Form 1840-0759 GPA Annual Director

GROUP PROJECTS ABROAD (GPA)
ANNUAL P52-(&7',5(&725

CFDA NUMBER: 84.021

IFLE REPORTING SYSTEM PROPOSED
SCREENS

ATTACHMENT B: IFLE REPORTING SYSTEM PROPOSED SCREENS

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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International and Foreign Language Education
International Resource Information System
WELCOME
Congratulations on receiving a grant award for a Title VI, and/or Fulbright-Hays project. The U.S. Department of Education (US/ED)
requires grant recipients to administer their projects efficiently and to submit annual and final performance reports about project
objectives, impacts, and outcomes.
The International Resource Information System (IRIS) online information system provides access to screens that allow grantees to
conduct the day-to-day administrative tasks related to the funded project as well as submit the required performance reports.
Click on a tab on the Home page to be directed to the relevant screens and instructions for initiating and completing administrative or
reporting tasks.
Please be advised that although various project staff may participate in the administration and reporting activities associated with the
project, the “Project Director” named on the grant award documents is the only person that the US/ED authorizes to submit the annual
and final performance reports on behalf of the grantee.
The IFLE program officers are available to assist you with project-related questions. If you have system-related questions, please
contact IRIS Help Desk at the Contact Us link.

This is a United States Department of Education computer system, which may be accessed and used only
for official Government business by authorized personnel. Unauthorized access or use of this computer
system may subject violators to criminal, civil, and/or administrative action.
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Add User

Reports

Travel Requests

Pre-Travel

Post-Travel

View/Submit Report

Update Password
To update your password, enter your current password and the new password. Re-enter the new password again to confirm. Then
click "Update."

Current password:
New password:
Confirm password:
Update

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:  
World Area:

Grant Start Date:  
Grant End Date:
Report Due Date:  
Submit Date:
Amount:
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Administrative

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Pre-Travel

Post-Travel

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Project Information
Review and edit the project information and contact information for the project director. If you need to change the name or email of
your project director, contact your program officer for instructions.
* Required fields

Name:
Title:
Street:

*

Street 2:
City:

* District of Columbia

State:

DistrictofofColumbia
Columbia
District
Florida

Postal code:
Phone:

*

Fax:
Email:
Web site:
Home institution:
Institution Type:
Institution Designation: *

Project title:

*

World area:

*

Select
Selectone
one
2-year Public/State Controlled Institution of Higher Education

Eligible to receive assistance under Part A or B of Title III or under Title V of
the Higher Education Act of 1965, as amended (HEA)
Not eligible to receive assistance under Part A or B of Title III or under Title V
of the Higher Education Act of 1965, as amended (HEA)

Russia/Eastern
Europe
Russia/Eastern
Europe
South Asia

Country(ies) of Study: * (for multiple selections, hold down "ctrl" key and click. You are only allowed up to 15
selections.)

Select
Selectall
allthat
thatapply
apply
United
UnitedStates
StatesofofAmerica
America
Afghanistan
Afghanistan
Albania
Albania
Algeria
Algeria
Number of Weeks

*

Abroad:
Program officer:
Time Extension

Save

Save and Continue

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Add User

Reports

Travel Requests

Pre-Travel

Post-Travel

View/Submit Report

Additional Users
Click the "Add User" button to list no more than five persons authorized to access the IRIS reporting screens to input and/or to review
information. IRIS will issue log in credentials to the additional users.
To update a user, click the "Update" link under Action.
To remove a user, click the "Delete" link under Action.
Add User

Action

Name

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Email

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Add User

Reports

Travel Requests

Pre-Travel

Post-Travel

Add a User
* Required fields

User name:

*
First Name

Email:

Last Name

*
✔

Do you wish to receive IFLE blast emails and newsletter?

