PFN5900-720 U_Clean Ports Climate and Air Quality Planning Project

Transportation and Climate Division (TCD) Grant Program Reporting Templates: Supplemental Project Application Template and Project Reporting Templates for DERA, CSB, CHD, and CP (New)

5900-720 app-u-clean-ports-report-tempate_2025.07.29.xlsx

Private Sector

OMB: 2060-0754

Document [xlsx]
Download: xlsx | pdf

Overview

1. Instructions
2. Recipient & Project Details
3. Project Partners
4. Subawardees
5. Project Overview
6. Port Facility Locations
7. Additional Locations
8. Amendments & Other Revisions
9. Financial Summary
10. Year 1
11. Year 2
12. Year 3
13. Workplan Commitments
14. Specific Planning Activity
15. Final Report
16. Data Dictionary

Sheet 1: 1. Instructions
U. S. Environmental Protection Agency
Clean Ports Program
Semiannual Project and Final Project Reporting Template
Burden Statement for EPA Form Number: PFN 5900-720
This collection of information is approved by OMB under the Paperwork Reduction Act, 44 U.S.C. 3501 et seq. (OMB Control No. 2060-0754). Responses to this collection of information are voluntary (2 CFR 200 at 2 CFR 1500). An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The public reporting and recordkeeping burden for this collection of information is estimated to be 13-15 hours per response. Send comments on the Agency’s need for this information, the accuracy of the provided burden estimates and any suggested methods for minimizing respondent burden to the Director, Information Engagement Division, U.S. Environmental Protection Agency (2821T), 1200 Pennsylvania Ave., NW, Washington, D.C. 20460. Include the OMB control number in any correspondence. Do not send the completed form to this address.
Instructions
Per the grant agreement terms and conditions, this reporting template should be submitted 1) semi-annually throughout the project period of performance as described in the program guidance and 2) as a Final Report 120-days after the completion of the grant period. Please work with relevant parties (i.e., transportation contractor, port authority, etc.) to ensure information submitted is accurate. Information that is submitted in semi-annual reports should NOT be changed in future report submissions unless approved by the EPA. Please only update information for the specific period in which this report is being submitted.

The grant recipient only needs to fill out shaded cells highlighted blue. Cells highlighted yellow are simply for informative purposes and/or automated from other tabs in this spreadsheet. Additional fields may autopopulate with diagonal patterns (///), indicating that a response to those fields is not necessary based on prior responses entered. Please complete tabs in this workbook according to the instructions below.

Please keep the following in mind when working with the Reporting Template to avoid errors:
• When downloading and saving a copy of the file, save the Excel files as ‘.xlsx’ files to ensure optimal performance and functionality.
• For best performance, do not delete any tabs from the workbook, as there are hidden tabs used for auto-populating select fields.
• Be cautious when copy/pasting information into the provided templates, as there may be formula and/or formatting that can be overwritten. When pasting, we recommend pasting only values into the workbook.
• In the event the workbook does not auto-populate as intended, information can be added to the yellow fields manually.
• Recipients may add additional rows to the template by right clicking on the row number and selecting insert (rather than just adding a few cells). Alternatively, recipients may add additional information below the tables in the template.

