On-site Review Example

State, Month

Race to the Top

On-Site Program Review

Part B: In preparation of the on-site program review and stocktakes, the States must update applicable questions (i.e., those for which there is new information) and provide appropriate documentation to substantiate its responses for all relevant application sub-criterion ¹

Sub-criterion (e.g. A2): _________________

Relevant projects: __________________________________________________

1. What is the extent of the State’s progress toward meeting the goals and performance measures and implementing the activities that are included in its approved scope of work for this sub-criterion?

2. What methods, tools, and processes is the State using to determine the progress toward the goals and performance measures and the quality of implementation of the activities described for this application sub-criterion?

3. What is the State’s assessment of its quality of implementation to date?

4. If the State is not on track to meet the goals, performance measures, timelines and quality of implementation related to this sub-criterion as outlined in its approved scope of work, why not, and what strategies is the State employing in order to meet its goals and performance measures?

5. What are the obstacles and/or risks that could impact the State’s ability to meet its goals and performance measures related to this sub-criterion?

Evaluation: Based on the responses to the previous question, evaluate the State’s performance and progress to date for this sub-criterion (choose one):

Red (1) Orange (2) Yellow (3) Green (4)²

Part C: In preparation of the annual on-site review, the State must verify its list of key deliverables that are essential for meeting the State’s goals and performance measures. In preparation for the on-site program review and stocktakes, States must evaluate the likelihood of reaching the performance measures committed to in its approved scope of work, including student achievement measures.

1. Identify 2 to 3 key deliverables that are essential for meeting the State’s goals and performance measures in each criterion.

Assessment: On track to meet performance measures for each relevant subcriterion (choose one):

Red (1) Orange (2) Yellow (3) Green (4)

1 Note that States will only be required to submit documentation for the on-site program review, not for monthly calls. States should work with their Program Officers to determine relevant state-specific documentation.

2 Red – requires urgent and decisive action; Orange – requires substantial attention, some aspects need urgent attention; Yellow – aspect(s) require substantial attention, some aspects good; Green – good, requires refinement and systematic implementation.