National Assessment of Educational Progress (NAEP) 2012 Wave II (Grade 4/8/12 Pilots, Grade 12 Economics, SD, ELL, and Special Studies)

NATIONAL ASSESSMENT OF
EDUCATIONAL PROGRESS
WAVE 2 SUBMITTAL FOR 2012
VOLUME II
Part 8
FOR 2012 ASSESSMENT
Students with Disabilities (SD)
English Language Learners (ELL)
Worksheet Instructions

Part 8 contains:
Students with Disabilities (SD) and English Language Learners (ELL) Worksheet
Instructions:
a.
b.
c.
d.
e.
f.

SD Worksheet Instructions (Economics, LTT Math, LTT Reading, Writing)
SD Worksheet Instructions (Writing-Computer Based Assessment)
SD Worksheet Instructions (Pilot Mathematics and Reading)
ELL Worksheet Instructions (Economics, LTT Math, LTT Reading, Writing)
ELL Worksheet Instructions (Writing-Computer Based Assessment)
ELL Worksheet Instructions (Pilot Mathematics and Reading)

June 1, 2011

2012 OMB Wave 2
Part 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for Students with Disabilities (SD)
(Please review these instructions before completing the SD Worksheets)

Frequently Asked Questions
What information is collected on the SD Worksheets?
The SD Worksheet records
 how each SD is assessed in the state academic assessment in the NAEP subject the student is selected to
take (front of the worksheet),
 whether each student can participate in NAEP with the accommodations allowed for the NAEP subject
(front of the worksheet), and
 each student’s disabilities and grade-level performance (back of the worksheet).
School personnel will make the final determination on how SD are included in the NAEP
assessment.
If you need clarification for completing the worksheet, please contact your NAEP State
Coordinator (public schools) or your NAEP representative (private schools).

What if the NAEP subject is not tested on the state academic assessment?
If the NAEP subject is not tested on the state academic assessment, the person completing the worksheet should
refer to how the student is tested or receives instruction in the classroom.
 For example, if the NAEP subject listed is “E” for economics and this subject is not tested on the state
academic assessment, the person completing the worksheet should know how the student is tested or
receives instruction in the classroom in an economics or similar type class.

Who should complete the worksheet?
The person completing the front of the worksheet should be the person at your school most knowledgeable about
how the student is tested in the state academic assessment in the subject listed in column B on the front of the
worksheet.
 For example, if the NAEP subject listed is “M” for mathematics, the person completing the worksheet
should know how the student is tested in the state academic assessment in mathematics.
 This person may be a school testing or IEP coordinator or a special education or classroom teacher.
The person completing the back of the worksheet should be the person at your school most knowledgeable about
the student’s disabilities and grade-level performance.

What if an SD is withdrawn or graduated, never attends campus (e.g., homeschooled), or is
otherwise ineligible for NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column G, and leave the rest of the worksheet
blank for that student.
What should I do with the worksheet(s) when I’m finished?



Return all completed worksheets to the NAEP school coordinator by the date requested.
If you are the school coordinator, put the completed worksheets in the NAEP Storage Envelope. Your
NAEP representative will collect them at the preassessment visit.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

1

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

Page 2 of 4

Completing the Front of the Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the ELL Worksheet (student is both SD
and ELL).


List any students sampled for NAEP who currently have a Section 504 Plan and require
accommodations to be tested and whose names are not preprinted.

Columns E through H are to be completed by school staff.
Column I is For NAEP Use Only.
Column E:

Record the student’s current SD classification using one of the codes below. If a student has
both an IEP and Section 504 Plan, record IEP as the student’s SD classification.
Codes for Column E
1 = Has an IEP for a disability
2 = Has a Section 504 Plan and needs accommodation to be tested
3 = Not SD (Do not complete the rest of the worksheet for this student)

Column F:
How is this student included in your state test for the NAEP subject listed in column B?
Note: Refer to the FAQs on page 1 if the NAEP subject is not tested on your state test.
Codes for Column F
1 = Without Accommodations (Go to column H)
2 = With Accommodations (Go to column G)
3 = With Modified Assessment (Go to column G)
4 = With Alternate Assessment (Go to column G)
Column G:
What accommodations does this student receive on your state test for the NAEP subject
listed in column B? Refer to the enclosed State-Specific SD Guidelines Summary for information on the
accommodations allowed by your state.
The following are not allowed on NAEP for any grades or subjects:
Abacus/tables/graph paper
Tape recording answers
Taking NAEP over multiple days
Dictionary/thesaurus/spelling/grammar software
Questions reworded or simplified
Calculator for computation tasks
Column H:
How should this student be tested on NAEP?
To answer column H, review your State-Specific SD Guidelines Summary for information on your state's
inclusion policy.
Codes for Column H
1 = Without accommodations
2 = With accommodations allowed by NAEP
3 = Do not test

Turn to Page 4 of these instructions for more information on how to complete the back page of
the SD Worksheet for each student listed.

