Form 1840-0759 DDRA Director

:

DOCTORAL DISSERTATION RESEARCH
ABROAD (DDRA)
DIRECTOR

CFDA NUMBER: 84.022

IFLE REPORTING SYSTEM PROPOSED
SCREENS

ATTACHMENT B: IFLE REPORTING SYSTEM PROPOSED SCREENS

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
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Project Information

Additional User

Fellow Administration

Instructor Administration

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International and Foreign Language Education
International Resource Information System
WELCOME
Congratulations on receiving a grant award for a Title VI, and/or Fulbright-Hays project. The U.S. Department of Education (US/ED)
requires grant recipients to administer their projects efficiently and to submit annual and final performance reports about project
objectives, impacts, and outcomes.
The International Resource Information System (IRIS) online information system provides access to screens that allow grantees to
conduct the day-to-day administrative tasks related to the funded project as well as submit the required performance reports.
Click on a tab on the Home page to be directed to the relevant screens and instructions for initiating and completing administrative or
reporting tasks.
Please be advised that although various project staff may participate in the administration and reporting activities associated with the
project, the “Project Director” named on the grant award documents is the only person that the US/ED authorizes to submit the annual
and final performance reports on behalf of the grantee.
The IFLE program officers are available to assist you with project-related questions. If you have system-related questions, please
contact IRIS Help Desk at the Contact Us link.

This is a United States Department of Education computer system, which may be accessed and used only for official
Government business by authorized personnel. Unauthorized access or use of this computer system may subject violators
to criminal, civil, and/or administrative action.
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Update Password
To update your password, enter your current password and the new password. Re-enter the new password again to confirm. Then
click "Update."

Current password:
New password:
Confirm password:
Update

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:  

Grant Start Date:  
Grant End Date:
Final Report Due Date:  
Submit Date:
Amount:

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Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Project Information
Review and edit the project information and contact information for the project director. If you need to change the name or email of
your project director, contact your program officer for instructions.
* Required fields

Name:
Title:
Street:

* -

Street 2:
City:

* District of Columbia

State:

District
DistrictofofColumbia
Columbia
Florida

Postal code:

12321

Phone:

* 123-123-1234

Fax:
Email:
Web site:
Home institution:
Institution Type:
Institution Designation: *

Project title:

Selectone
one
Select
2-year Public/State Controlled Institution of Higher Education

Eligible to receive assistance under Part A or B of Title III or under Title V of the Higher Education
Act of 1965, as amended (HEA)
Not eligible to receive assistance under Part A or B of Title III or under Title V of the Higher
Education Act of 1965, as amended (HEA)

*
Russia/Eastern Europe
Africa
Western Hemisphere

World areas:
Program officer:

These items are populated from your fellows' information.
   Languages

  Countries

*

*

  Disciplines

*

Save

Save and Continue

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Additional Users
Click the "Add User" button to list no more than five persons authorized to access the IRIS reporting screens to input and/or to review
information. IRIS will issue log in credentials to the additional users.
To update a user, click the "Update" link under Action.
To remove a user, click the "Delete" link under Action.
Add User

Action

Name

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Email

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
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Project Information

Additional User

Fellow Administration

Instructor Administration

Add a User
* Required fields

User name:

*
First Name

Email:

Last Name

*
✔

Do you wish to receive IFLE blast emails and newsletter?

Note: All other automatic notifications will be sent to the user.
Save and Return to List

Save and Add Another

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

View/Submit Report

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Fellow Administration
Prior to releasing any grant monies to a fellow, you must submit a Grant Activation Request (GAR) to IRIS and receive
approval. The GAR must be submitted to IRIS at least 30 days prior to the fellow's departure.
Your program officer has created the fellows listed below.
Check the "Notify" box and click the "Notify Fellows" button to send the fellow an email notification that an IRIS account has
been established. Fellows must have their spam filters set to allow email from irismail@cds2helpdesk.com.
The fellow must complete the pre-fellowship report and submit it before the Grant Activation Request can be entered.
The IRIS system will notify you by email when the fellow submits the pre-fellowship report.
After the fellow submits the pre-fellowship report, click the "Create" link in the GAR column to initiate a request.
Click the "Update" link in the GAR column to update an existing request.
After entering a GAR, click the "Submit to IRIS" button at the bottom of the page to submit it to IRIS.
The IRIS system will notify your program officer by email when the GAR is submitted.
Once the GAR is approved or disapproved, the IRIS system will send you an email with additional information from your
program officer.
Once the GAR has been approved by IRIS, it can be updated and resubmitted to IRIS for your program officer to reapprove.
To view or edit a fellow's record, click "Update."
To view a fellow's report, click the "View" link under "Fellow Report."
To display the fellow's pages in PDF format, click here.
To request a hiatus, click "Hiatus Request."

Notify Fellows

Grant
Activation
Notify Fellow Fellow Request
(GAR)
Fellow Notified? Info
✔

No

Update

✔

No

Update report not

Update
Prefellowship
submitted

GAR
Status

Unsubmit Fellow Reports

Name

Email

Primary
Research
Country

PreFellowship
Report
Hiatus
Submitted? Request

Afghanistan

Submitted
Not
started

Time Extension



Austria

✔

Yes

No

Update
Prefellowship
report not
submitted

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Hiatus
Status

Final
Report
Fellow
Submitted? Report

Submitted

No

View

Not
started

No

View

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Time Extension
Please use this screen to notify IFLE during the final year of the grant that the grantee needs additional time (up to 12 months) to
complete approved project activities. Submit a Time Extension request in IRIS at least 10 days before the end date specified on the
grant award notification.
Justification for the Time Extension: (limit 1,500 characters and spaces)

Characters and Spaces: 0

* Requested Time Extension End Date
(mm/dd/yyyy format)

* Note: The time extension end date automatically revises the due date for submitting the final report. The final report on the project will
be due 90 days after the time extension date requested. Indicate funds to be used during the time extension.

