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OMB Control No:
Expiration date:
THE PAPERWORK
REDUCTION ACT OF 1995 (Pub. L. 104–13)
The purpose of this
information collection is the application for CCDF funds and provides
ACF and the public with a description of, and assurance about, the
States’ and Territories’ child care programs. Public
reporting burden for this collection of information is estimated to
average 150 hours per response, including the time for reviewing
instructions, gathering, and maintaining the data needed, and
completing the form. This is a mandatory collection of information
(Pub. L. 113–186), and 42 U.S.C. 9858.
An agency may not
conduct or sponsor, and a person is not required to respond to, a
collection of information subject to the requirements of the
Paperwork Reduction Act of 1995, unless it displays a currently valid
OMB control number. The OMB # is 0970-0114 and the expiration date is
XX/XX/XXXX. If you have any comments on this collection of
information, please contact ACF’s Office of Child Care.
Child Care and
Development Fund (CCDF) Plan
for
State/Territory
Click or tap
here to enter text.
FFY 2025 –
2027
This Plan describes
the Child Care and Development Fund program to be administered by the
State or Territory for the period from 10/01/2024 to 9/30/2027, as
provided for in the applicable statutes and regulations. The Lead
Agency has the flexibility to modify this program at any time,
including amending the options selected or described.
For purposes of
simplicity and clarity, the specific provisions of applicable laws
printed herein are sometimes paraphrases of, or excerpts and
incomplete quotations from, the full text. The Lead Agency
acknowledges its responsibility to adhere to the applicable laws
regardless of these modifications.
Table
of Contents
Overview 4
1 CCDF
Program Administration 6
1.1 CCDF
Leadership 6
1.2 CCDF
Policy Decision Authority 7
1.3 Consultation
in the Development of the CCDF Plan 10
2 Child
and Family Eligibility and Enrollment and Continuity of Care 12
2.1 Reducing
Barriers to Family Enrollment and Redetermination 12
2.2 Eligible
Children and Families 14
2.3 Prioritizing
Services for Vulnerable Children and Families 23
2.4 Lead
Agency Outreach to Families Experiencing Homelessness, Families with
Limited English Proficiency, and Persons with Disabilities 25
2.5 Promoting
Continuity of Care 26
3 Child
Care Affordability 31
3.1 Family
Co-payments 31
3.2 Calculation
of Co-Payment 33
3.3 Waiving
Family Co-payment 34
4 Parental
Choice, Equal Access, Payment Rates, and Payment Practices 35
4.1 Access
to Full Range of Provider Options 35
4.2 Assess
Market Rates and Analyze the Cost of Child Care 36
4.3 Adequate
Payment Rates 40
4.4 Payment
Practices to Providers 44
4.5 Supply
Building 46
5 Health
and Safety of Child Care Settings 49
5.1 Licensing
Requirements 50
5.2 Ratios,
Group Size, and Qualifications for CCDF Providers 51
5.3 Health
and Safety Standards for CCDF Providers 54
5.4 Pre-Service
or Orientation Training on Health and Safety Standards 65
5.5 Monitoring
and Enforcement of Licensing and Health and Safety Requirements 67
5.6 Ongoing
Health and Safety Training 72
5.7 Comprehensive
Background Checks 72
5.8 Exemptions
for Relative Providers 83
6 Support
for a Skilled, Qualified, and Compensated Child Care Workforce 84
6.1 Supporting
the Child Care Workforce 84
6.2 Professional
Development Framework 86
6.3 Ongoing
Training and Professional Development 88
6.4 Early
Learning and Developmental Guidelines 89
7 Quality
Improvement Activities 90
7.1 Quality
Activities Needs Assessment 91
7.2 Use
of Quality Set-Aside Funds 91
8 Lead
Agency Coordination and Partnerships to Support Service Delivery 93
8.1 Coordination
with Partners to Expand Accessibility and Continuity of Care 93
8.2 Optional
Use of Combined Funds, CCDF Matching, and Maintenance-of-Effort
Funds 95
8.3 Coordination
with Child Care Resource and Referral Systems 97
8.4 Public-Private
Partnerships 98
8.5 Disaster
Preparedness and Response Plan 99
9 Family
Outreach and Consumer Education 100
9.1 Parental
Complaint Process 100
9.2 Consumer
Education Website 101
9.3 Increasing
Engagement and Access to Information 106
9.4 Providing
Information on Developmental Screenings 108
10 Program
Integrity and Accountability 109
10.1 Effective
Internal Controls 109
10.2 Fraud
Investigation, Payment Recovery, and Sanctions 111
Appendix 1: Lead
Agency Implementation Plan 117
Appendix 1: Form 117
Overview
Introduction
The Child Care and
Development Block Grant Act (CCDBG) (42 U.S.C. 9857 et seq.),
together with section 418 of the Social Security Act (42 U.S.C. 618),
authorize the Child Care and Development Fund (CCDF), the primary
federal funding source devoted to supporting families with low
incomes afford child care and increasing the quality of child care
for all children. The CCDF program is
administered by the Office of Child Care (OCC) within the
Administration for Children and Families (ACF) at the U.S. Department
of Health and Human Services and provides resources to State,
Territory, and Tribal governments via their designated CCDF Lead
Agency.
CCDF
plays a vital role in supporting family well-being and child
development; facilitating parental employment, training, and
education; improving the economic well-being of participating
families; and promoting safe high-quality care and learning
environments for children when out of their parents’ care.
As
required by CCDBG, this CCDF Plan serves as the State/Territory Lead
Agency’s application for a three-year cycle of CCDF funds and
is the primary mechanism OCC uses to determine Lead Agency compliance
with the requirements of the statute and regulations. CCDF Lead
Agencies must comply with the rules set forth in CCDBG and
corresponding ACF-issued rules and regulations. The CCDF Plan is a
fundamental part of OCC’s oversight of CCDF and is designed to
align with and complement other oversight mechanisms including
administrative and financial data reporting, the monitoring process,
error rate reporting, audits, and the annual Quality Progress Report.
Organization
of Plan
In their CCDF
Plans, State/Territory Lead Agencies must describe how they implement
the CCDF program. The Plan is organized into the following sections:
CCDF
Program Administration
Child
and Family Eligibility and Enrollment and Continuity of Care
Child
Care Affordability
Parental
Choice, Equal Access, Payment Rates, and Payment Practices
Health
and Safety of Child Care Settings
Support
for a Skilled, Qualified, and Compensated Child Care Workforce
Quality
Improvement Activities
Lead
Agency Coordination and Partnerships to Support Service Delivery
Family
Outreach and Consumer Education
Program
Integrity and Accountability
Completing
the Plan
This revised Plan
aims to capture the most accurate and up-to-date information about
how a State/Territory is implementing its CCDF program in compliance
with the requirements of CCDF. In
responding to plan questions, Lead Agencies should provide concise
and specific summaries and/or bullet points as appropriate to the
question. Do not insert tables or charts, add attachments, or copy
manuals into the Plan. A State/Territory’s CCDF Plan is
intended to stand on its own with sufficient information to describe
how the Lead Agency is implementing its CCDF program without need for
added attachments, tables, charts, or State manuals.
OCC
recognizes that Lead Agencies use different mechanisms to establish
CCDF policies, such as State statute, regulations, administrative
rules, policy manuals, or policy issuances. Lead Agencies must submit
their CCDF Plan no later than July 1, 2024.
Review
and Amendment Process
OCC
will review submitted CCDF Plans for completeness and compliance with
federal policies. Each Lead Agency will receive a letter
approximately 90 days after the Plan is due that includes all Plan
non-compliances to be addressed. OCC recognizes that Lead
Agencies continue to modify and adapt their programs to address
evolving needs and priorities. Lead
Agencies must submit amendments to their Plans as they make
substantial policy and program changes during the three-year plan
cycle, including when addressing non-compliances.
Appendix 1:
Implementation Plan
As part of the Plan
review process, if OCC identifies any CCDF requirements that are not
fully implemented, OCC will communicate a preliminary notice of
non-compliance for those requirements via an emailed letter. OCC has
created a standardized template for Lead Agencies to submit as their
60-day response to that preliminary notice. This template is found at
Appendix 1: Lead Agency Implementation Plan. This required response
via the Appendix will help create a shared understanding between OCC
and the Lead Agency on which elements of a requirement are unmet, how
they are unmet, and the Lead Agency’s steps and associated
timelines needed to fully implement those unmet elements.
CCDF
Plan Submission
CCDF
Lead Agencies will submit their
Plans electronically through the Child
Care Automated Reporting System (CARS).
CARS will include all language and questions included in the final
CCDF Plan template approved by the Office of Management and Budget
(OMB). Note that the format of the questions in CARS could be
modified from the Word version of the document to ensure compliance
with Section 508 policies regarding accessibility to electronic and
information technology for individuals with disabilities.
CCDF Program Administration
Strong
organizational structures, operational capacity, and partnerships
position States and Territories to administer CCDF efficiently,
effectively, and collaboratively.
This section
identifies the CCDF Lead Agency, CCDF Lead Agency leadership, and the
entities and individuals who will participate in the implementation
of the program. It also identifies the partners who were consulted to
develop the Plan.
CCDF
Leadership
The governor of a
State or Territory must designate an agency (which may be an
appropriate collaborative agency) or establish a joint interagency
office to represent the State or Territory as the Lead Agency. The
Lead Agency agrees to administer the program in accordance with
applicable federal laws and regulations and the provisions of this
Plan, including the assurances and certifications.
Designated Lead
Agency
Identify the Lead
Agency or joint interagency office designated by the State or
Territory. OCC will send official grant correspondence, such as grant
awards, grant adjustments, Plan approvals, and disallowance
notifications, to the designated contact identified here.
Lead Agency or
Joint Interagency Office Information:
Name of Lead
Agency: Click or
tap here to enter text.
Street Address:
Click or tap here
to enter text.
City: Click
or tap here to enter text.
State: Click
or tap here to enter text.
ZIP Code: Click
or tap here to enter text.
Web Address for
Lead Agency: Click
or tap here to enter text.
Lead Agency or
Joint Interagency Official contact information:
Lead Agency
Official First Name: Click
or tap here to enter text.
Lead Agency
Official Last Name: Click
or tap here to enter text.
Title: Click
or tap here to enter text.
Phone Number:
Click or tap here
to enter text.
Email Address:
Click or
tap here to enter text.
CCDF
Administrator
Identify the CCDF
Administrator designated by the Lead Agency, the day-to-day contact,
or the person with responsibility for administering the State’s
or Territory’s CCDF program. The OCC will send programmatic
communications, such as program announcements, program instructions,
and data collection instructions, to the designated contact
identified here. If there is more than one designated contact with
equal or shared responsibility for administering the CCDF program,
identify the Co-Administrator or the person with administrative
responsibilities and include their contact information.
CCDF
Administrator contact information:
CCDF
Administrator First Name: Click
or tap here to enter text.
CCDF
Administrator Last Name: Click
or tap here to enter text.
Title of the
CCDF Administrator: Click
or tap here to enter text.
Phone Number:
Click or tap here
to enter text.
Email Address:
Click or tap here
to enter text.
CCDF
Co-Administrator contact information (if applicable):
CCDF
Co-Administrator First Name: Click
or tap here to enter text.
CCDF
Co-Administrator Last Name: Click
or tap here to enter text.
Title of the
CCDF Co-Administrator: Click
or tap here to enter text.
Phone Number:
Click or tap here
to enter text.
Email Address:
Click or tap here
to enter text.
Description of
the Role of the Co-Administrator: Click
or tap here to enter text.
CCDF Policy Decision Authority
The Lead Agency has
broad authority to administer (i.e., establish rules) and operate
(i.e., implement activities) the CCDF program through other
governmental, non-governmental, or public or private local agencies
as long as the Lead Agency retains overall responsibility for the
administration of the program. Administrative and implementation
responsibilities undertaken by agencies other than the Lead Agency
must be governed by written agreements that specify the mutual roles
and responsibilities of the Lead Agency and other agencies in meeting
the program requirements.
Entity
establishing CCDF program rules
Which of the
following CCDF program rules and policies are administered (i.e., set
or established) at the State or Territory level or local level?
Identify whether CCDF program rules and policies are established by
the State or Territory (even if operated locally) or whether the CCDF
policies or rules are established by local entities, such as counties
or workforce boards.
Check one of the
following:
☐ All program
rules and policies are set or established by the State or Territory.
(If checked, skip to question 1.2.2.)
☐ Some or all
program rules and policies are set or established by local entities
or agencies. If checked, indicate which entities establish the
following policies. Check all that apply:
Eligibility
rules and policies (e.g., income limits) are set by the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Sliding-fee
scale is set by the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Payment rates
and payment policies are set by the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Licensing
standards and processes are set by the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Standards and
monitoring processes for license-exempt providers are set by
the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Quality
improvement activities, including QIS, are set by the:
☐ State or
Territory.
☐ Local
entity (e.g., counties, workforce boards, early learning coalitions).
☐ Other.
Identify the entity and describe the policies the entity can set:
Click or tap here to enter text.
Other. List and
describe any other program rules and policies that are set at a
level other than the State or Territory level: Click
or tap here to enter text.
Entities
implementing CCDF services
The Lead Agency has
broad authority to operate (i.e., implement activities) through other
agencies, as long as it retains overall responsibility for CCDF.
Complete the table below to identify which entity(ies) implements or
performs CCDF services.
Check the box(es)
to indicate which entity(ies) implement or perform CCDF services.
CCDF
Activity
|
CCDF
Lead
Agency
|
TANF
Agency
|
Local
Government
Agencies
|
CCR&R
|
Who
conducts eligibility determinations?
|
☐
|
☐
|
☐
|
☐
|
Who assists parents in locating child care (consumer
education)?
|
☐
|
☐
|
☐
|
☐
|
Who issues payments?
|
☐
|
☐
|
☐
|
☐
|
Who monitors licensed providers?
|
☐
|
☐
|
☐
|
☐
|
Who monitors license-exempt providers?
|
☐
|
☐
|
☐
|
☐
|
Who operates the quality improvement activities?
|
☐
|
☐
|
☐
|
☐
|
Other. List and
describe any other State or Territory agencies or partners that
implement or perform CCDF services and identify their
responsibilities. Click or tap here to
enter text.
Written
agreements and oversight
For any activities
performed by agencies other than the Lead Agency as reported above in
1.2.1 and 1.2.2, identify the
processes the Lead Agency uses to oversee and monitor CCDF
administration and implementation activities to retain overall
responsibility for the CCDF program.
Check and describe
how the Lead Agency includes in its written agreements the required
elements. Note: The contents of the written agreement may vary based
on the role the agency is asked to assume or type of project but must
include, at a minimum, the elements below.
Tasks to be
performed.
☐ Yes. If
yes, describe:
Click or
tap here to enter text.
☐ No. If no,
describe:
Click or
tap here to enter text.
Schedule for
completing tasks.
☐ Yes. If
yes, describe:
Click or
tap here to enter text.
☐ No. If no,
describe:
Click or
tap here to enter text.
Budget which
itemizes categorical expenditures in accordance with CCDF
requirements.
☐ Yes. If
yes, describe:
Click or
tap here to enter text.
☐ No. If no,
describe:
Click or
tap here to enter text.
Indicators or
measures to assess performance of those agencies.
☐ Yes. If
yes, describe:
Click or
tap here to enter text.
☐ No. If no,
describe:
Click or
tap here to enter text.
In addition to
the written agreements identified above, describe any other
monitoring and auditing processes used to oversee CCDF
administration.
Click or tap here to enter
text.
Information
systems availability
Certification of
shareable information systems.
Does the Lead
Agency certify that to the extent practicable and appropriate, any
code or software for child care information systems or information
technology for which a Lead Agency or other agency expends CCDF funds
to develop is made available to other public agencies? This includes
public agencies in other States for their use in administering child
care or related programs.
☐ Yes.
☐ No. If no,
describe: Click or tap
here to enter text.
Confidential and
personally identifiable information
Certification of
policies to protect confidential and personally identifiable
information
Does the Lead
Agency certify that it has policies in place related to the use and
disclosure of confidential and personally identifiable information
about children and families receiving CCDF assistance and child care
providers receiving CCDF funds?
☐ Yes.
☐ No.
If no, describe: Click
or tap here to enter text.
Consultation in the Development of the CCDF Plan
The Lead Agency is
responsible for developing the CCDF Plan, and consultation with and
meaningful input and feedback from a wide range of representatives is
critical for CCDF programs to continually adapt to the changing needs
of families, child care programs, and the workforce. Consultation
involves meeting with or otherwise obtaining input from an
appropriate agency in the development of the State or Territory CCDF
Plan. As part of the Plan development process, Lead Agencies must
consult with the following:
Appropriate
representatives of general-purpose local government. General purpose
local governments are defined by the U.S. Census at
https://www2.census.gov/govs/cog/g12_org.pdf.
The State Advisory
Council (SAC) on Early Childhood Education and Care (pursuant to
642B(b)(I)(A)(i) of the Head Start Act) or similar coordinating body
pursuant to 98.14(a)(1)(vii).
Tribe(s) or Tribal
organization(s) within the State. This consultation should be done
in a timely manner and at the option of the Tribe(s) or Tribal
organization(s).
Consultation
efforts in CCDF Plan development
Describe the Lead
Agency’s consultation efforts in the development of the CCDF
Plan, including how and how often the consultation occurred.
Describe
how the Lead Agency consulted with appropriate representatives of
general-purpose local government: Click
or tap here to enter text.
Describe how the
Lead Agency consulted with the State Advisory Council or similar
coordinating body: Click or tap here to
enter text.
Describe, if
applicable, how the Lead Agency consulted with Indian Tribes(s)
or Tribal organizations(s) within the State: Click
or tap here to enter text.
Identify other
entities, agencies, or organizations consulted on the development
of the CCDF Plan (e.g., representatives from the child care
workforce, or statewide afterschool networks) and describe those
consultation efforts: Click or tap here
to enter text.
Public hearing
process
Lead Agencies must
hold at least one public hearing in the State or Territory, with
sufficient Statewide or Territory-wide distribution of notice prior
to such a hearing to enable the public to comment on the provision of
child care services under the CCDF Plan.
Describe the
Statewide or Territory-wide public hearing process held to
provide the public with an opportunity to comment on the
provision of child care services under this Plan.
Date of the
public hearing: Click or tap here to
enter text.
Reminder: Must be
no earlier than January 1, 2024. If more than one public hearing was
held, enter one date (e.g., the date of the first hearing, the most
recent hearing date, or any hearing date that demonstrates this
requirement).
Date of notice
of public hearing (date for the notice of public hearing
identified in 1.3.2ai):
Was the notice
of public hearing posted publicly at least 20 calendar days
prior to the date of the public hearing?
☐ Yes.
☐ No. If no,
describe: Click or tap here to enter text.
Describe how
the public was notified about the public hearing, including
outreach in other languages, information on interpretation
services being available, etc. Include specific website links if
used to provide notice. Click or tap
here to enter text.
Describe how
the approach to the public hearing was inclusive of all
geographic regions of the State or Territory: Click
or tap here to enter text.
Describe how
the content of the Plan was made available to the public in
advance of the public hearing (e.g., the Plan was made available
in other languages, in multiple formats, etc.): Click
or tap here to enter text.
Describe how
the information provided by the public was taken into
consideration regarding the provision of child care services
under this Plan: Click or tap here to
enter text.
Public
availability of final Plan, amendments, and waivers
Lead Agencies must
make the submitted and approved final Plan, any approved Plan
amendments, and any approved requests for temporary waivers publicly
available on a website.
Provide the
website link to where the Plan, any Plan amendments, and waivers
(if applicable) are available. Note: A Plan amendment is required
if the website address where the Plan is posted changes. Click
or tap here to enter text.
Describe any
other strategies that the Lead Agency uses to make submitted and
approved CCDF Plan and approved Plan amendments available to the
public. Check all that apply and describe the strategies below,
including any relevant website links as examples.
☐ Working
with advisory committees. Describe:
Click or tap here to enter text.
☐ Working
with child care resource and referral agencies. Describe:
Click or tap here to enter text.
☐
Providing translation in other languages. Describe: Click
or tap here to enter text.
☐ Sharing
through social media (e.g., Facebook, Instagram, email).
Describe: Click or tap here to enter
text.
☐
Providing notification to key constituents (e.g., parent and
family groups, provider groups, advocacy groups, foundations,
and businesses). Describe: Click or tap
here to enter text.
☐ Working
with Statewide afterschool networks or similar coordinating
entities for out-of-school time. Describe: Click
or tap here to enter text.
☐ Direct
communication with the child care workforce. Describe:
Click or tap here to enter text.
☐ Other.
Describe: Click or tap here to enter
text.
Child and Family
Eligibility and Enrollment and Continuity of Care
Stable and reliable
child care arrangements facilitate job stability for parents and
healthy development of children. CCDF eligibility and enrollment
policies can contribute to these goals. Policies and procedures that
create barriers to families accessing CCDF, like inaccessible subsidy
applications and onerous reporting requirements, interrupt a parent’s
ability to work and may deter eligible families from participating in
CCDF.
To address these
concerns, Lead Agencies must provide children with a minimum of 12
months between eligibility determinations, limit reporting
requirements during the 12-month period, and ensure eligibility
determination and redetermination processes do not interrupt a
parent’s work or school.
In
this section, Lead Agencies will identify how they define eligible
children and families
and how the Lead Agency’s eligibility and enrollment policies
support access for eligible children and families.
Reducing Barriers to Family Enrollment and Redetermination
Lead Agency
enrollment and redetermination policies may not unduly disrupt
parents’ employment, education, or job training activities to
comply with the Lead Agency’s or designated local entity’s
requirements. Lead Agencies have broad flexibility to design and
implement the eligibility practices that reduce barriers to
enrollment and redetermination.
Examples include
developing strategies to inform families and their providers of an
upcoming redetermination and the information that will be required of
the family, pre-populating subsidy renewal forms, having parents
confirm that the information is accurate, and/or asking only for the
information necessary to make an eligibility redetermination. In
addition, Lead Agencies can offer a variety of family-friendly
methods for submitting documentation for eligibility redetermination
that considers the range of needs for families in accessing support
(e.g., use of languages other than English, access to transportation,
accommodation of parents working non-traditional hours).
Eligibility
practices to reduce barriers to enrollment
Does the Lead
Agency implement any of the following eligibility practices to
reduce barriers at the time of initial eligibility determination?
Check all that apply and describe those elements checked.
☐
Establishing presumptive eligibility while eligibility is being
determined. Describe the policy, including the populations
benefiting from the policy, and identify how long the period of
presumptive eligibility is: Click
or tap here to enter text.
☐
Leveraging eligibility from other public assistance programs.
Describe: Click
or tap here to enter text.
☐
Coordinating determinations for children in the same household
(while still ensuring each child receives 12 months of
eligibility). Describe: Click
or tap here to enter text.
☐
Self-assessment screening tools for families. Describe: Click
or tap here to enter text.
☐
Extended office hours (evenings and/or weekends).
☐
Consultation available via phone.
☐ Other.
Describe the Lead Agency
policies to process applications efficiently and make timely
eligibility determinations: Click
or tap here to enter text.
☐ None.
Does the Lead
Agency use an online subsidy application?
☐ Yes.
☐ No. If no,
describe why an online application is impracticable. Click
or tap here to enter text.
Does the Lead
Agency use different policies for families receiving TANF
assistance?
☐ Yes. If yes,
describe the policies: Click
or tap here to enter text.
☐ No.
Preventing
disruption
of eligibility activities
Identify, where
applicable, the Lead Agency’s procedures and policies to
ensure that parents do not have their employment, education, or
job training unduly disrupted to comply with the
State’s/Territory’s or designated local entity’s
requirements for the redetermination of eligibility. Check all
that apply.
☐ Advance
notice to parents of pending redetermination.
☐ Advance
notice to providers of pending redetermination.