Page 3 of 4

Completing the Back of the Worksheet
On the back of the worksheet are some research questions for the same students listed on the front. Please
consult the person most knowledgeable about each student’s disabilities and grade-level performance to answer
these questions.
Columns J through M are preprinted.
Columns N through P are to be completed by school staff.
Column N - Which of the following IDEA categories describes this student’s identified disability(ies)?
Fill in one or more ovals indicating all of each student’s identified disabilities. The categories listed are used
by the Individuals with Disabilities Education Act (IDEA).
“Other (specify)” should only be marked for disability(ies) other than those pre-listed.

Column O - What is the degree of this student’s disability(ies)?
Record the degree of each student’s disability(ies) recorded in column N, using one of the following codes:
1 = Profound/Severe
2 = Moderate
3 = Mild
The response should be based on the knowledge of the person most familiar with this student’s disability(ies)
and based on this person’s professional judgment how it/they might compare to other students with similar
disability(ies) in the same grade.

Column P - At what grade level does this student perform in the NAEP subject listed in column K?
Record the grade level at which the student performs in the NAEP subject listed in column K, using one of
the following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP math assessment who performs at a secondgrade level should be marked as code 3 (two or more years below grade level).

Page 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for Students with Disabilities (SD)
Writing Computer-Based Assessment
(Please review these instructions before completing the SD Worksheets)

Frequently Asked Questions
What is the Writing Computer-Based Assessment?
The NAEP writing framework requires students in grade 4 to write using word processing software with
commonly available tools for editing, formatting, and text analysis. This assessment will be administered using
NAEP-provided, stand-alone laptops with specialized software. There will be a short tutorial on how to use the
specialized software prior to the assessments. All student work will be stored in a secure manner without student
identifiable information. The NAEP specialized software for students does not use the Internet. All students
taking a NAEP computer-based assessment must use the NAEP-supplied equipment.

What information is collected on the SD Worksheets?
The SD Worksheet records
 how each SD is assessed on the state academic assessment in writing with or without using a computer
(front of the worksheet),
 whether each student can participate in NAEP with the allowed accommodations using a computer (front
of the worksheet), and
 each student’s disabilities and grade-level performance (back of the worksheet).
School personnel will make the final determination on how SD are included in the NAEP assessment.
If you need clarification for completing the worksheet, please contact your NAEP State Coordinator
(public schools) or your NAEP representative (private schools).

What if the NAEP subject (writing) is not tested on the state academic assessment?
If writing is not tested in the state academic assessment, the person completing the worksheet should refer to how
the student is tested or receives instruction in the classroom in writing with or without using a computer.

Who should complete the worksheet?
The person completing the front of the worksheet should be the person at your school most knowledgeable about
how the student is tested in the state academic assessment in writing. This person may be a school testing or IEP
coordinator, a special education or classroom teacher.
The person completing the back of the worksheet should be the person at your school most knowledgeable about
the student’s disabilities and grade-level performance.

What if an SD is withdrawn or graduated, never attends campus (e.g., homeschooled), or is
otherwise ineligible for NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column G, and leave the rest of the worksheet
blank for that student.
What should I do with the worksheet(s) when I’m finished?



Return all completed worksheets to the NAEP school coordinator by the date requested.
If you are the school coordinator, put the completed worksheets in the NAEP Storage Envelope. Your
NAEP representative will collect them at the preassessment visit.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

Page 2 of 4

Completing the Front of the Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the ELL Worksheet (student is both SD
and ELL).


List any students sampled for NAEP who currently have a Section 504 Plan and require
accommodations to be tested and whose names are not preprinted.

