Appendix—Real Estate Report Summary of Data Fields
NOTE:
This Summary of Data Fields is meant to illustrate the various fields in the RER. The language below accompanying each field is meant to give an overview of how the fields will operate, and are not the field instructions that will accompany the RER. Fields with an asterisk (*) symbol are required by default (i.e., in the report’s initial state, fields with an asterisk symbol must contain an entry); however, field requirements may change based on certain data entry conditions (as noted in italic text throughout this document). Data entry conditions may also result in fields becoming non-required or disabled/not applicable. That fields are not labeled with an asterisk does not imply that they are optional; rather, all fields must contain a valid entry if the data is available (unless otherwise directed by FinCEN).
Filing Information
*Type of filing (select one)
Initial report
Correct/Amend prior report
BSA
Identifier (BSA ID) of/associated with the prior report
(If
Correct/Amend prior report is selected, the BSA ID assigned to the
previously filed report must be entered; otherwise, must be
blank.)
FinCEN
directed back-filing
(Select
only if FinCEN directs the reporting person to file the report for a
reportable transfer that was not previously reported.)
*Date
prepared
(This
is the date on which the report preparation is complete and it is
ready for submission to FinCEN.)
Note
to FinCEN
(Must
be left blank unless otherwise directed by FinCEN.)
Part I. Reporting Person Information
The report must include information about the entity or individual that is the reporting person as determined according to 31 CFR 1031.320(c). Only one reporting person may be recorded.
*Reporting person category (select one; if a reporting person falls into more than one category, select the first applicable category.)
Listed as closing or settlement agent on the closing or settlement statement for the transfer
Prepares the closing or settlement statement for the transfer
Files with the recordation office the deed or other instrument that transfers ownership of the residential real property
Underwrites an owner’s title insurance policy for the transferee with respect to the transferred residential real property
Disburses in any form the greatest amount of funds in connection with the residential real property transfer
Provides an evaluation of the status of the title
Prepares the deed or any other legal instrument that transfers ownership of the residential real property
*Reporting person’s last name if an individual or legal name if an entity
Entity
(checkbox
indicator)
(Select
if the reporting person is an entity; as a result,
first/middle/suffix name must be blank.)
*First name
Middle name
Suffix
*Street
address – number, street, and apt. or suite no.
(Enter
the reporting person’s principal place of business in the
United States.)
*City
*U.S. or U.S. Territory
*State
or U.S. Territory
(If
a U.S. Territory is selected in prior field, the same U.S. Territory
will auto-populate in this field.)
*ZIP code
*Date of closing
Part II. Property Information
The report must include information about the residential real property involved in the reportable transfer. Multiple properties may be recorded, in which case Part II of the report will repeat for each property.
*Street address – number, street, and apt. or suite no (property must be located in United States).
No
street address (checkbox
indicator)
(Select
if there is no street address for this property; as a result, only
this field will be blank for the property address.)
*City
*U.S. or U.S. Territory
*State
or U.S. Territory
(If
a U.S. Territory is selected in prior field, the same U.S. Territory
will auto-populate in this field.)
*ZIP code
*Legal description type (select one)
Lot and block
Rectangular Survey System
Metes and bounds
Other
| Description
(If
“Other” is selected, the type must be described.)
*Legal
description
(Enter
the legal description of the property verbatim from the relevant
deed.)
Part III. Transferee Information (e.g., Buyer’s Information)
The report must include information about the transferee entity and/or trust involved. Multiple transferees may be recorded, in which case Part III of the report will repeat for each transferee entity or trust.
*Transferee type (select one)
Transferee Entity
Transferee Trust
Date
trust instrument was executed
(This
field is applicable only for a transferee trust.)
Revocable
trust (checkbox
indicator)
(This
field is applicable only for a transferee trust. Select if the trust
is revocable or leave blank if it is not.)
*Total consideration paid or to be paid, by or on behalf of this transferee (in U.S. dollars.)
No
consideration paid (checkbox
indicator)
(Select
if there was no consideration paid by or on behalf of this
transferee entity or trust; as a result, total consideration paid
above must be blank.)
*Legal
name
(Enter
the full legal name of the transferee entity or full legal name of
the transferee trust, such as the full title of the agreement
establishing the trust.)
