Author Letter

Date

Insert Address

Dear Dr./Ms./Mr./Professor _____________: [NOTE: Use Dr. as default unless you know otherwise.]

The What Works Clearinghouse (WWC), an initiative of the U. S. Department of Education’s Institute of Education Sciences, was established to provide educators, policymakers, researchers, and the public with a central and trusted source of scientific evidence of what works in education. As such, we review studies on education interventions that may be included in our reports.

The purpose of this letter is to notify you that we are in the process of conducting our review of Insert Topic/Intervention name and analyzing your study, Insert Study Citation and WWC Library Number, for possible inclusion in our intervention and topic reports. In addition, could you please help us better understand the data in your study by responding to the following requests?

Include A and/or B for studies where information is missing or confusing—Delete if it is not needed:

1. We are requesting the following information:

• Insert information request

• Insert information request

2. We would like for you to review the attached Data Table for your study. The Data Table contains the outcomes, sample sizes, means, and standard deviations for the measures/outcomes of interest for our review. If there is any missing information, it is highlighted in yellow. Could you please: 1) provide the missing information and 2) verify that we have accurately captured the data for the outcomes included in the Table?

3. Since all reviews (including additional information provided by the study authors) will be publicly available, we would like you to read and sign the Study Author Agreement Form and return it to us using the self-addressed and stamped envelope provided. Note that the agreement must be signed and returned in order for any additional information you provide to be included in the review and reports.

Please forward the requested information to me at the address below by (Insert Date—2 calendar weeks or 10 business days from the date the letter is sent).Please note that any information received after this date may not be incorporated into the current report, but could be considered later if the report is updated.

We value your input in this process. Thank you for your prompt response to our request. Please feel free to call or email me if you have any questions or concerns.

For more information about the What Works Clearinghouse reviews, please visit our website at www.whatworks.ed.gov.

Sincerely,

Insert PC/Coders name

Insert Address, phone number, and email address.

STUDY AUTHOR AGREEMENT FORM

Study Citation: <<Insert Citation and AIR library number>>

In signing this agreement, the study author acknowledges an understanding about the WWC review process and agrees to the following:

1. Information obtained by the WWC to complete the Study Data Table and to clarify the WWC’s understanding of the research through correspondence will be incorporated into the WWC Intervention and Topic Reports that are posted on the WWC website.

2. When the WWC is unable to complete the Study Data Table because of missing statistical information, the study is eliminated from the WWC review process, and the reason is posted on the WWC website.

3. The author affirms that he or she has given WWC all known studies conducted by the author on the intervention that is the focus of the submitted study.

4. The author affirms his or her status vis-à-vis the developer or vendor of the intervention studies by providing the following information:

Is the author the developer or the distributor of the Intervention? Yes or no.

Does the author have now, or in the past, a financial or fiduciary relationship with the developer or the distributor of the Intervention? Yes or no.

Who sponsored the study? _______________________________________

What were the sources of support for the study? ______________________

5. The author has two weeks/ ten business days to comment or correct the Study Data Table, after which WWC proceeds with the WWC process. Therefore, the author’s comments to WWC are needed by the date requested in the attached letter.

6. Studies that have been submitted or collected for review cannot be withdrawn from the WWC process.

7. As new studies with new evidence on the effectiveness of the intervention are published, the WWC reserves the right to update WWC Intervention and Topic Reports. Revisions or corrections of studies already reviewed and reported on will be processed following WWC procedures and posted on the WWC webpage.

8. If the author’s study is not publicly available (for example, not published in a journal article) the study author gives WWC a non-exclusive, royalty-free license to use the study for Federal purposes associated with the WWC, and to make the author’s study available on the WWC webpage. This license includes other information and correspondence submitted by the author for the WWC process. The WWC agrees that no other use of the study or reports and information will be made by WWC without prior permission of the submitter.

9. The WWC is not responsible for responding to requests by third parties for a copy of the author’s study if the study is not publicly available. The WWC will forward such requests to the author, as appropriate.

10. Studies on interventions that may be considered by the developer as obsolete, or interventions that have been withdraw from distribution, will nonetheless remain in active WWC files of studies reviewed and reported on, but WWC will publicly state where appropriate that the studies are obsolete or that an intervention is no longer available from the developer and provide this notation on updated reports.

_____________________________________________________________________________________________

WWC Signature Date Author Signature Date