☐
Pre-populated subsidy renewal form.
☐ Online
documentation submission.
☐
Cross-program redeterminations.
☐
Extended office hours (evenings and/or weekends).
☐
Consultation available via phone.
☐
Leveraging eligibility from other public assistance programs.
☐ Other.
Describe: Click
or tap here to enter text.
Does the Lead
Agency use different policies for families receiving TANF
assistance?
☐ Yes. If yes,
describe the policies: Click
or tap here to enter text.
☐ No.
Eligible Children and Families
At eligibility
determination or redetermination, children must (1) be younger than
age 13; (2) reside with a family whose income does not exceed 85
percent of the State's median income (SMI) for a family of the same
size and whose family assets do not exceed $1,000,000; and (3)(a)
reside with a parent or parents who are working or attending a job
training or educational program (which can include job search) or (b)
receive, or need to receive, protective
services as defined by the Lead Agency.
Eligibility
criteria: age of children served
Lead Agencies may
provide child care assistance for children less than 13 years of age,
including continuing to provide assistance to children if they turn
13 during the eligibility period. In addition, Lead Agencies can
choose to serve children up to age 19 if those children are unable to
care for themselves.
Does your Lead
Agency serve the full federally allowable age range of children
through age 12?
☐
Yes.
☐
No. If no, describe the age range of children served and the reason
why you made that decision to serve less than the full range of
allowable children. Click
or tap here to enter text.
Note: Do not
include children incapable of self-care or under court supervision,
who are reported below in 2.2.1b and 2.2.1c.
Does the Lead
Agency extend eligibility for CCDF-funded child care to children
ages 13 and older but below age 19 who are physically and/or
mentally incapable of self-care?
☐
No.
☐
Yes.
If yes, the
upper age is (may not equal or exceed age 19): Click
or tap here to enter text.
If yes, provide
the Lead Agency definition of physical and/or mental incapacity:
Click or tap here
to enter text.
Does the Lead
Agency extend eligibility for CCDF-funded child care to children
ages 13 and older but below age 19 who are under court
supervision?
☐
No.
☐
Yes. If yes, and the upper age is (may not equal or exceed age 19):
Click or tap here to
enter text.
How does the
Lead Agency define the following eligibility terms?
“residing
with”: Click
or tap here to enter text.
“in loco
parentis”: Click
or tap here to enter text.
Eligibility
criteria: reason for care
Lead Agencies have
broad flexibility on the work, training, and educational activities
required to qualify for child care assistance. Lead Agencies do not
have to set a minimum number of hours for families to qualify for
work, training, or educational activities, and there is no
requirement to limit authorized child care services strictly based on
the work, training, or educational schedule/hours of the parent(s).
For example, the Lead Agency can include travel or study time in
calculating the amount of needed services.
How does the Lead
Agency define the following terms for the purposes of determining
CCDF eligibility?
Identify which
of the following activities are included in your definition of
“working” by checking the boxes below:
☐ An
activity for which a wage or salary is paid.
☐ Being
self-employed.
☐ During
a time of emergency or disaster, partnering in essential
services.
☐
Participating in unpaid activities like student teaching,
internships, or practicums.
☐ Time
for meals or breaks.
☐ Time
for travel.
☐ Seeking
employment or job search.
☐ Other.
Describe: Click
or tap here to enter text.
Identify which
of the following activities are included in your definition of
“attending job training” by checking the boxes below:
☐
Vocational/technical job skills training.
☐
Apprenticeship or internship program or other on-the-job
training.
☐ English
as a Second Language training.
☐ Adult
Basic Education preparation.
☐
Participation in employment service activities.
☐ Time
for meals and breaks.
☐ Time
for travel.
☐ Hours
required for associated activities such as study groups, lab
experiences.
☐ Time
for outside class study or completion of homework.
☐ Other.
Describe: Click
or tap here to enter text.
Identify which
of the following diplomas, certificates, degrees, or activities
are included in your definition of “attending an
educational program” by checking the boxes below:
☐ Adult
High School Diploma or GED.
☐
Certificate programs (12-18 credit hours).
☐
One-year diploma (36 credit hours).
☐
Two-year degree.
☐
Four-year degree.
☐ Travel
to and from classrooms, labs, or study groups.
☐ Study
time.
☐ Hours
required for associated activities such as study groups, lab
experiences.
☐ Time
for outside class study or completion of homework.
☐
Applicable meal and break times.
☐ Other.
Describe: Click
or tap here to enter text.
Does the Lead
Agency impose a Lead Agency-defined minimum number of hours of
activity for eligibility?
☐
No.
☐
Yes.
If
yes, describe any Lead Agency-imposed minimum requirement for the
following:
☐ Work.
Describe: Click
or tap here to enter text.
☐ Job
training. Describe: Click
or tap here to enter text.
☐
Education. Describe: Click
or tap here to enter text.
☐
Combination of allowable activities. Describe: Click
or tap here to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
Does the Lead
Agency allow parents to qualify for CCDF assistance based on
education and training without additional work requirements?
☐
Yes.
☐
No. If no, describe the additional work requirements: Click
or tap here to enter text.
Does
the Lead Agency extend eligibility to specific populations of
children otherwise not eligible by including them in its
definition of “children who receive or need to receive
protective services?”
Note: A Lead Agency
may elect to provide CCDF-funded child care to children in foster
care when foster care parents are not working or are not in
education/training activities, but this provision should be included
in the Lead Agency’s protective services definition.
☐
No. If no, skip to question 2.2.3.
☐
Yes. If yes, answer the questions below:
Provide the
Lead Agency’s definition of “protective services”
by checking below the sub-populations of children that are
included:
☐
Children in foster care.
☐
Children in kinship care.
☐
Children who are in families under court supervision.
☐
Children who are in families receiving supports or otherwise
engaged with a child welfare agency.
☐
Children participating in a Lead Agency’s Early Head
Start - Child Care Partnerships program.
☐
Children whose family members are deemed essential workers
under a governor-declared state of emergency.
☐
Children experiencing homelessness.
☐
Children whose family has been affected by a natural disaster.
☐ Other.
Describe: Click
or tap here to enter text.
Does the Lead
Agency waive the income eligibility requirements for cases in
which children receive, or need to receive, protective services
on a case-by-case basis?
☐
No.
☐
Yes.
Does the Lead
Agency waive the eligible activity (e.g., work, job training,
education, etc.) requirements for cases in which children
receive, or need to receive, protective services on a
case-by-case basis?
☐
No.
☐
Yes.
Does
the Lead Agency use CCDF funds to provide respite care to
custodial parents of children in protective services?
☐
No.
☐
Yes.
Eligibility
criteria: deciding entity on family income limits
How are income
eligibility limits established?
☐ There is a
statewide limit with no local variation.
☐ There is a
statewide limit with local variation. Provide the number of income
eligibility tables and describe who sets the limits: Click
or tap here to enter text.
☐ Eligibility
limits vary locally with no statewide limits. Provide the number of
income eligibility tables and describe who sets the limits: Click
or tap here to enter text.
☐ Other.
Describe: Click or tap
here to enter text.
Initial
eligibility: income limits
Complete
the appropriate table to describe family income limits.
Complete the table below if the Lead
Agency has a statewide maximum limit of 85% SMI or below
85% SMI:
Family
Size
|
100%
of SMI
($/Month)
|
Maximum
Initial Eligibility Limit (or Threshold) %
|
Maximum
Initial Eligibility Limit (or Threshold) $
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or
tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Complete the
table below if the Lead Agency has local variation in the maximum
income eligibility limit. Complete
the table for the region/locality with the highest
eligibility limit, region/locality with the lowest eligibility
limit, and the region/locality that is most populous:
Region/locality
with the highest eligibility limit:
Family
Size
|
100%
of SMI
($/Month)
|
Maximum
Initial Eligibility Limit (or Threshold) %
|
Maximum
Initial Eligibility Limit (or Threshold) $
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or
tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Region/locality
with the lowest eligibility limit:
Family
Size
|
100%
of SMI
($/Month)
|
Maximum
Initial Eligibility Limit (or Threshold) %
|
Maximum
Initial Eligibility Limit (or Threshold) $
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or
tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Region/locality
that is most populous:
Family
Size
|
100%
of SMI
($/Month)
|
Maximum
Initial Eligibility Limit (or Threshold) %
|
Maximum
Initial Eligibility Limit (or Threshold) $
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or
tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Does the Lead
Agency set initial income eligibility limits for families above
the federal limit of 85% of SMI (optional
practice) using sources other than CCDF?
☐
No.
☐
Yes. If yes, answer the questions below:
Identify the
funding source: Click or tap
here to enter text.
Provide the
income eligibility limits in the table below for families of
varying sizes using the most current SMI.
Family
Size
|
100%
of SMI
($/Month)
|
Maximum
Initial Eligibility Limit (or Threshold) %
|
Maximum
Initial Eligibility Limit (or Threshold) $
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or
tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
How does the
Lead Agency define “income” for the purposes of
eligibility at the point of initial determination? Check all that
apply:
☐ Gross
wages or salary.
☐
Disability or unemployment compensation.
☐
Workers’ compensation.
☐ Spousal
support, child support.
☐
Survivor and retirement benefits.
☐ Rent
for room within the family’s residence.
☐
Pensions or annuities.
☐
Inheritance.
☐ Public
assistance.
☐ Other.
Describe: Click
or tap here to enter text.
What is the
effective date for these income eligibility limits? Click
or tap here to enter text.
Income limits
must be established and reported in terms of current SMI based on
the most recent data published by the Bureau of the Census, even
if the federal poverty level is used in implementing the program.
What
federal data does the Lead Agency use when reporting the income
eligibility limits?
☐
LIHEAP.
If
checked, provide the publication year of the LIHEAP guideline
estimates used by the Lead Agency: Click
or tap here to enter text.
☐
Other. Describe: Click
or tap here to enter text.
Provide the
direct URL/website link, if available, for the income eligibility
limits. Click or
tap here to enter text.
Income
eligibility: irregular fluctuations in earnings
Lead Agencies must
take into account irregular fluctuations in earnings in initial
eligibility determination and redetermination processes. The Lead
Agency must ensure that temporary increases in income, including
temporary increases that can result in a monthly income exceeding 85
percent of SMI from seasonal employment or other temporary work
schedules, do not affect eligibility or family co-payments.
Check the
processes that the Lead Agency uses to take into account
irregular fluctuations in earnings.
☐
Average the family’s earnings over a period of time
(e.g., 12 months).
Identify the
period of time: Click
or tap here to enter text.
☐
Request earning statements that are most representative of
the family’s monthly income.
☐
Deduct temporary or irregular increases in wages from the
family’s standard income level.
☐
Other. Describe the other ways the Lead Agency
takes into account irregular fluctuations in earnings: Click
or tap here to enter text.
Family asset
limit
When calculating
income eligibility, does the Lead Agency ensure each eligible
family does not have assets that exceed $1,000,000?
☐
Yes.
☐
No. If no, describe: Click or tap here to
enter text.
Does the Lead
Agency waive the asset limit on a case-by-case basis for families
defined as receiving, or in need of, protective services?
☐
No.
☐
Yes. If yes, describe the policy or procedure: Click
or tap here to enter text.
Additional
eligibility criteria
Aside from the
eligibility conditions or rules which have been described in 2.2.1 –
2.2.6, is any additional eligibility criteria applied during:
☐
Eligibility determination? If checked, describe:
Click or
tap here to enter text.
☐
Eligibility redetermination? If checked, describe: Click
or tap here to enter text.
Documentation of
eligibility determination
Lead Agencies must
document and verify that children receiving CCDF funds meet
eligibility criteria at the time of eligibility determination and
redetermination.
Check the
information that the Lead Agency documents and verifies at
initial determination and redetermination and describe what
information is required and how often.
-
Required
at Initial Determination
|
Required
at Redetermination
|
Description
|
☐
|
☐
|
Applicant identity. Describe how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Applicant’s relationship to the child. Describe how
you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Child’s information for determining eligibility
(e.g., identity, age, citizen/immigration status). Describe
how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Work. Describe how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Job training or educational program. Describe how you
verify: Click
or tap here to enter text.
|
☐
|
☐
|
Family income. Describe how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Household composition. Describe how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Applicant residence. Describe how you verify: Click
or tap here to enter text.
|
☐
|
☐
|
Other. Describe how you verify: Click
or tap here to enter text.
|
Exception to TANF
work requirements
Lead Agencies must
ensure that families with young children participating in TANF will
be informed of their right not to be sanctioned under the TANF work
requirement if the custodial parent has a demonstrated inability to
obtain child care for a child under age six, in accordance with
Section 407(e)(2) of the Social Security Act.
Identify the
TANF agency that established these criteria or definitions: Click
or tap here to enter text.
Provide the
following definitions established by the TANF agency:
“Appropriate
child care”: Click
or tap here to enter text.
“Reasonable
distance”: Click
or tap here to enter text.
“Unsuitability
of informal child care”: Click
or tap
here to enter text.
“Affordable
child care arrangements”: Click
or tap here to enter text.
How are parents
who receive TANF benefits informed about the exception to the
individual penalties associated with the TANF work requirements?
☐ In
writing
☐
Verbally
☐ Other.
Describe: Click
or tap here to enter text.
Prioritizing Services for Vulnerable Children and Families
Lead Agencies must
give priority for child care assistance to children with special
needs, families with very low incomes (considering family size), and
children experiencing homelessness. A Lead Agency has the flexibility
to prioritize other populations of children.
Note:
Statute defines children with disabilities, and CCDF rule gives
flexibility to Lead Agencies to include vulnerable populations in
their definition of children with special needs.
CCDF
defines “child experiencing homelessness” as a child who
is homeless, as defined in Section
725 of Subtitle VII-B of the McKinney-Vento Act (42 U.S.C. 11434a).
Lead Agency
definition of priority groups
Describe how the
Lead Agency defines:
“Children
with special needs.” Click
or tap here to enter text.
“Families
with very low incomes.” Click
or tap here to enter text.
Prioritization of
child care services
Identify how the
Lead Agency will prioritize child care services for the following
children and families.
Complete the
table below to indicate how the identified populations are
prioritized.
Population
Prioritized
|
Prioritize
for enrollment in child care services
|
Serve
without placing on waiting list
|
Waive
co- payments as described in 3.3.1
|
Pay
higher rate for access to higher quality
care
|
Use
grants or contracts to reserve spots
|
Other
|
Children
with special needs
|
☐
|
☐
|
☐
|
☐
|
☐
|
☐ Describe:
Click
or tap here to enter text.
|
Families
with very low incomes
|
☐
|
☐
|
☐
|
☐
|
☐
|
☐ Describe:
Click
or tap here to enter text.
|
Children
experiencing homelessness, as defined by CCDF
|
☐
|
☐
|
☐
|
☐
|
☐
|
☐ Describe:
Click
or tap here to enter text.
|
(Optional)
Families receiving TANF, those attempting to transition off
TANF, and those at risk of becoming dependent on TANF
|
☐
|
☐
|
☐
|
☐
|
☐
|
☐ Describe:
Click
or tap here to enter text.
|
Does the Lead
Agency define any other priority groups?
☐ No.
☐ Yes. If
yes, identify the populations prioritized and describe how the Lead
Agency prioritizes services: Click
or tap here to enter text.
Enrollment and
grace period for children experiencing homelessness
Lead Agencies must
allow (after an initial eligibility determination) children
experiencing homelessness to receive CCDF services while required
eligibility documentation is obtained.
Lead Agencies must
establish a grace period that allows children experiencing
homelessness and children in foster care to receive CCDF assistance
while providing their families with a reasonable time to take any
necessary actions to comply with State, Territory, or local
immunization and other health and safety requirements. The length of
such a grace period must be established in consultation with the
State, Territorial, or Tribal public health agency.
Note: Any payment
for such a child during the grace period may not be considered an
error or improper payment.
Describe the
strategies to allow CCDF enrollment of children experiencing
homelessness while required eligibility documentation is
obtained: Click
or tap here to enter text.
Describe
the grace period for each population below and how it
allows them to receive CCDF assistance while providing their
families with a reasonable time to take any necessary actions to
comply with immunization and other health and safety
requirements.
Provide the
policy for a grace period for:
Children
experiencing homelessness: Click
or tap here to enter text.
Children who
are in foster care: Click
or tap here to enter text.
Does the Lead
Agency certify that the length of the grace period was
established in consultation with the State, Territorial, or
Tribal public health agency?
☐ Yes.
☐ No. If
no, describe: Click or tap here to enter
text.
Describe how
the Lead Agency coordinates with licensing agencies and other
relevant State, Territorial, Tribal, and local agencies to
provide referrals and support to help families with children
receiving services during a grace period comply with
immunization and other health and safety requirements: Click
or tap here to enter text.
Lead Agency Outreach to Families Experiencing Homelessness,
Families with Limited English Proficiency, and Persons with
Disabilities
The Lead Agency
must conduct outreach and provide services to families with limited
English proficiency, families experiencing homelessness, and persons
with disabilities.
Families with
limited English proficiency and persons with disabilities:
outreach and services
Check the
strategies the Lead Agency or partners utilize to conduct
outreach and provide services to eligible families with limited
English proficiency. Check all that apply.
☐
Application in languages other than English (application and
related documents, brochures, provider notices).
☐
Informational materials in languages other than English.
☐ Website
in languages other than English.
☐ Lead
Agency accepts applications at local community-based locations.
☐
Bilingual caseworkers or translators available.
☐
Bilingual outreach workers.
☐
Partnerships with community-based organizations.
☐
Collaboration with Head Start, Early Head Start, or Migrant and
Seasonal Head Start.
☐ Home
visiting programs.
☐ Other.
Describe: Click
or tap here to enter text.
Check the
strategies the Lead Agency or partners utilize to conduct
outreach and provide services to eligible families with a
person(s) with a disability. Check all that apply.
☐
Applications and public informational materials available in
braille and other communication formats for access by
individuals with disabilities.
☐
Websites that are accessible (e.g., Section 508 of the
Rehabilitation Act).
☐
Caseworkers with specialized training/experience in working with
individuals with disabilities.
☐
Ensuring accessibility of environments and activities for all
children.
☐
Partnerships with State and
local programs and associations focused on disability- related
topics and issues.
☐
Partnerships with parent associations, support groups, and
parent-to-parent support groups, including the Individuals
with Disabilities Education Act (IDEA) federally funded Parent
Training and Information Centers.
☐
Partnerships with State and local IDEA Part B, Section 619 and
Part C providers and agencies.
☐
Availability and/or access to specialized services (e.g., mental
health, behavioral specialists, therapists) to address the needs
of all children.
☐ Other.
Describe: Click
or tap here to enter text.
Families
experiencing homelessness: Outreach and technical assistance
efforts
Check, where
applicable, the procedures used to conduct outreach for children
experiencing homelessness and their families.
☐ Lead
Agency accepts applications at local community-based locations.
☐
Partnerships with community-based organizations.
☐
Partnering with homeless service providers, McKinney-Vento
liaisons, and others who work with families experiencing
homelessness to provide referrals to child care.
☐ Other.
Describe: Click
or tap here to enter text.
The Lead Agency
must provide training and technical assistance (TA) to providers
and appropriate Lead Agency (or designated entity) staff on
identifying and serving children and families experiencing
homelessness.
Describe the
Lead Agency’s training and TA efforts for providers in
identifying and serving children and their families experiencing
homelessness. Click or tap here to
enter text.
Describe the
Lead Agency’s training and TA efforts for Lead Agency (or
designated entity) staff in identifying and serving children and
their families experiencing homelessness. Click
or tap here to enter text.
Promoting Continuity of Care
Lead Agencies must
consider children’s development and promote continuity of care
when authorizing child care services and must establish a minimum
12-month period for each child, both at the initial eligibility
determination and redetermination.
Children’s
development
Describe how the
Lead Agency’s eligibility, enrollment, reporting, and
redetermination policies promote continuity of care in order to
support children’s development. Click
or tap here to enter text.
Minimum 12-month
eligibility
Lead Agencies must
establish a minimum 12-month eligibility period for each child, both
at the initial eligibility determination and at redetermination to
support continuity in child care assistance and reduce barriers to
families retaining eligibility. This requirement is:
Regardless of changes in income, Lead Agencies
may not terminate CCDF assistance during the minimum 12-month period
if a family has an increase in income that exceeds the Lead Agency’s
income eligibility threshold but not the federal threshold of 85
percent of SMI; and
Regardless
of temporary changes in participation in work, training, or
educational activities.
Does the Lead
Agency certify that their policies or procedures provide a
minimum 12- month eligibility period for each child at initial
eligibility determination?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Does the Lead
Agency certify that its definition of “temporary change”
includes each of the minimum required elements?
Any
time-limited absence from work for an employed parent due to such
reasons as the need to care for a family member or an illness.
Any
interruption in work for a seasonal worker who is not working
between regular industry work seasons.
Any
student holiday or break for a parent participating in a training or
educational program.
Any
reduction in work, training, or education hours, as long as the
parent is still working or attending a training or educational
program.
Any
cessation of work or attendance at a training or educational program
not listed above. In these cases only, Lead Agencies may establish a
period of 3 months or longer.
Any
change in age, including a child turning 13 years old during the
minimum 12-month eligibility period.
Any
changes in residency within the State or Territory.
☐
Yes.
☐
No. If no, describe: Click or tap here to
enter text.
Are the policies
different for redetermination?
☐
No.
☐
Yes. If yes, provide the additional/varying policies for
redetermination: Click
or tap here to enter text.
Job search and
continued assistance
Does the Lead
Agency consider seeking employment (engaging in a job search) as
an eligible activity at initial eligibility determination and/or
at the minimum 12-month eligibility redetermination? (Note: If
yes, Lead Agencies must provide a minimum of 3 months of job
search.) Check all that apply:
☐ Yes.
The Lead Agency does consider seeking employment (engaging in a
job search) as an eligible activity at initial eligibility
determination. If yes, describe: Click
or tap here to enter text.
☐ Yes.
The Lead Agency does consider seeking employment (engaging in a
job search) as an eligible activity at redetermination. If yes,
describe: Click
or tap here to enter text.
☐ No. The
Lead Agency does consider seeking employment (engaging in a job
search) as an eligible activity at initial eligibility
determination or redetermination.
Does the Lead
Agency continue assistance during the minimum 12-month
eligibility period when a parent has a non-temporary loss or
cessation of eligible activity?
☐
Yes. The Lead Agency continues assistance.
☐
No, the Lead Agency discontinues assistance.
If no, describe
the Lead Agency’s policies for discontinuing assistance
due to a parent’s non-temporary change: Click
or tap here to enter text.
If no, describe
what specific actions/changes trigger the job-search period
after each such loss or cessation: Click
or tap here to enter text.
If no, how long
is the job-search period where a family can continue assistance
(must be at least 3 months)? Click
or tap here to enter text.
The Lead Agency
may discontinue assistance prior to the next minimum 12-month
redetermination in the limited circumstances listed below. Check
and provide the policy for all circumstances in which the Lead
Agency chooses to discontinue assistance prior to the next
minimum 12-month redetermination:
☐ Not
applicable.
☐
Excessive unexplained absences despite multiple attempts by the
Lead Agency or designated entity to contact the family and
provider, including the prior notification of a possible
discontinuation of assistance.
Provide the
Lead Agency’s policy defining the number of unexplained
absences identified as excessive: Click
or tap here to enter text.
☐ A
change in residency outside of the State or Territory.
Provide the
Lead Agency’s policy for a change in residency outside
the State or Territory: Click
or tap here to enter text.
☐
Substantiated fraud or intentional program violations that
invalidate prior determinations of eligibility.
Provide the
Lead Agency’s definition of fraud/intentional program
violations that lead to discontinued assistance: Click
or tap here to enter text.