Columns E through H are to be completed by school staff.
Column I is For NAEP Use Only.
Column E:

Record the student’s current SD classification using one of the codes below. If a student has
both an IEP and Section 504 Plan, record IEP as the student’s SD classification.
Codes for Column E
1 = Has an IEP for a disability
2 = Has a Section 504 Plan and needs accommodation to be tested
3 = Not SD (Do not complete the rest of the worksheet for this student)

Column F:
How is this student included in your state test for the NAEP subject listed in column B?
Note: Refer to the FAQs on page 1 if the NAEP subject is not tested on your state test.
Codes for Column F
1 = Without Accommodations (Go to column H)
2 = With Accommodations (Go to column G)
3 = With Modified Assessment (Go to column G)
4 = With Alternate Assessment (Go to column G)
Column G:
What accommodations does this student receive on your state test for the NAEP subject
listed in column B? Refer to the enclosed State-Specific SD Guidelines Summary for information on the
accommodations allowed by your state.
Many accommodations traditionally used for paper and pencil assessments are available to all students assessed
on the computer for NAEP. These universal design elements are listed below.
Universal Design Elements Provided to All Students Taking NAEP Using a Computer
Adjusting font size from approximately 14 to 48 point
Using a computer or typewriter to respond
Small Group or One-on-One
Adjusting contrast or colors
Read aloud (text to speech) in English
Highlighter for writing prompts
(using earbuds provided to all students)
Electronic spell-check and thesaurus
The following are not allowed on NAEP using a computer for any grades or subjects:
Paper and pencil assessment
Taking NAEP over multiple days
Video sign language presentation of items
Questions reworded or simplified
Third party screen reader software
Tape recording answers
Speech to text
Dictionary/thesaurus/spelling/grammar software
(other than what NAEP provides)
Column H:
How should this student be tested on NAEP?
To answer column H, review your State-Specific SD Guidelines Summary for information on your state's
inclusion policy.
Codes for Column H
1 = Without accommodations
2 = With accommodations allowed by NAEP
3 = Do not test
Turn to Page 4 of these instructions for more information on how to complete the back page of the SD
Worksheet for each student listed.

Page 3 of 4

Completing the Back of the Worksheet
On the back of the worksheet are some research questions for the same students listed on the front. Please consult
the person most knowledgeable about each student’s disabilities and grade-level performance to answer these
questions.
Columns J through M are preprinted.
Columns N through P are to be completed by school staff.
Column N - Which of the following IDEA categories describes this student’s identified disability(ies)?
Darken one or more ovals indicating all of each student’s identified disabilities. The categories listed are used
by the Individuals with Disabilities Education Act (IDEA).
“Other (specify)” should only be marked for disability(ies) other than those pre-listed.

Column O - What is the degree of this student’s disability(ies)?
Record the degree of each student’s disability(ies) recorded in column N, using one of the following codes:
1 = Profound/Severe
2 = Moderate
3 = Mild
The response should be based on the knowledge of the person most familiar with this student’s disability(ies)
and based on this person’s professional judgment how it/they might compare to other students with similar
disability(ies) in the same grade.

Column P - At what grade level does this student perform in the NAEP subject listed in column K?
Record the grade level at which the student performs in the NAEP subject listed in column K, using one of
the following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP writing assessment who performs at a secondgrade level should be marked as code 3 (two or more years below grade level).

Page 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for Students with Disabilities (SD)
(Please review these instructions before completing the SD Worksheet)

NAEP’s goal is to be as inclusive as possible. The expectation is that all students, except
the most cognitively disabled, will participate on NAEP, as they do on their state
assessments.
NAEP does not produce results for students or schools and does not contribute to a
student’s grade or a school’s AYP results.

Frequently Asked Questions
Can students without an IEP or Section 504 Plan receive accommodations on NAEP?
No, students without an IEP or Section 504 Plan participate in NAEP without accommodations. Only
students with an IEP or Section 504 Plan can receive accommodations on NAEP.
What should we record in column G (accommodations the student receives when assessed on the
state assessment in the NAEP subject) if the student is not assessed in that subject?
Record any accommodations listed in the student’s IEP or Section 504 Plan that the student usually
receives during classroom instruction.
What if an SD is withdrawn or graduated, never attends campus (e.g., home schooled), or is
otherwise ineligible for NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column G, and leave the rest of the worksheet
blank for that student.
What is the process for determining how a student should be included in NAEP?
 Before the preassessment visit, school staff complete the worksheets using these instructions and
the State-Specific SD Guidelines Summary.
 At the preassessment visit, the NAEP representative will collect the completed worksheets,
review them for consistency, and then discuss with the school coordinator how each student
should be assessed on NAEP.
 All final inclusion and accommodation decisions are made by school staff and/or
parents/guardians.
What should I do with the completed worksheet(s)?
 Return all completed worksheets to the NAEP school coordinator by the date requested.
 If you are the school coordinator, put the completed worksheets in the red NAEP Storage
Envelope. Your NAEP representative will collect them at the preassessment visit.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

How to Complete the Front of the SD Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the ELL Worksheet (student is both SD and ELL).


