices D1-5 and D1-6) prior to completing.
What is the student's primary language?
Including this year, how long has this student been receiving academic instruction primarily in English? (note a hover note displays in the system that reads: Instructor presents academic content in English and the student receives only occasional translation of words or explanation of ideas/concepts in his/her native language.)
At what grade level (note a hover note displays in the system that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level.) does this student perform in the NAEP subject?
How would you characterize this student’s English proficiency (note a hover note displays in the system that reads: How this student's English language proficiency compares to other ELLS in the same grade.) in listening comprehension, reading, speaking, and writing?
All columns can be sorted by selecting the column header.
S
creenshot
SD Details-COMP-BOTH-5
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the NAEP inclusion policy prior to completing.
Which of the following IDEA categories (see list below) best describes each student’s identified disability(ies)? (Note: This question is not applicable to students marked as Yes, 504.)
Autism
Deaf-blindness
Developmental delay
Emotional disturbance
Hearing impairment, including deafness
Intellectual disability
Multiple disabilities
Orthopedic impairment
Other health impairment
Specific learning disability
Speech or language impairment
Traumatic brain injury
Visual impairment, including blindness
What is the degree (note that in the system a hover note appears that reads: The response should be based on the knowledge of the person most familiar with this student's disability(ies) and based on the professional judgment how it/they might compare to other students with similar) of each student's disability(ies)?
All columns can be sorted by selecting the column header.
Summary of Changes from 2019 to 2021:
Added a note about how IDEA categories do not apply to 504 plan students.
S
creenshot
How Students Should Participate-COMP-BOTH-6
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the <State name> NAEP 2021 inclusion policy (see Appendices D1-5 and D1-6) prior to completing. If you have any questions on how to include students, contact your NAEP State Coordinator, <State Coordinator Name>, at <State Coordinator email address>.
How long has each student been enrolled in U.S. schools?
How is each student assessed on the state or classroom assessments in the NAEP subject?
How should each student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?
All columns can be sorted by selecting the column header.
Summary of Changes from 2019 to 2021:
Added NAEP State Coordinator contact information.
Added a question to the bullets: “How long has each student been enrolled in U.S. schools?”
Screenshot
Exclusions Summary-COMP-BOTH-9
The student(s) listed below are marked as “Do not test” and will be excluded from the NAEP assessment.
Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students. If you have any further questions on how to include students, contact your NAEP State Coordinator, First and Last Name, at Email address and/or review the <State name> NAEP 2021 inclusion policy (see Appendices D1-5 and D1-6).
Select Back to make any changes for the students on the previous screen.
All columns can be sorted by selecting the column header.
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Print
Summary Report-COMP-BOTH-11
Thank you for providing student data. If you have any further questions, contact your NAEP State Coordinator, <State Coordinator name>, at <State Coordinator email>.
Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students.
Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in a secure location and refer to it during the preassessment review call.
Select Submit when you are finished with this section.
Summary of Changes from 2019 to 2021:
Added a thank you and NAEP State Coordinator contact information.
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
S
creenshot
Provide Information for SD (IEP or 504 Plan) Only
Print Worksheet-COMP-SD-2
Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.
Review the <State name> NAEP 2021 inclusion policy (see Appendix D1-5) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.
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SD Details-COMP-SD-3
For each student listed below, record the following information by selecting the Edit pencil next to the student name:
Which of the following IDEA categories (see list below) best describes each student’s identified disability(ies)? (Note: This question is not applicable to students marked as Yes, 504.)
Autism
Deaf-blindness
Developmental delay
Emotional disturbance
Hearing impairment, including deafness
Intellectual disability
Multiple disabilities
Orthopedic impairment
Other health impairment
Specific learning disability
Speech or language impairment
Traumatic brain injury
Visual impairment, including blindness
What is the degree (note that in the system a hover note appears that reads: The response should be based on the knowledge of the person most familiar with this student's disability(ies) and based on the professional judgment how it/they might compare to other students with similar) of each student's disability(ies)?
At what grade level (note that in the system a hover note appears that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level) does this student perform in the NAEP subject?
All columns can be sorted by selecting the column header.
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How Students Should Participate-COMP-SD-5
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the <State name> NAEP 2021 inclusion policy (see Appendix D1-5) prior to completing. If you have any questions on how to include students, contact your NAEP State Coordinator, <State Coordinator name>, at <State Coordinator email>.
How is each student assessed on the state or classroom assessments in the NAEP subject?
How should each student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?
All columns can be sorted by selecting the column header.
Summary of Changes from 2019 to 2021:
Added NAEP State Coordinator contact information.
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Print Summary Report-COMP-SD-10
Thank you for providing student data. If you have any further questions, contact your NAEP State Coordinator, <State Coordinator name>, at <State Coordinator email>.
Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students.
Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in a secure location and refer to it during the preassessment review call.
Select Submit when you are finished with this section.
Summary of Changes from 2019 to 2021:
Added a thank you and NAEP State Coordinator contact information.
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
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Provide Information for ELL Only
Print Worksheet-COMP-ELL-2
Select Print Worksheet to record the information for each student on a hardcopy worksheet. Select Continue when you're ready to enter information into MyNAEP.
Review the <State name> NAEP 2021 inclusion policy (see Appendix D1-6) to see the universal design elements and accommodations for NAEP, and to determine how students should participate.
Screenshot
ELL Details-COMP-ELL-3
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the <State name> NAEP 2021 inclusion policy (see Appendix D1-6) prior to completing.
What is the student's primary language?
Including this year, how long has this student been receiving academic instruction primarily in English? (note a hover note displays in the system that reads: Instructor presents academic content in English and the student receives only occasional translation of words or explanation of ideas/concepts in his/her native language.)
At what grade level (note a hover note displays in the system that reads: For example, a grade 4 student is selected to take the NAEP math assessment who performs at a second-grade level should be marked as two or more years below grade level) does this student perform in the NAEP subject?
How would you characterize this student’s English proficiency (note a hover note displays in the system that reads: How this student's English language proficiency compares to other ELLS in the same grade.) in listening comprehension, reading, speaking, and writing?
All columns can be sorted by selecting the column header.
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How Students Should Participate-COMP-ELL-5
For each student listed below, record the following information by selecting the Edit pencil next to the student name. Review the <State name> NAEP 2021 inclusion policy (see Appendix D1-6) prior to completing. If you have any questions on how to include students, contact your NAEP State Coordinator, <State Coordinator name>, at <State Coordinator email>.
How long has each student been enrolled in U.S. schools? (One full academic year is defined as one full school year before the assessment)
How should the student be assessed on NAEP?
(If appropriate) What universal design elements and accommodations does the student need to access NAEP?
(If appropriate) Reason student cannot take NAEP?
(If appropriate) Is the decision to exclude each student a school decision or a parent/student decision?
All columns can be sorted by selecting the column header.
Summary of Changes from 2019 to 2021:
Added NAEP State Coordinator contact information.
Removed the parentheses from the first bullet: (One full academic year is defined as one full school year before the assessment)
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Print Summary Report-COMP-ELL-9
Thank you for providing student data. If you have any further questions, contact your NAEP State Coordinator, <State Coordinator name>, at <State Coordinator email>.
Your NAEP State Coordinator will monitor exclusions and may contact you regarding excluded students.