Reporting changes
during the minimum 12-month eligibility period
Lead Agencies may
only require families to report changes that impact a family’s
eligibility, including only if the family’s income exceeds 85
percent of the SMI, taking into account irregular fluctuations in
income, or there is a non-temporary change in the parent’s
work, training, or education status, during the 12-month eligibility
period. Lead Agencies may also require families to report that enable
the lead agency to contact the family or pay providers, such as a new
telephone number or address.
Note: The response
below should exclude reporting requirements for a graduated
phase-out, which are described in question 2.5.5.
Does the Lead
Agency limit what families must report during the 12-month
eligibility period to the changes described above?
☐ Yes.
☐ No. If
no, describe: Click or tap here to enter
text.
Policies and
procedures for graduated phase-out of assistance at
redetermination
Lead Agencies that
establish initial family income eligibility below 85 percent of SMI
must provide a graduated phase-out of assistance for families whose
income has increased above the
Lead Agency’s initial income
threshold at the time of redetermination but remains below the
federal threshold of 85 percent of SMI.
Lead
Agencies that provide a graduated phase-out must implement a
two-tiered eligibility threshold, with the second tier of eligibility
(used at the time of eligibility redetermination) to be set at:
85
percent of SMI for a family of the same size; or,
An
amount lower than 85 percent of SMI for a family of the same size
but above the Lead
Agency’s
initial eligibility threshold that:
Takes
into account the typical household budget of a family with a low
income
Provides
justification that the second eligibility threshold is:
Sufficient
to accommodate increases in family income over time that are
typical for workers with low incomes and that promote and support
family economic stability
Reasonably
allows a family to continue accessing child care services without
unnecessary disruption
At redetermination,
a child must be considered eligible if their parents are
participating in an eligible activity even if their income exceeds
the Lead Agency’s initial eligibility income limit as long as
their income does not exceed the second tier of eligibility. Note
that once determined eligible, the child must be considered eligible
for a full minimum 12-month eligibility period, even if the parents’
income exceeds the second tier of eligibility during the eligibility
period, as long as it does not exceed 85 percent of SMI.
A child eligible
for services via the graduated phase-out of assistance is considered
eligible under the same conditions as other eligible children with
the exception of the co-payment restrictions, which do not apply to a
graduated phase-out. To help families transition from child care
assistance, Lead Agencies may gradually adjust co-payment amounts in
proportion to a family’s income growth for families whose
children are determined eligible under a graduated phase-out. Lead
Agencies may require additional reporting on changes in family income
but must still ensure that any additional reporting requirements do
not constitute an undue burden on families.
Check and
describe the option that best identifies the Lead Agency’s
policies and procedures regarding the graduated phase-out of
assistance.
☐ Not
applicable. The Lead Agency sets its initial eligibility
threshold at 85 percent of SMI and therefore is not required to
provide a graduated phase-out period. (If checked, skip to
question 3.1.1.)
☐ The
Lead Agency sets the second tier of eligibility at 85 percent of
SMI. If checked, describe the policies and procedures:
☐ Lead
Agency adjusts the family’s co-pay during the graduated
phase-out period. If checked, describe how the Lead Agency
gradually adjusts co-payment for families under a graduated
phase-out period in proportion to a family’s income
growth. Include information on the percentage or amount of
change made in the co-payment during graduated phase-out: Click
or tap here to enter text.
☐ Lead
Agency requires additional reporting requirements during the
graduated phase-out period. If checked, describe: Click
or tap here to enter text.
☒ The
Lead Agency sets the second tier of eligibility at an amount
lower than 85 percent of SMI for a family of the same size but
above the Lead Agency’s initial eligibility threshold.
Provide
the income
level ($/month) and the
percent of SMI for the
second tier
of eligibility
for a
family of
three: Click
or tap here to enter text.
Describe
how the
second eligibility
threshold:
Takes
into account
the typical
household budget
of a
low-income family:
Click or tap here
to enter text.
Is
sufficient to accommodate increases in family income over time
that are typical for
low-income workers
and that
promote and
support family
economic stability: Click
or tap here to enter text.
Reasonably
allows a
family to
continue accessing
child care
services without
unnecessary disruption: Click
or tap here to enter text.
☐ Lead
Agency adjusts the family’s co-pay during the graduated
phase-out period. If checked, describe how the Lead Agency
gradually adjusts co-payment for families under a graduated
phase-out period in proportion to a family’s income
growth. Include information on the percentage or amount of
change made in the co-payment during graduated phase-out: Click
or tap here to enter text.
☐ Lead
Agency requires additional reporting requirements during the
graduated phase-out period. If checked, describe:
Click or
tap here to enter text.
Child Care Affordability
CCDF
subsidies make child care more affordable for eligible families,
providing access to a greater range of child care options that allow
parents to work, go to school, or enroll in training and they allow
parents to access higher quality care options that better support
children’s development. CCDF requires some families
participating in CCDF to pay an affordable co-payment set by the Lead
Agency to cover a part of their care. But co-payments can be a
significant and destabilizing financial strain on family budgets and
a barrier to parent employment, and the CCDBG Act requires that the
co-payment amount not be a barrier to families participating in CCDF.
Lead Agencies may not set parent co-payments above 7% of family
income regardless of gradual phase-out policies and regardless of the
number of children receiving assistance. Lead Agencies are encouraged
to set co-payments much lower than 7% to make child care more
affordable for more families and have broad flexibility to waive
co-payments for many participants. Lead Agencies must ensure that the
total payment to a child care provider is not reduced because of
family’s lowered or waived co-payment.
In this section,
Lead Agencies will identify how they determine an eligible family’s
co-payment, the policies in place to waive or ensure co-payments are
affordable for families, and how the Lead Agency improves access for
children and families in economically and/or socially marginalized
communities.
Family
Co-payments
Lead Agencies must
establish and periodically revise a sliding-fee scale for families
receiving CCDF services that varies based
on income and the size of the family to determine each family’s
contribution (i.e., co-payment) and does not create a barrier to
receiving CCDF assistance. In addition to income and the size of the
family, the Lead Agency may use other factors as appropriate when
determining family contributions/co-payments. Lead Agencies may not
use price of care or amount of subsidy payment in determining
co-payments. Lead Agencies must ensure that the total payment
to a child care provider is not reduced because of family’s
lowered or waived co-payment.
Family co-payment
Lead Agencies may
not charge any family more than 7% of a family’s gross income,
regardless of the number of children participating in CCDF.
What is the
maximum percent of a family’s gross income any family could
be charged as a co-payment? Click
or tap here to enter text.
Does the Lead
Agency certify that their sliding fee scales are always based on
income and family size (regardless of how many different scales
they may use)?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Sliding fee scale
Provide the CCDF
co-payments for eligible families in the table(s) below according to
family size for one child in care.
Is the sliding
fee scale set statewide?
☐
Yes.
☐
No. If no, describe how the sliding fee scale is set: Click
or tap here to enter text.
Complete the
table below. If the sliding fee scale is not set statewide,
complete the table for the most populous locality:
-
|
A
|
B
|
C
|
D
|
E
|
F
|
Family
Size
|
Lowest
income at initial eligibility where the family is first
charged a co-pay (greater than $0).
|
What
is the monthly co-payment for a family of this size based on
the income level in (A)?
|
What
percentage of income is the co-payment in (B)?
|
Highest
income at initial eligibility where a family is charged a
co-pay before a family is no longer eligible.
|
What
is the monthly co-payment for a family of this size based on
the income level in (D)?
|
What
percentage of income is this co-payment in (E)?
|
1
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
2
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
3
|
Click
or tap here to
enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
4
|
Click
or tap here to
enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or
tap here to enter text.
|
Click
or tap here to
enter text.
|
Click
or tap here to enter text.
|
5
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
What is the
effective date of the sliding-fee scale(s)? Click
or tap here to enter text.
Provide the
link(s) to the sliding-fee scale(s): Click
or tap here to enter text.
Does the Lead
Agency allow providers to charge families additional amounts
above the required co-payment in instances where the provider’s
price exceeds the subsidy payment?
☐ No.
☐ Yes.
If yes:
Provide the
rationale for the Lead Agency’s policy to allow providers
to charge families additional amounts above the required
co-payment, including a demonstration of how the policy does not
provide a barrier and promotes
affordability and access for families: Click
or tap here to enter text.
Provide data
(including data on the size and frequency of such amounts) on
the extent to which CCDF providers charge additional amounts to
families: Click
or tap here to enter text.
Calculation of Co-Payment
Lead agencies must
calculate a family’s contribution (or co-payment), taking into
account income and family size, and Lead Agencies may choose to
consider other factors in their calculation.
Family co-payment calculation
How is the
family’s contribution calculated, and to whom is it
applied? Check if the fee is a dollar amount or if the fee is a
percent of income below, and then check all that apply under the
selection, as appropriate.
☐ The fee
is a dollar amount and (check all that apply):
☐ The
fee is per child, with the same fee for each child.
☐ The
fee is per child and is discounted for two or more children.
☐ The
fee is per child up to a maximum per family.
☐ No
additional fee is charged after a certain number of children.
☐ The
fee is per family.
☐ The
contribution schedule varies because it is set
locally/regionally (as indicated in 1.2.1). Describe: Click
or tap here to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
☐ The fee
is a percent of income and (check all that apply):
☐ The
fee is per child, with the same percentage applied for each
child.
☐ The
fee is per child, and a discounted percentage is applied for
two or more children.
☐ The
fee is per child up to a maximum per family.
☐ No
additional percentage is charged after a certain number of
children.
☐ The
fee is per family.
☐ The
contribution schedule varies because it is set
locally/regionally (as indicated in 1.2.1). Describe: Click
or tap here to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
Does the Lead
Agency use other factors in addition to income and family size to
determine each family’s co-payment? (Lead Agencies may not
use price of care or amount of subsidy payment in determining
co-payments).
☐ No.
☐ Yes.
If yes, check and
describe those additional factors below:
☐
Number of hours the child is in care. Describe:
Click or
tap here to enter text.
☐ Quality
of care (as defined by the Lead Agency). Describe: Click
or tap here to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
Describe any
other policies the Lead Agency uses in the calculation of family
co-payment to ensure it does not create a barrier to access.
Check all that apply:
☐ Base
co-payments on only a portion of the family’s income. For
instance, only consider the family income over the federal
poverty level.
☐ Base
co-payments on the number of children in the family and reduce a
portion of the co-payments as the number of children being
served increases.
☐ Other.
Describe: Click
or tap here to enter text.
Waiving Family Co-payment
Waiving family co-payment
The Lead Agency may
waive family contributions/co-payments for many families to lower
their costs and maximize affordability for families. Lead Agencies
have broad flexibility in determining for which families they will
waive co-payments.
Does the Lead
Agency waive family contributions/co-payments?
No, the Lead Agency
does not waive any family contributions/co-payments. (Skip to
question 4.1.1.)
☐ Yes. If
yes, identify and describe which family contributions/co-payments
waived.
☐ Families with an income at or below 100% of the Federal
Poverty Level for families of the same size.
☐
Families with an income above 100% but at or below 150% of the
Federal Poverty Level for families of the same size.
☐
Families experiencing homelessness.
☐
Families with children with disabilities.
☐
Families enrolled in Head Start or Early Head Start.
☐
Children in foster care or kinship care, or otherwise receiving
or needing to receive protective services. Describe
the policy:
Click or
tap here to enter text.
☐
Families meeting other criteria established by the Lead Agency.
Describe the policy: Click
or tap here to enter text.
Parental Choice, Equal Access, Payment Rates, and Payment Practices
Core purposes of
CCDF are to provide participating parents choice in their child care
arrangements and provide their children with equal access to child
care compared to those children not participating in CCDF. CCDF
requirements approach equal access and parental choice
comprehensively to meet these foundational program goals. Providing
access to a full range of child care providers helps ensure that
families can choose a child care provider that meets their family’s
needs. CCDF payment rates and practices must be sufficient to support
equal access by allowing child care providers to recruit and retain
skilled staff, provide high-quality care, and operate in a
sustainable way. Supply-building strategies are also essential.
This section
addresses many of the CCDF provisions related to equal access,
including access to the full range of providers, payment rates for
providers, co-payments for families, payment practices, differential
payment rates, and other strategies that support parental choice and
access by helping to ensure that child care providers are available
to serve children participating in CCDF.
In responding to
questions in this section, OCC recognizes that each Lead Agency
identifies and defines its own categories and types of care. OCC does
not expect Lead Agencies to change their definitions to fit the
CCDF-defined categories and types of care. For these questions,
provide responses that closely match the CCDF categories of care.
Access
to Full Range of Provider Options
Lead Agencies must
provide parents a choice of providers and offer assistance with child
care services through a child care certificate (or voucher) or with a
child care provider that has a grant or contract for the provision of
child care services. Lead Agencies are reminded that policies and
procedures should not restrict parental access to any type or
category of care or provider (e.g., center care, home care, in-home
care, for-profit provider, non-profit provider, or faith-based
provider, etc.).
Parent choice
Identify any
barriers to provider participation, including barriers related to
payment rates and practices, (including for family child care and
in-home providers), based on provider feedback, public comment,
and reports to the Lead Agency: Click
or tap here to enter text.
Does the Lead
Agency offer child care assistance through vouchers or
certificates?
☐ Yes.
☐ No.
Does the Lead
Agency offer child care assistance through grants or contracts?
☐ Yes.
☐ No.
Describe how the
parent is informed that the child care certificate allows the
option to choose from a variety of child care categories, such as
private, not-for-profit, faith-based providers; centers; family
child care homes; or in-home providers: Click
or tap here to enter text.
Describe what
information is included on the child care certificate: Click
or tap here to enter text.
Assess Market Rates and Analyze the Cost of Child Care
To
establish subsidy payment rates that ensure equal access, Lead
Agencies must collect and analyze statistically valid and reliable
data and have the option to conduct either a (1) market rate survey
(MRS) reflecting variations in the price to parents of child care
services by geographic area, type of provider, and age of child, or
(2) an ACF pre-approved alternative methodology, such as a cost
estimation model, which estimates the cost of care by incorporating
both data and assumptions to estimate what expected costs would be
incurred by child care providers and parents under different
scenarios. All Lead Agencies must analyze the cost of providing child
care through a narrow cost analysis or pre-approved alternative
methodology.
Prior to conducting
the MRS or pre-approved alternative, Lead Agencies must consult with
the State Advisory Council on Early Childhood Education and Care
(designated or established pursuant to the Head Start Act (42 U.S.C.
9837b(b)(1)(A)(i)) or similar coordinating body, local child care
program administrators, local child care resource and referral
agencies, and other appropriate entities; and organizations
representing child care caregivers, teachers, and directors. Prior to
conducting the MRS or pre-approved alternative methodology, Lead
Agencies must consult with the State Advisory Council on Early
Childhood Education and Care (designated or established pursuant to
the Head Start Act (42 U.S.C. 9837b(b)(1)(A)(i)) or similar
coordinating body, local child care program administrators, local
child care resource and referral agencies, and other appropriate
entities; and organizations representing child care caregivers,
teachers, and directors.
Note: Any Lead
Agency considering using an alternative methodology instead of a
market rate survey to set payment rates, is required to submit a
description of its proposed approach to OCC for pre-approval in
advance of developing and conducting the alternative methodology.
Advance approval is not required if the Lead Agency plans to
implement both an MRS and an alternative methodology to set rates at
a percentile of the market rate, but a Lead Agency conducting a
limited market rate survey and using it to inform their cost model
would need pre-approval for this approach. In its request for ACF
pre-approval, a Lead Agency must provide details on the following
elements of their proposed alternative methodology:
Overall
approach and rationale for using proposed methodology
Description
of stakeholder engagement
Data
collection timeframe (if applicable)
Description
of the data and assumptions included in the methodology, including
how these elements will yield valid and reliable results from the
model
Description
of how the methodology will capture the universe of providers, and
reflect variations by provider type, age of children, geographic
location, and quality
Completion of the
market rate survey or ACF pre-approved alternative methodology
Did the Lead Agency
conduct a statistically valid and reliable MRS or ACF pre-approved
alternative methodology to meet the CCDF requirements to assess child
care prices and/or costs and determine payment rates? Check and
describe all that apply.
☐ Market
rate survey.
When were the
data gathered (provide a date range; for instance, September –
December 2023)? Click
or tap here to enter text.
☐ ACF
pre-approved alternative methodology.
☐ The
alternative methodology was completed.
☐ The
alternative methodology is in process.
If the
alternative methodology was completed:
When were the data
gathered and when was the study completed? Click
or tap here to enter text.
Describe any major
differences between the pre-approved methodology and the final
methodology used to inform payment rates. Include any major changes
to stakeholder engagement, data, assumptions or proposed scenarios.
Click or tap here to
enter text.
If the
alternative methodology is in progress:
Provide a status on
the alternative methodology and timeline (i.e., dates when the
alternative methodology activities will be conducted, any completed
steps to date, anticipated date of completion, and expected date new
rates will be in effect using the alternative methodology). Click
or tap here to enter text.
Consultation on
data collection methodology.
Describe when and
how the Lead Agency engaged the following partners and how the
consultation informed the development and execution of the MRS or
alternative methodology, as appropriate.
State Advisory
Council or similar coordinating body: Click
or tap here to enter text.
Local child
care program administrators: Click
or tap here to enter text.
Local child
care resource and referral agencies: Click
or tap here to enter text.
Organizations
representing child care caregivers, teachers, and directors from
all settings and serving all ages: Click
or tap here to enter text.
Other.
Describe: Click
or tap here to enter text.
An MRS must be
statistically valid and reliable.
An MRS can use
administrative data, such as child care resource and referral data,
if it is representative of the market. Please provide the following
information about the market rate survey:
When was the
market rate survey completed? Click
or tap here to enter text.
What was the
time period for collecting the information (e.g., all of the
prices in the survey are collected within a three-month time
period)? Click or
tap here to enter text.
Describe how it
represented the child care market, including what types of
providers were included in the survey: Click
or tap here to enter text.
What databases
are used in the survey? Are they from multiple sources,
including licensing, resource and referral, and the subsidy
program? Click or
tap here to enter text.
How does the
survey use good data collection procedures, regardless of the
method for collection (mail, telephone, or web-based survey)?
Click or tap here
to enter text.
What is the
percent of licensed or regulated child care centers responding
to the survey? Click
or tap here to enter text.
What is the
percent of licensed or regulated family child care homes
responding to the survey? Click
or tap here to enter text.
Describe if the
survey conducted in any languages other than English: Click
or tap here to enter text.
Describe if
data were analyzed in a manner to determine price of care per
child: Click or
tap here to enter text.
Describe if
data were analyzed from a sample of providers and if so, how the
sample was weighted: Click
or tap here to enter text.
Price variations
reflected.
The market rate
survey data or ACF pre-approved alternative methodology data must
reflect variations in child care prices or cost of child care
services in specific categories.
Describe
how the market rate survey or pre-approved alternative
methodology reflected variation in geographic area (e.g.,
county, region, urban, rural). Include information on whether
parts of the State or Territory were not represented by
respondents and include information on how prices or
costs could be linked to local geographic areas. Click
or tap here to enter text.
Describe how
the market rate survey or pre-approved alternative methodology
reflected variation in type of provider (e.g., licensed
providers, license-exempt providers, center-based providers,
family child care home providers, home based providers). Click
or tap here to enter text.
Describe how
the market rate survey or pre-approved alternative methodology
reflected age of child (e.g., infant, toddler, preschool,
school-age): Click
or tap here to enter text.
Describe any
other key variations examined by the market rate survey or ACF
pre-approved alternative methodology, such as quality level:
Click or tap here
to enter text.
Narrow cost
analysis
If a Lead Agency
does not complete a cost-based pre-approved alternative methodology,
they must analyze the cost of
providing child care services through a narrow cost analysis. A
narrow cost analysis is a study of what it costs providers to deliver
child care at two or more levels of quality: (1) a base level of
quality that meets health, safety, staffing, and quality
requirements, and (2) one or more higher levels of quality as defined
by the Lead Agency. The narrow cost analysis must estimate costs by
levels of quality; include relevant variation by provider type,
child’s age, or location; and analyze the gaps between
estimated costs and payment rates to inform payment rate setting.
Lead agencies are not required to complete a separate narrow cost
analysis if their pre-approved alternative methodology addresses all
of the components required in the narrow cost analysis.
Describe how the
Lead Agency analyzed the cost of child care through a narrow cost
analysis or pre-approved alternative methodology for the FFY
2025–2027 CCDF Plan, including:
How did the Lead
Agency conduct a narrow cost analysis (e.g., a cost model, a cost
study, existing data or data from the Provider Cost of Quality
Calculator)? Click
or tap here to enter text.
In the Lead
Agency’s analysis, were there any relevant variations by
geographic location, category of provider, or age of child? Click
or tap here to enter text.
What assumptions
and data did the Lead Agency use to determine the cost of care at
the base level of quality (e.g., ratios, group size, staff
compensations, staff training, etc.)? Click
or tap here to enter text.
How does the
Lead Agency define higher quality and what assumptions and data
did the Lead Agency use to determine cost at higher levels of
quality (e.g., ratio, group size, staffing levels, staff
compensation, professional development requirements)? A Lead
Agency can use a quality improvement system or other system of
quality indicators (e.g., accreditation, pre-Kindergarten
standards, Head Start Program Performance Standards, or
State-defined quality measures). Click
or tap here to enter text.
What is the gap between cost and price, and how did the Lead
Agency consider this while setting payment rates? Did the Lead
Agency target any rate increases where gaps were the largest or
develop any long-term plans to increase rates based on this
information?
Click
or tap here to enter text.
Publicly
available report on the cost and price of child care
The Lead Agency
must prepare a detailed report containing the results of the MRS or
ACF pre-approved alternative methodology and include the Narrow Cost
Analysis if an ACF pre-approved alternative methodology was not
conducted.
The Lead Agency
must make this report widely available no later than 30 days after
completion of the report, including posting the results on the Lead
Agency website. The Lead Agency must describe in the detailed report
how the Lead Agency took into consideration the views and comments of
the public or stakeholders prior to conducting the MRS or ACF
pre-approved alternative methodology.
Describe how the
Lead Agency made the results of the market rate survey or ACF
pre-approved alternative methodology report widely available to
the public by responding to the questions below.
Provide the
following dates:
Date the
report was completed: Click or tap
here to enter text.
Date the
report containing results was made widely available (no later
than 30 days after the completion of the report): Click
or tap here to enter text.
Provide a link
to the website where the report is posted and describe any other
strategies the Lead Agency uses to make the detailed report
widely available: Click
or tap here to enter text.
Describe how
the Lead Agency considered partner views and comments in the
detailed report. Responses should include which partners were
engaged and how partner input influenced the final report: Click
or tap here to enter text.
Adequate Payment Rates
The Lead Agency
must set CCDF subsidy payment rates in accordance with the results of
the current MRS or ACF pre-approved alternative methodology and at a
level to ensure equal access for eligible families to child care
services comparable with those provided to families not receiving
CCDF assistance. Lead Agencies are also required to provide a summary
of data and facts to demonstrate how payment rates ensure equal
access, which means the Lead Agency must also consider the costs of
base level care and higher quality care as part of its rate setting.
Finally, the Lead Agency must re-evaluate its payment rates at least
every 3 years.
The ages and types
of care listed in the base payment rate tables are meant to provide a
snapshot of the categories of rates and are not intended to be
comprehensive of all categories that might exist or to reflect the
terms used by the Lead Agency for particular ages. If rates are not
statewide, please provide all variations of payment rates when
reporting base payment rates below.
Base rates are the
lowest, foundational rates before any differentials are added (e.g.,
for higher quality or other purposes) and must be sufficient to
ensure that minimum health, safety, quality, and staffing
requirements are covered. These are the rates that will be used to
determine compliance with equal access requirements.
Payment rates
Are the payment
rates that the Lead Agency is reporting in 4.3.2 set statewide by
the Lead Agency?
☐ Yes.