List any students sampled for NAEP who currently have an IEP but whose names are not preprinted.



List any students sampled for NAEP who currently have a Section 504 Plan and require accommodations to
be tested, but whose names are not preprinted.

Columns E through I are to be completed by school staff.
 Column E: Record the student’s current SD classification using one of the codes listed. If a student has
both an IEP and Section 504 Plan, record IEP as the student’s SD classification.


Column F:

Record how this student is tested or instructed in the NAEP subject listed in column B,
according to the student’s IEP or Section 504 Plan, using one of the codes listed.



Column G:

Record the accommodations this student receives when tested in the NAEP subject listed in
column B. Refer to the enclosed State-Specific SD Guidelines Summary for information on the
accommodations allowed by your state.



Column H:

Record if all the student’s required accommodations are allowed in the NAEP subject. Refer
to the enclosed State-Specific SD Guidelines Summary for information on the accommodations
allowed by NAEP.



Column I:

To answer column I, review columns G and H, and the Decision Tree below.

Column J is for NAEP Use Only.

Decision Tree for Students with Disabilities 
According to the student’s IEP or 

Section 504 Plan, how is this student 
assessed on the state assessment in 

the NAEP subject? 

Without 
accommodations 

With 
accommodations 
allowed by NAEP 

Student takes NAEP 
without 
accommodations 

(Column I = Code 1) 

Student takes NAEP 
with 
accommodations 
allowed by NAEP 

(Column I = Code 2) 

With one or more 
accommodations 
not allowed by 
NAEP 

Schools are 
encouraged to 
include student on 
NAEP with 
accommodations 
allowed by NAEP 

(Column I = Code 2)

With an alternate 
assessment with 
modified 
achievement 
standards* 

Student takes NAEP 
with 
accommodations 
allowed by NAEP 

(Column I = Code 2) 

With an alternate 
assessment with 
alternate 
achievement 
standards * 

Student may be 
excluded 

(Column I = Code 3) 

* Check the enclosed State-Specific SD Guidelines Summary for more information about alternate assessments with modified or
alternate achievement standards in your state.

Page 2 of 4

How to Complete the Back of the SD Worksheet
On the back of the worksheet are some research questions about the same students listed on the front. Please
consult the person most knowledgeable about each student’s disability(ies) and grade-level performance to answer
these questions.
Columns K through N are preprinted.
Columns O through Q are to be completed by school staff.

Column O: Which of the following IDEA categories describes this student’s identified disability(ies)?
Fill in one or more ovals indicating all of each student’s identified disabilities. The categories listed are used
by the Individuals with Disabilities Education Act (IDEA).
“Other (specify)” should only be marked for disability(ies) other than those pre-listed.
Column P: What is the degree of this student’s disability(ies)?
Record the degree of each student’s disability(ies) recorded in column O, using one of the following codes:
1 = Profound/Severe
2 = Moderate
3 = Mild
The response should be based on the knowledge of the person most familiar with this student’s disability(ies)
and based on this person’s professional judgment how it/they might compare to other students with similar
disability(ies) in the same grade.
Column Q: At what grade level does this student perform in the NAEP subject listed in column L?
Record the grade level at which the student performs in the NAEP subject listed in column L, using one of
the following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP math assessment who performs at a secondgrade level should be marked as code 3 (two or more years below grade level).

Page 3 of 4

Page 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for English Language Learners (ELL)
(Please review these instructions before completing the ELL Worksheets)

Frequently Asked Questions
What information is collected on the ELL Worksheets?
The ELL Worksheet records
 how each ELL is assessed in the state academic assessment in the NAEP subject the student is selected to
take (front of the worksheet),
 whether each student can participate in NAEP with the accommodations allowed for the NAEP subject
(front of the worksheet), and
 each student’s English language proficiency and grade-level performance (back of the worksheet).
School personnel will make the final determination on how ELLs are included in the NAEP
assessment.
If you need clarification for completing the worksheet, please contact your NAEP State
Coordinator (public schools) or your NAEP representative (private schools).