Select Print Summary to print a record of the student information entered into MyNAEP. Keep this report in a secure location and refer to it during the preassessment review call.
Select Submit when you are finished with this section.
Summary of Changes from 2019 to 2021:
Added a thank you and NAEP State Coordinator contact information.
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
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Print Reports
Print Reports-COMP-REP-1
Before entering student data in the system
Print the worksheets to record student information.
After entering student data in the system
Select Print Summary Report to print a record of the student information entered in the system. Keep this report in a secure location and refer to it during the preassessment review call. Print the Exclusion Report to discuss with the NAEP State Coordinator.
Select Submit to indicate you are finished with this section.
Screenshot
Sample of information contained in worksheets and reports:
(note the worksheets are resources to assist teachers in collecting the information that will be contained in the summary reports)
Both SD and ELL
Worksheet page 1
Worksheet page 2
Worksheet page 3
For SD Only
Worksheet Page 1
Worksheet Page 2
For ELL Only
Worksheet Page 1
Worksheet Page 2
Create Accommodation Sessions (Field Staff Only)
COMP-ACCOM-1
The Submit button will be greyed out until you have green checkmarks for all the following links:
Provide Information for Students Who Are Both SD and ELL
Provide Information for SD (IEP or 504 Plan) Only
Provide Information for ELL Only
Once you select Submit, the system will create accommodation sessions based on the accommodations recorded for each student.
Do not select Submit until you have confirmed the SD/ELL data for each student, as you can only complete this task once.
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Notify Parents
Note: In this section the school coordinator will download and customize the parent notification letter (see Appendix D2-11[public schools] and D2-12 [private schools] for the template of the letter), upload the customized letter to the system, and certify the date parents were notified. This is to ensure that parents/legal guardians are notified of their student’s selection to participate in NAEP, which is a requirement of the Reauthorized Elementary and Secondary Education Act (ESEA).1
Prepare for Assessment
Notify Parents
All parents and guardians of selected students must be notified in writing before NAEP can conduct the assessment.
Complete the following:
Watch Notify Parents Tutorial (3:29) (https://bcove.video/2xyrOUA)
Download Parent/Guardian Notification Template
Upload Letter
Verify Parent/Guardian Notification
Additional Resources
Parent's page on Nation’s Report Card website
What Every Parent Should Know About NAEP: PDF version
What Every Parent Should Know About NAEP: Video version
Sample Questions Booklets
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Download Parent/Guardian Notification Template
Download Parent/Guardian Notification Template-PAR-TMP-1
You can download, customize, and distribute the parent notification letter(s) below.
Parent/Guardian Notification Letter (mathematics and reading) (See Appendices D2-11 and D2-12)
Here are some suggestions for notifying parents about NAEP:
Mail/email the letter to parents
Send the letter home with students
Include the letter on the school website or in a newsletter
Unable to download the template? Try disabling pop-up blockers or adding mynaep.com as a trusted site to your browser. Still having trouble? Contact the NAEP help desk at 1-800-283-6237.
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Upload Letter
Upload Letter-PAR-UPLD-1
1. When do you plan on distributing the letter?
2. Please upload the letter that you distributed to parents and guardians. If you distributed the letter in more than one language, just upload the English version.
Select Choose File or Browse... to locate and upload your file.
Unable to upload your letter? Try removing any large graphics such as school letterhead. Or you can give your NAEP representative a hardcopy on assessment day.
Summary of Changes from 2019 to 2021:
Removed “SC chose to provide hard copy parent letter” checkbox option. Schools will email a copy of their parent letter to field staff if they are unable to upload via MyNAEP. Field staff will upload any emailed parent letters to MyNAEP.
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Verify Parent/Guardian Notification
Verify Parent/Guardian Notification-PAR-VER-1
Please tell us a few details about how you notified parents of the assessment.
1. When did you notify parents?
2. How did you notify them?
Mailed/emailed letter to parents
Sent letter home with students
Posted notice in newsletter
Other
*If you answered Other to the above question, please explain.
3. Other than updating the placeholder text, did you make any changes to the letter?
Yes No
4. Who received a notification?
Parents/guardians of sampled students only
Parents/guardians of all grade X students
5. Please certify that you notified parents and guardians of the assessment by typing your name in the box.
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Manage Questionnaires
Note: In this section the school coordinator identifies respondents for school and teacher questionnaires, sends respondents links to online questionnaires, and monitors completion of questionnaires. Additionally, the school coordinator distributes information about NAEP to teachers (see Appendix D1-4). The results of the questionnaire are used to provide contextual data from schools and teachers in The Nation’s Report Card.
Prepare for Assessment
Manage Questionnaires
NAEP collects information using questionnaires to provide a context for reporting student performance.
School Questionnaires gather information on school policies and characteristics.
Teacher Questionnaires gather information on teacher training and instructional practices.
This section also allows you to monitor the completion of the questionnaires and to send reminders. Please note that each one of your questionnaire recipients will receive automatic reminder emails to complete the questionnaire weekly, so you will likely not need to send any reminders yourself.
Complete the following:
Watch Manage Questionnaires Tutorial (4:03) (https://bcove.video/2xiQOiX)
Identify Questionnaire Respondents
Send Welcome Emails and Questionnaires
Monitor Questionnaire Completion and Send Reminder Emails
Print Reports
Additional Resources
Facts for Teachers (see Appendix D1-4)
Summary of Changes from 2019 to 2021:
Removed the Print Reports link and Monitor Questionnaire Completion Report because field staff are being instructed to review questionnaire completion statuses directly from MyNAEP in the Monitor Questionnaire Completion and Send Reminder Emails link
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Identify Questionnaire Respondents
Identify Questionnaire Respondents-QX-RES-1
Check this box if all your teachers use the same email domain.
For example, @myschool.edu
What email domain do they use? @
Select Save to save the domain for all teachers.
Select the Add Teacher button to enter contact information for all teachers who teach mathematics or reading to grade 8 students. (Note: teacher’s first name, last name, and email address are entered by the school coordinator as shown in the screenshot below)
Please include special education, ESL, and resource teachers who teach mathematics or reading to grade 8 students.
Make sure each name and email address is correct.
Select the pencil to make corrections.
Select the red x to delete a teacher.
When finished entering all teachers, select Save and Continue.
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Send Welcome Emails and Questionnaires
Send Welcome Emails-QX-WEL-1
(see the Additional Resources section of this document for the text of the Welcome Email)
Now it's time to make sure that NAEP has the correct email addresses of your recipients. Select the Send buttons in the table below to send each person a welcome email.
Not sure if everyone received the welcome email?
Check to ensure each recipient received the email.
Double-check the email address. If the address is correct and the recipient still did not receive the email, the recipient should check his or her junk email folder.
To add, edit, or delete recipients, return to the Identify Respondents page.
Print a Hard Copy Reminder to place in recipients' mailboxes. (see the Additional Resources section of this document for the text of the Hard Copy Reminders)
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Monitor Questionnaire Completion and Send Reminder Emails
QX-MON-1
Please confirm that these are the correct teachers and the list is complete, showing all teachers who teach mathematics or reading to grade 8 students.
Monitor questionnaire completion using the Status column. Please ensure that all questionnaires have a status of "Completed" before your assessment day.
Select Send to send teachers and administrators email reminders.
Use the Print Hard Copy Reminder button to print reminders that you can place in teacher/administrator mailboxes.