If yes, check
if the Lead Agency:
☐ Sets the
same payment rates for the entire State or Territory.
☐ Sets
different payment rates for different regions in the State or
Territory.
☐ No.
If no, identify
how many jurisdictions set their own payment rates: Click
or tap here to enter text.
Provide the date
the current payment rates became effective (i.e., date of last
payment rate update based on most recent MRS or ACF pre-approved
alternative methodology as reported in 4.2.1). Click
or tap here to enter text.
If the Lead Agency does not publish weekly rates, then how were
the rates reported in 4.3.2 or 4.3.3 calculated (e.g., were daily
rates multiplied by 5 or monthly rates divided by 4.3)? Click
or tap here to enter text.
Base payment
rates
Provide the base payment rates in the tables below. If the Lead
Agency completed a market rate survey (MRS), provide the
percentiles based on the most recent MRS for the identified
categories. If the Lead Agency sets different payment rates for
different regions in the State or Territory (and checked
4.3.1aii), provide the rates for the most populous region as well
as the region with payment rates set at the lowest percentile.
Percentiles are not required if the Lead Agency also conducted an
ACF pre-approved alternative methodology but must be reported if
the Lead Agency conducted an MRS only.
The preamble to the
2016 final rule states that a benchmark for adequate payment rates is
the 75th percentile of the most recent MRS. The 75th
percentile benchmark applies to the base rates. The 75th
percentile is the number separating the lowest 75 percent of rates
from the highest 25 percent. Setting rates at the 75th
percentile, while not a requirement, would ensure that eligible
families can afford three out of four child care providers. In
addition to reporting the 75th percentile in the tables
below, the Lead Agency must also report the 50th
percentile and 60th percentile for each identified
category.
If the Lead Agency
conducted an ACF pre-approved alternative methodology, provide the
estimated cost of care for the identified categories, as well as the
percentage of the cost of care covered by the established payment
rate. If the Lead Agency sets different payment rates for different
regions in the State or Territory (and checked 4.3.1aii), provide the
estimated cost of care and the percentage of the cost of care covered
by the established payment rate for the most populous region as well
as the region with rates established at the lowest percent of the
cost of care.
For each
identified category below, provide the percentage of providers who
are receiving the base rate without any add-ons or differential
payments.
Provide the
full-time weekly base payment rates in the table below. If weekly
payment rates are not published, then the Lead Agency will need to
calculate its equivalent.
Care
Type
|
Base
payment rate (specify unit, e.g., per day, per week, per month)
|
%
of providers receiving Base rate
|
Full-Time
Weekly Base Payment Rate
|
What
is the percentile of the rate? (MRS)
|
What
is the 50th percentile of the rate? (MRS)
|
What
is the 60th percentile of the rate? (MRS)
|
What
is the 75th percentile of the rate? (MRS)
|
What
is the estimated cost of care? (Alternative Methodology)
|
What
percent of the estimated cost of care is the rate?
|
Center
Care for Infants (6 months)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Family
Child Care for Infants (6 months)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Center
Care for Toddlers (18 months)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Family
Child Care for Toddlers (18 months)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Center
Care for Preschoolers (4 years)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Family
Child Care for Preschoolers (4 years)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Center
Care for School-Age (6 years)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Family
Child Care for School-Age (6 years)
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Click
or tap here to enter text.
|
Does the Lead Agency certify that the percentiles reported in the
table above are calculated based on their most recent MRS or ACF
pre-approved Alternative Methodology?
☐ Yes.
☐ No. If no,
what is the year of the MRS or ACF pre-approved Alternative
Methodology that the Lead Agency used? What was the reason for not
using the most recent MRS or ACF pre-approved alternative
methodology? Describe: Click
or tap here to enter text.
Tiered rates,
differential rates, and add-ons
Lead Agencies may
establish tiered rates, differential rates, or add-ons on top of
their base rates as a way to increase payment rates for targeted
needs (e.g., a higher rate for serving children with special needs).
Does the Lead
Agency provide any rate add-ons above the base rate?
☐ Yes. If
yes, describe the add-ons, including what they are, who is eligible
to receive the add-ons, and how often are they paid: Click
or tap here to enter text.
☐ No.
Has the Lead
Agency chosen to implement tiered reimbursement or differential
rates?
☐ Yes.
☐ No. Tiered
or differential rates are not implemented.
If yes, identify
below any tiered or differential rates, and, at a minimum, indicate
the process and basis used for determining the tiered rates,
including if the rates were based on the MRS or an ACF pre-approved
alternative methodology. Check and describe all that apply:
☐
Differential rate for non-traditional hours.
Describe:
Click or tap here to enter text.
☐
Differential rate for children with special needs, as defined by
the Lead Agency.
Describe Click
or tap here to enter text.:
☐
Differential rate for infants and toddlers. Note: Do not check
if the Lead Agency has a different base rate for
infants/toddlers with no separate bonus or add-on.
Describe:
Click or tap here to enter text.
☐
Differential rate for school-age programs. Note: Do not check if
the Lead Agency has a different base rate for school-age
children with no separate bonus or add-on.
Describe:
Click or tap here to enter text.
☐
Differential rate for higher quality, as defined by the Lead
Agency.
Describe:
Click or tap here to enter text.
☐ Other
differential rates or tiered rates. For example, differential
rates for geographic area or for type of provider.
Describe:
Click or tap here to enter text.
If applicable,
describe any additional add-on rates that you have besides those
identified above. Click or tap here to
enter text.
Does the Lead
Agency reduce provider payments if the price the provider charges
to private-pay families not participating in CCDF is below the
Lead Agency’s established payment rate?
☐ Yes. If
yes, describe: Click or tap here to enter
text.
☐ No.
Establishing
payment rates
Describe how the
Lead Agency established payment rates:
What was the
Lead Agency’s methodology or process for setting the rates
or how did the Lead Agency use their data to set rates? Click
or tap here to enter text.
How did the Lead
Agency determine that the rates are adequate to meet health,
safety, quality, and staffing requirements under CCDF? Click
or tap here to enter text.
How did the Lead
Agency use the cost of care, either from the narrow cost analysis
or the ACF pre-approved alternative methodology to inform rate
setting, including how using the cost of care promotes the
stabilization of child care providers? Click
or tap here to enter text.
How did the Lead
Agency account for the cost of higher quality while setting
payment rates? Click or tap here to
enter text.
Identify and
describe any additional facts (not covered in responses to 4.3.1
– 4.3.3) that the Lead Agency considered in determining its
payment rates to ensure equal access. Click
or tap here to enter text.
Payment Practices to Providers
Lead Agencies must
use subsidy payment practices that reflect practices that are
generally accepted in the private pay child care market. The Lead
Agency must ensure timeliness of payment to child care providers by
paying in advance or at the beginning of delivery of child care
services. Lead Agencies must also support the fixed cost of child
care services based on paying by the child’s authorized
enrollment, or if impracticable, an alternative approach that will
not undermine the stability of child care programs as justified and
approved through this Plan.
Lead
Agencies must also (1) pay providers based on established part-time
or full-time rates rather than paying for hours of service or smaller
increments of time, and (2) pay for reasonable, mandatory
registration fees that the provider charges to private-paying
parents. These policies apply to all provider types unless the Lead
Agency can demonstrate that in limited circumstances the policies
would not be considered generally-accepted payment practices.
In
addition, Lead Agencies must ensure that child care providers receive
payment for any services in accordance with a payment agreement or an
authorization for services, ensure that child care providers receive
prompt notice of changes to a family’s eligibility status that
could impact payment, and have timely appeal and resolution processes
for any payment inaccuracies and disputes.
Prospective and
enrollment-based payment practices
Lead Agencies must
use payment practices for all CCDF child care providers that reflect
generally-accepted payment practices of providers serving private-pay
families, including paying providers in advance or at the beginning
of the delivery of child care services and paying based on a child’s
authorized enrollment or an alternative approach for which the Lead
Agency must demonstrate paying for a child’s authorized
enrollment is not practicable and it will not undermine the stability
of child care programs. Lead Agencies may only use alternate
approaches for subsets of provider types if they can demonstrate that
prospective payments and authorized enrollment-based payment are not
generally-accepted for a type of child care setting. Describe the
Lead Agency payment practices for all CCDF child care providers:
Does the Lead
Agency pay all provider types prospectively (i.e., in advance of
or at the beginning of the delivery of child care services)?
☐ Yes. If
yes, describe: Click or tap here to
enter text.
☐ No, it is
not a generally-accepted payment practice for each provider type. If
no, describe the provider type not paid prospectively and the data
demonstrating it is not a generally-accepted payment practice for
that provider type, and describe the Lead Agency’s payment
practice that ensures timely payment for that provider type: Click
or tap here to enter text.
Does the Lead
Agency pay based on authorized enrollment for all provider types?
☐ Yes. The
Lead Agency pays all providers by authorized enrollment and payment
is not altered based on a child’s attendance or the number of
absences a child has.
☐ No, it is
not a generally-accepted practice for each provider type. If no,
describe the provider types not paid by authorized enrollment,
including the data showing it is not a generally-accepted payment
practice for that provider type, and describe how the payment policy
accounts for fixed costs: Click or tap here
to enter text.
☐ No, it is
impracticable. Describe provider type(s) for which it is
impracticable, why it is impracticable, and the alternative approach
the Lead Agency uses to delink provider payments from occasional
absences, including evidence that the alternative approach will not
undermine the stability of child care programs, and thereby accounts
for fixed costs: Click or tap here to enter
text.
Other payment
practices
Lead Agencies must
(1) pay providers based on established part-time or full-time rates
rather than paying for hours of service or smaller increments of
time, and (2) pay for reasonable, mandatory registration fees that
the provider charges to private-paying parents, unless the Lead
Agency provides evidence that such practices are not
generally-accepted for providers caring for children not
participating in CCDF in its State or Territory.
Does
the Lead Agency pay all providers on a part-time or
full-time basis (rather than paying for hours of service or
smaller increments of time)?
☐ Yes.
☐ No. If no,
describe the policies or procedures that are different than paying on
a part-time or full-time basis and the Lead Agency’s rationale
for not paying on a part-time or full-time basis:
Click or tap here to enter text.
Does
the Lead Agency pay for reasonable mandatory registration
fees that the provider charges to private-paying parents?
☐ Yes. If
yes, identify the fees the Lead Agency pays for: Click
or tap here to enter text.
☐ No. If no,
identify the data and how data were collected to show that paying for
fees is not a generally-accepted payment practice: Click
or tap here to enter text.
Describe how the
Lead Agency ensures that providers are paid in accordance with a
written payment agreement or an authorization for services that
includes, at a minimum, information regarding provider payment
policies, including rates, schedules, any fees charged to
providers, and the dispute-resolution process: Click
or tap here to enter text.
Describe how the
Lead Agency provides prompt notice to providers regarding any
changes to the family’s eligibility status that could
impact payments, and such a notice is sent no later than the day
that the Lead Agency becomes aware that such a change will occur:
Click or tap here to enter text.
Describe the
Lead Agency’s timely appeal and resolution process for
payment inaccuracies and disputes: Click
or tap here to enter text.
Other. Describe
any other payment practices established by the Lead Agency: Click
or tap here to enter text.
Payment practices
and parent choice
How do the Lead
Agency’s payment practices facilitate provider
participation in all categories of care? Click
or tap here to enter text.
Supply Building
Building a supply
of high-quality child care that meets the needs and preferences of
parents participating in CCDF is necessary to meet CCDF’s core
purposes. Lead Agencies must support parent choice by providing some
portion of direct services via grants or contracts, including at a
minimum for children in underserved geographic areas, infants and
toddlers, and children with disabilities.
Child care
services available through grants or contracts
Does the Lead
Agency provide direct child care services through grants or
contracts for child care slots?
☐ Yes,
statewide. Describe how the Lead Agency ensures that parents who
enroll with a provider who has a grant or contract have choices when
selecting a provider: Click or tap here to
enter text.
☐ Yes, in
some jurisdictions, but not statewide. Describe how many
jurisdictions use grants or contracts for child care slots and how
the Lead Agency ensures that parents who enroll with a provider who
has a grant or contract have choices when selecting a provider: Click
or tap here to enter text.
☐ No. If no,
describe any Lead Agency plans to provide direct child care services
through grants and contracts for child care slots: Click
or tap here to enter text.
If no, skip to
question 4.5.2.
Identify the
populations of children served through grants or contracts for
child care slots (check all that apply). For each population
selected, identify the number of slots allocated through grants
or contracts for direct service of children receiving CCDF.
☐
Children with disabilities. Number of slots allocated through
grants or contracts: Click
or tap here to enter text.
☐ Infants
and toddlers. Number of slots allocated through grants or
contracts: Click
or tap here to enter text.
☐
Children in underserved geographic areas. Number of slots
allocated through grants or contracts: Click
or tap here to enter text.
☐
Children needing non-traditional hour care. Number of slots
allocated through grants or contracts: Click
or tap here to enter text.
☐
School-age children. Number of slots allocated through grants or
contracts: Click
or tap here to enter text.
☐
Children experiencing homelessness. Number of slots allocated
through grants or contracts: Click
or tap here to enter text.
☐
Children in urban areas. Percent of CCDF children served in an
average month: Click
or tap here to enter text.
☐
Children in rural areas. Percent of CCDF children served in an
average month: Click
or tap here to enter text.
☐ Other
populations. If checked, describe: Click
or tap here to enter text.
How are rates
for slots funded by grants and contracts determined by the Lead
Agency? Click or
tap here to enter text.
Care in the
child’s home (in-home care)
The Lead Agency
must allow for in-home care (i.e., care provided in the child’s
own home) but may limit its use.
Will the Lead
Agency limit the use of in-home care in any way?
☐ Yes.
☐ No.
If yes, what
limits will the Lead Agency set on the use of in-home care? Check all
that apply.
☐
Restricted based on the minimum number of children in the
care of the in-home provider to meet the Fair Labor Standards
Act (minimum wage) requirements. Describe: Click
or tap here to enter text.
☐
Restricted based on the in-home provider meeting a
minimum age requirement. Describe: Click
or tap here to enter text.
☐
Restricted based on the hours of care (i.e., certain
number of hours, non-traditional work hours). Describe: Click
or tap here to enter text.
☐
Restricted to care by relatives. (A relative provider
must be at least 18 years of age based on the definition of
eligible child care provider.) Describe: Click
or tap here to enter text.
☐
Restricted to care for children with special needs or a
medical condition. Describe: Click
or tap here to enter text.
☐
Restricted to in-home providers that meet additional
health and safety requirements beyond those required by CCDF.
Describe: Click
or tap here to enter text.
☐
Other. Describe: Click
or tap here to enter text.
Shortages in the
supply of child care
Lead Agencies must
identify shortages in the supply of child care providers that meet
parents’ needs and preferences.
What child care
shortages has the Lead Agency identified in the State or Territory,
and what is the plan to address the child care shortages?
In infant and
toddler programs:
Data sources
used to identify shortages: Click
or tap here to enter text.
Method of
tracking progress: Click
or tap here to enter text.
What is the
plan to address the child care shortages using family child care
homes Click or
tap here to enter text.
What is the
plan to address the child care shortages using child care
centers? Click or
tap here to enter text.
In different
regions of the State or Territory:
Data sources
used to identify shortages: Click
or tap here to enter text.
Method of
tracking progress: Click
or tap here to enter text.
What is the
plan to address the child care shortages using family child care
homes? Click or
tap here to enter text.
What is the
plan to address the child care shortages using child care
centers? Click or
tap here to enter text.
In care for
special populations:
Data sources
used to identify shortages: Click
or tap here to enter text.
Method of
tracking progress: Click
or tap here to enter text.
What is the
plan to address the child care shortages using family child care
homes? Click or
tap here to enter text.
What is the
plan to address the child care shortages using child care
centers? Click or
tap here to enter text.
Strategies to
increase the supply of and improve quality of child care
Lead Agencies must
develop and implement strategies to increase the supply of and
improve the quality of child care services. These strategies must
address child care in underserved geographic areas; infants and
toddlers; children with disabilities, as defined by the Lead Agency;
and children who receive care during non-traditional hours.
How does the Lead
Agency identify any gaps in the supply and quality of child care
services and what strategies are used to address those gaps for:
Underserved
geographic areas. Describe: Click
or tap here to enter text.
Infants and
toddlers. Describe: Click
or tap here to enter text.
Children with
disabilities. Describe: Click
or tap here to enter text.
Children who
receive care during non-traditional hours. Describe:
Click or
tap here to enter text.
Other. Specify
what population is being focused on to increase supply or improve
quality. Describe: Click
or tap here to enter text.
Prioritization of
investments in areas of concentrated poverty and unemployment
Lead Agencies must
prioritize investments for increasing access to high-quality child
care and development services for children of families in areas that
have significant concentrations of poverty and unemployment and do
not currently have sufficient numbers of such programs.
Describe how the
Lead Agency prioritizes increasing access to high-quality child care
and development services for children of families in areas that have
significant concentrations of poverty and unemployment and that do
not have access to high-quality programs. Click
or tap here to enter text.
Health and Safety of Child Care Settings
Child care health
and safety standards and enforcement practices are essential to
protect the health and safety of children while out of their parents’
care. CCDF provides a minimum threshold for child care health and
safety policies and practices but leaves authority to Lead Agencies
to design standards that appropriately protect children’s
safety and promote nurturing environments that support their healthy
growth and development. Lead Agencies should set standards for
ratios, group size limits, and provider qualifications that help
ensure that the child care environment is conducive to safety and
learning and enable caregivers to promote all domains of children’s
development.
CCDF health and
safety standards help set clear expectations for CCDF providers, form
the foundation for health and safety training for child care workers,
and establish the baseline for monitoring to ensure compliance with
health and safety requirements. These health and safety requirements
apply to all providers serving children receiving CCDF services –
whether the providers are licensed or license-exempt, must be
appropriate to the provider setting and age of the children served,
must include specific topics and training on those topics, and are
subject to monitoring and enforcement procedures by the Lead Agency.
CCDF-required annual monitoring and enforcement actions help ensure
that CCDF providers are adopting and implementing health and safety
requirements.
Through child care
licensing, Lead Agencies set minimum requirements, including health
and safety requirements, that child care providers must meet to
legally operate in that State or Territory. In some cases, CCDF
health and safety requirements may be integrated within the licensing
system for licensed providers and may be separate for CCDF providers
who are license-exempt.
This section
addresses CCDF health and safety requirements, Lead Agency licensing
requirements and exemptions, and comprehensive background checks.
When responding to
questions in this section, OCC recognizes that each Lead Agency
identifies and defines its own categories of care. OCC does not
expect Lead Agencies to change their definitions to fit the
CCDF-defined categories of care. For these questions, provide
responses that best match the CCDF categories of care.
Licensing Requirements
Each Lead Agency
must ensure it has in effect licensing requirements applicable to all
child care services provided within the State/Territory (not
restricted to providers receiving CCDF funds).
Providers subject to licensing
For each category
of care listed below, identify the type of providers subject to
licensing and describe the licensing requirements.
Identify the
center-based provider types subject to child care licensing:
Click or tap here to enter text.
Are there other
categories of licensed, regulated, or registered center
providers the Lead Agency does not categorize as license-exempt?
☐ Yes.
If yes, describe: Click
or tap here to enter text.
☐ No.
Identify the
family child care providers subject to licensing: Click
or tap here to enter text.
Are there other
categories of regulated or registered family child care
providers the Lead Agency does not categorize as license-exempt?
☐ Yes.
If yes, describe: Click or tap here
to enter text.
☐ No.
Identify the
in-home providers subject to licensing: Click
or tap here to enter text.
Are there other
categories of regulated or registered in-home providers the Lead
Agency does not categorize as license-exempt?
☐ Yes.
If yes, describe: Click
or tap here to enter text.
☐ No.
CCDF-eligible providers exempt from licensing
Identify the
categories of CCDF-eligible providers who are exempt from licensing
requirements, the types of exemptions, and describe how these
exemptions do not endanger the health, safety, and development of
children. -Relative providers, as defined in CCDF, are addressed in
subsection 5.8.
License-exempt
center-based child care. Describe by answering the questions
below.
Identify the
categories of CCDF-eligible center-based child care providers
who are exempt from licensing requirements. Click
or tap here to enter text.
Describe the
exemptions based on length of day, threshold on the number of
children in care, ages of children in care, or any other factors
applicable to the exemption. Click or
tap here to enter text.
Describe how
the exemptions for these CCDF-eligible providers do not endanger
the health, safety, and development of children. Click
or tap here to enter text.
License-exempt
family child care. Describe by answering the questions below.
Identify the
categories of CCDF-eligible family child care providers who are
exempt from licensing requirements. Click
or tap here to enter text.
Describe the
exemptions based on length of day, threshold on the number of
children in care, ages of children in care, or any other factors
applicable to the exemption. Click or
tap here to enter text.
Describe how
the exemptions for these CCDF-eligible providers do not endanger
the health, safety, and development of children. Click
or tap here to enter text.
In-home care
(care in the child’s own home by a non-relative). Describe
by answering the questions below.
Identify the
categories of CCDF-eligible in-home care (care in the child’s
own home by a non- relative) providers who are exempt from
licensing requirements. Click or tap
here to enter text.
Describe the
exemptions based on length of day, threshold on the number of
children in care, ages of children in care, or any other factors
applicable to the exemption. Click or
tap here to enter text.
Describe how
the exemptions for these CCDF-eligible providers do not endanger
the health, safety, and development of children. Click
or tap here to enter text.
Ratios, Group Size, and Qualifications for CCDF Providers
Lead Agencies must
have child care standards for providers receiving CCDF funds,
appropriate to the type of child care setting involved, that address
appropriate staff:child ratios, group size limits for specific age
populations, and the required qualifications for providers. Lead
Agencies should map their categories of care to the CCDF categories.
Exemptions for relative providers will be addressed in subsection
5.8.
Age classifications
Describe how the
Lead Agency defines the following age classifications (e.g., Infant:
0 – 18 months).
Infant.
Describe: Click or tap here to enter
text.
Toddler.
Describe: Click or tap here to enter
text.
Preschool.
Describe: Click or tap here to enter
text.
School-Age.
Describe: Click or tap here to enter
text.
Ratio and group
size limits
Provide the ratio
and group size limits for settings and age groups below.
Licensed CCDF
center-based care:
Infant.
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Toddler.
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Preschool.
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
School-Age.
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Mixed-Age
Groups (if applicable).
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
If different,
provide the ratios and group size requirements for the
license-exempt center-based providers who receive CCDF funds
under the following age groups:
☐ Not
applicable. There are no differences in ratios and group size
requirements.
Infant: Click
or tap here to enter text.
Toddler: Click
or tap here to enter text.
Preschool:
Click or tap here to enter text.
School-Age:
Click or tap here to enter text.
Mixed-Age
Groups: Click or tap here to enter
text.
Licensed CCDF
family child care home providers:
Infant (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Toddler (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Preschool (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
School-Age (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Mixed-Age
Groups
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Are
any of the responses above different for license-exempt
family child care homes?
☐ No.
☐ Yes. If
yes, describe how the ratio and group size requirements for
license-exempt providers vary by age of children served. Click
or tap here to enter text.
☐ Not
applicable. The Lead Agency does not have license-exempt family child
care homes.
Licensed in-home
care (care in the child’s own home):
Infant (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Toddler (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Preschool (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
School-Age (if
applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Mixed-Age
Groups (if applicable)
Ratio: Click
or tap here to enter text.
Group size:
Click or tap here to enter text.
Are any of the
responses above different for license-exempt in-home care?
☐ No.
☐ Yes. If
yes, describe how the ratio and group size requirements for
license-exempt in-home care vary by age of children served. Click
or tap here to enter text.
Teacher/caregiver
qualifications for licensed, regulated, or registered care
Provide the
teacher/caregiver qualifications for each category of care.