What if the NAEP subject is not tested on the state academic assessment?
If the NAEP subject is not tested on the state academic assessment, the person completing the worksheet should
refer to how the student is tested or receives instruction in the classroom.
 For example, if the NAEP subject listed is “E” for economics and this subject is not tested on the state
academic assessment, the person completing the worksheet should know how the student is tested or
receives instruction in the classroom in an economics of similar-type class.

Who should complete the worksheet?
The person completing the front of the worksheet should be the person at your school most knowledgeable about
how the student is tested in the state academic assessment in the subject listed in column B on the front of the
worksheet.
 For example, if the NAEP subject listed is “M” for mathematics, the person completing the worksheet
should know how the student is tested in the state academic assessment in mathematics.
 This person may be a school testing coordinator, ELL coordinator, or a classroom teacher.
The person completing the back of the worksheet should be the person at your school most knowledgeable about the
student’s English language proficiency and grade-level performance.

What if an ELL is withdrawn or graduated, never attends campus (e.g., homeschooled), or is
otherwise ineligible for NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column G, and leave the rest of the worksheet
blank for that student.
What should I do with the worksheet(s) when I’m finished?



Return all completed worksheets to the NAEP school coordinator by the date requested.
If you are the school coordinator, put the completed worksheets in the NAEP Storage Envelope. Your
NAEP representative will collect them at the preassessment visit.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

1

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

Page 2 of 4

Completing the Front of the Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the SD Worksheet (student is both SD and
ELL).
Columns E through H are to be completed by school staff.
Column I is For NAEP Use Only.

Column E: Record the student’s current ELL classification using one of the codes below.
Codes for Column E
1 = Yes, ELL
2 = Formerly ELL (monitored for AYP) (Do not complete the rest of the worksheet for this student)
3 = Not ELL (Do not complete the rest of the worksheet for this student)

Column F:
How is this student included in your state test for the NAEP subject listed in column B?
Note: Refer to the FAQs on page 1 if the NAEP subject is not tested on your state tests.
Codes for Column F
1 = Without Accommodations (Go to column H)
2 = With Accommodations (Go to column G)
3 = With simplified English/native language test (Go to column G)
4 = Does not participate (Go to column H)

Column G:
What accommodations does this student receive on your state test for the NAEP subject listed
in column B? Refer to the enclosed State-Specific ELL Guidelines Summary for information on the
accommodations allowed by your state.
The following are not allowed on NAEP for any grades or subjects:
Abacus/tables/graph paper
Tape recording answers
Taking NAEP over multiple days Dictionary/thesaurus/spelling/grammar software
Questions reworded or simplified Oral or written responses in native language translated into written English

Column H:
How should this student be tested on NAEP?
To answer column H, review your State-Specific ELL Guidelines Summary for information on your state's
inclusion policy.
Codes for Column H
1 = Without accommodations
2 = With accommodations allowed by NAEP
3 = Do not test

Turn to Page 4 of these instructions for more information on how to complete the back page of the
ELL Worksheet for each student listed.

Page 3 of 4

Completing the Back of the Worksheet
On the back of the worksheet are some research questions for the same students listed on the front. Please consult
the person most knowledgeable about each student’s English language proficiency and grade-level performance to
answer these questions.
Columns J through M are preprinted.
Columns N through P are to be completed by school staff.
Column N - Including the current school year, how long has this student been receiving academic
instruction primarily in English?
Record how long the student has been receiving academic instruction primarily in English, using one of the
following codes:
1 = Does not receive academic instruction primarily in English
2 = Less than 1 year
3 = 1 to 2 years
4 = 2 to 3 years
5 = 3 years or more
6 = Don’t know
“Academic instruction primarily in English” means that the instructor presents academic content in English
and the student receives only occasional translation of words or explanations of ideas/concepts in his/her
native language.
Column O - At what grade level does this student perform in the NAEP subject listed in column K?
Record the grade level at which the student performs in the NAEP subject listed in column K, using one of
the following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP math assessment who performs at a secondgrade level should be marked as code 3 (two or more years below grade level).
Column P - For each item listed below, how would you characterize this student’s English proficiency?