If you need to add a teacher, select the Add Teacher button.
*The green check mark will only appear if the questionnaire status is Complete, Hard Copy, Refused, or No longer at school.
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Plan for Assessment Day
Note: In this section the school coordinator will determine assessment session times and locations, share cell phone policy to ensure security of NAEP items, and make a plan to encourage student participation. This is meant to ensure that the school is prepared for a successful administration of NAEP.
Prepare for Assessment
Plan for Assessment Day
In this section, record assessment details and provide logistical instructions for the NAEP team to ensure that assessment day runs smoothly.
Note: If less than 90% of the selected students attend the assessment, the NAEP team may need to return to your school for a makeup assessment at a later date. Your NAEP representative will discuss this with you after the original assessment has been conducted.
Complete the following:
Watch Plan for Assessment Day Tutorial (3:53) (https://bcove.video/2fDAvDb)
Record Assessment Details
Provide NAEP Team Instructions
Summary of Changes from 2019 to 2021:
Removed the additional resources “Suggested Testing Room Layouts” since they do not follow COVID-19 social distancing guidelines
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Record Assessment Details
Record Assessment Details-PLN-DET-1
Print Worksheet
Select Print Worksheet to download and print a copy of students selected to take NAEP. Use the worksheet to take notes as you scheduled assessment times and locations. Select Continue when you are ready.
Summary of Changes from 2019 to 2021:
Added a worksheet to assist with organizing assigning students to groups for the assessment
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Record Assessment Details PLN-DET-2
School Schedules
In the fall, your school provided information about attendance and scheduled for grade X students. Please review your school’s Student Attendance and Schedule Plan below and let us know if anything has changed.
Student Attendance and Schedule Plan
Will grade X students follow the same attendance plan from January 25th to March 19th?
Yes, this plan is still accurate
No
Please describe how your grade x student attendance plan has changed.
Summary of Changes from 2019 to 2021:
Add a screen to allow for confirmation of the student attendance and schedule plans from the fall and update for potential changes
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Record Assessment Details PLN-DET-3
Testing Locations and Time Requirements
You’re about to select assessment locations and start times for NAEP.
Review the information below, and indicate when grade 8 students break for lunch. On the next couple of screens, you will schedule testing locations and start times for each session.
Testing Locations
Select locations that…
has enough seats and adequate space for all students
are free of distractions and interruptions
has a board available for the NAEP team to write information
is on the first floor or is elevator-accessible (NAEP team will transport heavy equipment)
has flat desks or tables (no slanted and/or small desks)
has electric outlets that are easily accessible
Time Requirements
Locations should be available 90 minutes before the start time so that the NAEP team can set up.
Sessions will last about 120 minutes.
The morning assessments need to begin at least two hours before lunch.
Allow 60 minutes between tablet sessions for equipment refresh.
Enter the time that grade 8 students take their lunch break..
Start Time: End Time:
Start Time: End Time:
Start Time: End Time:
Start Time: End Time:
Start Time: End Time:
Summary of Changes from 2019 to 2021:
Separated the testing locations and time requirements screen into two separate screens
Changed time requirements for testing locations to allow for COVID-19 spatial requirements
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Record Assessment Details-PLN-DET-4
NAEP brings enough equipment to assess up to 25 students at a time, so the team can assess 25 students in the morning and another 25 students in the afternoon. Students can be divided into smaller groups to promote social distancing
NAEP can assess up to 4 smaller groups, including accommodated groups, at the same time. Please leave room for at least one accommodated group.
There can be a total of up to 8 groups in a single day.
Use the table(s) below to schedule assessment times and locations.
If you need to divide students into smaller groups, use the Add group button.
You can assign individual students to specific groups on the next screen.
Schedule Assessment Groups
Note: Grade XX students are expected to participate
Summary of Changes from 2019 to 2021:
Updated directions about breaking up the two groups into smaller groups to follow the social distancing guidelines.
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Record Assessment Details-PLN-DET-7
Combined Sessions
You’ve combined one or more sessions together.
To help the NAEP team conduct the assessment as smoothly as possible, please review these guidelines:
check the Number of Students column and make sure that your assessment location has enough seats
ask if a school staff member can help monitor room entrances during the assessment
provide a microphone for the NAEP team to use while giving instructions to the students
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Record Assessment Details-PLN-DET-6
Tips
Students taking NAEP with extended time should be placed in the group that allows ample time for their accommodation.
Students who will not be taking NAEP and students who will be assessed in separate sessions do not appear on this page.
Tablet Groups
NAEP has assigned each student to a group.
NAEP has assigned each student to a group. If there is a scheduling conflict, you can use the group drop-downs to switch students below. Select Submit when you are finished.
<assessment date>
Group A: 25 student(s)
Group B: 25 student(s)
Total: 50
Summary of Changes from 2019 to 2021:
Added assessment date to group column
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Provide NAEP Team Instructions
Provide NAEP Team Instructions
COVID-19 Policies PLN-TEAM-1
As described in the NAEP COVID-19 Protocol document, field staff will use a variety of PPE and sanitizing tools, monitor their health, and follow strict testing and sanitizing protocols.
1, Besides the information outlined in the NAEP protocol document, are there any school specific COVID protocols that the field staff should follow?
2. How should the team handle visibly ill students?
3. During the assessment, students often raise their hand to ask questions. What are your school’s protocols for answering student questions while following social distancing guidelines?
4. Are school staff required to wear masks?
5. Are students required to wear masks?
6. Does the school require social distancing (6 feet or more)?
7. Is the school regularly sanitizing its premises (including high touch surfaces)?
Summary of Changes from 2019 to 2021:
Added a COVID-19 Policy questions screen; this is a new screen.
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Before the Assessment-PLN-TEAM-2
1. Where should the team park?
2. The team will bring their NAEP ID badges and check in at the front office. Do they need to follow any other school protocols?
3. The team will be bringing in several cases of tablets or laptops for testing the sampled students. Does your school have a suitable testing location on the first floor? If not, is there an available elevator that we can use when we arrive 60-90 minutes before testing is scheduled to begin (usually early morning)?
4. Where is the best place for the team to unload the equipment for testing that is closest to the testing location?
5. Before the assessment, your NAEP representative will need to briefly meet with you. Where will you be?
6. How and by what time does your school announce closings or delays?
7. The NAEP team wants to be sensitive to any special needs your students may have. Is there anything specific we need to know?
8. Students respond more positively when they know that the school administration supports NAEP. Can the principal or other school staff member take a moment during the daily announcements or before the assessment to introduce NAEP, reinforce its importance, and ask students to do their best?
Yes
No
9. NAEP provides appointment cards (available in the Support Assessment Activities section) to remind students of the assessment. Will you be printing and providing the students appointment cards?
I will be printing and distributing appointment cards to students
I will not be printing and distributing appointment cards to students
Summary of Changes from 2019 to 2021:
Updated question to remove references to traumatic events due to COVID-19.
Updated the student appointment cards printing to be electronically and printed by the school.
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Provide NAEP Team Instructions
During the Assessment-PLN-TEAM-3
1. The law prohibits students from photographing or sharing NAEP questions. Please assist us with one of these security measures:
Notify students that cell phones are banned from the testing location
Notify students cell phones must be turned off and placed with their belongings
2. In case of an emergency, who should the NAEP team contact for assistance?
3. Is there anything scheduled, such as a fire drill or assembly, that might interrupt the assessment?
4. Are there any procedures or protocols that the NAEP team should follow in the event of an emergency situation such as a lock-down or an extreme weather event?
