Voluntary Agencies Matching Grant Program Data Reporting

Forms and Documents

Document Name	Status
Form 1 Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads Form	Modified
NonSub Change - Update to ACF ICs - EO Updates May 2025.docx Justification for No Material/Nonsubstantive Change	2025-05-29
NonSub Change Request - MG Data Collection (June 2024 Final).docx Justification for No Material/Nonsubstantive Change	2024-06-05
Appendix A - Summary of Public Comments and ORR Responses.docx Supplementary Document	2023-11-14
Supporting Statements A - MG Draft (Final Cleared).docx Supporting Statement A	2023-11-14

IC Document Collections

IC ID	Document Title	Status
263378	Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads Form	Modified
263336	Voluntary Agencies Matching Grant Program Data Reporting–Data System Updates Instruction	Modified

ICR Details

OMB Control No: 0970-0624	ICR Reference No: 202505-0970-012
Status: Received in OIRA	Previous ICR Reference No: 202406-0970-003
Agency/Subagency: HHS/ACF	Agency Tracking No: ORR-Ref
Title: Voluntary Agencies Matching Grant Program Data Reporting
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 06/02/2025

	Requested	Previously Approved
Expiration Date	02/28/2027	02/28/2027
Responses	123	123
Time Burden (Hours)	2,120	2,120
Cost Burden (Dollars)	0	0

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Abstract: The Voluntary Agencies Matching Grant (MG) Program Data Reporting was approved by OMB in February, 2024. Under this data collection, resettlement agencies submit MG Program data to the Office of Refugee Resettlement (ORR). Upon OMB approval of the collection, the Refugee Arrivals Data System (RADS) team within ORR began building the new reporting module in ORR’s database. Over the course of building the database system, ORR program staff and RADS teams identified minor technical changes needed to accurately capture the approved information. Changes were approved through a nonsubstantive change request, including updated options to certain drop-down menus or acceptable values, clarification to instructions for certain fields, or correction to conflicting guidance within the instructions. In January 2025, the current Administration released multiple Executive Orders (EO) and memoranda requiring updates to information collections that request gender and/or gender identity, to only request “Sex” with the options Male/Female. Additionally, presidential actions focused on the removal of diversity, equity, and inclusion (DEI)-specific activities. To be responsive to the new administration, ACF is submitting change requests for a number of implicated information collections. This request is specific to updates related to a recent presidential action, as detailed in the accompanying Justification for a NonSubstantive Change Memo.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 46169	07/19/2023
30-day Notice:	Federal Register Citation:	Citation Date:
	88 FR 78756	11/16/2023
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
Voluntary Agencies Matching Grant Program Data Reporting–Data System Updates	1	MG Data Collection Form
Voluntary Agencies Matching Grant Program Data Reporting–Monthly Uploads	1	MG Data Collection Form

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	123	123	0	0	0	0
Annual Time Burden (Hours)	2,120	2,120	0	0	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement:

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Annual Cost to Federal Government: $434,102

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     Yes

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/02/2025

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