School Records

APPENDIX C
SCHOOL RECORDS

SCHOOL RECORDS DATA COLLECTION

Collection of Demographic Data and Student Achievement Scores
During the summer/early fall of 2009, the contractor will collect scores from tests
administered by the state or district in school years 2006–2007, 2007–2008, and 2008–2009 for
2008-09 SES applicants who are included in the study. The demographic and other student-level
information we will collect from the districts includes grade level, month and year of birth,
race/ethnicity, English proficiency, disability status, eligibility for free or reduced-price school
lunch, student grades, and school attendance. We anticipate that we will be able to obtain school
records for 35,000 students across the eight original cohort 1 districts. The same school records
information will be requested from the four cohort 2 districts for the estimated 15,000 2009-2010
SES applicants in the summer/early fall of 2010 (school years 2007–2008, 2008–2009, and
2009-2010 for 2009-10 SES applicants).
All school districts (8 cohort 1 and 4 cohort 2) will provide student demographic and
academic achievement (school records) on all SES applicants in an electronic file to submit to
the contractor. The burden for this task is estimated at 8 hours per district for a total average
burden of 96 hours for the 12 districts to gather and transmit the school record data to the
contractor.