Alternate
name (if any)
(Enter
the trade name or “doing business as name.” This field
applies to a transferee entity only.)
Foreign
principal place of business with no U.S. location (checkbox
indicator)
(This
field may be selected for a transferee entity only. Select if the
entity’s principal place of business is not in the United
States and
there is no U.S. location where business is conducted; as a result,
only the entity’s foreign principal place of business address
is recorded below.)
Address type (select one; this may contain an entry for a transferee entity only)
Principal
place of business (U.S.)
(Select
if the entity’s principal place of business is in the United
States and record the U.S. address only.)
Foreign principal place of business (non-U.S.)
(Select if the entity’s principal place of business is not in the United States and record the non-U.S. address below. If the entity has a primary location in the United States where it conducts business, a second set of address fields must be recorded by selecting the address type: -c- Primary U.S. location where entity conducts business.)
Primary
U.S. location where entity conducts business
(Select
if the entity has a primary location in the United States where it
conducts business in addition to the recorded foreign principal
place of business. This selection can only be made when the
principal place of business is not in the United States.)
*Street
address – number, street, and apt. or suite no.
(This
field, along with the address fields below, may contain an entry for
a transferee entity only. Enter the principal place of business
and, if applicable, the primary U.S. location. If such principal
place of business is not in the United States, record the foreign
address of the principal place of business and then add a second set
of address fields to record the primary location in the United
States where the transferee entity conducts business, if any.)
*City
*Country/Jurisdiction
*State
or U.S. Territory
(If
a U.S. Territory is selected in prior field, the same U.S. Territory
will auto-populate in this field.)
*ZIP/Foreign postal code
*Type of unique identifying number (select one)
EIN
SSN-ITIN
Foreign tax identification number
Foreign
entity registration number
(This
type of unique identifying number may be selected for a transferee
entity only.)
No
identification
(Select
if the transferee entity/trust does not have any of the above types
of unique identifying numbers; as a result, unique identifying
number and issuing jurisdiction must be blank.)
*Unique identifying number
Issuing
jurisdiction (if foreign)
(If
a foreign tax identification number or foreign entity registration
number is selected above, the foreign issuing jurisdiction must be
entered; otherwise, this field must be blank.)
Person(s) associated with this Transferee
The report must include information about the person(s) associated with each recorded transferee. Multiple persons may be recorded per transferee. The same person may be reportable in more than one category of associated person, as both a beneficial owner and a signing individual.
The following guidelines apply when recording the person(s) associated with the transferee:
For each recorded transferee entity:
One or more beneficial owners, or parent/guardian of a beneficial owner minor child, must be recorded.
One or more signing individuals (if any) must be recorded.
For each recorded transferee trust:
One or more beneficial owners, or parent/guardian of a beneficial owner minor child where the child is a beneficial owner of the trust indirectly through a legal entity, must be recorded.
One or more signing individuals (if any) must be recorded.
One or more trustees, limited to trustees that are legal entities (if any), must be recorded – NOTE: A trustee that is an individual is considered to be a beneficial owner of the transferee trust for the purposes of this report; therefore, they should be recorded as a beneficial owner. If a trustee is a legal entity (reported here as a trustee that is a legal entity), a beneficial owner of that legal entity is considered to be a beneficial owner of the transferee trust.
*Person type (select one)
Beneficial Owner
Signing Individual
Trustee that is a Legal Entity
Both Beneficial Owner and Signing Individual
Parent/guardian
information instead of minor child (checkbox
indicator)
(Select
if the person type is beneficial owner and the parent/guardian of
the beneficial owner minor child is being recorded instead of the
minor child; otherwise, this field must be blank)
Beneficial
Owner category
(This
field applies to a beneficial owner associated with a transferee
trust only. Select all that apply.)
