Form N\A Doctoral Dissertation Research Abroad (DDRA) Director

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Project Information
Additional Users
Fellow Administration
Invitational Priorities
View/Submit Report
Display Fellow Pages

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

Review and edit project information and contact information for the project director. To change the name,
phone or email of the project director, contact your program officer for assistance. Scroll down to select the
languages, countries, disciplines and subject areas that apply to the project.
Project Information
* Required fields

Project director:
Title:
Street: *
City: *
State:

Select One

Country: * Select One
Postal code: *
Phone:
Fax:
Email:
Web address:
Home institution: * Select One
U.S. Dept. of ED program officer:
Select all of the languages, countries, disciplines and subject areas that apply to the project.
Note: These items will be automatically updated when languages, countries and disciplines are added for the
fellows. You do not need to enter them here.
(for multiple selections, hold down "ctrl" or "apple" key and click)

Languages:

Select all that apply
Abron
Achinese (Achenese)
Acholi
Afar
Afrikaans
Aja-Gbe
(Any languages already selected are displayed first.)

Country(ies):

Select all that apply
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
(Any countries already selected are displayed first.)

Disciplines:

Select all that apply
Accounting
Agriculture
Anthropology
Archaeology
Architecture/urban and regional planning
Area studies
(Any disciplines already selected are displayed first.)

Subject areas:

Select all that apply
Area Studies
Assessment and Testing
Collaboration
Dissemination
Dissertation Research
Distance Learning
(Any subject areas already selected are displayed first.)

Save

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Project Information
Additional Users
Fellow Administration
Invitational Priorities
View/Submit Report
Display Fellow Pages

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

To add a user with permission to edit reports for this project, enter the person's first name, last name and
email address. The IEPS system will email login information to each added user.
To remove a user, clear the fields and click "Save."
Additional Users
* Required fields
First Name *

Last Name *

Title

Save

Phone

Email *

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Project Information
Additional Users
Fellow Administration
Invitational Priorities

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

View/Submit Report
Display Fellow Pages

Fellow Administration
Prior to releasing any grant monies to a fellow, you must submit a Grant Activation Request (GAR)
to IEPS and receive approval. The GAR must be submitted to IEPS at least 30 days prior to the
fellow's departure.
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To add a fellow, click the "Add a Fellow" button below.
To send an email notification to a fellow indicating that his or her IEPS system account has been
established, check the "Notify" box and click the "Notify Fellows" button. Fellows must have their
spam filters set to allow email from iepsHelpdesk@cbmiweb.com.
The fellow must complete the pre-fellowship report and submit it before the Grant Activation
Request can be entered.
The IEPS system will notify you by email when the fellow submits the pre-fellowship report.
After the fellow submits the pre-fellowship report, click the "Create" link in the GAR column to initiate
a request.
Click the "Update" link in the GAR column to update an existing request.
After entering a GAR, click the "Submit to IEPS" button at the bottom of the page to submit it to
IEPS.
The IEPS system will notify your program officer by email when the GAR is submitted.
Once the GAR is approved or disapproved, the IEPS system will send you an email with additional
information from your program officer.
Once the GAR has been approved by IEPS, you will not be able to update it.
To view or edit a fellow's record, click "Update."
To remove a fellow's record, click "Delete."
To view a fellow's report, click the "View" link under "Fellow Report."

Add a Fellow

Notify
Fellow

Grant
Activation
Request
(GAR)

GAR
Status

Fellow Info

c
d
e
f
g

View

Approved

Update | Delete

Name
Doe,
Jane

Notify Fellows

Primary Research
Country
Moldova

Fellow
Notified?

PreFellowship
Report
Submitted?

Yes

No

Final
Report
Fellow
Submitted? Report
No

View

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Project Information
Additional Users
Fellow Administration
Invitational Priorities

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

View/Submit Report
Enter information for each fellowship awarded. This should be done as early as possible in the grant period.
Display Fellow Pages
Add a Fellow
* Required Fields

Fellow name: *
First name

Last name

Email address: *
Fellowship start date: *
Fellowship end date: *
Fellow report due date: *
Fellow's Fulbright-Hays DDRA budget: *
$
World area: * Select one

Save

Save and Return to List

(mm/dd/yyyy format)

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Project Information
Additional Users
Fellow Administration
Invitational Priorities

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

View/Submit Report
Display Fellow Pages

For each fellow, complete and submit a Grant Activation Request to IEPS for approval. Once you have
entered the request, click the "Submit to IEPS" button at the bottom of the page to submit the GAR. You
may update the information on this page after you click the "Submit to IEPS" button only until the GAR is
approved by your program officer. If you need to make changes to an approved GAR, contact your program
officer.
Grant activation requests MUST be submitted to IEPS at least 30 days prior to departure.
Grant Activation Request
* Required fields

Fellow's name:
Date advanced to candidacy: *

(mm/dd/yyyy)

Insurance coverage start date: *
Insurance coverage end date: *

Research Countries
Primary *

Duration
of Stay
in Months

Research Visa
Status *

Visa
Issued
Date

Research Permission
Status *

Select one

j Issued n
k
l
m
n
j NA
k
l
m

j Received n
k
l
m
n
j NA
k
l
m

Select one

j Issued n
k
l
m
n
j NA
k
l
m

j Received n
k
l
m
n
j NA
k
l
m

Select one

j Issued n
k
l
m
n
j NA
k
l
m

j Received n
k
l
m
n
j NA
k
l
m

Select one

n Issued m
j
k
l
m
n NA
j
k
l

n Received m
j
k
l
m
n NA
j
k
l

Select one

n Issued m
j
k
l
m
n NA
j
k
l

n Received m
j
k
l
m
n NA
j
k
l

Select one

j Issued n
k
l
m
n
j NA
k
l
m

j Received n
k
l
m
n
j NA
k
l
m

Select one

j Issued n
k
l
m
n
j NA
k
l
m

j Received n
k
l
m
n
j NA
k
l
m

NA = Not Applicable

Enter all dates in mm/dd/yyyy format.

Comments: (limit 1,000 characters)

Research Involving Human Subjects - IRB Approval

j Required
k
l
m
n

* Exemption number

Approval date
(mm/dd/yyyy)

OR
* Assurance of compliance number Expedited review date

j Not required
k
l
m
n
Fellow's Departure Itinerary

This is the itinerary for traveling to the host countries.
Departure

Research
Permission
Issue Date

Embassy
Notification
Date

Date
(mm/dd/yyyy) From City

From State or
Country

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline/Flight Number

Arrival Date
(mm/dd/yyyy) To City

To State or Country

Airline/Flight Number

Fellow's Return Itinerary

This is the itinerary for traveling from the host countries.
Departure
Date
From State or
(mm/dd/yyyy) From City
Country

Save

Save and Return to List

Submit to IEPS

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Project Information
Additional Users
Fellow Administration
Invitational Priorities

Program:
DDRA
Institution:
Award #:
Project Director:

Grant Start Date:
Grant End Date:
Final Due Date:
Submit Date:
Amount:
$0

View/Submit Report
Display Fellow Pages

Describe any activities that took place during the current reporting period which address the invitational
priorities of the program. Indicate if grant funds were used to support the activities. To view a list of the
relevant invitational priorities, click here.
Invitational Priorities
Required field
(limit 4,000 characters)

Save

Save and Continue

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Project Information
Additional Users
Fellow Administration
Invitational Priorities
View/Submit Report
Display Fellow Pages

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