Licensed
center-based care
Describe the
teacher qualifications for licensed CCDF center-based care
(e.g., degrees, credentials, etc.), including any variations
based on the ages of children in care: Click
or tap here to enter text.
Describe the
director qualification for licensed CCDF center-based care,
including any variations based on the ages of children in care
or the number of staff employed: Click
or tap here to enter text.
Licensed family
child care
Describe the
provider qualifications for licensed family child care homes,
including any variations based on the ages of children in care: Click
or tap here to enter text.
Licensed,
regulated, or registered in-home care (care in the child’s
own home by a non-relative)
Describe the
provider qualifications for licensed, regulated, or registered
in-home care providers (care in the child’s own
home) including any variations based on the ages of children in care:
Click or tap here to enter text.
Teacher/caregiver
qualifications for license-exempt providers
Provide the
teacher/provider qualification requirements (for instance, age, high
school diploma, specific training, etc.) for the license-exempt
providers under the following categories of care:
License-exempt
center-based child care. Click or tap
here to enter text.
License-exempt
home-based child care. Click
or tap here to enter text.
License-exempt
in-home care (care in the child’s own home). Click
or tap here to enter text.
Health and Safety Standards for CCDF Providers
Lead Agencies must
have health and safety standards for providers serving
children receiving CCDF assistance relating to the required health
and safety topics as appropriate to the provider setting and age of
the children served. This requirement is applicable to all child care
programs receiving CCDF funds regardless of licensing status (i.e.,
licensed or license-exempt). The only exception to this requirement
is for relative providers, as defined by CCDF. Lead Agencies have the
option of exempting certain relatives from any or all CCDF health and
safety requirements.
Exemptions for
relative providers’ standards requirements will be addressed in
question 5.8.1.
Describe the
following health and safety standards for programs serving children
receiving CCDF assistance on the following topics (note that
monitoring and enforcement will be addressed in subsection 5.5):
Prevention and control of
infectious diseases (including immunizations) health and safety
standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the prevention and control of infectious
diseases for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address that children attending child care
programs under CCDF are age-appropriately immunized, according to
the latest recommendation for childhood immunizations of the
respective State public health agency, for the following
CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Prevention of
sudden infant death syndrome and the use of safe-sleep practices
health and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the prevention
of sudden infant death syndrome and use of safe sleeping
practices for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Administration of
medication, consistent with standards for parental consent health
and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the administration of medication for the
following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address obtaining permission from parents to
administer medications to children for the following
CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Prevention of and
response to emergencies due to food and allergic reactions health
and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the prevention of emergencies due
to food and allergic reactions for the following CCDF-eligible
providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address the response to emergencies due to
food and allergic reactions for the following CCDF-eligible
providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Building and
physical premises safety, including the identification of and
protection from hazards, bodies of water, and vehicular traffic
health and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the identification of and protection from
building and physical premises hazards for the following
CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address the identification of and protection from
bodies of water for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address the identification of and protection from
vehicular traffic hazards for the following CCDF-eligible
providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Prevention of
shaken baby syndrome, abusive head trauma, and maltreatment health
and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the prevention of shaken baby syndrome and
abusive head trauma and indicate the age of children it applies
to for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address the prevention of child maltreatment and
indicate the age of children it applies to for the following
CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Emergency
preparedness and response planning standard
Identify by
checking below that the emergency preparedness and response
planning due to natural disasters and human-caused events
standard includes procedures in the following areas:
☐
Evacuation
☐
Relocation
☐
Shelter-in-place
☐ Lock
down
Staff emergency
preparedness
☐
Training
☐
Practice drills
Volunteer
emergency preparedness
☐
Training
☐
Practice drills
☐
Communication with families
☐
Reunification with families
☐
Continuity of operations
Accommodation
of
☐
Infants
☐
Toddlers
☐
Children with disabilities
☐
Children with chronic medical conditions
Handling and
storage of hazardous materials and the appropriate disposal of
biocontaminants health and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the handling and storage of hazardous
materials for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address the disposal of bio contaminants for the
following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Precautions in
transporting children health and safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address precautions in transporting children for
the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Pediatric first
aid and pediatric cardiopulmonary resuscitation (CPR) health and
safety standard
Provide the
standards, appropriate to the provider setting and age of
children, that address pediatric first aid for all staff for the
following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide the
standards, appropriate to the provider setting and age of
children, that address pediatric cardiopulmonary resuscitation
for all staff for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Identification
and reporting of child abuse and neglect health and safety
standard
Provide the
standards, appropriate to the provider setting and age of
children, that address the identification of child abuse and
neglect for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Provide your
standards, appropriate to the provider setting and age of
children, that address the reporting of child abuse and neglect
for the following CCDF-eligible providers:
All
CCDF-eligible licensed center care. Provide the standard: Click
or tap here to enter text.
All
CCDF-eligible licensed family child care homes. Provide the
standard: Click or tap here to enter
text.
All
CCDF-eligible licensed in-home care. Provide the standard: Click
or tap here to enter text.
☐ Not
applicable.
All
CCDF-eligible license-exempt center care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible license-exempt family child care homes. Provide
the standard: Click or tap here to
enter text.
All
CCDF-eligible license-exempt in-home care. Provide the standard:
Click or tap here to enter text.
All
CCDF-eligible out-of-school programs (afterschool programs,
summer camps, day camps, etc.). Provide the standard: Click
or tap here to enter text.
Confirm if child
care providers must comply with the Lead Agency’s
procedures for reporting child abuse and neglect as required by
the Child Abuse Prevention and Treatment Act (42 U.S.C.
5106a(b)(2)(B)(i):
☐ Yes,
confirmed.
☐ No. If no,
describe: Click or tap here to enter text.
Additional
Optional Standards
In addition to
the required health and safety standards, does the Lead Agency
require providers to comply with the following optional
standards?
☐ Yes.
☐ No. If no,
skip to Section 5.4
If yes, describe
the standard(s).
Nutrition.
Describe: Click or tap here to enter
text.
Access to
physical activity. Describe: Click or
tap here to enter text.
Caring for
children with special needs. Describe: Click
or tap here to enter text.
Any other areas
determined necessary to promote child development or to protect
children’s health and safety. Describe: Click
or tap here to enter text.
Pre-Service or Orientation Training on Health and Safety Standards
Lead Agencies must
have requirements for all caregivers, teachers, and directors at CCDF
providers to complete pre-service or orientation training (within 3
months of starting) on all CCDF health and safety standards and child
development. The training must be appropriate to the setting and the
age of children served. This training must address the required
health and safety standards and the content area of child
development. Lead Agencies have flexibility in determining the
minimum number of training hours to require and are encouraged to
consult with Caring for our Children Basics for best practices.
Exemptions for
relative providers’ training requirements are addressed in
question 5.8.1.
Health and safety
pre-service/orientation training requirements
Lead Agencies must
certify staff have pre-service or orientation training on each
standard that is appropriate to different settings and age groups.
Lead Agencies may require pre-service or orientation to be completed
before staff can care for children unsupervised. In the table below,
check the boxes for which you have training requirements.
|
Is this
standard addressed in the pre-service or orientation training?
|
Is the
pre-service or orientation training on this standard appropriate
to different settings and age groups?
|
Does the
Lead Agency require staff to complete the training before
caring for children unsupervised?
|
Prevention and control of infectious diseases (including
immunizations)
|
☐
|
☐
|
☐
|
SIDS prevention and use of safe sleep practices
|
☐
|
☐
|
☐
|
Administration of medication
|
☐
|
☐
|
☐
|
Prevention and response to food and allergic reactions
|
☐
|
☐
|
☐
|
Building and physical premises safety, including
identification of and protection from hazards, bodies of
water, and vehicular traffic
|
☐
|
☐
|
☐
|
Prevention of shaken baby syndrome, abusive head trauma and
child maltreatment
|
☐
|
☐
|
☐
|
Emergency preparedness and response planning and procedures
|
☐
|
☐
|
☐
|
Handling and storage of hazardous materials and disposal of
biocontaminants
|
☐
|
☐
|
☐
|
Appropriate Precautions in transporting children, if
applicable
|
☐
|
☐
|
☐
|
Pediatric first aid and pediatric CPR (age-appropriate)
|
☐
|
☐
|
☐
|
Child abuse and neglect recognition and reporting
|
☐
|
☐
|
☐
|
Child development including major domains of cognitive,
social, emotional, physical development and approaches to
learning.
|
☐
|
☐
|
☐
|
If the Lead
Agency does not certify implementation of all the health and
safety pre-service/orientation training requirements for staff in
programs serving children receiving CCDF assistance, please
describe: Click or tap here to enter
text.
Are there any
provider categories to whom the above pre-service or orientation
training requirements do not apply?
☐ No
☐ Yes. If
yes, describe: Click or tap here to enter
text.
Monitoring and Enforcement of Licensing and Health and Safety
Requirements
Inspections for
licensed CCDF providers
Licensing
inspectors must perform at least one annual, unannounced inspection
of each licensed CCDF provider for compliance with all child care
licensing standards, including an inspection for compliance with
health and safety and fire standards. Lead Agencies must conduct at
least one pre-licensure inspection for compliance with health,
safety, and fire standards of each child care provider and facility
in the State/Territory.
Licensed CCDF
Center-based Providers
Does your
pre-licensure inspection for licensed center-based providers
assess compliance with health standards, safety standards, and
fire standards?
☐ Yes.
☐ No. If no,
describe: Click or tap here to enter text.
Identify the
frequency of annual unannounced inspections for licensed
center-based providers addressing compliance with health,
safety, and fire standards:
☐ Annually.
☐ More than
once a year. If more than once a year, describe: Click
or tap here to enter text.
☐ Other. If
other, describe: Click or tap here to enter
text.
Does the Lead
Agency implement a differential monitoring approach when
monitoring licensed center-based providers?
☐ Yes.
If yes, describe how the differential monitoring approach is
representative of the full complement of health and safety
requirements. Click or tap here to enter
text.
☐ No. If no,
describe: Click or tap here to enter text.
Identify which
department or agency is responsible for completing the
inspections for licensed center-based providers. Click
or tap here to enter text.
Licensed CCDF
family child care providers
Does your
pre-licensure inspection for licensed family child care homes
assess compliance with health standards, safety standards, and
fire standards?
☐ Yes.
☐ No. If no,
describe: Click or tap here to enter text.
Identify the
frequency of annual unannounced inspections for licensed family
child care homes addressing compliance with health, safety, and
fire standards:
☐ Annually.
☐ More than
once a year. If more than once a year, describe: Click
or tap here to enter text.
☐ Other. If
other, describe: Click or tap here to enter
text.
Does the Lead
Agency implement a differential monitoring approach when
monitoring licensed family child care providers?
☐ Yes. If
yes, describe how the differential monitoring approach is
representative of the full complement of health and safety
requirements. Click or tap here to enter
text.
☐ No. If no,
describe: Click or tap here to enter text.
Identify which
department or agency is responsible for completing the
inspections for licensed family child care providers. Click
or tap here to enter text.
Licensed in-home
CCDF child care provider
Does your Lead
Agency license CCDF in-home child care (care in the child’s
own home) providers?
☐ No.
☐ Yes.
If yes, does your pre-licensure inspection for licensed
in-home providers assess compliance with health, safety, and fire
standards?
☐ Yes.
☐ No. If no,
describe: Click or tap here to enter text.
Identify the
frequency of annual unannounced inspections for licensed in-home
child care providers for compliance with health, safety, and
fire standards completed:
☐ Annually.
☐ More than
once a year. If more than once a year, describe: Click
or tap here to enter text.
☐ Other. If
other, describe: Click or tap here to enter
text.
Does the Lead
Agency implement a differential monitoring approach when
monitoring licensed in-home child care providers?
☐ Yes. If
yes, describe how the differential monitoring approach is
representative of the full complement of health and safety
requirements. Click or tap here to enter
text.
☐ No.
Identify which
department or agency is responsible for completing the
inspections for licensed in-home providers. Click
or tap here to enter text.
Inspections for
license-exempt providers
Licensing
inspectors must perform at least one annual monitoring visit of each
license-exempt CCDF provider for compliance with health, safety, and
fire standards. Inspections for relative providers will be addressed
in subsection 5.8.
Describe the
policies and practices for the annual monitoring of:
License-exempt
CCDF center-based child care providers
Identify the
frequency of inspections for compliance with health, safety, and
fire standards for license-exempt center-based providers:
☐ Annually.
☐ More than
once a year. If more than once a year, describe: Click
or tap here to enter text.
☐ Other. If
other, describe: Click or tap here to enter
text.
Does the Lead
Agency implement a differential monitoring approach when
monitoring license-exempt center-based providers?
☐ Yes. If
yes, describe how the differential monitoring approach is
representative of the full complement of health and safety
requirements. Click or tap here to enter
text.
☐ No.
Identify which
department or agency is responsible for completing the
inspections for license-exempt center-based CCDF providers.
Click or tap here to enter text.
License-exempt
CCDF family child care providers
Identify the
frequency of the inspections of license-exempt family child care
providers to determine compliance with health, safety, and fire
standards:
☐ Annually.
☐ More than
once a year. If more than once a year, describe: Click
or tap here to enter text.
☐ Other. If
other, describe: Click or tap here to enter
text.
Does the Lead
Agency implement a differential monitoring approach when
monitoring license-exempt family child care providers?
☐ Yes. If
yes, describe how the differential monitoring approach is
representative of the full complement of health and safety
requirements. Click or tap here to enter
text.
☐ No.
Identify which
department or agency is responsible for completing the
inspections for license-exempt family child care providers.
Click or tap here to enter text.
Inspections for
CCDF license-exempt in-home child care providers
Lead Agencies may
develop alternate monitoring requirements for care provided in the
child’s home that are appropriate to the setting. This
flexibility cannot be used to bypass the monitoring requirement
altogether.
Describe the
requirements for the annual monitoring of CCDF license-exempt
in-home child care (care in the child’s own home)
providers, including if monitoring is announced or unannounced,
occurs more frequently than once per year, and if differential
monitoring procedures are used. Click or
tap here to enter text.
List the
entity(ies) in your State/Territory responsible for conducting
inspections of license-exempt CCDF in-home child care (care in
the child’s own home) providers: Click
or tap here to enter text.
Posting
monitoring and inspection reports
Lead
Agencies must post monitoring and inspection reports on their
consumer education website for each licensed and CCDF child care
provider, except in cases where the provider is related to all the
children in their care. These reports must include the results of
required annual monitoring visits and visits due to major
substantiated complaints about a provider’s failure to comply
with health and safety requirements and child care policies. A full
report covers everything in the monitoring visit, including areas of
compliance and non-compliance. If the Lead Agency does not produce
any reports that include areas of compliance, the website must
include information about all areas covered by a monitoring visit.
The
reports must be in plain language or provide a plain language summary
Lead Agency and be timely to ensure that the results of the reports
are available and easily understood by parents when they are deciding
on a child care provider. Lead Agencies must post at least 3 years of
monitoring and inspection reports.
Does
the Lead Agency post:
☐
Pre-licensing inspection reports for
licensed programs.
☐
Full monitoring and inspection reports that include areas of
compliance and non-compliance for all non-relative providers
eligible to provide CCDF services.
☐
Monitoring and inspection reports that include areas of
non-compliance only, with information about all areas covered by
a monitoring visit posted separately on the website (e.g., a
blank checklist used by monitors) for all non-relative providers
eligible to provide CCDF services. Note: This option is only
allowable if the Lead Agency does not produce monitoring reports
that include both areas of compliance and non-compliance. If
checked, provide a direct URL/website link to the website where
a blank checklist is posted: Click
or tap here to enter text.
Check
if the monitoring and inspection reports and any related plain
language summaries include:
☐
Date of inspection.
☐
Health and safety violations, including those violations that
resulted in fatalities or serious injuries occurring at the
provider. Describe how these health and safety violations are
prominently displayed: Click
or tap here to enter text.
☐
Corrective action plans taken by the Lead Agency and/or child
care provider. Describe: Click
or tap here to enter text.
☐
A minimum of 3 years of results, where available.
If any
of the components above are not selected, please explain:
Click
or tap here to enter text.
Lead
Agencies must post monitoring and inspection reports and/or any
related summaries in a timely manner.
Provide the
direct URL/website link to where the reports are posted: Click
or tap here to enter text.
Identify the
Lead Agency’s established timeline for posting monitoring
reports and describe how it is timely: Click
or tap here to enter text.
Does the Lead
Agency certify that the monitoring
and inspection reports or the summaries are in plain language
that is understandable to parents and other consumers?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Does the Lead
Agency certify that there is a
process for correcting inaccuracies in the monitoring and
inspection reports?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Does the Lead
Agency maintain monitoring and
inspection reports on the consumer education website?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Qualifications
and training of licensing inspectors
Lead Agencies must
ensure that individuals who are hired as licensing inspectors (or
qualified monitors designated by the Lead Agency) are qualified to
inspect child care providers and facilities and have received health
and safety training appropriate to the provider setting and age of
the children served.
Describe how the
Lead Agency ensures that licensing inspectors (or qualified monitors
designated by the Lead Agency) are qualified and have received
training on health and safety requirements that are appropriate to
the age of the children in care and the type of provider setting.
Click or tap here to enter text.
Ratio of
licensing inspectors
Lead Agencies must
ensure the ratio of licensing inspectors to child care providers and
facilities in the State/Territory are maintained at a level
sufficient to enable the Lead Agency to conduct effective inspections
of child care providers and facilities on a timely basis in
accordance with federal, State, and local laws.
Provide the ratio
of licensing inspectors to child care providers (i.e., number of
inspectors per number of child care providers) and facilities in the
State/Territory and include how the ratio is sufficient to conduct
effective inspections on a timely basis. Click
or tap here to enter text.
Ongoing Health and Safety Training
Lead Agencies must
have ongoing training requirements for all caregivers, teachers, and
directors of eligible CCDF providers for health and safety standards
but have discretion on frequency and training content (e.g.,
pediatric CPR refresher every year and recertification every 2
years). Lead Agencies have discretion on which health and safety
standards are subject to ongoing training. Lead Agencies may exempt
relative providers from these requirements.
Required ongoing
training of health and safety standards
Describe any
required ongoing training of health and safety standards for
caregivers, teachers, and directors of the following CCDF eligible
provider types.
Licensed child
care centers: Click or tap here to enter
text.
License-exempt
child care centers: Click or tap here to
enter text.
Licensed family
child care homes: Click or tap here to
enter text.
License-exempt
family child care homes: Click or tap
here to enter text.
Regulated or
registered in-home child care: Click or
tap here to enter text.
Non-regulated or
registered in-home child care: Click or
tap here to enter text.
Comprehensive Background Checks
Lead Agencies must
conduct comprehensive background checks for all child care staff
members (including prospective staff members) of all child care
providers that are (1) licensed, regulated, or registered under
State/Territory law, regardless of whether they receive CCDF funds;
or (2) all other child care providers eligible to deliver CCDF
services (e.g., license-exempt CCDF eligible child care providers).
Family child care home providers must also submit background check
requests for all household members age 18 or older.
A comprehensive
background check must include: three in-state checks, two national
checks, and three interstate checks if the individual resided in
another State or Territory in the preceding 5 years. The background
check components must be completed at least once every five years.
All child care
staff members must receive a qualifying result from either the FBI
criminal background check or an in-state fingerprint criminal history
check before working (under supervision) with or near children. Lead
Agencies must apply a CCDF-specific list of disqualifying crimes for
child care providers serving families participating in CCDF.
These background
check requirements do not apply to individuals who are related to all
children for whom child care services are provided. Exemptions for
relative providers will be addressed in subsection 5.8.
In-state criminal
history
check with fingerprints
Does the Lead
Agency conduct in-state criminal history background checks with
fingerprints for all child care staff members (including
prospective staff members) of licensed, regulated, or registered
child care providers, regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct in-state criminal
background checks with fingerprints. Click
or tap here to enter text.
Does the Lead
Agency conduct in-state criminal history background checks with
fingerprints for all child care staff members (including
prospective staff members) of all other child care providers
eligible for CCDF participation (i.e., license-exempt providers)
other than relative providers?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for
CCDF participation for whom you do not conduct in-state criminal
background checks with fingerprints. Click
or tap here to enter text.
Does the Lead
Agency conduct the in-state criminal background check with
fingerprints for all individuals age 18 or older who reside in a
family child care home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older who reside in a family child
care home who do not receive an in-state criminal background check
with fingerprints. Click or tap here to
enter text.
National Federal Bureau of Investigation
(FBI) criminal history check with fingerprints
Does the Lead
Agency conduct FBI criminal history background checks with
fingerprints for all child care staff members (including
prospective staff members) of licensed, regulated, or registered
child care providers, regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct FBI criminal
background checks with fingerprints. Click
or tap here to enter text.
Does the Lead
Agency conduct FBI criminal history background checks with
fingerprints for all child care staff members (including
prospective staff members) of all other child care providers
eligible for CCDF participation (i.e., license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct FBI criminal background
checks. Click or tap here to enter text.
Does the Lead
Agency conduct the FBI criminal background check with
fingerprints for all individuals age 18 or older who reside in a
family child care home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older who reside in a family child
care home who do not receive an FBI criminal background check with
fingerprints. Click or tap here to enter
text.
National Crime Information Center (NCIC)
National Sex Offender Registry (NSOR) name-based check
The majority of
NCIC NSOR records are fingerprint records and are automatically
included in the FBI fingerprint criminal background check. But a
small percentage of NCIC NSOR records are only name-based records and
must be accessed through the required name-based search of the NCIC
NSOR.
Does the Lead
Agency conduct NCIC NSOR name-based background checks for all
child care staff members (including prospective staff members) of
licensed, regulated, or registered child care providers,
regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct NCIC NSOR name-based
background checks. Click or tap here to
enter text.
Does the Lead
Agency conduct NCIC NSOR name-based background checks for all
child care staff members (including prospective staff members) of
all other child care providers eligible for CCDF participation
(i.e., license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct NCIC NSOR name-based
background checks. Click or tap here to
enter text.
Does the Lead
Agency conduct the NCIC NSOR name-based background check for all
individuals age 18 or older who reside in a family child care
home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older who reside in a family child
care home who do not receive a NCIC NSOR name-based background check.
Click or tap here to enter text.
In-state sex offender registry (SOR) check
Does the Lead
Agency conduct in-state SOR checks for all child care staff
members (including prospective staff members) of licensed,
regulated, or registered child care providers, regardless of CCDF
participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct in-state SOR
background checks. Click or tap here to
enter text.
Does the Lead
Agency conduct in-state SOR background checks for all child care
staff members (including prospective staff members) of all other
child care providers eligible for CCDF participation (i.e.,
license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct in-state SOR background
checks. Click or tap here to enter text.
Does the Lead
Agency conduct the in-state SOR background check for all
individuals age 18 or older who reside in a family child care
home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older who reside in a family child
care home who do not receive an in-state SOR background check. Click
or tap here to enter text.
In-state child abuse and neglect (CAN)
registry check
Does the Lead
Agency conduct CAN registry checks with fingerprints for all
child care staff members (including prospective staff members) of
licensed, regulated, or registered child care providers,
regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct CAN registry checks.
Click or tap here to enter text.
Does the Lead
Agency conduct CAN registry checks for all child care staff
members (including prospective staff members) of all other child
care providers eligible for CCDF participation (i.e.,
license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct CAN registry checks. Click
or tap here to enter text.
Does the Lead
Agency conduct the CAN registry check for all individuals age 18
or older who reside in a family child care home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older who reside in a family child
care home who do not receive a CAN registry check. Click
or tap here to enter text.
Interstate criminal history check
These questions
refer to requirements for a Lead Agency to conduct an interstate
check for a child care staff member (including prospective child care
staff members) who currently lives in their State or Territory but
has lived in another State, Territory, or Tribal land within the
previous 5 years.
