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well as offensive and defensive countertactics.
8. The highest level of classification of
information included in this potential
sale is SECRET.
9. If a technologically advanced
adversary were to obtain knowledge of
the specific hardware and software
elements, the information could be used
to develop countermeasures that might
reduce weapon system effectiveness or
be used in the development of a system
with similar or advanced capabilities.
10. A determination has been made
that Italy can provide substantially the
same degree of protection for the
sensitive technology being released as
the U.S. Government. This sale is
necessary in furtherance of the U.S.
foreign policy and national security
objectives outlined in the Policy
Justification.
11. All defense articles and services
listed in this transmittal have been
authorized for release and export to
Italy.
[FR Doc. 2020–28519 Filed 12–23–20; 8:45 am]
BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2020–OS–0097]

Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense (OSD), Department of Defense
(DoD).
ACTION: Notice of a new system of
records.

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AGENCY:

SUMMARY: In accordance with the
Privacy Act of 1974, the DoD proposes
to establish a new system of records
covering all DoD components titled,
‘‘Defense Training Records’’ DoD 0005.
This system of records describes the
DoD’s collection, use, and maintenance
of records about training delivered to
DoD Service Members, civilian
personnel, and other DoD-affiliated
individuals. The training data includes
enrollment and participation
information, information pertaining to
class schedules, programs, and
instructors, training trends and needs,
testing and examination materials, and
assessments of training efficacy.
Additionally, the DoD is issuing a
Notice of Proposed Rulemaking, which
proposes to exempt this system of
records from certain provisions of the
Privacy Act, elsewhere in today’s issue
of the Federal Register.
DATES: This new system of records is
effective upon publication; however,

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comments on the Routine Uses will be
accepted on or before January 27, 2021.
The Routine Uses are effective at the
close of the comment period.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: The DoD cannot receive
written comments at this time due to the
COVID–19 pandemic. Comments should
be sent electronically to the docket
listed above.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Lyn Kirby, Defense Privacy, Civil
Liberties, and Transparency Division,
Directorate for Oversight and
Compliance, Department of Defense,
4800 Mark Center Drive, Mailbox #24,
Suite 08D09, Alexandria, VA 22350–
1700; OSD.DPCLTD@mail.mil; (703)
571–0070.
SUPPLEMENTARY INFORMATION: The
Defense Training Records system of
records is being established as a DoDwide Privacy Act system of records for
use by all DoD offices and components.
A DoD-wide system of records notice
(SORN) supports multiple DoD paper or
electronic recordkeeping systems
operated by more than one DoD
component and maintain the same kind
of information about individuals for the
same purpose. Establishment of DoDwide SORNs helps the DoD standardize
the rules governing the collection,
maintenance, use, and sharing of
personal information in key areas across
the enterprise. DoD-wide SORNs also
reduce duplicative and overlapping
SORNs published by separate DoD
components. The creation of this DoDwide SORNs is expected to make
locating relevant SORNs easier for DoD
personnel and the public, and create
efficiencies in the operation of the DoD
privacy program.
This system of records describes
training records created and maintained
by all component parts of DoD,
wherever they are maintained. The
system consists of both electronic and
paper records and will be used by DoD

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components and offices to maintain
records about training provided to DoDaffiliated individuals, including Military
Service members, civilian employees,
dependents and family members,
contractors, and other individuals
enrolled in courses administered by the
DoD. These records may include
information pertaining to class
schedules, enrollment, participation,
programs, and instructors; training
trends and needs; testing and
examination materials; and assessments
of training efficacy. The collection and
maintenance of this information will
assist the DoD in meeting its obligations
under law, regulation, and policy to
provide training on various subjects to
ensure that the agency mission can be
successfully accomplished. Records
pertaining to diploma or degreeconferring institutions, such as the
military academies (United States
Military Academy, United States Naval
Academy, United States Air Force
Academy, United States Marine
Academy), the DoD Education Activity
Schools, Uniformed Service University
of the Health Sciences, and the National
Defense University, are not part of this
system of records.
Additionally, the DoD is issuing a
Notice of Proposed Rulemaking to
exempt this system of records from
certain provisions of the Privacy Act
elsewhere in today’s issue of the
Federal Register.
The DoD notices for systems of
records subject to the Privacy Act of
1974, as amended, have been published
in the Federal Register and are available
from the address in FOR FURTHER
INFORMATION CONTACT or at the Defense
Privacy, Civil Liberties, and
Transparency Division website at
https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r)
and Office of Management and Budget
(OMB) Circular No. A–108, DoD has
provided a report of this system of
records to the OMB and to Congress.
Dated: November 25, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:

Defense Training Records, DoD 0005.
SECURITY CLASSIFICATION:

Classified and unclassified.
SYSTEM LOCATION:

Department of Defense (Department or
DoD), located at 1000 Defense Pentagon,
Washington, DC 20301–1000, and other
Department installations, offices, or
mission locations, at which electronic or
paper training records may be

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maintained. Information may also be
stored within a government-certified
cloud, implemented and overseen by
the Department’s Chief Information
Officer (CIO), 6000 Defense Pentagon,
Washington, DC 20301–6000.
SYSTEM MANAGER(S):

The system managers are as follows:
A. Program Manager, Advanced
Distributed Learning Initiative, Office of
the Assistant Secretary of Defense for
Readiness, 4000 Defense Pentagon,
Washington, DC 20301–4000, whs-mcalex.esd.mbx.osd-js-foia-requesterservice-center@mail.mil.
B. Commander, Air Education and
Training Command (AETC), Joint Base
San Antonio-Randolph, TX, (703) 693–
2735.
C. Commander, U.S. Army Training
Support Center (USATSC), 1900 Jackson
Lane, Fort Eustis, VA 23604–5166, (571)
515–0306.
D. Executive Director, Naval
Education and Training Command
(NETC), Learning and Development, 250
Dallas Street, Pensacola, FL 32508,
donfoia-pa@navy.mil.
E. Commanding General, United
States Marine Corps, Training and
Education Command (TECOM), 1019
Elliot Road, Quantico, VA 22134–5010,
(703) 614–4008.
For Combatant Commands, or other
Defense Agencies, the system manager
can be found at: www.FOIA.gov under
the DoD component with oversight of
the records.

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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. Chapter 41, Training; 5 CFR
part 410, Office of Personnel
Management-Training; E.O. 11348,
Providing for the Further Training of
Government Employees, as amended by
E.O. 12107, Relating to the Civil Service
Commission and Labor-Management in
the Federal Service; 10 U.S.C. 113,
Secretary of Defense; 10 U.S.C. 136,
Under Secretary of Defense for
Personnel and Readiness; 10 U.S.C.
1746 Defense Acquisition University; 10
U.S.C.1747, Acquisition Fellowship
Program; DoD Instruction 1215.08
Senior Reserve Officers Training Corp
Programs; DoD Directive 1322.18,
Military Training; DoD Directive
1322.08E, Voluntary Education
Programs for Military Personnel; DoD
Instruction 1322.26, Distributed
Learning; DoD Instruction 1322.25,
Voluntary Education Program; DoD
Instruction 1322.9, Job Training,
Employment Skills Training,
Apprenticeships, and Internships
(JTEST–AI) for Eligible Service
Members; DoD Instruction 1430.16,
Growing Civilian Leaders; DoD

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Instruction 5132.13, Staffing of Security
Cooperation Organizations (SCOs) and
the Selection and Training of Security
Cooperation Personnel; DoD Instruction
1215.21, Reserve Component (RC) Use
of Electronic-based Distributed
Learning; Directive-Type Memorandums
13–004, Operation of the DoD Financial
Management Certification Program
Methods for Training; and DoD
Instruction 1015.2, Military Morale,
Welfare and Recreation (MWR), DoD
Instruction 1300.26, Operation of the
DoD Financial Management
Certification Program; and E.O. 9397.
PURPOSE(S) OF THE SYSTEM:

a. To support DoD training as may be
required by law and policy, as well as
for mission, professional development,
and employment purposes.
b. To track individual training and
professional development, including
enrollment, participation and
completion information; and class
schedules, programs, and instructors.
c. To track training and professional
development trends and needs, testing
and examination materials,
credentialing, promotional decisions,
career development planning, and
assessments of professional
competencies and training efficacy.
d. To determine eligibility for
enrollment/attendance, and facilitate
post-training job referrals and
placement.
e. To monitor and track the
expenditure of training and related
travel funds, and training-related
contract management.
f. To facilitate the compilation of
statistical information about training.
g. To fulfill regulatory requirements to
report civilian employee training to the
Office of Personnel Management.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

