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pdfOFFICE OF THE ASSISTANT TO THE SECRETARY OF DEFENSE FOR
PRIVACY, CIVIL LIBERTIES, AND TRANSPARENCY
1155 DEFENSE PENTAGON
WASHINGTON, DC 20301-1155
April 11, 2022
Ref: SSNJ-2022-0020-JS
MEMORANDUM FOR THE DEPARTMENT OF THE AIR FORCE CIVILIAN CHIEF OF STAFF
OFFICE, JOINT PERSONNEL RECOVERY AGENCY
SUBJECT: Justification for the Use of Social Security Numbers in the DD Form 1833, Isolated Personnel
Report (ISOPREP) and Personnel Recovery Mission Software (PRMS) ISOPREP Web-Based
Application - Approval
Thank you for completing a review of Social Security Number (SSN) use within the subject system
and form. My office has reviewed and approved your request to use the SSN for the following Acceptable
Uses: (9) Foreign Travel and (11) Legacy System Interface. Note, SSN use is approved indefinitely or until
the establishment of a reasonable alternative for the collection of data other than the SSN such as the
Department of Defense Identification Number (DoD ID), the program’s mission changes thus eliminating the
need for the SSN use, or the system is decommissioned. At this time, the Joint Personnel Recovery Agency
notes efforts to transition SSN collections to DoD ID Numbers is expected to be completed by 2023.
The SSN is used to comply with DoD Combatant Commands published theater entry requirements for
DoD military, civilians and contractors who are authorized for such missions requiring foreign travel. It is
then entered into PRMS, a legacy system, which presently only uses the SSN to retrieve an individual’s
record. As such, the SSN enables timely positive identification to access records during personnel recovery
(PR) operations along with avoiding database duplications when completing an ISORPERP before official
foreign travel. Further, the PRMS is used to enter and store information pertaining to travelers to positively
authenticate isolated DoD military, government and contractor personnel in support of time sensitive PR
operations.
While this system and form has been identified as requiring the collection, maintenance and use of the
SSN, you must ensure this data is afforded the highest protections practicable through use of appropriate
administrative, technical, and physical safeguards. Please maintain a copy of your justification and this
approval in your records.
The reference number for this action is listed at the top of this memorandum.
If you have any questions, my point of contact is Mr. Greg Taylor at ernest.g.taylor.civ@mail.mil.
KELETA.RAHWA.A
MDEMARIAM.1298
456431
Digitally signed by
KELETA.RAHWA.AMDEMARIAM
.1298456431
Date: 2022.04.11 15:56:47 -04'00'
Ms. Rahwa A. Keleta
Chief, Privacy and
Civil Liberties Division
cc:
Washington Headquarters Services/Executive Services Directorate/DoD Directives Division (forms); United
States Air Force Privacy Office
File Type | application/pdf |
File Title | Microsoft Word - TAB B1_ISOPREP PRMS DD 1833_SSNJ Decision Memo v3 approved RK redline B |
Author | McIlvaJR |
File Modified | 2022-04-11 |
File Created | 2022-04-11 |