Does the Lead
Agency conduct interstate criminal history background checks for
any staff member (or prospective staff member) who resided in
other state(s) in the past 5 years of licensed, regulated, or
registered child care providers, regardless of CCDF
participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate criminal
history background checks. Click or tap here
to enter text.
Does the Lead
Agency conduct interstate criminal history background checks for
any staff member (or prospective staff member) who resided in
other state(s) in the past 5 years eligible for CCDF
participation (i.e., license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct interstate criminal history
background checks. Click or tap here to
enter text.
Does the Lead
Agency conduct the interstate criminal history background checks
for all individuals age 18 or older who reside in a family child
care home and resided in other state(s) in the past 5 years.
☐ Yes.
☐ No. If no,
describe why individuals age 18 or older that resided in other
state(s) in the past 5 years who reside in a family child care home
that do not receive an interstate criminal history background check.
Click or tap here to enter text.
Interstate Sex Offender Registry (SOR)
check
These questions
refer to requirements for a Lead Agency to conduct an interstate
check for a child care staff member (including prospective child care
staff members) who currently lives in their State or Territory but
has lived in another State, Territory, or Tribal land within the
previous 5 years.
Does the Lead
Agency conduct interstate SOR checks for any staff member (or
prospective staff member) who resided in other state(s) in the
past 5 years of licensed, regulated, or registered child care
providers, regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate SOR
checks. Click or tap here to enter text.
Does the Lead
Agency conduct interstate SOR checks for any staff member (or
prospective staff member) who resided in other state(s) in the
past 5 years eligible for CCDF participation (i.e.,
license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct interstate SOR checks.
Click or tap here to enter text.
Does the Lead
Agency conduct the interstate SOR checks for all individuals age
18 or older who resided in other state(s) in the past 5 years who
reside in a family child care home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older that resided in other state(s)
in the past 5 years who reside in a family child care home that do
not receive an interstate SOR check. Click
or tap here to enter text.
Interstate child abuse and neglect (CAN)
registry check
These questions
refer to requirements for a Lead Agency to conduct an interstate
check for a child care staff member (including prospective child care
staff members) who currently lives in their State or Territory but
has lived in another State, Territory, or Tribal land within the
previous 5 years.
Does the Lead
Agency conduct interstate CAN registry checks for any staff
member (or prospective staff member) that resided in other
state(s) in the past 5 years of licensed, regulated, or
registered child care providers, regardless of CCDF
participation?
☐ Yes.
☐ No. If no,
describe any categories of licensed, regulated, or registered child
care providers for whom you do not conduct interstate CAN
registry checks. Click or tap here to enter
text.
Does the Lead
Agency conduct interstate CAN registry checks for any staff
member (or prospective staff member) who resided in other
state(s) in the past 5 years eligible for CCDF participation
(i.e., license-exempt providers)?
☐ Yes.
☐ No. If no,
describe any categories of child care providers eligible for CCDF
participation for whom you do not conduct interstate CAN registry
checks. Click or tap here to enter text.
Does the Lead
Agency conduct the interstate CAN registry checks for all
individuals age 18 or older who resided in other state(s) in the
past 5 years who reside in a family child care home?
☐ Yes.
☐ No. If no,
describe individuals age 18 or older that resided in other state(s)
in the past 5 years who reside in a family child care home that do
not receive interstate CAN registry checks. Click
or tap here to enter text.
Disqualifications for child care
employment
The Lead Agency
must prohibit employment of individuals with child care providers
receiving CCDF subsidy payment if they meet any of the following
disqualifying criteria:
Refused
to consent to a background check.
Knowingly
made materially false statements in connection with the background
check.
Are
registered, or are required to be registered, on the State/Territory
sex offender registry or repository or the National Sex Offender
Registry.
Have
been convicted of a felony consisting of murder, child abuse or
neglect, crimes against children (including child pornography),
spousal abuse, crimes involving rape or sexual assault, kidnapping,
arson, physical assault, or battery.
Have
a violent misdemeanor committed as an adult against a child,
including the following crimes: child abuse, child endangerment,
sexual assault, or any misdemeanor involving child pornography.
Convicted
of a felony consisting of a drug-related offense committed during
the preceding 5 years.
Does the Lead
Agency disqualify the employment of child care staff members
(including prospective staff members) by child care providers
receiving CCDF subsidy payment for CCDF-identified disqualifying
criteria?
☐ Yes.
☐ No. If no,
describe the disqualifying criteria: Click
or tap here to enter text.
Does the Lead
Agency use the same criteria for licensed, regulated, and
registered child care providers regardless of CCDF participation?
☐ Yes.
☐ No. If no,
describe any disqualifying criteria used for licensed, regulated, and
registered child care providers: Click or
tap here to enter text.
How does the
Lead Agency use results from the in-state child abuse and neglect
registry check?
☐ Does not
use them to disqualify employment.
☐ Uses them
to disqualify employment. If checked, describe: Click
or tap here to enter text.
How does the
Lead Agency use results from the interstate child abuse and
neglect registry check?
☐ Does not
use them to disqualify employment.
☐ Uses them
to disqualify employment. If checked, describe: Click
or tap here to enter text.
Privacy
Lead Agencies must
ensure the privacy of a prospective staff member by notifying child
care providers of the individual’s eligibility or ineligibility
for child care employment based on the results of the comprehensive
background check without revealing any documentation of criminal
history or disqualifying crimes or other related information
regarding the individual.
Does the Lead
Agency certify they ensure the privacy of child care staff
members (including prospective child
care staff member) when providing the results of the
comprehensive background check?
☐ Yes.
☐ No. If no,
describe the current process of notification: Click
or tap here to enter text.
Appeals processes for background checks
Lead Agencies must
provide for a process that allows child care provider staff members
(and prospective staff members) to appeal the results of a background
check to challenge the accuracy or completeness of the information
contained in the individual’s background check report.
Does the appeals
process:
Provide the
affected individual with information related to each
disqualifying crime in a report, along with information/notice
on the opportunity to appeal.
☐ Yes.
☐ No.
Provide the
affected individual with clear instructions about how to
complete the appeals process for each background check component
if they wish to challenge the accuracy or completeness of the
information contained in such individual’s background
report.
☐ Yes.
☐ No.
Ensure the Lead
Agency attempts to verify the accuracy of the information
challenged by the individual, including making an effort to
locate any missing disposition information related to the
disqualifying crime.
☐ Yes.
☐ No.
Get completed
in a timely manner.
☐ Yes.
☐ No.
Ensure the
affected individual receives written notice of the decision. In
the case of a negative determination, the decision must indicate
(1) the Lead Agency’s efforts to verify the accuracy of
information challenged by the individual, (2) any additional
appeals rights available to the individual, and (3) information
on how the individual can correct the federal or State records
at issue in the case.
☐ Yes.
☐ No.
Facilitate
coordination between the Lead Agency and other agencies in
charge of background check information and results (such as the
Child Welfare office and the State Identification Bureau), to
ensure the appeals process is conducted in accordance with the
Act.
☐ Yes.
☐ No.
Provisional hiring of prospective staff
members
Lead Agencies must
at least complete and receive a qualifying result for either the FBI
criminal background check or a fingerprint-based in-state criminal
background check where the individual resides before prospective
staff members may provide services or be in the vicinity of children.
Until all the
background check components have been completed, the prospective
staff member must be supervised at all times by someone who has
already received a qualifying result on a background check within the
past five years.
Check all
background checks for which the Lead Agency requires a qualifying
result before a prospective child care staff member begins work with
children.
FBI criminal
background check.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
In-state
criminal background check with fingerprints.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
In-state Sex
Offender Registry.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
In-state child
abuse and neglect registry.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
Name-based
national Sex Offender Registry (NCIC NSOR).
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
Interstate
criminal background check, as applicable.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
Interstate Sex
Offender Registry check, as applicable.
☐ Yes.
☐ No.
If no, describe. Click or tap here to
enter text.
Interstate child
abuse and neglect registry check, as applicable.
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
Does the Lead
Agency require provisional hires to be supervised by a staff
member who received a qualifying result on the comprehensive
background check while awaiting results from the provisional
hire’s full comprehensive background check?
☐ Yes.
☐ No. If no,
describe. Click or tap here to enter text.
Completing the criminal background check
within a 45-day timeframe
The Lead Agency
must carry out a request from a child care provider for a criminal
background check as expeditiously as possible, and no more than 45
days after the date on which the provider submitted the request
Does the Lead
Agency ensure background checks are completed within 45 days
(after the date on which the provider submits the request)?
☐ Yes.
☐ No. If no,
describe the timeline for completion for categories of providers,
including which background check components take more than 45 days.
Click or tap here to enter text.
Does the Lead
Agency ensure child care staff receive a comprehensive background
check when they work in your State but reside in a different
State?
☐ Yes.
☐ No. If no,
describe the current policy: Click or tap
here to enter text.
Responses to interstate background check
requests
Lead Agencies must
respond as expeditiously as possible to requests for interstate
background checks from other States/Territories/Tribes in order to
meet the 45-day timeframe.
Does your State
participate in the National Crime Prevention and Privacy Compact
or National Fingerprint File programs?
☐ Yes.
☐ No.
Describe how the
State/Territory responds to interstate criminal history, Sex
Offender Registry, and Child Abuse and Neglect Registry
background check requests from another state. Click
or tap here to enter text.
Does your
State/Territory have a law or policy that prevents a response to
CCDF interstate background check requests from other
States/Territories/Tribes?
☐ Yes. If
yes, describe the current policy. Click or
tap here to enter text.
☐ No.
Consumer
education website links to interstate background check processes
Lead Agencies must
include on their consumer education website and the website of local
Lead Agencies if the CCDF program is county-run, the policies and
procedures related to comprehensive background checks. This includes
the process by which a child care provider or other State or
Territory may submit a background check request.
Provide the
direct URL/website link that contains instructions on how child
care providers and other States and Territories should initiate
background check requests for prospective and current child care
staff members: Click or tap here to
enter text.
Check to certify
that the required elements are included on the Lead Agency’s
consumer and provider education website for each interstate
background check component.
Interstate
criminal background check:
☐ Agency
name
☐ Address
☐ Phone
number
☐ Email
☐ Website
☐
Instructions
☐ Forms
☐ Fees
☐ Is the
State a National Fingerprint File (NFF) State?
☐ Is the
State a National Crime Prevention and Privacy Compact State?
If not all
boxes above are checked, describe: Click
or tap here to enter text.
Interstate sex
offender registry (SOR) check:
☐ Agency
name
☐ Address
☐ Phone
number
☐ Email
☐ Website
☐
Instructions
☐ Forms
☐ Fees
If not all
boxes above are checked, describe: Click
or tap here to enter text.
Interstate child
abuse and neglect (CAN) registry check:
☐ Agency
name
☐ Is the
CAN check conducted through a county administered registry or
centralized registry?
☐ Address
☐ Phone
number
☐ Email
☐ Website
☐
Instructions
☐ Forms
☐ Fees
If not all
boxes above are checked, describe: Click
or tap here to enter text.
Background check fees
The Lead Agency
must ensure that fees charged for completing the background checks do
not exceed the actual cost of processing and administration.
Does the Lead
Agency certify that background check fees do not exceed the
actual cost of processing and administering the background
checks?
☐ Yes.
☐ No. If
no, describe what is currently in place and what elements still need
to be implemented. Click or tap here to
enter text.
Renewal of the comprehensive background
check Renewal of comprehensive background check
Does the Lead
Agency conduct the background check at least every 5 years for
all components?
☐ Yes.
☐ No. If no,
what is the frequency for renewing each component?
Click or tap here to enter text.
Exemptions for Relative Providers
Lead Agencies may
exempt relatives (defined in CCDF regulations as grandparents,
great-grandparents, siblings if living in a separate residence,
aunts, and uncles) from certain health and safety requirements. This
exception applies only if the individual cares only for relative
children.
Exemptions for
relative providers
Does the Lead
Agency exempt any federally defined relative providers from
licensing requirements, the CCDF health and safety standards,
preservice/orientation training, ongoing training, inspections,
or background checks?
☐ No.
☐ Yes. If
yes, which type of relatives do you exempt, and from what
requirements (licensing requirements, CCDF health and safety
standards, preservice/orientation training, ongoing training,
inspections, and/or background checks) do you exempt them? Click
or tap here to enter text.
Support for a Skilled, Qualified, and Compensated Child Care
Workforce
A skilled child
care workforce with adequate wages and benefits underpins a stable
high-quality child care system that is accessible and reliable for
working parents and that meets their needs and promotes equal access.
Positive interactions between children and caregivers provide the
cornerstone of quality child care experiences. Responsive caregiving
and rich interactions support healthy socio-emotional, cognitive, and
physical development in children. Strategies
that successfully support the child care workforce address key
challenges, including low wages, poor benefits, and difficult job
conditions. Lead Agencies can help mitigate some of these
challenges through various CCDF policies, including through ongoing
professional development and supports for all provider types and
embedded in the payment policies and practices covered in Section 4.
Lead Agencies must have a framework for
training, professional development, and post-secondary education.
They must also incorporate health and safety training into their
professional development. Lead Agencies should also implement
policies that focus on improving wages and access to benefits for the
child care workforce. When implemented as a cohesive approach,
the initiatives support the recruitment and retention of a qualified
and effective child care workforce, and improve opportunities for
caregivers, teachers, and directors to advance on their progression
of training, professional development, and postsecondary education.
This
section addresses Lead Agency efforts
to support the child care workforce, the components and
implementation of the professional development framework, and early
learning and developmental guidelines.
Supporting the Child Care Workforce
Lead Agencies have
broad flexibility to implement policies and practices to support the
child care workforce.
Strategies to
improve recruitment, retention, compensation, and well-being
Identify any
Lead Agency activities related to strengthening workforce
recruitment and retention of child care providers. Check all that
apply:
☐
Providing program-level grants to support investments in staff
compensation.
☐
Providing bonuses or stipends paid directly to staff, like
sign-on or retention bonuses.
☐
Connecting family child care providers and center-based child
care staff to health insurance or supporting premiums in the
Marketplace.
☐
Subsidizing family child care provider and center-based child
care staff retirement benefits.
☐
Providing paid sick, personal, and parental leave for family
child care providers and center-based child care staff.
☐
Providing student loan debt relief or loan repayment for family
child care providers and center-based child care staff.
☐
Providing scholarships or tuition support for center-based child
care staff and family child care providers.
☐ Other.
Describe: Click or tap here to enter
text.
Describe any
Lead Agency ongoing efforts and future plans to assess and
improve the compensation of the child care workforce in the State
or Territory, including increasing wages, bonuses, and stipends.
Click or tap here to enter text.
Describe any
Lead Agency ongoing efforts and future plans to expand access to
benefits, including health insurance, paid sick, personal, and
parental leave, and retirement benefits. Click
or tap here to enter text.
Describe any
Lead Agency ongoing efforts and future plans to support the
mental health and well-being of the child care workforce. Click
or tap here to enter text.
Describe any
other strategies the Lead Agency is developing and/or
implementing to support providers’ recruitment and
retention of the child care workforce. Click
or tap here to enter text.
Strategies to
support provider business practices
Describe other
strategies that the Lead Agency is developing and/or implementing
to strengthen child care providers’
business management and administrative practices. Click
or tap here to enter text.
Check the topics
addressed in the Lead Agency’s strategies for strengthening
child care providers’
administrative business practices. Check all that apply:
☐ Fiscal
management.
☐
Budgeting.
☐
Recordkeeping.
☐ Hiring,
developing, and retaining qualified staff.
☐ Risk
management.
☐
Community relationships.
☐
Marketing and public relations.
☐
Parent-provider communications.
☐ Use of
technology in business administration.
☐
Compliance with employment and labor laws.
☐ Other.
Describe any other efforts to strengthen providers’
administrative business: Click or tap
here to enter text.
Strategies to support provider participation
Lead Agencies must
facilitate participation of child care providers and staff with
limited English proficiency and disabilities in the child care
subsidy system. Describe how the Lead Agency will facilitate this
participation, including engagement with providers to identify
barriers and specific strategies used to support their participation:
Providers and
staff with limited English proficiency: Click
or tap here to enter text.
Providers and
staff who have disabilities: Click or
tap here to enter text.
Professional
Development Framework
A Lead Agency must
have a professional development framework for training, professional
development, and post-secondary education for caregivers, teachers,
and directors in child care programs that serve children of all ages.
The framework must include these components:
(1) professional
standards and competencies, (2) career pathways, (3) advisory
structures, (4) articulation, (5)
workforce information, and (6) financing. CCDF provides Lead Agencies
flexibility on the strategies, breadth, and depth of the framework.
The professional development framework must be developed in
consultation with the State Advisory Council on Early Childhood
Education and Care or a similar coordinating body.
Updates and consultation
Did the Lead
Agency make any updates to the professional development framework
since the FFY 2022-2024 CCDF Plan was submitted?
☐ Yes. If
yes, describe the elements of the framework that were updated and
describe if and how the State Advisory Council on Early Childhood
Education and Care (if applicable) or similar coordinating body was
consulted: Click or tap here to enter text.
☐ No.
Did the Lead
Agency consult with other key groups in the development of their
professional development framework?
☐ Yes. If
yes, identify the other key groups: Click or
tap here to enter text.
☐ No.
Description of the professional
development framework
Describe how the
Lead Agency’s framework for training and professional
development addresses the following
required elements:
Professional
standards and competencies. For example, Lead
Agencies can include information about which roles in early
childhood education are included (such as teachers,
directors, infant and toddler specialists, mental health
consultants, coaches, licensors, QIS assessors, family
service workers, home visitors). Click
or tap here to enter text.
Career
pathways. For example, Lead Agencies can include
information about professional development registries, career
ladders, and levels. Click or tap
here to enter text.
Advisory
structure. For example, Lead Agencies can include
information about how the professional development advisory
structure interacts with the State Advisory Council on
Early Childhood Education and Care. Click
or tap here to enter text.
Articulation. For
example, Lead Agencies can include information about
articulation agreements, and collaborative agreements that
support progress in degree acquisition. Click
or tap here to enter text.
Workforce
information. For example,
Lead Agencies can include information about workforce
demographics, educator well-being, retention/turnover surveys,
actual wage scales, and/or access to benefits. Click
or tap here to enter text.
Financing. For
example, Lead Agencies can include information about strategies
including scholarships, apprenticeships, wage enhancements,
etc. Click or tap here to enter
text.
Does the Lead
Agency use additional elements?
☐ Yes.
If yes, describe
the element(s). Check all that apply.
☐
Continuing education unit trainings and credit-bearing
professional development. Describe: Click
or tap here to enter text.
☐
Engagement of training and professional development providers,
including higher education, in aligning training and educational
opportunities with the Lead Agency's framework. Describe: Click
or tap here to enter text.
☐ Other.
Describe: Click or tap here to enter
text.
☐ No.
Impact of the Professional Development
Framework
Describe how the
framework improves the quality, diversity, stability, and retention
of caregivers, teachers, and directors and identify what data are
available to assess the impact.
Professional
standards and competencies. For example, do the professional
standards and competencies reflect the diversity of providers
across role, child care setting, or age of children served? Click
or tap here to enter text.
Career pathways.
For example, has the Lead Agency developed a wage ladder that
provides progressively higher wages as early educators gain more
experience and credentials? What types of child care settings and
staff roles are addressed in career pathways, such as licensed
centers and family child care homes? Click
or tap here to enter text.
Advisory
structure. For example, has the advisory structure identified
goals for child care workforce compensation, including types of
staff and target compensation levels? Does the Lead Agency have a
Preschool Development Birth-to-Five grant and is part of its
scope of work child care compensation activities? Are they
represented in the advisory structure? Click
or tap here to enter text.
Articulation.
For example, how does the advisory structure include training and
professional development for providers, including higher
education, to assist in aligning training and education
opportunities? Click or tap here to
enter text.
Workforce
information. For example, does the Lead Agency have data on the
existing wages and benefits available to the child care
workforce? Do any partners such as the Quality Improvement
System, child care resource and referral agencies, Bureau of
Labor Statistics, and universities and research organizations
collect compensation and benefits data? Does the Lead Agency
monitor child care workforce wages and access to benefits through
ongoing data collection and evaluation? Can the data identify any
disparities in the existing compensation and benefits (by
geography, role, child care setting, race, ethnicity, gender or
age of children served)? Click or tap
here to enter text.
Financing. For
example, has the Lead Agency set a minimum or living wage as a
floor for all child care staff? Do Lead Agency-provider subsidy
agreements contain requirements for staff compensation levels? Do
Lead Agencies provide program-level compensation grants to
support staff base salaries and benefits? Does the Lead Agency
administer bonuses or stipends directly to workers? Click
or tap here to enter text.
Ongoing Training and Professional Development
Required hours of
ongoing training
Provide the number
of hours of ongoing training required annually for CCDF-eligible
providers in the following settings:
Licensed child
care centers: Click or tap here to enter
text.
License-exempt
child care centers: Click or tap here to
enter text.
Licensed family
child care homes: Click or tap here to
enter text.
License-exempt
family child care homes: Click or tap
here to enter text.
Regulated or
registered in-home child care: Click or
tap here to enter text.
Non-regulated or
registered in-home child care: Click or
tap here to enter text.
Accessibility of
professional development for Tribal organizations
Describe how the
Lead Agency’s training and professional development are
accessible to providers supported through Indian tribes or Tribal
organizations receiving CCDF funds (as applicable). Click
or tap here to enter text.
Professional
development appropriate for the diversity of children, families,
and child care providers
Describe how the
Lead Agency’s training and professional development
requirements reflect the diversity of children, families, and child
care providers participating in CCDF. To the extent practicable, how
does professional development include specialized training or
credentials for providers who care for infants or school-age
children; individuals with limited English proficiency; children who
are bilingual; children with developmental delays or disabilities;
and/or Native Americans, including Indians, as the term is defined in
Section 900.6 in subpart B of the Indian Self-Determination and
Education Assistance Act (including Alaska Natives) and Native
Hawaiians? Click or tap here to enter text.
Child
developmental screening
Describe how all
providers receive, through training and professional development,
information about: (1) existing resources and services the
State/Territory can make available in conducting developmental
screenings and providing referrals to services when appropriate for
children who receive assistance under this part, including the
coordinated use of the Early and Periodic Screening, Diagnosis, and
Treatment program (42 U.S.C. 1396 et seq.) and developmental
screening services available under section 619 and part C of the
Individuals with Disabilities Education Act (20 U.S.C. 1419, 1431 et
seq.); and (2) how child care providers may utilize these resources
and services to obtain developmental screenings for children who
receive assistance and who may be at risk for cognitive or other
developmental delays, which may include social, emotional, physical,
or linguistic delays: Click or tap here to
enter text.
Early Learning and Developmental Guidelines
Lead Agencies must
develop, maintain, or implement early learning and developmental
guidelines appropriate for children from birth to kindergarten entry.
Early learning and developmental guidelines should describe what
children should know and be able to do at different ages and cover
the essential domains of early childhood development, which at a
minimum includes cognition, including language arts and mathematics;
social, emotional, and physical development; and approaches toward
learning.
Early learning and developmental
guidelines
Check the boxes
below to certify the Lead Agency’s early learning and
developmental guidelines are:
☐
Research-based.
☐
Developmentally appropriate.
☐
Culturally and linguistically appropriate.
☐ Aligned
with kindergarten entry.
☐
Appropriate for all children from birth to kindergarten entry.
☐
Implemented in consultation with the educational agency and the
State Advisory Council on Early Childhood Education and Care or
similar coordinating body.
If any
components above are not checked, describe: Click
or tap here to enter text.
Check the boxes
below to certify that the required domains are included in the
Lead Agency’s early learning and developmental
guidelines.
☐
Cognition, including language arts and mathematics.
☐ Social
development.
☐
Emotional development.
☐
Physical development.