Listening comprehension in English



Reading English



Speaking English



Writing English

For each skill listed, record the student’s English language proficiency, using the following codes:
1 = ELL advanced
2 = ELL intermediate
3 = ELL beginning
4 = No proficiency
5 = Don’t know
Refer to the State-specific ELL Guidelines Summary for information on how to complete this question. If no
state-specific information is provided, the response should be based on the knowledge of the person most
familiar with how this student’s English language proficiency compares to other ELLs in the same grade.

Page 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for English Language Learners (ELL)
Writing Computer-Based Assessment
(Please review these instructions before completing the ELL Worksheets)

Frequently Asked Questions
What is the Writing Computer-Based Assessment?
The NAEP writing framework requires students in grade 4 to write using word processing software with
commonly available tools for editing, formatting, and text analysis. This assessment will be administered using
NAEP-provided, stand-alone laptops with specialized software. There will be a short tutorial on how to use the
specialized software prior to the assessments. All student work will be stored in a secure manner without student
identifiable information. The NAEP specialized software for students does not use the Internet. All students
taking a NAEP computer-based assessment must use the NAEP-supplied equipment.

What information is collected on the ELL Worksheets?
The ELL Worksheet records
 how each ELL is assessed on the state academic assessment in writing with or without using a computer
(front of the worksheet),
 whether each student can participate in NAEP with the allowed accommodations using a computer (front
of the worksheet), and
 each student’s English language proficiency and grade-level performance (back of the worksheet).
School personnel will make the final determination on how ELLs are included in the NAEP
assessment.
If you need clarification for completing the worksheet, please contact your NAEP State Coordinator
(public schools) or your NAEP representative (private schools).

What if the NAEP subject (writing) is not tested on the state academic assessment?
If writing is not tested in the state academic assessment, the person completing the worksheet should refer to how
the student is tested or receives instruction in the classroom in writing with or without using a computer.

Who should complete the worksheet?
The person completing the front of the worksheet should be the person at your school most knowledgeable about
how the student is tested in the state academic assessment in writing. This person may be a school testing
coordinator, ELL coordinator, or classroom teacher.
The person completing the back of the worksheet should be the person at your school most knowledgeable about
the student’s English language proficiency and grade-level performance.

What if an ELL is withdrawn or graduated, never attends campus, or is otherwise ineligible for
NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column G, and leave the rest of the worksheet
blank for that student.
What should I do with the worksheet(s) when I’m finished?



Return all completed worksheets to the NAEP school coordinator by the date requested.
If you are the school coordinator, put the completed worksheets in the NAEP Storage Envelope. Your
NAEP representative will collect it at the preassessment visit.

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

Page 2 of 4

Completing the Front of the Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the SD Worksheet (student is both SD and
ELL).
Columns E through H are to be completed by school staff.
Column I is For NAEP Use Only.
Column E:
Record the student’s current ELL classification using one of the codes below.
Codes for Column E
1 = Yes, ELL
2 = Formerly ELL (monitored for AYP) (Do not complete the rest of the worksheet for this student)
3 = Not ELL (Do not complete the rest of the worksheet for this student)
Column F:
How is this student included in your state test for the NAEP subject listed in column B?
Note: Refer to the FAQs on page 1 if the NAEP subject is not tested on your state test.
Codes for Column F
1 = Without Accommodations (Go to column H)
2 = With Accommodations (Go to column G)
3 = With simplified English/native language test (Go to column G)
4 = Does not participate (Go to column H)
Column G:
What accommodations does this student receive on your state test for the NAEP subject
listed in column B? Refer to the enclosed State-Specific ELL Guidelines Summary for information on the
accommodations allowed by your state.
Many accommodations traditionally used for paper and pencil assessments are available to all students assessed
on the computer for NAEP. These universal design elements are listed below.
Universal Design Elements Provided to All Students Taking NAEP Using a Computer
Adjusting font size from approximately 14 to 48 point
Using a computer or typewriter to respond
Small Group or One-on-One
Adjusting contrast or colors
Read aloud (text to speech) in English
Highlighter for writing prompts
(using earbuds provided to all students)
Electronic spell-check and thesaurus
The following are not allowed on NAEP using a computer for any grades or subjects:
Paper and pencil assessment
Questions reworded or simplified
Video sign language presentation of items
Tape recording answers
Oral or written responses in native language translated
Dictionary/thesaurus/spelling/grammar software
into written English
(other than what NAEP provides)
Third party screen reader software
Spanish/English version of the test
Speech to text
Directions only read aloud in Spanish
Taking NAEP over multiple days
Column H:
How should this student be tested on NAEP?
To answer column H, review your State-Specific ELL Guidelines Summary for information on your state's
inclusion policy.
Codes for Column H
1 = Without accommodations
2 = With accommodations allowed by NAEP
3 = Do not test