$
Note: EDGAR section 74.25(e) (2) (ii) stipulates that a time extension is not to be requested for the purpose of using unobligated funds.
Submit Notification

No Previous Time Extension Requests
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Grant Activation Request
For each fellow, complete and submit a Grant Activation Request to IRIS for approval. Click the "Submit to IRIS" button at the bottom of
the page to submit the GAR. You may update the information on this page after it is submitted until the GAR is approved by your
program officer. To make changes to an approved GAR, contact your program officer.
Grant activation requests MUST be submitted to IRIS at least 30 days prior to departure.
* Required fields

Fellow's name:

--

Date advanced to candidacy: *
12/01/2013 (mm/dd/yyyy)
Insurance coverage start date: * 12/01/2012
Insurance coverage end date: *
12/01/2012

Research
Countries

Afghanistan

Duration
of Stay
in Months

Visa
Issued
Date

Research Visa
Status *
Issued

1

NA

Research
Permission
Status *
Received

Research
Permission
Issued Date

NA

Leave blank if N/A
NA = Not Applicable

Enter all dates in mm/dd/yyyy format.

Comments: (limit 1,000 characters and spaces)

Characters and Spaces: 0
Host Country Affiliations: * (Enter N/A if necessary)

N/A

N/A

N/A

Research Involving Human Subjects - IRB Approval

Required

* Exemption number

Approval date
(mm/dd/yyyy)

OR

* Assurance of compliance number

Expedited review date

Embassy
Notification
Date *

Not required

Fellow's Departure Itinerary

This is the itinerary for traveling to the host country(ies).
Departure
Date
Arrival Date
(mm/dd/yyyy) From City
From State or Country (mm/dd/yyyy) To City

To State or Country Airline/Flight Number

Fellow's Return Itinerary

This is the itinerary for traveling from the host country(ies).
Departure
Date
From State or
Arrival Date
(mm/dd/yyyy)From City
Country
(mm/dd/yyyy)To City

*

✔

Airline/Flight
To State or Country Number

I certify that this travel request complies with the Fly America Act.
Save

Save and Return to List

Submit to IRIS

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Hiatus Request
Generally, fellows may not leave their research sites for the duration of the research period. In rare situations, it is possible to put a
fellow's grant into hiatus. This would enable the fellow to leave the research site for a limited period of time, during which grant funds
would be suspended. The fellow could then resume research in the host country afterward, and grant funds would again be available to
the fellow. Decisions to put a grant into hiatus will be made on a case-by-case basis, and must be approved by the grantee's institution
and US/ED. Any additional costs resulting from the changes to the itinerary are the responsibility of the fellow. A hiatus is usually only
approved in cases of family or medical emergencies. Requests for a hiatus in other circumstances are discouraged. Unless the
approved research project has been completed, a fellow's departure from the research site without specific written approval by US/ED
program staff may result in repayment of fellowship funds.
* Required fields
Fellow's name: - -

Departure
Date
(mm/dd/yyyy) From City

Arrival Date
From State or Country (mm/dd/yyyy) To City

To State or Country Airline/Flight Number

Does the fellow have appropriate insurance coverage for the hiatus period?

Does the fellow have the appropriate visa(s) to allow multiple entries into his/her host country(ies)?

New end date of research period
(Length of hiatus period must be added to the original research period or the maintenance allowance will be
prorated to reflect the actual time spent in the host country.)

* Justification for Hiatus: (limit 1,000 characters and spaces)

* Yes

No

* Yes

No

* 01/01/2012
(mm/dd/yyyy)

Characters and Spaces: 0

Save

Save and Return to List

Submit to IRIS

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:
Home | Update Password | Contact Us | Help | User Guide | Logoff

Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Update Fellow
Update the fellow's information and click the Save button. Please contact your program officer, if you need to change any of the nonupdateable items on this screen.

Email address:

* * *

Fellowship start date:

*

08/01/2010

Fellowship end date:

*

12/01/2010

Fellow report due date:

*

11/01/2010

Fellow's Fulbright-Hays DDRA
budget:

* $14

World area:

* Africa

First name:
Last name:

Save

(mm/dd/yyyy format)

Save and Return to List

Home | Update Password | Contact Us | Help | User Guide | Logoff
International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:

Home | Update Password | Contact Us | Help | User Guide | Logoff
Project Information

Additional User

Fellow Administration

Instructor Administration

View/Submit Report

Instructors
To add an instructor for Pre/Post student evaluations, click the add an instructor button.
To
To
To
To

update an instructor, click the Update link under Action
remove an instructor, click the Delete link under Action
send email notifications to instructors, click one or more check boxes under Notify then click the Notify Instructor button.
display the instructor's pages in PDF format, click here.
Add an Instructor

Action

Notify Instructor

Notify

Name

Email

Fellow(s)

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Report Due Date:
Submit Date:
Amount:

Home | Update Password | Contact Us | Help | User Guide | Logoff
Project Information

Additional User

Fellow Administration

Instructor Administration

Add an Instructor
* Required fields

Instructor name:

*
First Name

Email:

Last Name

*

Instructor Fellow(s) * Select all that apply
Select all that apply
Michael Feranda (Abkhaz)
Michael Feranda (Aceh)

Save and Return to List

Save and Add another

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

View/Submit Report