5. How should the NAEP team handle restroom breaks? Do students need hall passes?
6. Is it possible for a school staff member to remain in the room(s) during the assessment? NAEP field staff will administer the entirety of the assessment, however schools have reported that it is beneficial to have a school staff member in the room. The staff member serves a familiar person for the students, helps with disruptive behavior, and knows school procedures should for any situations that could arise.
Yes
No
Summary of Changes from 2019 to 2021:
Provided context for why it is beneficial to have school staff present in the testing locations.
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Provide NAEP Team Instructions
After the Assessment-PLN-TEAM-4
1. NAEP grants 90 minutes of community service to students who take the assessment. Certificates of community service (available in the Wrap Up section) are distributed to students after the completion of the assessment. Would you like to distribute to students the certificates of community service?
Yes, we will be distributing the certificates of community service
No, we will not be offering the certificates of community service
We will not be offering certificates of community service to students
2. Students in the tablet sessions may be dismissed
as a group once the last student is finished (students with extended time or later arrivals will be dismissed later, if needed),
individually as they finish after 70 minutes of testing, or
dismiss students as they finish
For all options, students may bring a book to read or complete schoolwork after they finish
Option 1: Dismiss as a group once the last student is finished
Option 2: Dismiss students individually as they finish but no earlier than 70 minutes after students begin the assessment
Option 3: Dismiss students as they finish
Additional Notes:
3. How should the NAEP team dismiss students who receive extended time, which may take up to three times as long?
4. Where should the NAEP team send students after the assessment?
5. After the assessment, your NAEP representative will need to briefly meet with you.. Where will you be?
Summary of Changes from 2019 to 2021:
Certificates of community service will be printed and distributed by the school after the assessment.
Added a third dismissal policy option of allowing students to leave as soon as they finish the assessment
Removed references to the red NAEP storage envelope
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Encourage Participation
Note: In this section the school coordinator can access resources to encourage participation among students to ensure that the administration is successful.
Prepare for Assessment
Encourage Participation
NAEP is successful because of your support, and we want NAEP to be a positive experience for everyone involved at your school. The more that teachers, parents, and students know about NAEP, the more smoothly assessment day will go.
If less than 90% of the selected students attend the assessment, the NAEP team may need to return to your school for a makeup assessment at a later date. Use the resources in this section to encourage students to attend and to do their best on NAEP.
Complete the following:
Watch Encourage Participation Tutorial (2:06) (https://bcove.video/2xyGZwU)
Review Resources
Select Strategies to Encourage Participation
Additional Resources
Measure Up News for the School Community
Digitally-based Assessments (https://nces.ed.gov/nationsreportcard/dba/)
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Review Resources
Review Resources-ENC-RES-1
Explore the resources below to promote NAEP in your school. Schools that implement these strategies have higher student participation.
Notify Students
Show NAEP Videos
Introduce Online Resources
Thank Students for their Participation
When you are finished, select the Submit button.
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Notify Students about NAEP
ENC-STDT-1
It’s important for students to know the importance of NAEP and that they have been selected to represent their peers across the country. Use the templates below to share information about NAEP, its importance, and details about the upcoming assessment.
Sample Morning Announcements - Grade 8
Sample Student Notification Letter - Grade 8
Social Media Posts - Grade 8
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Videos
Videos-ENC-VID-1
See what real students and teachers have to say about NAEP. These videos share information about how NAEP results are used, and how students and teachers can make a difference through their participation.
Introducing NAEP to Teachers (4:27) (https://youtu.be/zR1_pUdSlFg)
Introducing NAEP to Students (4:36) (https://youtu.be/8drjkhe0iQU)
What Every Parent Should Know About NAEP (4:51) (https://youtu.be/RurH739zdN0)
Going Digital: NAEP Assessments for the Future (1:51) (https://youtu.be/-RJ4k0I6h2c)
Summary of Changes from 2019 to 2021:
Added the “Going Digital: NAEP Assessments for the Future” video link
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NAEP Online
NAEP Online-ENC-INOR-1
The Nation's Report Card website has resources for all audiences. (https://nces.ed.gov/nationsreportcard/)
Nation’s Report Card: Digitally Based Assessments (https://nces.ed.gov/nationsreportcard/dba/)
Learn how NAEP is using new
technologies to assess students in a digital environment. Introduce
this brief interactive tutorial
https://enaep-public.naepims.org/2018/Tutorial_Intro_Webpage/index.html
(https://nces.ed.gov/nationsreportcard/experience/)
to students selected for the tablet assessments,
so that they can become familiar with how to use the on-screen
interactive tools.
Nation’s Report Card: Student’s page (https://nces.ed.gov/nationsreportcard/students/)
Students selected for NAEP can test themselves and answer real assessment questions (https://nces.ed.gov/nationsreportcard/nqt/) for different subject areas.
Nation’s Report Card: Educator's page (https://nces.ed.gov/nationsreportcard/educators/)
Teachers can create their own tests (https://nces.ed.gov/nationsreportcard/nqt/) using NAEP assessment items, and can also explore NAEP results.
Nation’s Report Card: Parent’s page (https://nces.ed.gov/nationsreportcard/parents/)
Parents can review what participation in NAEP means for their child (https://nces.ed.gov/nationsreportcard/parents/#sec2) and how results from assessments are used.
Summary of Changes from 2019 to 2021:
Updated the “brief interactive tutorial link” to the NCES landing page for the tutorial, so that schools will use the updated version for NAEP 2021.
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Thank Students for Their Participation
Thank Students for Their Participation ENC-THANK-1
Schools have been very creative in the variety of incentives used to encourage students to “show up” for the NAEP assessment. Many of their strategies did not cost the school anything. Examples of incentives that schools implemented include:
extra credit;
reduced-price or free school event tickets;
raffle of gift certificates; and
certificate for community service (provided by NAEP)
Work with your principal to consider ways to thank students for their participation.
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Encourage Participation
Select Strategies to Encourage Participation
ENC-STRAT-1
Which strategies below have you used or do you plan on using at your school? This information helps us develop more effective resources for you.
Notify students
Show NAEP videos
Introduce NAEP online resources
Thank students for their participation
Other, specify
None
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Update Student List
Note: In this section the school coordinator will identify any newly enrolled students since the original list of students was provided in the fall. The school coordinator will upload a current list of students via Excel or review original list and add newly enrolled students. This is meant to ensure all students have an opportunity to be sampled so NAEP can assess a representative sample of students.
Prepare for Assessment
Update Student List
A list of grade X students was submitted in the fall, and NAEP selected students from this list to participate. Any new students, or students who were mistakenly left off this list last fall, must have an opportunity to be selected.
In this section you will upload a list of all currently enrolled grade X students. The updated list should reflect January 2021 enrollment.
After you submit the current list, you will receive email notifications when you need to complete additional steps.
