940 Employer's Annual Federal Unemployment (FUTA) Tax Return

Form

940 for 2025:

Employer’s Annual Federal Unemployment (FUTA) Tax Return
Department of the Treasury — Internal Revenue Service

Employer identification number
(EIN)

850125
OMB No. 1545-0029

Type of Return

—

(Check all that apply.)

a. Amended

Name (not your trade name)

b. Successor employer
Trade name (if any)

c. No payments to employees in
2025
d. Final: Business closed or
stopped paying wages

Address
Number

Street

Suite or room number

Aggregate Return Filers Only
City

Foreign country name

Type of filer (check one):

ZIP code

State

Section 3504 Agent
Certified Professional Employer
Organization (CPEO)
Other Third Party

Foreign postal code

Foreign province/county

Read the separate instructions before you complete this form. Please type or print within the boxes.

Part 1:

Tell us about your return. If any line does NOT apply, leave it blank. See instructions before completing Part 1.

1a

If you had to pay state unemployment tax in one state only, enter the state abbreviation .

1b

If you had to pay state unemployment tax in more than one state, you are a multi-state
1b
employer . . . . . . . . . . . . . . . . . . . . . . . . . . .

Check here.
Complete Schedule A (Form 940).

2

If you paid wages in a state that is subject to CREDIT REDUCTION .

Check here.
Complete Schedule A (Form 940).

Part 2:

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2

Determine your FUTA tax before adjustments. If any line does NOT apply, leave it blank.

3

Total payments to all employees .

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4

Payments exempt from FUTA tax .

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Check all that apply: 4a
4b
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4
4c
4d

Fringe benefits
Group-term life insurance

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4e

Retirement/Pension
Dependent care

Other

Total of payments made to each employee in excess of
$7,000 . . . . . . . . . . . . . . . .

5

6

Subtotal (line 4 + line 5 = line 6) .

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6

7

Total taxable FUTA wages (line 3 – line 6 = line 7). See instructions .

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7

8

FUTA tax before adjustments (line 7 x 0.006 = line 8) .

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8

Part 3:
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Determine your adjustments. If any line does NOT apply, leave it blank.

10

If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax,
multiply line 7 by 0.054 (line 7 × 0.054 = line 9). Go to line 12 . . . . . . . . . . .
9
If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax,
OR you paid ANY state unemployment tax late (after the due date for filing Form 940),
complete the worksheet in the instructions. Enter the amount from line 7 of the worksheet . .
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11

If credit reduction applies, enter the total from Schedule A (Form 940)

Part 4:

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11

Determine your FUTA tax and balance due or overpayment. If any line does NOT apply, leave it blank.

12

Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) .

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12

13

FUTA tax deposited for the year, including any overpayment applied from a prior year

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14

Balance due. If line 12 is more than line 13, enter the excess on line 14.
• If line 14 is more than $500, you must deposit your tax.
• If line 14 is $500 or less, you may pay with this return. See instructions .

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14

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15a

Overpayment. If line 13 is more than line 12, enter the difference

15c

Routing number

15e

Account number

15d Type:

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Checking

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15b Check one:

Apply to
next return.

Send a
refund.

Savings

You MUST complete both pages of this form and SIGN it.
For Privacy Act and Paperwork Reduction Act Notice, see separate instructions.

www.irs.gov/Form940

Cat. No. 11234O

Form 940 (2025) Created 6/2/25

850212
Name (not your trade name)

Employer identification number (EIN)

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Part 5:

Report your FUTA tax liability by quarter only if line 12 is more than $500. If not, go to Part 6.

16 Report the amount of your FUTA tax liability for each quarter; do NOT enter the amount you deposited. If you had no liability for
a quarter, leave the line blank.

17

16a 1st quarter (January 1 – March 31) .

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16a

16b 2nd quarter (April 1 – June 30) .

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16b

16c 3rd quarter (July 1 – September 30)

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16c

16d 4th quarter (October 1 – December 31)

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16d

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Total tax liability for the year (lines 16a + 16b + 16c + 16d = line 17) 17

Part 6:

Total must equal line 12.