Note: All other automatic notifications will be sent to the user.
Save and Return to List

Save and Add Another

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

View/Submit Report

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Add User

Reports

Travel Requests

Pre-Travel

Post-Travel

View/Submit Report

International Travel Approval Request
Create an international Travel Approval Request (TAR) for your participants. You can have more than one participant on a TAR. You
should create one TAR for each travel itinerary. (A TAR is required if grant funds are supporting any cost associated with the travel, e.g.,
per diem, air fare, ground transportation.)
Click the "Add a Travel Approval Request" button to create a TAR.
IRIS will notify your program officer by email when the TAR is submitted.
Once the TAR is approved or disapproved, IRIS will send you an email with additional information from your program officer.
Approved TARs can be updated and resubmitted to US/ED for review.
The TAR must be submitted to US/ED at least 30 days prior to the traveler's departure.
Add a Travel Approval Request

Action

Name(s)

Status

Submitted Date

Approval Date

FY Funds

Travel Dates

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Country

Purpose

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

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Reports

Travel Requests

Pre-Travel

Post-Travel

View/Submit Report

International Travel Approval Request
(Submit 30 days in advance of travel)
Complete all required fields for each international traveler participating in project related activities.
* Required fields

Group or individual:

*

Group

Individual

(If there is more than one participant, elaborate in the "Purpose of travel explanation.")

Number of participant(s)
Plus Project Director:

* 1

Participant name(s):

*

Copy Participant and Project Director Names into Text Box Below

(limit 500 characters)

Purpose of travel:

*

Select
Selectone
one
Conferences/Lectures

Justification: * (limit 2000 characters)

Characters and Spaces: 0
Country(ies):

*

GPA funds requested:

*$

Select
Selectone
one
Afghanistan
Selectone
one
Select
Afghanistan
Selectone
one
Select
Afghanistan
Select
Selectone
one
Afghanistan
Select
Selectone
one
Afghanistan

(limit 2000 characters)
Detailed itemization of Fulbright-Hays GPA funds e.g., lodging, per diem, travel. Please refer to GSA for domestic per diem rates and US Dept. of State for
international rates.

Characters and Spaces: 0
Departure date:

*

(mm/dd/yyyy)

Return date:

*

(mm/dd/yyyy)

Comments: (limit 1000 characters)

Characters and Spaces: 0

Participant's Departure Itinerary
Please include connecting flights.

Departure
Date
(mm/dd/yyyy) From City

From State
or Country

Arrival Date
(mm/dd/yyyy) To City

Airline and Flight
To State or Country Number

Arrival Date
(mm/dd/yyyy) To City

Airline and Flight
To State or Country Number

Participant's Return Itinerary
Please include connecting flights.

Departure
Date
(mm/dd/yyyy) From City

From State
or Country

* Please select from one of the following:
I certify that this travel request complies with the Fly America Act and/or Open Skies agreement.
Grant funds are being used for overseas costs, excluding international travel.

Save and Add Another TAR

Save and Return to List

Submit to IRIS

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Reports

Add User

Pre-Travel Screens:

Travel Requests

Pre-Travel

Post-Travel

Project Overview

View/Submit Report

Participant Information

Project Overview
* Required fields

Upload the required files below in one of the following formats: Word, PowerPoint, Excel or Adobe PDF. Press the "Browse..." button
to the right of each attachment field to attach a file. When prompted, locate and select the file to upload.
Pre Departure Orientation Agenda: *

no file selected

Host Country Itinerary :

*

no file selected

Key personnel in host country:

*

no file selected

Project type:

*

*
Project Information Requirements *
Focus of project:

Selectone
one
Select
Advanced Overseas Intensive Language Training
✔

Foreign language

✔

Area studies

I certify that the U.S. Embassy and Fulbright Commission in host country of study have been
notified and provided with detailed project information.
✔

Language and Country Selection Instructions: Select an item or multiple items from the left and click
the ADD button marked as >>. Your selected languages or countries will appear in the selection box to the right.
* Master List of Languages
Selected Languages

Language(s):

Abkhaz
Abkhaz
Abron
Aceh
Abron
Achinese (Achenese)
Acholi (Lou, Lango)
Aceh
Afar
Achinese
(Achenese)
Afrikaans
Aja-Gbe
Acholi
(Lou, Lango)
Akan (Twi-Fante)
Akha
Afar
Akkadian
Albanian
Afrikaans
Allemannisch
Alsatian
Aja-Gbe
Alur
Akan
Amharic (Twi-Fante)
Anaang
Akha
Anyin (Baoule)

* Master List of Countries

Country(ies):

United
UnitedStates
StatesofofAmerica
America
Afghanistan
Afghanistan
Albania
Albania
Algeria
Algeria
American
AmericanSamoa
Samoa
Andorra
Andorra
Angola
Angola
Anguilla
Anguilla
Antigua
Antiguaand
andBarbuda
Barbuda
Argentina
Argentina