Complete the following:
Watch Update Student List Tutorial (8:29) (https://bcove.video/2xj4v1r)
Give Access for Student Data Specialist (optional)
Submit Current List
Additional Resources
Student List Requirements and Instructions
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Update Student List
Give Access for Student Data Specialist
INES-SPE 1-1
The person at your school most familiar with creating a report of currently enrolled grade 8 students should submit the current roster in early January. The roster must be an Excel file, and it should include the following information for each student.
Student ID (optional, no SSNs)
First name
Middle name/initial (optional)
Last name
Month of birth
Year of birth
Use the table below if you would like to designate a student data specialist to complete this task.
After entering the name and email information select Save
Then select the Send Email button
Select Submit
Screenshot
Submit Current List
Submit Current List
Prepare File-USL-SUB-1
NAEP needs a complete and current list of all students in grade X (not just new students). The list should reflect January 2021 enrollment and will help NAEP identify any students who have enrolled since the fall of 2020. Include all students, even students who are commonly excluded from other testing programs.
To prepare your list:
Read the instructions.
Download the Excel template.
Read tips for formatting the Excel file.
Select Continue when you are ready to upload your file.
Note: the details for the bullets above can be found in the Additional Resources section of this document under Student List Requirements and Instructions section of this document.
Screenshot
Submit Current List
Upload File-USL-SUB-2
Does your student data file contain column headers?
Date list is accurate as of:
Click to show calendar (mm/dd/yyyy)
Click on the "Choose File" or "Browse..." button below. It will open a window in the browser on your computer that will allow you to navigate to where the student list file is located on your computer. This must be an Excel file containing all currently enrolled grade X students at your school.
Double-click on the file (or select it and then click on the Open button). The name of the file (and the path) will appear in the File Name box below.
Select the Upload button and proceed.
Summary of Changes from 2019 to 2021:
Added text that explains what happens after selecting “Choose File” or “Browse”.
Screenshot
Submit Current List-USL-SUB-3
How is each student name formatted in your Excel file?
Split across multiple columns (regardless of order)
For example:
First Name Last Name
Rosa Parks
or
First Name Middle Name Last Name
Rosa Louise Parks
Contained within a single column (regardless of order)
For example:
Name
Rosa Parks
or
Name
Rosa Louise Parks
Screenshot
Submit Current List-SCR-SUB-4
How is date of birth formatted in your Excel file?
Split across multiple columns (regardless of order)
For example:
Month Year
1 2015
or
Month Day Year
1 20 2015
Contained within a single column (regardless of order)
For example:
Date of Birth
1/20/2015
Screenshot
Submit Current List-SCR-SUB-8
How is month of birth formatted in your Excel file?
As a number (1 or 01)
As a word (January) or an abbreviation (Jan.)
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Submit Current List-USL-SUB-9
How is year of birth formatted in your Excel file?
As four digits (2016)
As two digits (16)
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Submit Current List
Identify Your Columns-USL-SUB-5
NAEP needs to know what student data is in each column of your Excel file.
We have matched your column headings (on the left) with our required categories (on the right). For example, if your file has a column called "FName," the system already matched that to our "First Name" category.
Review the matches in the table below, making any changes by selecting the drop-down menu.
If your Excel file contains information that NAEP doesn't need (like homeroom), mark those columns as Not Applicable.
Tip: Do the column headings on the left display student data (e.g., Rosa) instead of column headings (e.g., Name)?
Select the Back to Beginning button.
On the Upload File screen, specify that your file does not contain column headers by selecting No for question number 1.
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Submit Current List
Final Review-USL-SUB-13
You're almost done!
Check to make sure that student names are in the appropriate columns and that months and years of birth appear correctly.
Select the Edit pencil to make changes to individual students.
If something looks wrong and you need to upload a new file, select Start Over.
To complete this task, select Submit.
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Submit Current List
Thank You – USL-SUB-14
Thank you for submitting your list. You will soon receive an email letting you know if any additional students are selected to participate in NAEP.
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Support Assessment Activities
Support Assessment Activities
Help students remember the date, time, and location of the assessment. Use the link below to print Student Appointment Cards and distribute them to the students.
Circulate the Measure Up newsletter and Teacher Notification Letter. Attach the Listing of Sampled Students to the letter so that teachers can direct students to the correct assessment location. This list is private and should be returned to you after the assessment.
Complete the following:
Print Student Appointment Cards (see Additional Resources section of this document)
Print Teacher Notification Letter for distribution to teachers (see Additional Resources section of this document)
Print Listing of Sampled Students
Additional ResourcesFacts for Teachers (see Appendix D1-4)
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Wrap Up
Wrap Up
The final task remaining for you is to securely store and eventually dispose of all NAEP materials. Please safeguard all materials until the end of the school year. You will receive an email reminder at that time to destroy the materials in a secure manner.
Summary of Changes from 2019 to 2021:
Replaced an instruction about storing the report in the NAEP storage envelope. Schools will not receive a storage envelope this year.
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Note: The following content is the text that displays after clicking on the hyperlinks listed in the preceding pages of this document
Additional Resources
Prepare for Assessment
Instructions for the School Coordinator brochure
Instructions for the School Coordinator
Completing Preassessment Activities for NAEP 2021
Thank you for your support of the National Assessment of Educational Progress (NAEP) for 2021. We look forward to working with you to make NAEP a positive experience at your school. This begins with completing activities before the assessment.
For the upcoming assessments, the MyNAEP for Schools website will serve as your primary resource to prepare for the assessment. MyNAEP provides you with an electronic way to complete the preassessment tasks at your own pace. Visit the MyNAEP website at www.mynaep.com to get started. If you have not yet registered for MyNAEP, refer to the School Coordinator Responsibilities: A Guide to MyNAEP brochure you received earlier this fall for instructions, or your NAEP representative can assist you.
Your NAEP representative will follow up with you very soon to review the activities listed in this brochure and answer any questions you may have about completing these tasks. There are short video tutorials for each task, and we recommend reviewing them before completing the tasks.
If you need assistance before then, contact the NAEP help desk at
1-800-283-NAEP (6237) or by email at NAEPHelp@westat.com.
Thank you for your support of the National Assessment of Educational Progress!
December 7, 2020
On December 7, 2020, the sections of Prepare for Assessment on MyNAEP will be available to schools. At that time you can begin to complete the preassessment tasks listed below by selecting the Prepare for Assessment link.
Review and Verify List of Students Selected for NAEP
In this section, you will review the list of students selected for NAEP for accuracy and completeness. This section must be completed before completing the SD/ELL student information.
Update missing or incorrect student demographic data.
Update missing or incorrect classifications for students with disabilities (SD), 504 plans,English language learners (ELL).
Indicate if there are students attending your school who have been displaced from their regular school by an event such as a fire or hurricane.
Identify how students are attending classes such as full time in-person, part-time or full-time virtual learner.
Complete SD/ELL Student Information
In this section, you will review the list of students identified as SD and/or ELL and provide information on what accommodations (if any) students require for NAEP.
Review NAEP inclusion policy.
Identify up to five specialists at your school to provide information for students with disabilities and English language learners.
Indicate how each student identified as SD and/or ELL should be assessed on NAEP.
Plan for Assessment Day
In this section, you will provide information to help the NAEP team plan for assessments at your school.
Review the student group assignments for testing and provide the start time(s) and testing location(s).
Answer questions necessary to plan the assessment logistics.
Answer questions about COVID policies to safely administer the assessment.
