Exchange Security Verification for Contractors/Vendors

Forms and Documents

Document Name	Status
Form Exchange Form 3900 Exchange Form 3900-013 "e-QIP Request Form" Form and Instruction	Modified
Form Exchange Form 3900 Exchange Form 3900-006 "Background Check for Vendors/Contractors" Form and Instruction	Modified
Form Exchange Form 3900 Exchange Form 3900-002 "Trusted Associate Sponsorship Systems (TASS)" Form and Instruction	Modified
0702-0135 - PIA - Exchange Security Clearance Case Systems.pdf Supplementary Document	2025-05-15
0702-0135_SSA_12.29.2025.docx Supporting Statement A	2025-12-28
ROBA e-mail sent to EG-FP after collection.pdf Supplementary Document	2022-10-04
ROBA e-mail sent to Contractor-Vendor.pdf Supplementary Document	2022-10-04
SSN JUSTIFICATION MEMO.pdf Supplementary Document	2022-10-04
DRAFT SORN 1703.03 (OMB 0702-0135).docx Supplementary Document	2025-05-15

IC Document Collections

IC ID	Document Title	Status
236206	Resource Onboarding Application System (ROBA) Other-Application System	Modified
236199	Exchange Form 3900-013 "e-QIP Request Form" Form and Instruction	Modified
236198	Exchange Form 3900-006 "Background Check for Vendors/Contractors" Form and Instruction	Modified
220999	Exchange Form 3900-002 "Trusted Associate Sponsorship Systems (TASS)" Form and Instruction	Modified

ICR Details

OMB Control No: 0702-0135	ICR Reference No: 202512-0702-001
Status: Received in OIRA	Previous ICR Reference No: 202505-0702-001
Agency/Subagency: DOD/DOA	Agency Tracking No: 0702-AAIS
Title: Exchange Security Verification for Contractors/Vendors
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 12/30/2025

	Requested	Previously Approved
Expiration Date	36 Months From Approved	12/31/2025
Responses	2,900	2,900
Time Burden (Hours)	1,450	1,450
Cost Burden (Dollars)	25,737	21,750

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Abstract: This information collection allows the Army and Air Force Exchange Service (the Exchange), which operates retail stores on military installations, to conduct required background checks on its business partners and their employees. Before a person can work on a military base or access its computer systems, they must first pass a security screening. This process gathers the necessary personal information to conduct an official government background investigation. The information is also used to issue the required ID cards for base access, which is an essential step in protecting the safety of the entire military community.

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Authorizing Statute(s): EO: EO 10450 Name/Subject of EO: Security Requirements for Government Employment
   EO: EO 9397 Name/Subject of EO: SSN
   EO: EO 13526 Name/Subject of EO: Classified National Security
   US Code: 10 USC 7013 Name of Law: Secretary of the Army
   US Code: 10 USC 9013 Name of Law: Secretary of the Air Force
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 43587	09/10/2025
30-day Notice:	Federal Register Citation:	Citation Date:
	90 FR 60688	12/29/2025
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Exchange Form 3900-002 "Trusted Associate Sponsorship Systems (TASS)"	Exchange Form 3900-002	Trusted Associate Sponsorship Systems (TASS)
Exchange Form 3900-006 "Background Check for Vendors/Contractors"	Exchange Form 3900-006	Background Check for Vendors/Contractors
Exchange Form 3900-013 "e-QIP Request Form"	Exchange Form 3900-013	e-QIP Request Form
Resource Onboarding Application System (ROBA)

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,900	2,900	0	0	0	0
Annual Time Burden (Hours)	1,450	1,450	0	0	0	0
Annual Cost Burden (Dollars)	25,737	21,750	0	3,987	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $247,782

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 12/30/2025

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