☐
Approaches toward learning.
☐ Other
optional domains. Describe any optional domains: Click
or tap here to enter text.
If any
components above are not checked, describe: Click
or tap here to enter text.
When were the
Lead Agency’s early learning and developmental guidelines
most recently updated and for what reason? Click
or tap here to enter text.
Provide the Web
link to the Lead Agency's early learning and developmental
guidelines. Click or tap here to enter
text.
Use of early learning and developmental
guidelines
Describe how the
Lead Agency uses its early learning and developmental guidelines.
Click or tap here to enter text.
Check the boxes
below to certify that CCDF funds are not used to develop or
implement an assessment for children that:
☐ Will be
the primary or sole basis to determine a child care provider
ineligible to participate in the CCDF.
☐ Will be
used as the primary or sole basis to provide a reward or
sanction for an individual provider.
☐ Will be
used as the primary or sole method for assessing program
effectiveness.
☐ Will be
used to deny children eligibility to participate in CCDF.
If any
components above are not checked, describe: Click
or tap here to enter text.
Quality Improvement Activities
The quality of
child care directly affects children’s safety and healthy
development while in care settings, and high-quality child care can
be foundational across the lifespan. Lead Agencies may use CCDF for
quality improvement activities for all children in care, not just
those receiving child care subsidies. OCC will collect the most
detailed Lead Agency information about quality improvement activities
in annual reports instead of this Plan.
Lead Agencies must
report on CCDF child care quality improvement investments in three
ways:
In this Plan, Lead
Agencies will describe the types of activities supported by quality
investments over the 3-year period.
An annual
expenditure report (the ACF-696). Lead Agencies will provide data on
how much CCDF funding is spent on quality activities. This report
will be used to determine compliance with the required quality and
infant and toddler spending requirements.
An annual Quality
Progress Report (the ACF-218). Lead Agencies will provide a
description of activities funded by quality expenditures, the
measures used to evaluate its progress in improving the quality of
child care programs and services within the State/Territory, and
progress or barriers encountered on those measures.
In this section of
the Plan, Lead Agencies will describe their quality activities needs
assessment and identify the types of quality improvement activities
where CCDF investments are being made using quality set-aside funds.
Quality Activities Needs Assessment
Needs assessment process and findings
Describe the
Lead Agency needs assessment process for expending CCDF funds on
activities to improve the quality of child care, including the
frequency of assessment, how a diverse range of parents and
providers were consulted, and how their views are incorporated:
Click or tap here to enter text.
Describe the
findings of the assessment, including any findings related to
needs of different populations and types of providers, and if any
overarching goals for quality improvement were identified: Click
or tap here to enter text.
Use of Quality Set-Aside Funds
Lead Agencies must
use a portion of their CCDF expenditures for activities designed to
improve the quality of child care services and to increase parental
options for and access to high-quality child care. They must use the
quality set-aside funds on at least one of 10 activities described in
CCDF and the quality activities must be aligned with a Statewide or
Territory-wide assessment of the State's or Territory’s need to
carry out such services and care.
Quality improvement activities
Describe how the
Lead Agency will make its Quality Progress Report (ACF –
218) and expenditure reports, available to the public. Provide a
link if available. Click or tap here to
enter text.
Identify Lead
Agency plans, if any, to spend CCDF funds for each of the
following quality improvement activities. If an activity is
checked “yes”, describe the Lead Agency’s
current and/or future plans for this activity.
Supporting the
training and professional development of the child care
workforce, including birth to five and school-age providers.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Developing,
maintaining, or implementing early learning and developmental
guidelines.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Developing,
implementing, or enhancing a quality improvement system.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Improving the
supply and quality of child care services for infants and
toddlers.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Establishing or
expanding a statewide system of CCR&R services.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Facilitating
compliance with Lead Agency child care licensing, monitoring,
inspection and health and safety standards.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Evaluating and
assessing the quality and effectiveness of child care services
within the State/Territory.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Accreditation
support.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Supporting
State/Territory or local efforts to develop high-quality program
standards relating to health, mental health, nutrition, physical
activity, and physical development.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Other
activities determined by the Lead Agency to improve the quality
of child care services and the measurement of outcomes related
to improved provider preparedness, child safety, child
well-being, or kindergarten entry.
☐ No plans to
spend in this category of activities at this time.
☐ Yes. If
yes, describe current and future investments. Click
or tap here to enter text.
Lead Agency Coordination and Partnerships to Support Service
Delivery
Coordination and
partnerships help ensure that the Lead Agency’s efforts
accomplish CCDF goals effectively, leverage other resources, and
avoid duplication of effort. Such coordination and partnerships can
help families better access child care, can assist in providing
consumer education to parents, and can be used to improve child care
quality and the stability of child care providers. Such coordination
can also be particularly helpful in the aftermath of disasters when
the provision of emergency child care services and the rebuilding and
restoring of child care infrastructure are an essential part of
ensuring the well-being of children and families in recovering
communities.
This section
identifies who the Lead Agency collaborates with to implement
services, how match and maintenance-of-effort (MOE) funds are used,
coordination with child care resource and referral (CCR&R)
systems, and efforts for disaster preparedness and response plans to
support continuity of operations in response to emergencies.
Coordination
with Partners to Expand Accessibility and Continuity of Care
Lead Agencies must
coordinate child care services supported by CCDF with other federal,
State/Territory, and local level programs. This includes programs for
the benefit of Indian children, infants and toddlers, children with
disabilities, children experiencing homelessness, and children in
foster care.
Coordination with required and optional
partners
Describe how the
Lead Agency coordinates and the results of this coordination of the
provision of child care services with the organizations and agencies
to expand accessibility and continuity of care and to assist children
enrolled in early childhood programs in receiving full-day services
that meet the needs of working families.
The Lead Agency
must coordinate with the following agencies:
State Advisory
Council on Early Childhood Education and Care or similar
coordinating body (pursuant to 642B(b)(I)(A)(i) of the Head Start
Act). Describe the coordination and results of the coordination:
Click or tap here to enter text.
Indian Tribe(s)
and/or Tribal organization(s), at the option of the Tribe or
Tribal organization. Describe the coordination and results of the
coordination, including which Tribe(s) was (were) involved: Click
or tap here to enter text.
☐ Not
applicable. Check here if there are no Indian Tribes and/or
Tribal organizations in the State/Territory.
State/Territory
agency(ies) responsible for programs for children with
disabilities, including early intervention programs authorized
under the Individuals with Disabilities Education Act. Describe
the coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
office/director for Head Start State collaboration. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
agency responsible for public health, including the agency
responsible for immunizations. Describe the coordination and
results of the coordination: Click or
tap here to enter text.
State/Territory
agency responsible for employment services/workforce development.
Describe the coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
agency responsible for public education, including
pre-Kindergarten. Describe the coordination and results
of the coordination: Click or tap
here to enter text.
State/Territory
agency responsible for child care licensing. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
agency responsible for the Child and Adult Care Food Program
(CACFP) and other relevant nutrition programs. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
McKinney-Vento
State coordinators for homeless education and other agencies
providing services for children experiencing homelessness and, to
the extent practicable, local McKinney-Vento liaisons. Describe
the coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
agency responsible for the TANF program. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
State/Territory
agency responsible for Medicaid and the State Children’s
Health Insurance Program. Describe the coordination and results
of the coordination: Click or tap here
to enter text.
State/Territory
agency responsible for mental health services. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
Child care
resource and referral agencies, child care consumer education
organizations, and providers of early childhood education
training and professional development. Describe the coordination
and results of the coordination: Click
or tap here to enter text.
Statewide
afterschool network or other coordinating entity for
out-of-school time care (if applicable). Describe the
coordination and results of the coordination: Click
or tap here to enter text.
Agency
responsible for emergency management and response. Describe the
coordination and results of the coordination: Click
or tap here to enter text.
The following
are examples of optional partners a Lead Agency might coordinate
with to provide services. Check which optional partners the Lead
Agency coordinates with and describe the coordination and results
of the coordination.
☐
State/Territory/local agencies with Early Head Start –
Child Care Partnership grants. Describe: Click
or tap here to enter text.
☐
State/Territory institutions for higher education, including
community colleges. Describe: Click or
tap here to enter text.
☐ Other
federal, State, local, and/or private agencies providing early
childhood and school-age/youth-serving developmental services.
Describe: Click or tap here to enter
text.
☐
State/Territory agency responsible for implementing the
Maternal, Infant, and Early Childhood Home Visiting (MIECHV)
programs grant. Describe: Click or tap
here to enter text.
☐ Agency
responsible for Early and Periodic Screening, Diagnostic, and
Treatment Program. Describe: Click or
tap here to enter text.
☐
State/Territory agency responsible for child welfare. Describe:
Click or tap here to enter text.
☐ Child
care provider groups or associations. Describe: Click
or tap here to enter text.
☐ Parent
groups or organizations. Describe: Click
or tap here to enter text.
☐ Title
IV B 21st Century Community Learning Center
Coordinators. Describe: Click or tap
here to enter text.
☐ Other.
Describe: Click or tap here to enter
text.
Optional Use of
Combined Funds, CCDF Matching, and Maintenance-of-Effort Funds
Lead Agencies may
combine CCDF funds with other Federal, State, and local child care
and early childhood development programs, including those in 8.1.1.
These programs include preschool programs, Tribal child care
programs, and other early childhood programs, including those serving
infants and toddlers with disabilities, children experiencing
homelessness, and children in foster care.
Combining funds may
include blending multiple funding streams, pooling funds, or layering
funds from multiple funding streams to expand and/or enhance services
for infants, toddlers, preschoolers, and school-age children and
families to allow for the delivery of comprehensive quality care that
meets the needs of children and families. For example, Lead Agencies
may use multiple funding sources to offer grants or contracts to
programs to deliver services; a Lead Agency may allow a county/local
government to use coordinated funding streams; or policies may be in
place that allow local programs to layer CCDF funds with additional
funding sources to pay for full-day, full-year child care that meets
Early Head Start/Head Start Program Performance Standards or
State/Territory pre-Kindergarten requirements in addition to
State/Territory child care licensing requirements.
As a reminder, CCDF
funds may be used in collaborative efforts with Head Start and Early
Head Start programs to provide comprehensive child care and
development services for children who are eligible for both programs.
Combining funding
for CCDF services
Does the Lead
Agency combine funding for CCDF services with Title XX of the
Social Services Block Grant (SSBG), Title IV B 21st
Century Community Learning Center Funds, State-only child care
funds, TANF direct funds for child care not transferred into
CCDF, Title IV-B, IV-E funds, or other federal or State programs?
☐ No. (If no, skip
to question 8.2.2)
☐ Yes. If yes,
describe which funds you will combine. Combined funds may include,
but are not limited to:
☐ Title
XX (Social Services Block Grant, SSBG)
☐ Title
IV B 21st Century Community Learning Center Funds
(Every Student Succeeds Act)
☐ State-
or Territory-only child care funds
☐ TANF
direct funds for child care not transferred into CCDF
☐ Title
IV-B funds (Social
Security Act)
☐ Title
IV-E funds (Social
Security Act)
☐ Other.
Describe: Click
or tap here to enter text.
What does the
Lead Agency use combined funds to support, such as extending the
day or year of services available (i.e., full-day, full-year
programming for working families), smoothing transitions for
children, enhancing and aligning quality of services, linking
comprehensive services to children in child care, or developing
the supply of child care for vulnerable populations? Click
or tap here to enter text.
Funds used to
meet CCDF matching and MOE requirements
Lead Agencies may
use public funds and donated funds to meet CCDF match and maintenance
of effort (matching MOE) requirements.
Note: Lead
Agencies that use State pre-Kindergarten funds to meet matching
requirements must check State pre-Kindergarten funds and public
and/or private funds.
Use of private
funds for match or maintenance-of-effort: Donated funds do not need
to be under the administrative control of the Lead Agency to qualify
as an expenditure for federal match. However, Lead Agencies must
identify and designate in the State/Territory CCDF Plan the donated
funds given to public or private entities to implement the CCDF child
care program.
☐ Not
applicable. The Lead Agency is a Territory (skip to 8.3.1).
Does the Lead
Agency use public funds to meet match requirements?
☐
Yes. If yes, describe which funds are used: Click
or tap here to enter text.
☐
No.
Does the Lead
Agency use donated funds to meet match requirements?
☐
Yes. If yes, identify the entity(ies) designated to receive donated
funds:
☐ Donated
directly to the state.
☐ Donated
to a separate entity(ies) designated to receive donated funds.
If checked, identify the name, address, contact, and type of
entities designated to receive private donated funds: Click
or tap here to enter text.
☐
No.
Does the Lead
Agency certify that, if State expenditures for pre-Kindergarten
programs are used to meet the MOE requirements, the following is
true:
The Lead Agency did not reduce its level of effort in
full-day/full-year child care services.
The
Lead Agency ensures that pre-Kindergarten programs meet the needs of
working parents.
The
estimated percentage of the MOE requirement that will be met with
pre-Kindergarten expenditures (does not to exceed 20 percent).
If
the percentage is more than 10 percent of the MOE requirement, the
State will coordinate its pre-Kindergarten and child care services
to expand the availability of child care.
Public
pre-Kindergarten funds may also serve as MOE funds as long as the
State can describe how it will coordinate pre-Kindergarten and child
care services to expand the availability of child care while using
public pre-Kindergarten funds as no more than 20 percent of the
State's MOE or 30 percent of its matching funds in a single fiscal
year.
If expenditures for
pre-Kindergarten services are used to meet the MOE requirement, does
the Lead Agency certify that the State or Territory has not reduced
its level of effort in full-day/full-year child care services?
☐ Yes.
☐ No.
If no, describe: Click
or tap here to enter text.
Coordination
with Child Care Resource and Referral Systems
Lead Agencies may
use CCDF funds to establish or support a system or network of local
or regional child care resource and referral (CCR&R)
organizations that is coordinated, to the extent determined by the
Lead Agency, by a statewide public or private non-profit,
community-based or regionally based, lead child care resource and
referral organization (such as a statewide CCR&R network).
If Lead Agencies
use CCDF funds for local CCR&R organizations, the local or
regional CCR&R organizations supported by those funds must, at
the direction of the Lead Agency:
Provide
parents in the State with consumer education information concerning
the full range of child care options (including faith-based and
community-based child care providers), analyzed by provider,
including child care provided during non-traditional hours and
through emergency child care centers, in their area.
To
the extent practicable, work directly with families who receive
assistance to offer the families support and assistance to make an
informed decision about which child care providers they will use to
ensure that the families are enrolling their children in the most
appropriate child care setting that suits their needs and one that
is of high quality (as determined by the Lead Agency).
Collect
data and provide information on the coordination of services and
supports, including services under Part B, Section 619 and Part C of
the Individuals with Disabilities Education Act.
Collect
data and provide information on the supply of and demand for child
care services in areas of the State and submit the information to
the Lead Agency.
Work
to establish partnerships with public agencies and private entities,
including faith- based and community-based child care providers, to
increase the supply and quality of child care services in the State
and, as appropriate, coordinate their activities with the activities
of the Lead Agency and local agencies that administer funds made
available through CCDF.
Funding a system
or network of CCR&R organization(s)
Does the Lead
Agency fund a system or network of local or regional CCR&R
organization(s)?
☐ No. The
Lead Agency does not fund a system or network of local or regional
CCR&R organization(s) and has no plans to establish one.
☐ No, but the
Lead Agency has plans to develop a system or network of local or
regional CCR&R organization(s).
☐ Yes. The
Lead Agency funds a system or network of local or regional CCR&R
organization(s) with all the responsibilities outlined above. If yes,
describe the activities outlined above carried out by the CCR&R
organization(s), as directed by the Lead Agency: Click
or tap here to enter text.
Public-Private
Partnerships
Lead
Agencies must demonstrate how they encourage partnerships among other
public agencies, Tribal organizations, private entities, faith-based
organizations, businesses, or organizations that promote business
involvement, and/or community-based organizations to leverage
existing service delivery (i.e., cooperative agreement among
providers to pool resources to pay for shared fixed costs and
operation) to leverage existing child care and early education
service delivery systems and to increase the supply and quality of
child care services for children younger than age 13.
Lead Agency public-private partnerships
Identify and
describe any public-private partnerships encouraged by the Lead
Agency to leverage public and private resources to further the
goals of CCDF: Click
or tap here to enter text.
Disaster
Preparedness and Response Plan
Lead Agencies must
establish a Statewide Child Care Disaster Plan and demonstrate how
they will address the needs of children—including the need for
safe child care before, during, and after a state of emergency
declared by the Governor or a major disaster or emergency (as defined
by Section 102 of the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, 42 U.S.C. 5122)—through a Statewide
Disaster Plan.
Statewide
Disaster Plan updates
When was the
Lead Agency’s Child Care Disaster Plan most recently
updated and for what reason? Click
or tap here to enter text.
Please certify
compliance by checking the required elements the Lead Agency
includes in the current State Disaster Preparedness and Response
Plan.
The plan was
developed in collaboration with the following required entities:
☐ State
human services agency.
☐ State
emergency management agency.
☐ State
licensing agency.
☐ State
health department or public health department.
☐ Local
and State child care resource and referral agencies.
☐ State
Advisory Council on Early Childhood Education and Care or
similar coordinating body.
☐ The
plan includes guidelines for the continuation of child care
subsidies.
☐ The
plan includes guidelines for the continuation of child care
services.
☐ The
plan includes procedures for the coordination of post-disaster
recovery of child care services.
☐ The
plan contains requirements for all CCDF providers (both licensed
and license-exempt) to have in place:
☐
Procedures for evacuation.
☐
Procedures for relocation.
☐
Procedures for shelter-in-place.
☐
Procedures for communication and reunification with families.
☐
Procedures for continuity of operations.
☐
Procedures for accommodations of infants and toddlers.
☐
Procedures for accommodations of children with disabilities.
☐
Procedures for accommodations of children with chronic medical
conditions.
☐ The
plan contains procedures for staff and volunteer emergency
preparedness training.
☐ The
plan contains procedures for staff and volunteer practice
drills.
If any of the
above are not checked, describe: Click
or tap here to enter text.
If available,
provide the direct URL/website link to the website where the
Statewide Child Care Disaster Plan is posted: Click
or tap here to enter text.
Family Outreach
and Consumer Education
CCDF consumer
education requirements facilitate parental choice in child care
arrangements, support parents as child care consumers who need
information to make informed choices regarding the services that best
suit their family’s needs, and the delivery of resources that
can support child development and well-being. Lead Agency consumer
education activities must provide information for parents receiving
CCDF assistance, the general public, and, when appropriate, child
care providers. Lead Agencies should use targeted strategies for each
group to ensure tailored consumer education information and take
steps to ensure they are effectively reaching all individuals,
including those with limited English proficiency and those with
disabilities.
In this section,
Lead Agencies address their consumer education practices, including
details about their child care consumer education website, and the
process for collecting and maintaining a record of parental
complaints.
Parental Complaint Process
Lead Agencies must
maintain a record of substantiated parental complaints against child
care providers and make information regarding such complaints
available to the public on request. Lead Agencies must also provide a
detailed description of the hotline or similar reporting process for
parents to submit complaints about child care providers; the process
for substantiating complaints; the manner in which the Lead Agency
maintains a record of substantiated parental complaints; and ways
that the Lead Agency makes information on such parental complaints
available to the public on request. Lead Agencies are not required to
limit the complaint process to parents.
Parental
complaint process
Describe the
Lead Agency’s hotline or similar reporting process through
which parents can submit complaints about child care providers,
including a link if it is a Web-based process: Click
or tap here to enter text.
Describe how the
parental complaint process ensures broad access to services for
families that speak languages other than English: Click
or tap here to enter text.
Describe how the
parental complaint process ensures broad access to services for
persons with disabilities: Click
or tap here to enter text.
For complaints
about providers, including CCDF providers and non-CCDF providers,
does the Lead Agency have a process and timeline for screening,
substantiating, and responding to complaints, including
information about whether the process includes monitoring?
☐ Yes. If
yes, describe: Click
or tap here to enter text.
☐ No.
For
substantiated parental complaints, who maintains the record for
CCDF and non-CCDF providers? Click
or tap here to enter text.
Describe how
information about substantiated parental complaints is made
available to the public; this information can include the
consumer education website discussed in subsection 9.2: Click
or tap here to enter text.
Consumer Education Website
Lead Agencies must
provide information to parents, the general public, and child care
providers through a State or Territory website, which is
consumer-friendly and easily accessible for families who speak
languages other than English and persons with disabilities. The
website must:
Include
information to assist families in understanding the Lead Agency’s
policies and procedures, including licensing child care providers;
Include
monitoring and inspection reports for each provider and, if
available, the quality of each provider;
Provide
the aggregate number of deaths, serious injuries, and the number of
cases of substantiated child abuse that have occurred in child care
settings;
Include
contact information for local CCR&R organizations to help
families access additional information on finding child care; and
Include
information on how parents can contact the Lead Agency and other
organizations to better understand the information on the website.
Consumer-friendly
website
Does the Lead
Agency ensure that its consumer education website is
consumer-friendly and easily accessible?
Provide the URL
for the Lead Agency’s consumer education website homepage:
Click or tap here
to enter text.
Does the Lead
Agency certify that the consumer education website ensures broad
access to services for families who speak languages other than
English?
☐ Yes.
☐ No. If no,
describe: Click or tap
here to enter text.
Does the Lead
Agency certify that the consumer education website ensures broad
access to services for persons with disabilities?
☐ Yes.
☐ No. If no,
describe: Click or tap
here to enter text.
Additional consumer education website
links
Provide the
direct URL/website link for the following:
Provide the
direct URL/website link to how the Lead Agency licenses child
care providers: Click
or tap here to enter text.
Provide the
direct URL/website link to the processes for conducting
monitoring and inspections of child care providers: Click
or tap here to enter text.
Provide the
direct URL/website link to the policies and procedures related
to criminal background checks for staff members of child care
providers: Click
or tap here to enter text.
Provide the
direct URL/website link to the offenses that prevent individuals
from being employed by a child care provider: Click
or tap here to enter text.
Searchable list
of providers
The consumer
education website must include a list of all licensed providers
searchable by ZIP code.
Does the Lead
Agency certify that the consumer education website includes a
list of all licensed providers searchable by ZIP code?
☐ Yes.
☐ No. If no,
describe: Click or tap
here to enter text.
Provide the
direct URL/website link to the list of child care providers
searchable by ZIP code: Click
or tap here to enter text.
In addition to
the licensed child care providers that must be included in the
searchable list, are there additional providers included in the
Lead Agency’s searchable list of child care providers?
Check all that apply:
☐
License-exempt center-based CCDF providers.
☐
License-exempt family child care CCDF providers.
☐
License-exempt non-CCDF providers.
☐
Relative CCDF child care providers.
☐ Other
(e.g., summer camps, public pre-Kindergarten). Describe: Click
or tap here to enter text.
Identify what
additional (optional) information, if any, is available in the
searchable results by ZIP code. Check the box when information is
provided.
Provider
Information Available in Searchable Results
|
|
All
licensed providers
|
License-
exempt CCDF
center-
based providers
|
License-
exempt CCDF
family
child care home providers
|
License-
exempt non-CCDF
providers
|
Relative
CCDF
providers
|
i.
Contact information
|
☐
|
☐
|
☐
|
☐
|
☐
|
ii.
Enrollment capacity
|
☐
|
☐
|
☐
|
☐
|
☐
|
iii.
Hours, days, and months of operation
|
☐
|
☐
|
☐
|
☐
|
☐
|
iv.
Provider education and training
|
☐
|
☐
|
☐
|
☐
|
☐
|
v.
Languages spoken by the caregiver
|
☐
|
☐
|
☐
|
☐
|
☐
|
vi.
Quality information
|
☐
|
☐
|
☐
|
☐
|
☐
|
vii.