An individual who is a trustee of the transferee trust
An individual other than a trustee with the authority to dispose of transferee trust assets
A beneficiary who is the sole permissible recipient of income and principal from the transferee trust or who has the right to demand a distribution of, or withdraw, substantially all of the assets from the transferee trust
A grantor or settlor who has the right to revoke the transferee trust or otherwise withdraw the assets of the transferee trust
A beneficial owner of a legal entity or trust that is a trustee of the transferee trust
A beneficial owner of a legal entity or trust with authority to dispose of transferee trust assets in a manner other than as a trustee of a transferee trust
A beneficial owner of a legal entity or trust that is the sole permissible recipient of income and principal from the transferee trust or who has the right to demand a distribution of, or withdraw, substantially all of the assets from the transferee trust
A beneficial owner of legal entity or trust that is a grantor or settlor with the right to revoke the transferee trust or otherwise withdraw the assets of the transferee trust
Country/Jurisdiction
of citizenship
(Select
all that apply for the beneficial owner.)
Authorization capacity description (select one for the signing individual)
Employee
Agent
Partner
Officer
Counsel
Trustee
Other
| Description
(If
“Other” is selected, a description must be entered.)
Name
of employer, principal, partnership, etc.
(Enter
for signing individual unless authorization capacity above is
“Other” in which case this field may be blank.)
*Last
name or entity legal name of
person associated with this transferee
(Enter
the last name of the beneficial owner / signing individual, or the
full legal name of the trustee that is a legal entity.)
Alternate
name (if any)
(This
field applies to a trustee that
is a legal
entity only.)
*First
name
(This
field applies to a beneficial owner / signing individual only.)
Middle
name
(This
field applies to a beneficial owner / signing individual only.)
Suffix
(This
field applies to a beneficial owner / signing individual only.)
*Date
of birth
(This
field applies to a beneficial owner / signing individual only.)
Foreign
principal place of business with no U.S. location
(checkbox indicator)
(This
field may be selected for a trustee that
is a legal
entity only. Select if the entity’s principal place of
business is not in the United States and
there is no U.S. location where business is conducted; as a result,
only the entity’s foreign principal place of business address
is recorded below.)
Address type (select one; this field applies to a trustee that is a legal entity and must contain an entry)
Principal
place of business (U.S.)
(Select
if the entity’s principal place of business is in the United
States and record the U.S. address only.)
Foreign
principal place of business (non-U.S.)
(Select
if the entity’s principal place of business is not
in the United States and
record the non-U.S. address below. If the entity has a primary
location in the United States where it conducts business, a second
set of address fields must be recorded by selecting the address
type: -c- Primary U.S. location where entity conducts business.)
Primary
U.S. location where entity conducts business
(Select
if the entity has a primary location in the United States where it
conducts business in addition to the recorded foreign principal
place of business. This selection can only be made when the
principal place of business is not in the United States.)
*Street
address – number, street, and apt. or suite no.
(If
the person recorded is a beneficial owner or signing individual,
enter current residential address. If the person recorded is a
trustee that
is a legal
entity, enter the principal place of business and, if applicable,
the primary U.S. location. If such principal place of business is
not in the United States, record the foreign address here and then
add a second set of address fields to record the primary location in
the United States where the transferee entity conducts business, if
any.)
*City
*Country/Jurisdiction
*State or U.S. Territory
*ZIP/Foreign postal code
*Type of unique identifying number (select one)
EIN
SSN-ITIN
Foreign tax identification number
Foreign
passport
(This
type of unique identifying number may be selected for a beneficial
owner / signing individual only.)
Foreign
entity registration number
(This
type of unique identifying number may be selected for a trustee
that
is a legal
entity only.)
No
identification
(Select
if the trustee
that is a
legal entity does not have any of the above types of unique
identifying numbers; as a result, unique identifying number and
issuing jurisdiction must be blank.)
*Unique identifying number
Issuing
jurisdiction (if foreign)
(If
a foreign tax identification number, foreign passport, or foreign
entity registration number is selected above, the foreign issuing
jurisdiction must be entered; otherwise, this field must be blank.)
Part IV. Transferor Information (e.g., Seller’s Information)
The report must include information about the transferor individual, entity, and/or trust involved in the reportable transfer. Multiple transferors may be recorded, in which case Part IV of the report will repeat for each transferor.
If
transferor is not
an individual, select the appropriate option
(By
default, the transferor is considered an individual; otherwise, one
of the below values must be selected.)
Transferor Entity
Transferor Trust
Date
trust instrument was executed
(This
field applies to a transferor trust only.)