Turn to Page 4 of these instructions for more information on how to complete the back page of the
ELL Worksheet for each student listed.
Page 3 of 4

Completing the Back of the Worksheet
On the back of the worksheet are some research questions for the same students listed on the front. Please consult
the person most knowledgeable about each student’s English language proficiency and grade-level performance to
answer these questions.
Columns J through M are preprinted.
Columns N through P are to be completed by school staff.
Column N - Including the current school year, how long has this student been receiving academic
instruction primarily in English?
Record how long the student has been receiving academic instruction primarily in English, using one of the
following codes:
1 = Does not receive academic instruction primarily in English
2 = Less than 1 year
3 = 1 to 2 years
4 = 2 to 3 years
5 = 3 years or more
6 = Don’t know
“Academic instruction primarily in English” means that the instructor presents academic content in English
and the student receives only occasional translation of words or explanations of ideas/concepts in his/her
native language.
Column O - At what grade level does this student perform in the NAEP subject listed in column K?
Record the grade level at which the student performs in the NAEP subject listed in column K, using one of
the following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP math assessment who performs at a secondgrade level should be marked as code 3 (two or more years below grade level).
Column P - For each item listed below, how would you characterize this student’s English proficiency?


Listening comprehension in English



Reading English



Speaking English



Writing English

For each skill listed, record the student’s English language proficiency, using the following codes:
1 = ELL advanced
2 = ELL intermediate
3 = ELL beginning
4 = No proficiency
5 = Don’t know
Refer to the State-specific ELL Guidelines Summary for information on how to complete this question. If no
state-specific information is provided, the response should be based on the knowledge of the person most
familiar with how this student’s English language proficiency compares to other ELLs in the same grade.

Page 4 of 4

National Assessment of Educational Progress (NAEP)
Instructions for Completing Worksheets for English Language Learners (ELL)
(Please review these instructions before completing the ELL Worksheet)

NAEP’s goal is to be as inclusive as possible. The expectation is that all students, except those
who have been enrolled in U.S. schools for less than one full academic year, will participate on
NAEP, as they do on their state assessments.
NAEP does not produce results for students or schools and does not contribute to a student’s
grade or a school’s AYP results.

Frequently Asked Questions
Can students who are formerly ELL receive accommodations on NAEP?
No, students who are classified as formerly ELL participate in NAEP without accommodations. Only
students who are classified as ELL can receive accommodations on NAEP.
What is “one full academic year” as defined by NAEP?
One full academic year is defined as one full school year before the assessment. For example, if a
student is currently in 4th grade, he or she would have attended school in the U.S for all of 3rd grade.
What should we record in column H (accommodations the student receives when tested or in the
NAEP subject) if the student is not tested in that subject?
Record any accommodations that the student usually receives during classroom instruction.
What if an ELL is withdrawn or graduated, never attends campus (e.g., home schooled), or is
otherwise ineligible for NAEP (e.g., not enrolled in the sampled grade)?
Draw a line through that student’s name, record a note in column H, and leave the rest of the worksheet
blank for that student.
What is the process for determining how a student should be included in NAEP?
 Before the preassessment visit, school staff complete the worksheets using these instructions and
the State-Specific ELL Guidelines Summary.
 At the preassessment visit, the NAEP representative will collect the completed worksheets,
review them for consistency, and then discuss with the school coordinator how each student
should be assessed on NAEP.
 All final inclusion and accommodation decisions are made by school staff and/or
parents/guardians.
What should I do with the completed worksheet(s)?
 Return all completed worksheets to the NAEP school coordinator by the date requested.
 If you are the school coordinator, put the completed worksheets in the red NAEP Storage
Envelope. Your NAEP representative will collect them at the preassessment visit.
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. The valid
OMB control number for this information collection is 1850-0790. The time required to complete
this information collection is estimated to average 10 minutes per student including the time to
review instructions, search existing data resources, gather the data needed, and complete and
review the information collection. If you have any comments concerning the accuracy of the
time estimate(s) or suggestions for improving this form, please write to: U.S. Department of
Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the
status of your individual submission of this form, write directly to: NAEP/NCES, U.S.
Department of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202.