Notify Parents/Guardians
By law, the parents/guardians of the students selected for NAEP must be notified in writing before the assessments can take place. In this section, you are given instructions for notifying parents/guardians about the assessment and will confirm that parents/guardians of the students selected for NAEP have been notified.
Notify parents/guardians as soon as possible using the Parent/Guardian Notification Letter (see Appendices D2-11 and D2-12) available to download in this section (available in both English and Spanish).
Verify parent/guardian notification.
Upload your Parent/Guardian Notification Letter and indicate when you plan to send the letter.
Manage Questionnaires
In this section, you will identify school staff members to complete online NAEP questionnaires and you will ensure that questionnaires are completed by the assessment date.
Identify who will complete Teacher Questionnaires and record their email addresses and which subjects they teach.
Confirm who will complete the School Questionnaire.
Send welcome emails and questionnaire links to questionnaire recipients.
Encourage Participation
In this section, you will review strategies that can help motivate students to participate on NAEP. There are links to videos and other promotional materials.
Record what strategies you plan to use in your school.
Note that makeup sessions may be needed if the assessment is canceled due to weather or if attendance at the assessment is less than 90 percent.
January 4, 2021
On January 4, 2021, the remaining section of Prepare for Assessment on MyNAEP will be available to schools.
Update Student List
In this section, you will update the list of students currently enrolled in the selected grade. NAEP will use this list to identify students who were not included on the original list of students submitted to NAEP in the fall.
You will be notified if any new students have been selected for NAEP as a result of updating the student list. For any newly sampled students, complete the “Provide Demographic Data for Newly Selected Students,” “Complete SD/ELL Information for Newly Selected Students” (if necessary), and “Notify Parents of Newly Selected Students.”
1 week before assessment
Approximately 1 week before your assessment, visit the Support Assessment Activities section.
Support Assessment Activities
In this section, you have access to material for notifying students and faculty about the NAEP assessment.
Print Student Appointment Cards to distribute to students to notify them of the date, time, and location of the assessment.
Print the Teacher Notification Letter and distribute to all teachers. This letter provides the date, time, and location for each scheduled visit date..
Print the List of Students Selected for NAEP and the Measure Up newsletter and distribute them, along with the Teacher Notification Letter, to all teachers for the sampled grade.
Thank you for helping us make NAEP in your school a success!
Remember to visit the MyNAEP for Schools website at www.mynaep.com to receive details about the assessment activities in your school.
What Is NAEP?
The National Assessment of Educational Progress (NAEP) is the largest continuing and nationally representative assessment of what our nation’s students know and can do in core subjects. NAEP is congressionally mandated, and was first administered in 1969 to measure student achievement nationally. Teachers, principals, parents, policymakers, and researchers all use NAEP results to assess progress and develop ways to improve education in the United States.
For more information, visit http://nces.ed.gov/nationsreportcard or contact the NAEP help desk at 1-800-283-NAEP (6237) or by email at NAEPHelp@westat.com.
Brochure layout
Digitally-based Assessments
This resource is a hyperlink to the Nation’s Report Card site: https://nces.ed.gov/nationsreportcard/dba/.
Review and Verify List of Students Selected for NAEP
Information Needed to Review and Verify List of Students Selected for NAEP
You will review and confirm the following information for each selected student on your list. Please collect this information in advance.
Enrollment status (have any students withdrawn?)
If the student is participating in a remote/virtual learning program (part or full-time)
State Unique Student ID (optional)
Month of Birth
Year of Birth
Gender
Race/ethnicity
National School Lunch Program eligibility status – Only if column appears (reduced price lunch, free lunch, student not eligible)
Student with disability classification (IEP, 504)
English Language Learner (Limited English Proficiency) status
Determine if any selected students cannot take NAEP
Please use the reasons in the bulleted list below to determine if any selected students cannot take NAEP.
Do not assign a “reason student cannot take NAEP” to students who are staying home and participating in virtual/remote learning due to COVID-19. You will indicate students who are virtual/remote learners (part or full-time) in a separate screen titled “Identify Virtual Learners.”
Withdrawn
Graduated
Expelled
Does not attend any academic classes in campus (not COVID-related)
Home schooled and receives limited services on campus (not COVID-related)
Student listed more than once
Foreign exchange student
Student deceased
Long-term illness/homebound (will not be in school during NAEP testing)
Parent notified about NAEP and refused NAEP testing
Student notified about NAEP and refused NAEP testing
Student meets (or met) participation criteria for the state alternate assessment (student is currently eligible or was eligible in the past to take the state alternate assessment)
Student is classified as an English language learner and has been enrolled in U.S. schools less than 1 full academic year before the NAEP assessment and cannot access NAEP
Review and verify student demographic information
NAEP collects demographic information to report results for student groups. Please collect the information described below for each selected student.
Race/Ethnicity:
Hispanic, of any race: A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish (but not Portuguese) culture of origin, regardless of race.
White, not Hispanic: A person having origins in any of the original peoples of Europe (except Spain), North Africa, or the Middle East.
Black or African American, not Hispanic: A person having origins in any of the Black peoples of Africa.
Asian, not Hispanic: A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, including, for example, Cambodia, China, Japan, India, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native, not Hispanic: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
Native Hawaiian or Pacific Islander, not Hispanic: A person having origins in any of the original people of Hawaii, Guam, Samoa, or other Pacific Islands.
Two or More Races (Non-Hispanic): A person who identifies with two or more of the non-Hispanic categories above.
School Lunch Status – if column appears:
Student not eligible to participate: Student is not eligible for free or reduced-price lunch.
Free lunch: Student is eligible for free lunch. Schools participating in Provisions 2 or 3 of the National School Lunch Program (NSLP) should code all students as “free lunch.”
If it is not possible to distinguish between “free” and “reduced price” for some students, code these students as eligible for free lunch.
Reduced price lunch: Student is eligible for reduced-price lunch.
School not participating: School does not participate in the NSLP. When used, this code must be applied to all students.
Review and verify classifications of Students with Disabilities (SD) and English Language Learners (ELL)
Please indicate each student’s SD/ELL classification with these codes.
Students with disabilities (SD):
Yes, IEP: Student has a formal Individualized Education Plan (IEP) or the student’s IEP is in progress.
Yes, 504: Student has a 504 plan and needs accommodations to participate in NAEP (if the student does not need accommodations to be tested on NAEP, classify the student as No, not SD).
No, not SD: Student does not have an IEP.
English language learners (ELL):
Yes, ELL: A student who has not achieved full English proficiency, and is in the process of acquiring English language skills and knowledge. Some schools refer to these students using the term limited English proficient (LEP).
No, Formerly ELL: A student who has achieved full English proficiency, is monitored, and is included in ELL subgroup for accountability reporting for 2 years (or 4 years depending on state policy) after exiting..
No, not ELL: Student is not an English language learner.
Dept. of Agriculture Memo Authorizing Release of NSLP to NAEP
This memo replaces the United States Department of Agriculture (USDA) Letter
Date: School Year 2017-18
To: School Nutrition Program Personnel
From: National Assessment of Educational Progress (NAEP)
Subject: Policy on Limited Disclosure of Children's Eligibility Information to NAEP
As stated in the Eligibility Manual for School Meals (Section 5 - Confidentiality and Disclosure, Disclosure Requirements), school food authorities may disclose, without parent/guardian consent, children’s names and eligibility status (whether they are eligible for free meals or free milk or reduced price meals) to persons directly connected with the administration or enforcement of a Federal or State education program, such as NAEP, as permitted by section 9(b)(6)(A)(ii)(I) of the Richard B. Russell National School Lunch Act.