*Transferor’s
last name if an individual or legal name if an entity
(Enter
the transferor’s last name if an individual, full legal name
if a legal entity, or full legal name, such as the full title of the
agreement establishing the trust, if a trust.)
Alternate
name (if any)
(This
field applies to a transferor entity only.)
*First
name
(This
field applies to a transferor individual only.)
Middle
name
(This
field applies to a transferor individual only.)
Suffix
(This
field applies to a transferor individual only.)
*Date
of birth
(This
field applies to a transferor individual only.)
Foreign
principal place of business with no U.S. location
(checkbox indicator)
(This
field may be selected for a transferor entity only. Select if the
entity’s principal place of business is not in the United
States and
there is no U.S. location where business is conducted; as a result,
only the entity’s foreign principal place of business address
is recorded below.)
Address type (select one; this field applies to a transferor entity and must contain an entry)
Principal
place of business (U.S.)
(Select
if the entity’s principal place of business is in the United
States and record the U.S. address only.)
Foreign
principal place of business (non-U.S.)
(Select
if the entity’s principal place of business is not
in the United States
and record the non-U.S. address below. If the entity has a primary
location in the United States where it conducts business, a second
set of address fields must be recorded where the address type
selected is -c- Primary U.S. location where business is conducted.
Primary
U.S. location where business is conducted
(Select
if the
entity
has a primary location in the United States where it conducts
business in addition to the recorded foreign principal place of
business. This selection can only be made when the principal place
of business is not in the United States.)
*Street
address – number, street, and apt. or suite no.
(If
the transferor is an individual, enter current residential address.
If the transferor is an entity, enter the principal place of
business and, if applicable, the primary U.S. location. If such
principal place of business is not in the United States, record the
foreign address here and then add a second set of address fields to
record the primary location in the United States where the
transferee entity conducts business, if any.)
*City
*Country/Jurisdiction
*State or U.S. Territory
*ZIP/Foreign postal code
*Type of unique identifying number (select one)
EIN
SSN-ITIN
Foreign tax identification number
Foreign
passport
(This
type of unique identifying number may be selected for a transferor
individual only.)
Foreign
entity registration number
(This
type of unique identifying number may be selected for a transferor
entity only.)
No
identification
(Select
if the transferor entity or trust does not have any of the above
types of unique identifying numbers; as a result, unique
identifying number and issuing jurisdiction must be blank.)
*Unique identifying number
Issuing
jurisdiction (if foreign)
(If
a foreign tax identification number, foreign passport, or foreign
entity registration number is selected above, the foreign issuing
jurisdiction must be entered; otherwise, this field must be blank.)
If the Transferor is a trust, then record the Trustee(s)
The report must include information about the trustee(s) of each recorded transferor trust. Multiple trustees may be recorded for each transferor trust.
*Trustee’s last name, if an individual or legal name if an entity
Entity
(checkbox
indicator)
(Select
if the trustee is an entity; as a result, first/middle/suffix name
and date of birth must be blank.)
Alternate
name (if any)
(This
field applies to a trustee entity only.)
*First
name
(This
field applies to a trustee individual only.)
Middle
name
(This
field applies to a trustee individual only.)
Suffix
(This
field applies to a trustee individual only.)
Foreign
principal place of business with no U.S. location
(checkbox indicator)
(This
field may be selected for a trustee entity only. Select if the
entity’s principal place of business is not in the United
States and
there is no U.S. location where business is conducted; as a result,
only the entity’s foreign principal place of business address
is recorded below.)
Address type (select one; this field applies to a trustee entity and must contain an entry)
Principal
place of business (U.S.)
(Select
if the entity’s principal place of business is in the United
States and record the U.S. address only.)
Foreign
principal place of business (non-U.S.)
(Select
if the entity’s principal place of business is not
in the United States and record the non-U.S. address below. If the
entity has a primary location in the United States where it
conducts business, a second set of address fields must be recorded
where the address type selected is -c- Primary U.S. location where
business is conducted.)
Primary
U.S. location where business is conducted
(Select
if the entity has a primary location in the United States where it
conducts business in addition to the recorded foreign principal
place of business. This selection can only be made when the
principal place of business is not in the United States.)
*Street
address – number, street, and apt. or suite no.