If you have questions about applicability of a particular fields or tables, please reach out to your Project Officer and refer to your grant’s Terms and Conditions.
Table 1: Tab Descriptions
Excel Workbook Tab Definition
1. Instructions Basic instructions for all worksheets in this reporting workbook.
2. Recipient & Project Details Recipient and project details. All fields are required.
3. Project Partners Partner organizations involved in the project, including all statutory partners and collaborating entities. All fields are required, if applicable.
4. Subawardees Subawardees involved in the project. All fields are required, if applicable.
5. Project Overview An overview of the sectors covered by the project. All fields are required, if applicable.
6. Port Facility Locations Project locations that are port/port facilities. All fields are required.
7. Additional Locations Any project locations that are not port/port facilities. All fields are required, if applicable.
8. Amendments & Other Revisions The Amendments & Other Revisions tab should be used to update any changes in planned project activities and/or funding amounts post-award. Please update this tab at least on an annual basis at the end of each year of project performance and at project closeout.
9. Financial Summary Financial summary for the entire grant period of performance. Please only complete shaded cells highlighted blue that contain grantee and original project budget information. Other cells on this worksheet will automatically feed from information in tabs 10-12 (Year 1-Year 3). If a modification to the grant is approved, please update the financial tabs accordingly.
10. Year 1 Financial summary for the first year of the project period. For each semi-annual report, please complete all financial and narrative descriptive cells highlighted blue for each reporting period required. Other cells in this worksheet are informative or may be automated from subsequent tabs. Below the financial information, please complete the programmatic questions regarding the grant.
11. Year 2 Financial summary for the second year of the project period if grant period of performance is longer than one year. For each semi-annual report, please complete all financial and narrative descriptive cells highlighted blue for each reporting period required. Other cells in this worksheet are informative or may be automated from subsequent tabs. Below the financial information, please complete the programmatic questions regarding the grant.
12. Year 3 Financial summary for the third year of the project period if grant period of performance is longer than two years. For each semi-annual report, please complete all financial and narrative descriptive cells highlighted blue for each reporting period required. Other cells in this worksheet are informative or may be automated from subsequent tabs. Below the financial information, please complete the programmatic questions regarding the grant.
13. Workplan Commitments The tab should be completed based upon community engagement, project sustainability, and workforce development commitments defined in the proposed workplan. Please complete this tab during regular semi-annual reporting periods if the proposed workplan committed to any community engagement, project sustainability, and workforce development as referred to in the evaluation metrics defined in the Notice of Funding Opportunity. During each semi-annual reporting period of the project period of performance, please complete updates on these defined project commitments. The final report submission for the project should contain the end results of community engagement, project sustainability, and workforce development commitments completed during the project period.
14. Specific Planning Activity This tab should detail the affected locations and costs associated with each planning activity funded through the Climate and Air Quality Plans Funding. This tab should be updated semi-annually and reflect the work completed with these funds during the project period at final submission.
15. Final Report Final project details including actual programmatic results. Please only complete shaded cells highlighted blue.
16. Data Dictionary Please refer to the dictionary on this tab for support in completing the reporting workbook.

Sheet 2: 2. Recipient & Project Details
U. S. Environmental Protection Agency














Clean Ports Program | Climate and Air Quality Planning Competition














Recipient & Project Details




































Instructions




















Please enter the requested information in the blue shaded cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab.
This tab includes multiple tables which may require scrolling to the right to access.














Table 2a: Recipient & Project Details





















Recipient Address Information Primary Contact Information




Project Period





Recipient Organization Name Street City State
(select from dropdown)		 Zip Code Name Title/Role Phone Email Recipient Type
(select from dropdown;
See NOFO Section III.A for details)		 Affiliate Port Authority
(if applicable)		 SAM.gov Unique Entity ID (UEI) EPA Grant Number Project Title Project Start Date Project End Date Short Project Description
Briefly describe your project in one to three sentences only, especially noting the expected outputs and outcomes.		 Total EPA Funding
This value should be consistent with the amount included on the SF-424A in cell 5(e) under Section A – Budget Summary and SF-424 in Section 18.a. 		Total Recipient Costs
This value should be consistent with the amount included on the SF-424A in cell 5(f) under Section A – Budget Summary and SF-424 in Section 18.b-e. 		Small Water Port Project?
(See NOFO Section II.B for specifications)
(select Yes/No from dropdown)		 Dry Port Project?
(See NOFO section I.B. for specifications)
(select Yes/No from dropdown)		 Does the recipient use LOGINK or any other prohibited logistics platform as described in NOFO Section III.D.?
(select Yes/No from dropdown)
Example: Organization Alpha Example: Main Street Example: Miami Example: FL Example: 33101 Example: Ali Raymond Example: Director of Advancement Example: 111-111-1234 Example: firstname.lastname@org.org Example: Port Authority Example: Port Authority of X Example: ############# Example: ######## Example: Clean Port Implementation Project Example: 01/01/2025 Example: 12/30/2027 Example: This project will create an emission inventory, emissions reduction plan, and community engagement plan. This project will increase the resilience of the Port's operations and facilitate community engagement with the near-port community. Example: 3,000,000 Example: 25,000 Example: No Example: No Example: No






