The relevant section from page 88 of the Eligibility Manual for School Meals is shown below:
Because NAEP is a Federal education program, LEAs may disclose, without parent or guardian consent, children’s names and eligibility status to persons directly connected to the administration or enforcement of NAEP. Additionally, LEAs may disclose children’s names and eligibility status to persons directly connected with the administration or enforcement of State educational assessment programs to the extent the State assessment is part of the NAEP. Other State education programs may access participants' names and eligibility status, without parent or guardian consent. However, in both situations, the program must be established at the State (not local) level.
The term “persons directly connected” for the purpose of disclosure to NAEP includes Federal, State, and local program operators responsible for NAEP administration or compliance, and their contractors. This does not imply that these persons have routine access to participants' eligibility status. There must be a "need to know" relating to the administration or enforcement of a Federal education program or for legitimate NAEP purposes.
The above information is available on the FNS website at https://www.fns.usda.gov/2017- edition-eligibility-manual-school-meals.
Complete SD/ELL Student Information
Inclusion on NAEP Fact Sheet
Inclusion on NAEP
Students with Disabilities and English Language Learners
WHAT IS NAEP?
The National Assessment of Educational Progress (NAEP) is the largest continuing and nationally representative assessment of what our nation’s students know and can do in core subjects such as mathematics and reading.
NAEP is congressionally mandated, and was first administered in 1969 to measure student achievement nationally. Teachers, principals, parents, policymakers, and researchers all use NAEP results to assess progress and develop ways to improve education in the United States.
The Importance of Inclusion
The responses of students with disabilities and English language learners on NAEP represent those of hundreds of other similar students. Without them, information about how to best meet the educational needs of these students would be lost. NAEP incorporates inclusive policies and practices into every aspect of the assessment, including selection of students, participation in the assessment administration, and valid and effective accommodations. Such best practices are essential to ensuring an inclusive assessment that yields meaningful NAEP results for all students with disabilities and English language learners. By representing their peers across the nation on NAEP, students with disabilities and English language learners help to ensure that NAEP results can be used to inform efforts to improve educational programs.
To ensure that the National Assessment of Educational Progress (NAEP) reflects the educational progress of all students, students with disabilities and English language learners must be included to the fullest extent possible.
Selection
Students with disabilities and English language learners are selected to participate in NAEP just like any other student. NAEP is administered to a sample of students who represent the student population of the nation as a whole and of individual states and districts participating in the Trial Urban District Assessment (TUDA). Within each selected school and grade to be assessed, students are chosen at random to participate in NAEP. Regardless of race/ethnicity, socioeconomic status, disability, status as an English language learner, or any other factors, every student has the same chance of being chosen.
For more information about NAEP, visit http://nces.ed.gov/nationsreportcard
For More Information Contact your NAEP State Coordinator with specific questions about including students with disabilities and English language learners. Details of the National Assessment Governing Board’s policy on testing and reporting results on students with disabilities and English language learners on NAEP are available at http://www.nagb.org/ publications/inclusion- special-population-naep.pdf. Current NAEP accommodations and inclusion policies are posted on the website at http://nces.ed.gov/nationsreportcard/about/inclusion.asp.
Participation
Many students with disabilities and English language learners are able to participate in the assessment administration alongside their peers.
Participating in NAEP allows students with disabilities and English language learners to experience a large-scale assessment administration without high-stakes consequences. Since NAEP does not produce scores for individual students or results for schools, participation in NAEP is not tied to grades or evaluations of students, teachers, or schools.
Accommodations
Students with disabilities and English language learners are provided with testing accommodations so that they can demonstrate their content knowledge and skills on NAEP. NAEP offers a comprehensive set of accommodations to increase access to testing for students with disabilities and English language learners. To ensure that appropriate accommodations are determined for individual students, NAEP relies on school staff to make inclusion and accommodations decisions for those students selected for the assessment.
The accommodations allowed on NAEP and those allowed in states are often similar, but there may be some differences. Sometimes these differences result from the way that the subject being measured is defined in the NAEP frameworks. For example, NAEP does not allow read-aloud of any part of the NAEP reading test except the instructions, because decoding words is part of what the NAEP framework is measuring.
Your NAEP State Coordinator has developed inclusion guidelines for including students with disabilities and English language learners on NAEP and provided them to schools selected for the assessment. These instructions will highlight any differences between NAEP and your state’s policies and provide guidance on how to include and accommodate sampled students.
Brochure layout
Letter from Department of Education Encouraging Inclusion
Information Needed to Include SD/ELL Students
Information Needed to Include Students with Disabilities
You will enter the following information for each sampled student classified as a student with disability.
The IDEA category that best describes the student’s disability. The following categories are used by the Individual with Disabilities Education Act (IDEA).
Specific learning disability
Hearing impairment/deafness
Visual impairment/blindness
Speech or language impairment
Intellectual disability
Emotional disturbance
Orthopedic impairment
Traumatic brain injury
Autism
Development delay (age 9 or younger)
Other health impairment (specify)
The degree of each student's disability.
Mild
Moderate
Profound/Severe
Grade-level performance for the subject to be assessed.
At or above grade level
One year below grade level
Two or more years below grade level
Not receiving instruction in the designated subject (math or reading)
How is the student assessed on the state assessment? If your state does not offer a state assessment, use classroom assessments as a reference point.
With accommodations
Without accommodations
With an alternate assessment, etc.
Testing accommodations that each student typically receives.
Information Needed to Include English Language Learners
You will enter the following information for each sampled student classified as an English Language Learner (Limited English Proficiency).
Each student’s primary language.
How long has each student received academic instruction in English?
Does not receive instruction primarily in English
Less than 1 year
1 to 2 years
2 to 3 years
3 years or more
Grade-level performance for the subject to be assessed.
At or above grade level
One year below grade level
Two or more years below grade level
Not receiving instruction in the designated subject (math or reading)
Each student’s English proficiency for listening, reading, speaking and writing.
No proficiency
Beginning
Intermediate
Advanced
How long has each student been enrolled in U.S. schools?
Less than 1 full academic year
1 full academic year or more
Testing accommodations that each student typically receives.
Notify Parents
Parent’s page on Nation’s Report Card website
This resource is a hyperlink to the NCES site: https://nces.ed.gov/nationsreportcard/parents/
What Every Parent Should Know About NAEP: PDF version
This brochure is available here on the NCES website: http://nces.ed.gov/nationsreportcard/pdf/parents/2012469.pdf.
What Every Parent Should Know About NAEP: Video version
This video is available here on the NCES website: http://nces.ed.gov/nationsreportcard/videos/parentvideo/.
Sample Questions Booklets
This resource is a hyperlink to all the sample questions booklets posted on the NCES site: https://nces.ed.gov/nationsreportcard/about/booklets.aspx.