May we speak with your third-party designee?

Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the instructions
for details.
Yes.

Designee’s name and phone number
Select a 5-digit personal identification number (PIN) to use when talking to the IRS.

No.

Part 7:

Sign here. You MUST complete both pages of this form and SIGN it.

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the
best of my knowledge and belief, it is true, correct, and complete, and that no part of any payment made to a state unemployment
fund claimed as a credit was, or is to be, deducted from the payments made to employees. Declaration of preparer (other than
taxpayer) is based on all information of which preparer has any knowledge.
Print your
name here

Sign your
name here

Date

Print your
title here
/

Best daytime phone

/

Paid Preparer Use Only

Check if you are self-employed

Preparer’s name

PTIN

Preparer’s
signature

Date

Firm’s name (or yours
if self-employed)

EIN

Address

Phone

City

Page 2

State

/

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ZIP code

Form 940 (2025)

Form 940-V,
Payment Voucher
Purpose of Form

Specific Instructions

Complete Form 940-V if you’re paying your balance due
on Form 940 by check or money order. We will use the
completed voucher to credit your payment more promptly
and accurately, and to improve our service to you.

Box 1—Employer identification number (EIN). If you
don’t have an EIN, you may apply for one online by going
to www.irs.gov/EIN. You may also apply for an EIN by
faxing or mailing Form SS-4 to the IRS. If you haven’t
received your EIN by the due date of Form 940, write
“Applied For” and the date you applied in this
entry space.
Box 2—Amount paid. Enter the amount paid with
Form 940.
Box 3—Name and address. Enter your name and
address as shown on Form 940.
• Enclose your check or money order made payable to
“United States Treasury.” Be sure to enter your EIN,
“Form 940,” and “2025” on your check or money order.
Don’t send cash. Don’t staple Form 940-V or your
payment to Form 940 (or to each other).
• Detach Form 940-V and send it with your payment and
Form 940 to the address provided in the Instructions for
Form 940.
Note: You must also complete the entity information
above Part 1 on Form 940.

Making Payments With Form 940
To avoid a penalty, make your payment with your 2025
Form 940 only if your FUTA tax for the fourth quarter
(plus any undeposited amounts from earlier quarters) is
$500 or less. If your total FUTA tax after adjustments
(Form 940, line 12) is more than $500, you must make
deposits by electronic funds transfer (EFT). An EFT can
be made using the Electronic Federal Tax Payment
System (EFTPS), IRS Direct Pay, or your IRS business tax
account. Don’t use Form 940-V to make federal tax
deposits. You can also pay your balance due by EFT
instead of sending Form 940-V. If you pay your balance
due by EFT, file your return using the Without a payment
address under Where Do You File? in the Instructions for
Form 940; don’t file Form 940-V. For more information
about EFTPS or to enroll in EFTPS, go to www.eftps.gov.
For more information about IRS Direct Pay, go to
www.irs.gov/DirectPay. For more information about
making an EFT through your IRS business tax account,
go to www.irs.gov/BusinessAccount. See When Must You
Deposit Your FUTA Tax? in the Instructions for Form 940.
Also see sections 11 and 14 of Pub. 15 for more
information about deposits.
Use Form 940-V if you’re paying your balance
due on Form 940 by check or money order.
However, if you pay an amount with Form 940
CAUTION
that should’ve been deposited, you may be
subject to a penalty. See Deposit Penalties in section 11
of Pub. 15.

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Form

Detach Here and Mail With Your Payment and Form 940.

940-V

Department of the Treasury
Internal Revenue Service

1 Enter your employer identification number (EIN).

Payment Voucher

OMB No. 1545-0029

2025

Don’t staple or attach this voucher to your payment.
2

Enter the amount of your payment.

Dollars

Cents

Make your check or money order payable to “United States Treasury.”

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3

Enter your business name (individual name if sole proprietor).
Enter your address.
Enter your city, state, and ZIP code; or your city, foreign country name, foreign province/county, and foreign postal code.