Add
Language(s)
>>

Remove
Language(s)
<<

Add
Country(s)
>>

Remove
Country(s)
<<

Selected Countries

Save

Save and Continue

Notify US/ED

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Reports

Add User

Pre-Travel Screens:

Travel Requests

Pre-Travel

Post-Travel

Project Overview

View/Submit Report

Participant Information

Maintain Participants
The participant records are listed below.
To add a participant, click the "Add Participant" button.
To view or edit a participant, click "Update."
To remove a participant, click "Delete."
To send an email notification to participants, check the "Notify" box for those who should be notified. Click the "Notify
Participants" button.
To view a participant's report, click "View."
To view all of the participant's report together, click "View all Participant Reports"

* Enter due date for participant reports in IRIS:
Add Participant

Notify Participants

Action

Notify

Update | Delete

✔

Name

e.g. 01/01/2001

View all Participant Reports

Email

Submit
Date

Submit

Report Reminder

Notified?

View
Report

No

View

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info

Reports

Add User

Pre-Travel Screens:

Travel Requests

Pre-Travel

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Post-Travel

Participant Information

Add a Participant
Enter the following information about each participant, including all project administrators.
* Required fields

Participant name:

*
First name

Last name

Institutional Email:

*

Other Email:

*

Institution or Employer:

*

Select
Selectone
one
Abilene Christian University

Institution Type:

*

Select
Selectone
one
2-year Public/State Controlled Institution of Higher Education

Institution Designation
(if applicable):

*

HBCU (Historically Black Colleges and Universities)
Black-serving, non-HBCU (institutions that are not HBCU but in
which 25 percent or more of the total undergraduate enrollment are
Black students)
Hispanic-serving (institutions in which 25 percent or more of the
total undergraduate enrollment are Hispanic students)
Asian-serving (institutions in which Asian/Pacific Islander
undergraduates constitute 25 percent or more of the total
undergraduate enrollment)
American Indian-serving (Tribal Colleges and Universities [TCU]
or institutions in which 25 percent or more of the total undergraduate
enrollment are American Indian/Alaska Native students)
Other minority-serving institutions (those that fall into none of the
above minority-serving categories but in which students in at least
two of the four individual minority groups constitute at least 25
percent of the total undergraduate enrollment or minority students
combined constitute at least 50 percent of the total undergraduate
enrollment)

Select if your institution is identified as:

✔
✔

Other:
(If institution not in dropdown)

Street address:

*

City:

*

Low income
Rural

View/Submit Report

State:

*

Country:

Select
Selectone
one
Alabama
Selectone
one
Select
United States of America

Postal code:
Participant/Administrator type:

*

Field:

*

Selectone
one
Select
K-6th Grade Teachers
Select
Selectone
one
Social Sciences

Has the individual previously participated in a Fulbright-Hays Seminars or Group Projects Abroad project? *
Yes

No

If so, for what year(s) and country(ies)?
Save and New Entry

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Reports

Add User

Participant Administration

Travel Requests
In-Country
Experience Comments

Pre-Travel
Sources of Funding

Post-Travel
Priorities

Budget

View/Submit Report
Dissemination and Resources

Maintain Participants
The participant records are listed below.
To add a participant, click the "Add Participant" button.
To view or edit a participant, click "Update."
To remove a participant, click "Delete."
To send an email notification to participants, check the "Notify" box for those who should be notified. Click the "Notify
Participants" button.
To view a participant's report, click "View."
To view all of the participant's report together, click "View all Participant Reports"

* Enter due date for participant reports in IRIS:
Notify Participants

e.g. 01/01/2001

View all Participant Reports

Action

Notify

Update | Delete

✔

Name

Email

Submit

Report Reminder

Submit
Date

Notified?

View
Report

No

View

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Add User

Participant Administration

Reports

Travel Requests
In-Country
Experience Comments

In-Country Experience Comments

Pre-Travel

Sources of Funding

Post-Travel

Priorities

Budget

View/Submit Report

Dissemination and Resources

*

Evaluate the in-country experience. Describe any exemplary activities, challenges, areas for improvement, or any additional
comments. For example, discuss: pace of itinerary, participant challenges, staff challenges and activities that were of impact. When
discussing the impact of activites, please explain how this activity made an impact.
Required field
(limit 5,000 characters and spaces)

Characters and Spaces: 0
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Reports

Add User

Travel Requests
In-Country
Experience Comments

Participant Administration

Pre-Travel

Sources of Funding

Post-Travel

Priorities

Budget

View/Submit Report

Dissemination and Resources

Sources of Funding
Provide the following information about the funding support for the project. Totals will be automatically calculated.
* Required fields

Was the Fulbright-Hays GPA funding adequate to complete the project as planned? *

Yes

No

Yes

No

Federal Funding

Did the project receive federal funding in addition to the Fulbright-Hays GPA grant? *
Total amount of other federal funding:

$

Source of other federal funding:

Non-Federal Funding

*

Did the project receive non-federal funding?