A project of the National Center for Education Statistics (NCES), Institute of
Education Sciences, U.S. Department of Education. The information you provide
will be used for statistical purposes only. In accordance with the Confidential
Information Protection provisions of Title V, Subtitle A, Public Law 107-347 and
other applicable Federal laws, your responses will be kept confidential and will not
be disclosed in identifiable form to anyone other than employees or agents. By law,
every NCES employee as well as every agent, such as contractors and NAEP
coordinators, has taken an oath and is subject to a jail term of up to 5 years, a fine of
up to $250,000, or both, if he or she willfully discloses ANY identifiable
information about you. OMB No. 1850-0790 • Approval Expires 04/30/2013

How to Complete the Front of the ELL Worksheet
Columns A through D are preprinted.
 Names beginning with “&” in column A are also listed on the SD Worksheet (student is both SD and ELL).


List any students sampled for NAEP who are currently classified as ELL, but whose names are not preprinted.

Columns E through J are to be completed by school staff.
 Column E: Record the student’s current ELL classification, using one of the codes listed.


Column F:

Record how long this student has been enrolled in U.S. schools, using one of the codes listed.



Column G:

Record the student’s primary language, using one of the codes listed.



Column H:

Record the accommodations this student receives when tested in the NAEP subject listed in
column B. Refer to the enclosed State-Specific ELL Guidelines Summary for information on
the accommodations allowed by your state.



Column I:

Record if all of the accommodations listed in column H are allowed in the NAEP subject.
Refer to the enclosed State-Specific ELL Guidelines Summary for information on the
accommodations allowed by NAEP.



Column J:

To answer column J, review columns F, H, and I, and the Decision Tree below.

Column K is for NAEP Use Only

Decision Tree for English Language Learners 
How long has the student been 

enrolled in U.S. schools? 

1 full academic year or more 
before the NAEP assessment 

Less than 1 full academic year 
before the NAEP assessment 

Can the student take NAEP 
without accommodations or 
with accommodations allowed 
by NAEP? 

Student takes NAEP without 
accommodations or with 
accommodations allowed by 
NAEP 
(Column J = Code 1 or 2) 

Yes
Student takes NAEP without 
accommodations or with 
accommodations allowed by 
NAEP 
(Column J = Code 1 or 2)

Page 2 of 4

No 
Student may be 
excluded 
(Column J = Code 3)

How to Complete the Back of the ELL Worksheet
On the back of the worksheet are research questions for the same students listed on the front. These questions are
not used to determine how a student should be included in NAEP.
To answer these questions, consult the person most knowledgeable about each student’s English language
proficiency and grade-level performance.
Columns L through O are preprinted.
Columns P through R are to be completed by school staff.
Column P: Including the current school year, how long has this student been receiving academic
instruction primarily in English?
Record how long the student has been receiving academic instruction primarily in English, using one of the
following codes:
1 = Does not receive academic instruction primarily in English
2 = Less than 1 year
3 = 1 to 2 years
4 = 2 to 3 years
5 = 3 years or more
6 = Don’t know
For example, if a grade 4 student has been receiving academic instruction since second grade, the response
should be code 4 (2 to 3 years). “Academic instruction primarily in English” means that the instructor presents
academic content in English and the student receives only occasional translation of words or explanations of
ideas/concepts in his/her native language.
Column Q: At what grade level does this student perform in the NAEP subject listed in column K?
Record the grade level at which the student performs in the NAEP subject listed in column K, using one of the
following codes:
1 = At or above grade level
2 = One year below grade level
3 = Two or more years below grade level
4 = Not receiving instruction in this subject
5 = Don’t know
For example, a fourth-grade student selected to take the NAEP math assessment who performs at a second-grade
level should be marked as code 3 (two or more years below grade level).
Column R: For each item listed below, how would you characterize this student’s English proficiency?



Listening comprehension in English
Reading English




Speaking English
Writing English

For each skill listed, record the student’s English language proficiency, using the following codes:
1 = ELL advanced
2 = ELL intermediate
3 = ELL beginning
4 = No proficiency
5 = Don’t know
Refer to the State-specific ELL Guidelines Summary for information on how to complete this question. If no
state-specific information is provided, the response should be based on the knowledge of the person most
familiar with how this student’s English language proficiency compares to other ELLs in the same grade.

Page 3 of 4

Page 4 of 4