Student Support Services Annual Performance Report

Forms and Documents

Document Name	Status
Student Support Services Annual Performance Report Form	Modified
Att_Code of Federal Regulations, Title 34, Part 646 -5-24-11.doc Supplementary Document	2011-06-17
Att_SSS 2011 APR OMB Supporting Statement-6-14-11.doc Supporting Statement A	2011-06-17

IC Document Collections

IC ID	Document Title	Status
21868	Student Support Services Annual Performance Report Form	Modified

ICR Details

OMB Control No: 1840-0525	ICR Reference No: 201106-1840-003
Status: Historical Active	Previous ICR Reference No: 201009-1840-001
Agency/Subagency: ED/OPE	Agency Tracking No: 4542
Title: Student Support Services Annual Performance Report
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 08/10/2011
	Date Received in OIRA: 06/23/2011
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2014	36 Months From Approved	12/31/2013
Responses	1,034	0	947
Time Burden (Hours)	15,510	0	5,682
Cost Burden (Dollars)	0	0	0

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Abstract: Student Support Services Program grantees must submit the report annually. The reports are used to evaluate grantees' performance, and to award prior experience points at the end of each project (budget) period. The Department also aggregates the data to provide descriptive information on the projects and to analyze the impact of the Student Support Services Program on the academic progress of participating students.

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Authorizing Statute(s): Statute at Large: 402 Stat. 481 Name of Statute: Higher Education Act of 1965 as amended
  

Citations for New Statutory Requirements: PL: Pub.L. 110 - 315 402D Name of Law: Higher Education Opportunity Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 15955	03/22/2011
30-day Notice:	Federal Register Citation:	Citation Date:
	76 FR 36906	06/23/2011
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Student Support Services Annual Performance Report	N/A, N/A	N/A ,   SSS APR Section 2

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,034	947	87	0	0	0
Annual Time Burden (Hours)	15,510	5,682	9,828	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: A difference of 9,828 burden hours is shown because of the increased number of respondents from previous collections and the regulatory amendments to the PE criteria. Specifically, grantees must track the academic progress of SSS participants through degree completion and this will increase the reporting burden by six hours for each grantee. The final regulatory amendments to recordkeeping requirements will require that SSS grantees document the services a student, who is served by more than one TRIO or other federally funded program, is receiving from another program during the project year. This new data collection will increase a grantee's burden by an estimated two hours. For those grantees that are required to provide matching funds for grant aid (estimated at 50 percent of SSS grantees), the final regulations will increase burden by an estimated two hours per grantee for this data collection. In addition, the current burden hour estimate is based on the actual number of SSS current grantees that will respond---1,034 respondents-- rather than 947 respondents, as the result of the most recent competition for SSS program funds. The total estimated annual burden hours requested is 15,510 hours.

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Annual Cost to Federal Government: $311,168

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/23/2011

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