Yes

Participant cost-sharing per person:

$

Total participant cost-sharing:

$

School district cost-sharing:

$

Institution cost-sharing:

$

Non-profit organization(s) cost-sharing:

$

No

_________
Total non-federal funding:

$

Total amount of all other federal and non-federal funding:

$

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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Add User

Participant Administration

Priorities

Reports

Travel Requests
In-Country
Experience Comments

Pre-Travel

Sources of Funding

Post-Travel

Priorities

Budget

View/Submit Report

Dissemination and Resources

*

Describe the grant activities conducted during the reporting period that addressed the announced program priorities, and indicate
whether grant (or matching funds) were used to support the activities.
Click here to view the list of priorities.
Required field
(limit 5,000 characters and spaces)

Characters and Spaces: 0
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

GPA Priorities for 2011
Projects that provide substantive training and thematic focus on any of the seventy-eight (78) priority languages that were selected from the
U.S. Department of Education’s list of Less Commonly Taught Languages (LCTLs). Please refer to the Federal Register Notice for the
complete list of applicable languages.
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Reports

Add User

Participant Administration

Travel Requests
In-Country
Experience Comments

Pre-Travel

Sources of Funding

Post-Travel

Priorities

Budget

View/Submit Report

Dissemination and Resources

Final Budget
For each category, enter the amount of Fulbright-Hays GPA funds expended during the grant period. Totals will be automatically
calculated. Click the link to download the SF-425 Federal Financial Report. You must complete and submit this form as part of your
final performance report using the upload function below. Also, upload a more detailed line item budget, based on the proposed budget
submitted as part of the application package.
* Required fields

Budget Category

Fulbright-Hays GPA
Funds Spent in the
Current Reporting
Period

Personnel

$ 0

Fringe Benefits

$ 0

Travel

$ 0

Equipment

$ 0

Supplies

$ 0

Contractual

$ 0

Other

$ 0

Total Direct Costs

$ 0

Total Indirect Costs
(may not exceed 8% of direct costs)

Total Budget

Comments: (limit 1000 characters and spaces)

$ 0
$ 0

Characters and Spaces: 0

Budget attachment: * Excel, PDF, or .doc only. Attach a spreadsheet with detailed budget information. Your project file must be formatted for letter-size
paper prior to upload.
(Note: The file must have a .xls extension and may not contain any of the following characters: - : / \ * ? " < > |).

no file selected
(Click the "Browse..." button to attach an electronic copy of the project budget. When prompted, locate and select the budget file. Only one spreadsheet may
be attached to this report. Uploading a document replaces the document previously attached.)

SF-425 Federal Financial Report Long Form attachment: PDF only. Attach a PDF containing your completed SF-425 Federal Financial Report Long
Form.
(Note: The file must have a .pdf extension and may not contain any of the following characters: - : / \ * ? " < > |).

no file selected
(Click the "Browse..." button to attach an electronic copy of the FFR PDF. When prompted, locate and select the FFR file. Only one spreadsheet may be
attached to this report. Uploading a document replaces the document previously attached.)
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700

Program:
GPA
Institution:
Project:
Award #:
Project Director:
World Area:

Grant Start Date:
Grant End Date:
Report Due Date:
Submit Date:
Amount:
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Administrative

Project Info
Post-Travel
Screens

Add User

Participant Administration

Reports

Travel Requests
In-Country
Experience Comments

Dissemination and Resources

Pre-Travel

Sources of Funding

Post-Travel

Priorities

Budget

View/Submit Report

Dissemination and Resources

*

Please identify URLs and/or citations of resources or curriculum development that participants have created as a result of the GPA
project. This information will be accessible to the public on the IRIS web site (iris.ed.gov).
Required field
(limit 5,000 characters and spaces)

Characters and Spaces: 0
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International and Foreign Language Education
U.S. Department of Education
Office of Postsecondary Education
1990 K Street, N.W., Washington, DC 20006-8521
Phone: (202) 502-7700