Encourage Participation
Measure Up News for the School Community
This resource is a hyperlink to the Measure Up newsletter posted on the NCES website: https://nces.ed.gov/nationsreportcard/participating/schools.aspx
Digitally-based Assessments
This resource is a hyperlink to the Measure Up newsletter posted on the NCES website: https://nces.ed.gov/nationsreportcard/dba/
Manage Questionnaire
Manage Questionnaires Welcome Email
Dear [Name],
Welcome to the National Assessment of Educational Progress (NAEP)! NAEP will be testing your [SMPGRD]th grade students on [ASSESSMENT DATE].
NAEP is the only ongoing national assessment of what American students know and can do in a variety of subjects.
In addition to conducting assessments, NAEP collects information using teacher questionnaires to provide a context for reporting student performance. The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers.
Your school coordinator, [SCHOOLCOORDINATORNAME], has identified you as a respondent for the grade [SMPGRD] Teacher Questionnaire because you teach one or more of the subjects included in the grade [SMPGRD] NAEP assessments at your school.
Please click on the link below to verify that you received this email. We will then send your questionnaire link and password in two additional emails.
Verify Email
If you do not see the link, please copy and paste the following URL into your internet browser to verify your email address [VerifyURL]
You should receive these emails in the next week. If you think you have received this email in error please let [SCHOOLCOORDINATORNAME] know.
Manage Questionnaires Reminder Email
Dear [Name],
Thank you for your support of the National Assessment of Educational Progress (NAEP). Recently you received an email asking you to complete the NAEP Teacher Questionnaire. If you have already completed the questionnaire, please disregard this email.
NAEP collects information using questionnaires to provide a context for reporting student performance. The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers. Teacher Questionnaires should be completed by grade [SMPGRD] teachers who teach math, reading, social studies, and/or writing. Your school coordinator, [SCHOOLCOORDINATORNAME], has designated you as a respondent for the [SUBJECTNAME] Teacher Questionnaire.
Below is the link to the questionnaire. You will need a password to access the site. For security purposes the password has been sent in a separate email with the following subject: NAEP Teacher Questionnaire Password.
[NAEPQURL]
Please click on the link or copy and paste it into your browser. Enter the password to complete the Teacher Questionnaire by [DATE].
Please note, NAEP Representatives are monitoring the completion statuses of questionnaires assigned to each school. If you are unable to complete the on-line questionnaire before [DATE], the NAEP representative for your school will prepare and assign a hardcopy questionnaire for you and will bring it to the school on assessment day.
For technical assistance contact the NAEP help desk at 1-800-283-NAEP (6237) or NAEPHelp@westat.com
For more information about NAEP and how your responses contribute to NAEP’s ability to report on what our nation’s students know and can do, visit the NAEP website at http://www.nces.ed.gov/nationsreportcard.
Hardcopy Reminder
Dear Teacher or School Administrator:
Thank you for your support of the National Assessment of Educational Progress (NAEP). Recently you were sent an email asking you to complete a NAEP Questionnaire. If you have already completed the questionnaire, please disregard this email.
NAEP collects information using questionnaires to provide a context for reporting student performance. The School Questionnaire is used to gather information concerning school administration, staffing patterns, curriculum, and student services. It should be completed by the principal or another school official.
The Teacher Questionnaire is used to gather information concerning years of teaching experience, frequency of assignments, use of teaching materials, and availability and use of computers.
Your school coordinator has designated you as a respondent for either a teacher questionnaire or the school questionnaire.
If you did not receive the welcome email asking you to verify your email address, please contact your school coordinator. Questionnaires should be completed by the date of your school’s NAEP assessment.
If you need technical assistance contact the NAEP help desk at 1-800-283-NAEP (6237) or NAEPHelp@westat.com
For more information about NAEP and how your responses contribute to NAEP’s ability to report on what our nation’s students know and can do, visit the NAEP website at http://www.nces.ed.gov/nationsreportcard.
Plan for Assessment Day
Encourage Participation
Measure Up: NAEP News for the School Community
This resource is a hyperlink to the Measure Up newsletter posted on the NCES website: https://nces.ed.gov/nationsreportcard/subject/about/pdf/schools/NAEP_Measure_Up_for_Public_Schools_Winter_2018.pdf
Digitally-based Assessments
This resource is a hyperlink to the Nation’s Report Card site: https://nces.ed.gov/nationsreportcard/dba/.
Update Student List
Student List Requirements and Instructions
NAEP 2021
Instructions for Preparing a Current List of Students
Part I: Requirements
NAEP needs a complete and current list of all students in the selected grade(s) (not just new students).
The list should reflect January 2021 enrollment.
The list will help NAEP identify any students who were not included on the original list submitted in the fall of 2020.
Include all students, even students who are commonly excluded from other testing programs. Your student list must be a Microsoft Excel file (version 95 or later). If your student information is available in a different format, you can copy and paste the data into Excel. NAEP cannot convert PDF files or any type of files other than Excel.
NAEP cannot provide an Excel file containing the list of students submitted in the fall, but an empty template is available for downloading.
If you need assistance, call the NAEP Help Desk at 1-800-283-6237.
Include the following information for each student in the selected grade.
Student first name
Student last name
Month of birth
Year of birth
If available, please include…
Student middle name/initial
State unique student ID (do not use the student’s Social Security number)
Part II: List Format
You will need to answer questions about your Excel file’s format during the upload process. Will your file have all student information in separate columns? Good! That means you’re using the preferred format, pictured below.
NAEP will also accept student names and birth dates formatted in single columns.
During the upload, you’ll tell us how student names and birthdates are formatted.
You will specify the order of student names, whether or not the student
name column includes middle names, and how the names are separated
(by a space, comma, or other character). Middle names and initials are
optional. The example to the right is last name, first name.
The same idea applies to birth dates, too. The example below is mm/dd/yyyy.
Part III: Pre-upload Checklist
Formatting errors can cause the file upload to fail. Save time by using this pre-upload checklist. If you can check off everything on this list, then you’re ready to upload your file.
The file was prepared after January 1st and contains all currently enrolled students in the selected grade.
The filename ends with .xls or .xlsx.
Blank rows do not start until after the last student record. There are no blank cells or rows within the required student information (blanks for middle names and student IDs are ok).
The file has only one worksheet with data on it. The extra worksheets are blank.
The file does not have any footers or images at the bottom.
The header for my file is in a single row, and there are no images at the top.
I understand how student names are formatted in my file.
I understand how month and year of birth are formatted in my file.
The list contains all students in the selected grade (not just new students who have enrolled since the fall).
Part IV: Special Situations & Tips
The first row of data in your file will be read as the column headers. Each succeeding row will be considered a student record.
Use the most current enrollment information available, so that all students have an equal opportunity to be selected for NAEP.
If more than one grade-level is being assessed at your school, submit separate Excel files for each grade.
Year-round schools with multiple tracks of students should not include any students who will be on break on the scheduled assessment date.
If MyNAEP cannot process your file, try selecting the Back button and revising your answers about how the Excel file is formatted. In the example below, the user checked the wrong box for the number of digits in the birth year. The red text at the top of the screen will display the number of digits in the birth year (in this case, four).
Support Assessment Activities
Teacher Notification Letter
Appointment Cards
1 Please note that parents/legal guardians are required to receive notification of student participation but NAEP does not require explicit parental consent (by law, parents/guardians of students selected to participate in NAEP must be notified in writing of their child’s selection prior to the administration of the assessment).
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Betsy Magrini |
| File Modified | 0000-00-00 |
| File Created | 2021-01-13 |
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