DoD-affiliated individuals enrolled in
training sponsored or administered by
DoD, including: Military Service
members (active duty, Guard/Reserve,
cadets and midshipmen, Public Health
Services, and the Coast Guard personnel
when operating as a Military Service
with the Navy), DoD civilian employees
(including non-appropriated fund
employees and DoD Outside the
Contiguous United States hires, also
known as local national employees),
dependents and family members of the
above, contractors, personnel of other
government agencies, and other
individuals affiliated with the DoD.
CATEGORIES OF RECORDS IN THE SYSTEM:

a. Personal information, such as
name, Social Security number (SSN),

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84317

DoD ID Number, or other DoD assigned
student or educational ID number, date
and place of birth, gender, citizenship,
driver’s license, photograph, email
address(es), personal and duty phone
numbers, emergency contact
information, race and ethnic origin,
religious preference collected to support
the placement of chaplain at appropriate
locations.
b. Employment information, such as
employment status, duty position,
service component, branch, personnel
classification, security clearance, grade/
rank/series, military status, military
occupational specialty, official orders,
unit of assignment, occupation, and
other organizational affiliation
information.
c. Select Personal Health Information,
such as medical profiles, physical
examinations, psychological test record
for special assignment eligibility, and
disability information collected to
consider or provide accommodations to
students during training.
d. Course and training data, such as
nomination forms, instructor lists,
examination and course completion
status, professional development,
worksheets, training waivers, student
identification number, course
descriptions and schedules, enrollment
and participation information,
graduation dates, examination and
testing materials, grades and student
evaluations, aptitudes and personal
qualities, course and instructor
critiques, date graduated or eliminated
with reasons for elimination, and
information pertaining to training
trends, needs, and assessments.
e. Equipment issued to trainees and
other training participants, and other
reports pertaining to training, such as
credit hours accumulated, assignment
history, curricula, and individual goals.
f. Professional development
information, to include, mentor
agreements, evaluations and
performance documentations, career
development planning, background and
biographical information, civilian and
military education information, and
certifications.
g. Educational information, such as
degree, major/minor, grade point
average, institution name, academic
status, and transcripts.
h. Financial information, such as
payment records, and travel and other
expenditures related to the training.
NOTE: Records pertaining to diploma and
degree-conferring institutions, such as the
military academies (United States Military
Academy, United States Naval Academy,
United States Air Force Academy, United
States Marine Academy); the DoD Education
Activity Schools, Uniformed Service

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University of the Health Sciences, and the
National Defense University, are not part of
this system of records
RECORD SOURCE CATEGORIES:

a. Individuals applying for or
undergoing training, mentors,
supervisors, instructors, and facilitators.
b. Academic institutions and/or other
organizations supporting the
development or delivery of DoD
training, including training offered to
select DoD personnel by the Intelligence
Community.
c. All DoD databases flowing into or
accessed through the following
integrated data systems, environments,
applications, and tools: the Defense
Civilian Human Resources Management
System (DCHRMS), Military Personnel
(MILPERS), Department of Defense
Voluntary Education System (DODVES),
Defense Enrollment Eligibility Reporting
System (DEERS), Army Training
Requirement and Resources System
(ATRRS), Total Workforce Management
System (TWMS), Career Acquisition
Personnel & Position Management
Information System (CAPPMIS),
Defense Civilian Personnel Data System
(DPCPDS), Acquisition Career
Management System (ACMS), Joint
Personnel Adjudication System (JPAS),
Medical Protection System (MEDPROS),
and Management Information System
(MIS II).
d. Other DoD learning management
systems, the data from which data is
migrated into the DoD Enterprise
Learning Modernization System.
e. Other federal government learning
and student management systems, such
as the Department of Education
Postsecondary Education Participants
System (PEPS), and State Departments
of Education and their grant recipients.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:

In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, all or a portion of the records
or information contained herein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
a. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the federal
government when necessary to
accomplish an agency function related
to this system of records.
b. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority

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or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
c. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
litigation to which the record is
pertinent.
d. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines that the records are
relevant and necessary to the
proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
determines the records to be relevant to
the proceeding.
e. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
f. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
g. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
h. To another Federal agency or
Federal entity, when the DoD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
i. To such recipients and under such
circumstances and procedures as are
mandated by Federal statute or treaty.

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j. To the Office of Personnel
Management to satisfy requirements to
submit civilian employee training data
in accordance with 5 CFR part 410.
k. To a Federal, State, tribal, local or
foreign government agency or
professional licensing authority in
response to its request, in connection
with the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance or status
of a license, grant, or other benefit by
the requesting entity, to the extent that
the information is relevant and
necessary to the requesting entity’s
decision on the matter.
l. To educational institutions or
training facilities for purposes of
enrollment and verification of employee
attendance and performance.
m. To the Equal Employment
Opportunity Commission, Merit
Systems Protection Board, Office of the
Special Counsel, Federal Labor
Relations Authority, or Office of
Personnel Management or to arbitrators
and other parties responsible for
processing any personnel actions or
conducting administrative hearings or
appeals, or if needed in the performance
of authorized duties.
n. To the Department of Justice or a
consumer reporting agency for further
action on a delinquent debt when
circumstances warrant.
o. To employers to the extent
necessary to obtain information
pertinent to the individual’s fitness and
qualifications for training and to
provide training status.
p. To the United States Coast Guard
Voluntary Education Program Office for
the purpose of education counseling,
financial management, and funds
disbursement.
q. To a public or professional
licensing organization when such
information indicates, either by itself or
in combination with other information,
a violation or potential violation of
professional standards, or reflects on the
moral, educational, or professional
qualifications of an individual who is
licensed or who is seeking to become
licensed.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:

Records may be stored electronically
or on paper in secure facilities in a
locked drawer behind a locked door.
The records may be stored on magnetic
disc, tape, and digital media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:

Records may be retrieved by name,
agency, birth date, SSN, DoD ID

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number, or other DoD assigned student
or educational ID number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:

a. Non-mission employee training
program records are maintained and
disposed in accordance with National
Archives and Records Administration
General Records Schedule 2.6.
b. Mission-related training records are
maintained and disposed in accordance
with National Archives and Records
Administration Schedules. The Military
Departments, Joint Chiefs of Staff and
OSD all retain in accordance with their
individual Records and Information
Management retention schedules.

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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:

DoD components safeguard records in
this system of records according to
applicable rules, policies, and
procedures, including all applicable
DoD automated systems security and
access policies. DoD policies require the
use of controls to minimize the risk of
compromise of personally identifiable
information (PII) in paper and electronic
form and to enforce access by those with
a need to know and with appropriate
clearances. Additionally, the DoD has
established security audit and
accountability policies and procedures
which support the safeguarding of PII
and detection of potential PII incidents.
The DoD routinely employs safeguards
such as the following to information
systems and paper recordkeeping
systems: Multifactor log-in
authentication including CAC
authentication and password; SIPR
token as required; physical and
technological access controls governing
access to data; network encryption to
protect data transmitted over the
network; disk encryption securing disks
storing data; key management services
to safeguard encryption keys; masking
of sensitive data as practicable;
mandatory information assurance and
privacy training for individuals who
will have access; identification,
marking, and safeguarding of PII;
physical access safeguards including
multifactor identification physical
access controls, detection and electronic
alert systems for access to servers and
other network infrastructure; and
electronic intrusion detection systems
in DoD facilities.

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RECORD ACCESS PROCEDURES:

Individuals seeking access to their
records should address written inquiries
to the DoD office with oversight of the
records. The public may identify the
appropriate DoD office through the
following website: www.FOIA.gov.
Signed written requests should contain
the name and number of this system of
records notice along with the full name,
identifier (i.e., DoD ID Number or
Defense Benefits Number), date of birth,
current address, and telephone number
of the individual. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the appropriate format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
The DoD rules for accessing records,
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 310, or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:

Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
appropriate system managers(s). Signed
written requests should contain the full
name, identifier (i.e., DoD ID Number or
DoD Benefits Number), date of birth,
and current address and telephone
number of the individual. In addition,
the requester must provide either a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the appropriate format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,

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verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:

The DoD has exempted records
maintained in this system from 5 U.S.C.
552a(c)(3) and (d) of the Privacy Act,
pursuant to 5 U.S.C. 552a(k)(1) and
(k)(6). In addition, when exempt records
received from other systems of records
become part of this system, the DoD also
claims the same exemptions for those
records that are claimed for the original
primary systems of records from which
they originated and claims any
additional exemptions set forth here. An
exemption rule for this system has been
promulgated in accordance with the
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), and (c), and published in 32
CFR part 310.
HISTORY:

None.
[FR Doc. 2020–26548 Filed 12–23–20; 8:45 am]
BILLING CODE 5001–06–P

DEPARTMENT OF DEFENSE
Office of the Secretary

CONTESTING RECORD PROCEDURES:

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[Transmittal No. 21–03]

Arms Sales Notification
Defense Security Cooperation
Agency, Department of Defense (DoD).
ACTION: Arms sales notice.
AGENCY:

SUMMARY: The Department of Defense is
publishing the unclassified text of an
arms sales notification.
FOR FURTHER INFORMATION CONTACT:
Karma Job at karma.d.job.civ@mail.mil
or (703) 697–8976.

This
36(b)(1) arms sales notification is
published to fulfill the requirements of
section 155 of Public Law 104–164
dated July 21, 1996. The following is a
copy of a letter to the Speaker of the
House of Representatives, Transmittal
21–03 with attached Policy Justification
and Sensitivity of Technology.

SUPPLEMENTARY INFORMATION:

Dated: December 18, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
BILLING CODE 5001–06–P

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