Monitoring reports
|
☐
|
☐
|
☐
|
☐
|
☐
|
viii.
Willingness to accept CCDF certificates
|
☐
|
☐
|
☐
|
☐
|
☐
|
ix.
Ages of children served
|
☐
|
☐
|
☐
|
☐
|
☐
|
x.
Specialization or training for certain populations
|
☐
|
☐
|
☐
|
☐
|
☐
|
xi.
Care provided during nontraditional hours
|
☐
|
☐
|
☐
|
☐
|
☐
|
Identify any
other information searchable on the consumer education website
for the child care provider type listed below and then, if
checked, describe the searchable information included on the
website.
☐ All
licensed providers. Describe: Click
or tap here to enter text.
☐
License-exempt CCDF center-based providers. Describe: Click
or tap here to enter text.
☐
License-exempt CCDF family child care providers. Describe: Click
or tap here to enter text.
☐
License-exempt, non-CCDF providers. Describe: Click
or tap here to enter text.
☐
Relative CCDF providers. Describe: Click
or tap here
to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
Provider-specific
quality information
Lead Agencies must
identify specific quality information on each child care provider for
whom they have this information. Provider-specific quality
information must only be posted on the consumer education website if
it is available for the individual child care provider.
What specific
quality information does the Lead Agency provide on the website?
☐ Quality
improvement system.
☐
National accreditation.
☐
Enhanced licensing system.
☐ Meeting
Head Start/Early Head Start Program Performance Standards.
☐ Meeting
pre-Kindergarten quality requirements.
☐
School-age standards.
☐ Quality
framework or quality improvement system.
☐ Other.
Describe: Click
or tap here to enter text.
For what types
of child care providers is quality information available?
☐
Licensed CCDF providers. Describe the quality information: Click
or tap here to enter text.
☐
Licensed non-CCDF providers. Describe the quality information:
Click or tap here
to enter text.
☐
License-exempt center-based CCDF providers. Describe the quality
information: Click
or tap here to enter text.
Describe the
quality information: Click
or tap here to enter text.
☐
License-exempt FCC CCDF providers. Describe the quality
information: Click
or tap here to enter text.
☐
License-exempt non-CCDF providers. Describe the quality
information: Click
or tap here to enter text.
☐
Relative child care providers. Describe the quality information:
Click or tap here
to enter text.
☐ Other.
Describe: Click
or tap here to enter text.
Aggregate data on
serious injuries, deaths, and substantiated abuse
Lead Agencies must
post aggregate data on serious injuries, deaths, and substantiated
cases of child abuse that have occurred in child care settings each
year on the consumer education website. This aggregate data must
include information about any child in the care of a provider
eligible to receive CCDF, not just children receiving subsidies.
This aggregate
information on serious injuries and deaths must be separated by
category of care (e.g., centers, family child care homes, and in-home
care) and licensing status (i.e., licensed or license-exempt) for all
eligible CCDF child care providers in the State/Territory. The
information on instances of substantiated child abuse does not have
to be organized by category of care or licensing status. Information
must also include the total number of children in care by provider
type and licensing status, so that families can better understand the
data presented on serious injuries, deaths, and substantiated cases
of abuse.
Certify by
checking below that the required elements are included in the
Aggregate Data Report on serious incident data that have occurred
in child care settings each year.
☐ The
total number of serious injuries of children in care by provider
category and licensing status.
☐ The
total number of deaths of children in care by provider category
and licensing status.
☐ The
total number of substantiated instances of child abuse in child
care settings.
☐ The
total number of children in care by provider category and
licensing status.
If any of the
above elements are not included, describe: Click
or tap here to enter text.
Certify by
providing:
The designated
entity to which child care providers must submit reports of any
serious injuries or deaths of children occurring in child care
and describe how the Lead Agency obtains the aggregate data from
the entity: Click
or tap here to enter text.
The definition
of “substantiated child abuse” used by the Lead
Agency for this requirement: Click
or tap here to enter text.
The definition
of “serious injury” used by the Lead Agency for this
requirement: Click
or tap here to enter text.
Provide the
direct URL/website link to the page where the aggregate number of
serious injuries, deaths, and substantiated child abuse, and the
total number of children in care by provider category and
licensing status are posted: Click
or tap here to enter text.
Contact
information on referrals to local child care resource and referral
organizations
The Lead Agency
consumer education website must include contact information on
referrals to local CCR&R organizations.
Does the
consumer education website include contact information on
referrals to local CCR&R organizations?
☐ Yes.
☐ No.
☐ Not
applicable. The Lead Agency does not have local CCR&R
organizations.
Provide the
direct URL/website link to this information: Click
or tap here to enter text.
Lead Agency
contact information for parents
The Lead Agency
consumer and provider education website must include information on
how parents can contact the Lead Agency or its designee and other
programs that can help the parent understand information included on
the website.
Does the website
provide directions on how parents can contact the Lead Agency or
its designee and other programs to help them understand
information included on the website?
☐ Yes.
☐ No.
Provide the
direct URL/website link to this information:
Click or tap here
to enter text.
Posting sliding
fee scale, co-payment amount, and policies for waiving co-payments
The consumer
education website must include the sliding fee scale for parent
co-payments, including the co-payment amount a family may expect to
pay and policies for waiving co-payments.
Does the Lead
Agency certify that their consumer education website includes the
sliding fee scale for parent co-payments, including the
co-payment amount a family may expect to pay and policies for
waiving co-payments?
☐ Yes
☐ No
Provide the
direct URL/website link to the sliding fee scale. Click
or tap here to enter text.
Increasing
Engagement and Access to Information
Lead Agencies must
collect and disseminate information about the full range of child
care services to promote parental choice to parents of children
eligible for CCDF, the general public, and child care providers.
Information about
CCDF availability and eligibility
Describe how the
Lead Agency shares information with eligible parents, the general
public, and child care providers about the availability of child care
services provided through CCDF and other programs for which the
family may be eligible. The description
should include, at a minimum, what is provided (e.g., written
materials, the website, and direct communications) and what
approaches are used to tailor information to parents, the general
public, and child care providers. Click
or tap here to enter text.
Information about
child care and other services available for parents
Does the Lead
Agency certify that it provides information described in 9.3.1 for
the following required programs?
Temporary
Assistance for Needy Families (TANF) program.
Head
Start and Early Head Start programs.
Low
Income Home Energy Assistance Program (LIHEAP)
Supplemental
Nutrition Assistance Program (SNAP).
Women,
Infants, and Children Program (WIC) program.
Child
and Adult Care Food Program (CACFP).
Medicaid
and Children’s Health Insurance Program (CHIP).
Programs
carried out under IDEA Part B, Section 619 and Part C.
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Consumer
statement for parents receiving CCDF services
Lead Agencies must
provide parents receiving CCDF services with a consumer statement in
hard copy or electronically that contains general information about
the CCDF program and specific information about the child care
provider they select.
Please certify if
the Lead Agency provides parents receiving CCDF services a consumer
statement that contains the following 8 requirements:
Health
and safety requirements met by the provider
Licensing
or regulatory requirements met by the provider
Date
the provider was last inspected
Any
history of violations of these requirements
Any
voluntary quality standards met by the provider
How
CCDF subsidies are designed to promote equal access
How
to submit a complaint through the hotline
How to contact a local resource and referral
agency or other community-based organization to receive assistance
in finding and enrolling in quality child care
Does the Lead
Agency provide to families, either in hard copy or electronically, a
consumer statement that contains the required information about the
provider they have selected, including the eight required elements
above?
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Informing families about best practices on
child development
Describe
how the Lead Agency makes information available to parents,
providers, and the general public on research and best practices
concerning children’s development, including physical health
and development, and information about successful parent and family
engagement. At a minimum, the description should include what
information is provided; how the information is provided; any
distinct activities for sharing this information with parents,
providers, the general public; and any partners in providing this
information. Click or
tap here to enter text.
Unlimited parental access to their
children
Does the Lead
Agency have procedures to ensure that parents have unlimited access
to their children whenever their children are in the care of a
provider who receives CCDF funds:
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Informing families about best practices in
social and emotional health
Describe how the
Lead Agency shares information with families, providers, and the
general public regarding the social-emotional and behavioral
and mental health of young children, including positive
behavioral intervention and support models based on research and best
practices for those from birth to school age: Click
or tap here to enter text.
Policies on the prevention of the
suspension and expulsion of children
The Lead Agency
must have policies to prevent the suspension and expulsion of
children from birth to age 5 in child care and other early
childhood programs receiving CCDF funds. Describe those policies
and how those policies are shared with families, providers, and
the general public Click
or tap here to enter text.
Describe what
policies, if any, the Lead Agency has to prevent the suspension
and expulsion of school-age children from child or youth care
settings receiving CCDF funds: Click
or tap here to enter text.
Providing
Information on Developmental Screenings
Lead Agencies must
provide information on developmental screenings to parents as part of
the intake process for families participating in CCDF and to child
care providers through training and education. This information must
include:
Existing
resources and services that the State can make available in
conducting developmental screenings and providing referrals to
services when appropriate for children who receive child care
assistance, including the coordinated use of the Early and
Periodic Screening, Diagnosis, and Treatment program under the
Medicaid program carried out under Title XIX of the Social
Security Act and developmental screening services available under
IDEA Part B, Section 619 and Part C;
and,
A
description of how a family or child care provider can use these
resources and services to obtain developmental screenings for
children who receive subsidies and who might be at risk of
cognitive or other developmental delays, which can include social,
emotional, physical, or linguistic delays.
Information on
developmental screenings, as in other consumer education information,
must be accessible for individuals with limited English proficiency
and individuals with disabilities.
Developmental screenings
Does the Lead
Agency collect and disseminate information on the following:
Existing
resources and services available for obtaining developmental
screening for parents receiving CCDF, the general public, and
child care providers.
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Early and
Periodic Screening, Diagnosis, and Treatment program under the
Medicaid program—carried out under Title XIX of the Social
Security Act (42 U.S.C. 1396 et seq.)—and developmental
screening services available under Part B, Section 619 and Part C
of the Individuals with Disabilities Education Act (20 U.S.C.
1419, 1431 et seq.).
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Developmental
screenings to parents receiving a subsidy as part of the intake
process.
☐ Yes.
If yes, include the information provided, ways it is provided, and
any partners in this work: Click or tap here
to enter text.
☐ No.
If no, describe: Click or tap here to enter
text.
How families
receiving CCDF services or child care providers receiving CCDF
can use the available resources and services to obtain
developmental screenings for children at risk for cognitive or
other developmental delays.
☐ Yes.
☐ No.
If no, describe: Click or tap here to enter
text.
Program Integrity and Accountability
Program integrity
and accountability activities are integral to the effective
administration of the CCDF program. As stewards of federal funds,
Lead Agencies must ensure strong and effective internal controls to
prevent fraud and maintain continuity of services to meet the needs
of children and families. In order to operate and maintain a strong
CCDF program, regular evaluation of the program’s internal
controls as well as comprehensive training for all entities involved
in the administration of the program are imperative. In this section,
Lead Agencies will describe their internal controls and how those
internal controls effectively ensure integrity and accountability.
These accountability measures should address reducing fraud, waste,
and abuse, including program violations and administrative errors and
should apply to all CCDF funds.
Effective Internal Controls
Lead Agencies must
ensure the integrity of the use of CCDF funds through effective
fiscal management and must ensure that financial practices are in
place. Lead Agencies must have effective fiscal management practices
in place for all CCDF expenditures.
Organizational
structure to support integrity and internal controls
Describe how the
Lead Agency’s organizational structure ensures the
oversight and implementation of effective internal controls that
promote and support program integrity and accountability. Include
the following elements in your description:
Assignment
of authority and responsibilities related to program integrity.
Delegation
of duties.
Coordination
of activities.
Communication
between fiscal and program staff.
Segregation
of duties.
Establishment
of checks and balances to identify potential fraud risks.
Other
activities that support program integrity.
Describe: Click
or tap here to enter text.
Fiscal management
practices
Describe how the
Lead Agency ensures effective fiscal management practices for all
CCDF expenditures, including:
Fiscal oversight
of CCDF funds, including grants and contracts. Describe: Click
or tap here to enter text.
Tracking systems
that ensure reasonable and allowable costs and allow for tracing
of funds to a level of expenditure adequate to establish that
such funds have not been used in violation of the provision of
this part. Describe: Click or tap here
to enter text.
Processes and
procedures to prepare and submit required state and federal
fiscal reporting. Describe: Click or tap
here to enter text.
Other. Describe:
Click or tap here to enter text.
Effectiveness of
fiscal management practices
Describe how the
Lead Agency knows there are effective fiscal management practices in
place for all CCDF expenditures, including:
How the Lead
Agency defines effective fiscal management practices. Describe:
Click or tap here to enter text.
How the Lead
Agency measures and tracks results of their fiscal management
practices. Describe: Click or tap here
to enter text.
How the results
inform implementation. Describe: Click
or tap here to enter text.
Other. Describe: Click or tap here to
enter text.
Identifying risk
Describe the
processes the Lead Agency uses to identify risk in the CCDF program
including:
Each process
used by the Lead Agency to identify risk (including entities
responsible for implementing each process). Describe: Click
or tap here to enter text.
The frequency of
each risk assessment. Describe: Click or
tap here to enter text.
How the Lead
Agency uses risk assessment results to inform program
improvement. Describe: Click or tap here
to enter text.
How the Lead
Agency knows that the risk assessment processes utilized are
effective. Describe: Click or tap here
to enter text.
Other.
Describe: Click or tap here to
enter text.
Processes to
train about CCDF requirements and program integrity
Describe the
processes the Lead Agency uses to train staff of the Lead Agency and
other agencies engaged in the administration of CCDF, and child care
providers about program requirements and integrity.
Describe how the
Lead Agency ensures that all staff who administer the CCDF
program (including through MOUs, grants, and contracts) are
informed and trained regarding program requirements and
integrity.
Describe the
training provided to staff members around CCDF program
requirements and program integrity: Click
or tap here to enter text.
Describe how
staff training is evaluated for effectiveness: Click
or tap here to enter text.
Describe how
the Lead Agency uses program integrity data (e.g., error rate
results, risk assessment data) to inform ongoing staff training
needs: Click or tap here to enter text.
Describe how the
Lead Agency ensures all providers for children receiving CCDF
funds are informed and trained regarding CCDF program
requirements and program integrity:
Describe the
training for providers around CCDF program requirements and
program integrity: Click or tap here to
enter text.
Describe how
provider training is evaluated for effectiveness: Click
or tap here to enter text.
Describe how
the Lead Agency uses program integrity data (e.g., error rate
results, risk assessment data) to inform ongoing provider
training needs: Click or tap here to
enter text.
Evaluate internal
control activities
Describe how the
Lead Agency uses the following to regularly evaluate the
effectiveness of Lead Agency internal control activities for all CCDF
expenditures.
Error rate
review triennial report results (if applicable). Describe who
this information is shared with and how the Lead Agency uses the
information to evaluate the effectiveness of its internal
controls: Click or tap here to enter
text.
Audit results.
Describe who this information is shared with and how the Lead
Agency uses the information to evaluate the effectiveness of its
internal controls: Click or tap here to
enter text.
Other. Describe
who this information is shared with and how the Lead Agency uses
the information to evaluate the effectiveness of its internal
controls: Click or tap here to enter
text.
Identified
weaknesses in internal controls
Has the Lead Agency
or other entity identified any weaknesses in its internal controls?
☐ No. If
no, describe when and how it was most recently determined that
there were no weaknesses in the Lead Agency’s internal
controls. Click or tap here to enter
text.
☐ Yes. If
yes, what were the indicators? How did you use the information to
strengthen your internal controls? Click
or tap here to enter text.
Fraud
Investigation, Payment Recovery, and Sanctions
Lead Agencies must
have the necessary controls to identify fraud and other program
violations to ensure program integrity. Program violations can
include both intentional and unintentional client and/or provider
violations, as defined by the Lead Agency. These violations and
errors, identified through the error-rate review process and other
review processes, may result in payment or nonpayment
(administrative) errors and may or may not be the result of fraud,
based on the Lead Agency definition.
Strategies used
to identify and prevent program violations
Check the
activities the Lead Agency employs to ensure program integrity, and
for each checked activity, identify what type of program violations
the activity addresses, describe the activity and the results of
these activities based on the most recent analysis.
☐
Share/match data from other programs (e.g., TANF program, Child
and Adult Care Food Program, Food and Nutrition Service (FNS),
Medicaid) or other databases (e.g., State Directory of New Hires,
Social Security Administration, Public Assistance Reporting
Information System (PARIS)).
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐ Run
system reports that flag errors (include types).
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐ Review
enrollment documents and attendance or billing records.
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐ Conduct
supervisory staff reviews or quality assurance reviews.
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐ Audit
provider records.
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐ Train
staff on policy and/or audits.
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
☐
Other. Describe the activity(ies): Click
or tap here to enter text.
☐
Intentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click or tap here to enter
text.
☐
Unintentional program violations. Describe the activities, the
results of these activities, and how they inform better
practice: Click
or tap here to enter text.
☐ Agency
errors. Describe the activities, the results of these
activities, and how they inform better practice: Click
or tap here to enter text.
Identification and recovery of misspent
funds
Lead Agencies must
identify and recover misspent funds that are a result of fraud, and
they have the option to recover any misspent funds that are a result
of unintentional program violations or agency errors.
Identify which
agency is responsible for pursuing fraud and overpayments (e.g.,
State Office of the Inspector General, State Attorney): Click
or tap here to enter text.
Check and
describe all activities, including the results of such activity,
that the Lead Agency uses to investigate and recover improper
payments due to fraud. Consider in your response potential fraud
committed by providers, clients, staff, vendors, and contractors.
Include in the description how each activity assists in the
investigation and recovery of improper payment due to fraud or
intentional program violations. Activities can include, but are
not limited to, the following:
☐ Require
recovery after a minimum dollar amount of an improper payment
and identify the minimum dollar amount. Describe the activities
and the results of these activities based on the most recent
analysis: Click or tap here to enter
text.
☐
Coordinate with and refer to the other State/Territory agencies
(e.g., State/Territory collection agency, law enforcement
agency). Describe the activities and the results of these
activities based on the most recent analysis: Click
or tap here to enter text.
☐ Recover
through repayment plans. Describe the activities and the results
of these activities based on the most recent analysis: Click
or tap here to enter text.
☐ Reduce
payments in subsequent months. Describe the activities and the
results of these activities based on the most recent analysis:
Click or tap here to enter text.
☐ Recover
through State/Territory tax intercepts. Describe the activities
and the results of these activities based on the most recent
analysis: Click or tap here to enter
text.
☐ Recover
through other means. Describe the activities and the results of
these activities based on the most recent analysis: Click
or tap here to enter text.
☐
Establish a unit to investigate and collect improper payments
and describe the composition of the unit below. Describe the
activities and the results of these activities based on the most
recent analysis: Click or tap here to
enter text.
☐ Other.
Describe the activities and the results of these activities:
Click or tap here to enter text.
Does the Lead
Agency investigate and recover improper payments due to
unintentional program violations?
☐ No.
☐ Yes.
If yes, check
and describe below any activities that the Lead Agency will use
to investigate and recover improper payments due to
unintentional program violations. Include in the description how
each activity assists in the investigation and recovery of
improper payments due to unintentional program violations.
Include a description of the results of such activity.
☐
Require recovery after a minimum dollar amount of an improper
payment and identify the minimum dollar amount. Describe the
activities and the results of these activities based on the
most recent analysis: Click or tap
here to enter text.
☐
Coordinate with and refer to the other State/Territory agencies
(e.g., State/Territory collection agency, law enforcement
agency). Describe the activities and the results of these
activities based on the most recent analysis: Click
or tap here to enter text.
☐
Recover through repayment plans. Describe the activities and
the results of these activities based on the most recent
analysis: Click or tap here to enter
text.
☐ Reduce
payments in subsequent months. Describe the activities and the
results of these activities based on the most recent analysis:
Click or tap here to enter text.
☐
Recover through State/Territory tax intercepts. Describe the
activities and the results of these activities based on the
most recent analysis: Click or tap
here to enter text.
☐
Recover through other means. Describe the activities and the
results of these activities based on the most recent analysis:
Click or tap here to enter text.
☐
Establish a unit to investigate and collect improper payments
and describe the composition of the unit below. Describe the
activities and the results of these activities based on the
most recent analysis: Click or tap
here to enter text.
☐ Other.
Describe the activities and the results of these activities:
Click or tap here to enter text.
Does the Lead
Agency investigate and recover improper payments due to agency
errors?
☐
No.
☐
Yes.
If
yes, check and describe all activities that the Lead Agency will use
to investigate and recover improper payments due to agency errors.
Include in the description how each activity assists in the
investigation and recovery of improper payments due to administrative
errors. Include a description of the results of such activity.
☐ Require
recovery after a minimum dollar amount of an improper payment
and identify the minimum dollar amount. Describe the activities
and the results of these activities based on the most recent
analysis: Click or tap here to enter
text.
☐
Coordinate with and refer to the other State/Territory agencies
(e.g., State/Territory collection agency, law enforcement
agency). Describe the activities and the results of these
activities based on the most recent analysis: Click
or tap here to enter text.
☐ Recover
through repayment plans. Describe the activities and the results
of these activities based on the most recent analysis: Click
or tap here to enter text.
☐ Reduce
payments in subsequent months. Describe the activities and the
results of these activities based on the most recent analysis:
Click or tap here to enter text.
☐ Recover
through State/Territory tax intercepts. Describe the activities
and the results of these activities based on the most recent
analysis: Click or tap here to enter
text.
☐ Recover
through other means. Describe the activities and the results of
these activities based on the most recent analysis: Click
or tap here to enter text.
☐
Establish a unit to investigate and collect improper payments
and describe the composition of the unit. Describe the
activities and the results of these activities based on the most
recent analysis: Click or tap here to
enter text.
☐ Other.
Describe the activities and the results of these activities:
Click or tap here to enter text.
What type of
sanction will the Lead Agency place on clients and providers to
help reduce improper payments due to intentional program
violations or fraud? Check and describe all that apply:
☐
Disqualify the client. Describe this process, including a
description of the appeal process for clients who are
disqualified. Describe the activities and the results of these
activities based on the most recent analysis: Click
or tap here to enter text.
☐
Disqualify the provider. Describe this process, including a
description of the appeal process for providers who are
disqualified. Describe the activities and the results of these
activities based on the most recent analysis: Click
or tap here to enter text.
☐
Prosecute criminally. Describe the activities and the results of
these activities based on the most recent analysis: Click
or tap here to enter text.
☐ Other.
Describe the activities and the results of these activities
based on the most recent analysis: Click
or tap here to enter text.
Appendix 1: Lead Agency Implementation Plan
For each
non-compliance, Lead Agencies must describe the following:
Action Steps:
List the action steps needed to correct the finding (e.g., update
policy manual, legislative approval, IT system changes, etc.). For
each action step list the:
Responsible
Entity: Indicate the entity (e.g., agency, team, etc.)
responsible for completing the action step.
Expected
Completion Date: List the expected completion date for the
action step.
Overall Target
Date for Compliance: List date Lead Agency anticipates
completing implementation, achieving full compliance with all
aspects of the findings. (Note: Compliance will not be determined
until the FFY 2025-2027 CCDF Plan is amended and approved).
Appendix 1: Form
[Plan question with
non-compliance and associated provision will pre-populate based on
preliminary notice of non-compliance]
A. Action
Steps for Implementation
|
B.
Responsible Entity(ies)
|
C. Expected
Completion Date
|
Step 1:
|
|
|
Step 2 (as
necessary):
|
|
|
[Additional
steps added as necessary]
|
|
|
Overall
Target Date for Compliance:
|
78
|
Page
FFY
2025–2027 CCDF State Plan
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
Author | Bowers, Lori |
File Modified | 0000-00-00 |
File Created | 2025-05-19 |