(If
the trustee is an individual, enter current residential address. If
the trustee is an entity, enter the principal place of business and,
if applicable, the primary U.S. location. If such principal place
of business is not in the United States, record the foreign address
here and then add a second set of address fields to record the
primary location in the United States where the transferee entity
conducts business, if any.)
*City
*Country/Jurisdiction
*State or U.S. Territory
*ZIP/Foreign postal code
*Type of unique identifying number (select one)
EIN
SSN-ITIN
Foreign tax identification number
Foreign
passport
(This
type of unique identifying number may be selected for a trustee
individual only.)
Foreign
entity registration number
(This
type of unique identifying number may be selected for a trustee
entity only.)
No
identification
(Select
if the trustee entity does not have any of the above types of
unique identifying numbers; as a result, unique identifying number
and issuing jurisdiction must be blank.)
*Unique identifying number
Issuing
jurisdiction (if foreign)
(If
a foreign tax identification number, foreign passport, or foreign
entity registration number is selected above, the foreign issuing
jurisdiction must be entered; otherwise, this field must be blank.)
Part V. Payment Information
The report must include information about the total consideration paid (i.e., sales price) for the reportable transfer as well as each payment made by or on behalf of each recorded transferee entity/trust.
*Total consideration paid or to be paid for the transfer by all transferees, including transferees not reportable in Part III (in U.S. dollars)
No
consideration paid (checkbox
indicator)
(Select
if there is no paid consideration associated with the transfer,
such as in the case of a non-sale transfer; as a result, the above
total consideration paid field along with all remaining fields in
the section must be blank.)
Hard
money, private, or other similar loans involved in reportable
transfer
(Select
if the buyer is using credit extended by a person that is not a
financial institution with an obligation to maintain an anti-money
laundering program and an obligation to report suspicious
transactions under Chapter X of Subtitle B of Title 31 of the Code
of Federal Regulations; as a result, the type of loan must be
entered below.)
Type of hard money, private, and other similar loans (select one)
Hard money loan
Private loan
Seller financed loan
Other
| Description
(If
“Other” is selected, a description must be entered.)
Payment made by or on behalf of the Transferee entity/trust
The report must include information about each payment made by or on behalf of each recorded transferee entity/trust; however, this section must be blank when “No consideration paid” is indicated above for the transfer. Multiple sets of payments may be recorded.
*Payment amount (in U.S. dollars.)
*Payment method (select one)
Wire
Cashier’s check
Personal/Business check
Money order
U.S. currency
Foreign currency
Digital assets
Stocks/Bonds
Other
| Description
(If
“Other” is selected, a description must be entered.)
If
foreign payment method, select currency code
(Select
the currency code from the ISO-4217 currency code list when a
foreign payment method is involved above. If the appropriate
foreign currency code is not found in this list, enter a
description, such as the currency name and issuing
country/jurisdiction name, below.)
If the foreign currency code is not listed above, enter description
Payment
not
from financial institution account
(Select
if the recorded payment did not originate from an account held at a
financial institution; as a result, account number and financial
institution legal name must be blank..)
*Account number
*Financial institution legal name
Payment
associated with all recorded transferees
(Select
if the recorded payment is associated with all
recorded transferee entities and trusts; as a result, the
“Associated Transferee legal name” must be blank.)
*Associated
transferee legal name
(Enter
the full legal name of the recorded transferee entity or trust that
is associated with this payment. If more than one recorded
transferee is associated with this payment, add multiples of this
field to record each associated transferee legal name. If this
payment is associated with all
recorded transferees, leave this field blank and select “Payment
associated with all recorded Transferees” above.)
All
payors are recorded transferees (checkbox
indicator)
(Select
if this payment only involved payors that are the above recorded
transferee entities or trusts. If not selected, the name of the
payor(s) must be entered in the fields below.)
*Payor’s
last name if an individual or legal name if an entity
(Enter
the last name of the payor if an individual or the legal name of the
payor if an entity. Record multiple payors by adding additional
sets of payor name fields.)
Entity
(checkbox
indicator)
(Select
if the payor is an entity; as a result, first/middle/suffix name
must be blank)
*First name
Middle name
Suffix
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
Author | Stewart, Jaclyn |
File Modified | 0000-00-00 |
File Created | 2025-06-06 |