Sheet 3: 3. Project Partners
U. S. Environmental Protection Agency


Clean Ports Program | Climate and Air Quality Planning Competition


Project Partners












Instructions








Please enter the requested information in the blue shaded cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab. Users should include, at a minimum, all statutory partners and collaborating entities mentioned in the workplan. You do not need to include recipients of Participant Support Costs. More details about subawardees should be captured in Tab 4 (Subawardees).


Table 3a: Project Partners









Primary Contact Information for Project Partner(s) Type of Organization


Project Partner Organization Name Primary Contact Information for Project Partner(s):
Name		 Primary Contact Information for Project Partner(s):
Title/Role		 Primary Contact Information for Project Partner(s):
Email		 Primary Contact Information for Project Partner(s):
Phone		 Type of Organization
(select from dropdown)		 Type of Organization
If Other selected for Type of Organization, describe		 Nature of Partnership with Recipient
(select from dropdown)		 Role in Project
Describe		 Is this partner a subawardee?
(select Yes/No from dropdown)
Example: Partner Organization Example: Ali Raymond Example: Director of Advancement Example: firstname.lastname@org.org Example: 111-111-1111 Example: Other Example: Non-governmental Organization Example: Collaborating Entity (non-statutory) Example: Site Manager Example: Yes
















































































































































































































































































































































































































Sheet 4: 4. Subawardees
U. S. Environmental Protection Agency








Clean Ports Program








Subawardees (if applicable)


















Instructions








Please enter the requested information in the blue shaded cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab. Users should only include subawardees. Project partners and contractors should be noted in the previous tab, '3. Project Partners'.








Table 4a: Subawardees (if applicable)


Table 4b. Year 1 Project Updates - Subaward Reporting Requirements | Please provide subaward information on the project and an explanation in each cell below.



Table 4c. Year 2 Project Updates - Subaward Reporting Requirements | Please provide subaward information on the project and an explanation in each cell below.



Table 4d. Year 3 Project Updates - Subaward Reporting Requirements | Please provide subaward information on the project and an explanation in each cell below.



Subawardee Organization Name Subawardee Unique ID (e.g., SAM.gov UEI) Brief Subawardee Project Description Subawardee Funding Amount Summaries of results of reviews of financial and programmatic reports
Year 1		 Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance
Year 1		 Environmental results the subrecipient achieved
Year 1		 Summaries of audit findings and related pass-through entity management decisions
Year 1		 Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.332, 2 CFR 200.208 and the 2 CFR 200.339 Remedies for Noncompliance
Year 1		 Summaries of results of reviews of financial and programmatic reports
Year 2		 Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance
Year 2		 Environmental results the subrecipient achieved
Year 2		 Summaries of audit findings and related pass-through entity management decisions
Year 2		 Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.332, 2 CFR 200.208 and the 2 CFR 200.339 Remedies for Noncompliance
Year 2		 Summaries of results of reviews of financial and programmatic reports
Year 3		 Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance
Year 3		 Environmental results the subrecipient achieved
Year 3		 Summaries of audit findings and related pass-through entity management decisions
Year 3		 Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.332, 2 CFR 200.208 and the 2 CFR 200.339 Remedies for Noncompliance
Year 3
Example: Subawardee Alpha Example: SO1 Example: Emissions Inventory for Port X Example: $50,000














#NAME?









































































































































































































































































































































































































































































































































































































































































































































































































Sheet 5: 5. Project Overview
U. S. Environmental Protection Agency
Clean Ports Program | Climate and Air Quality Planning Competition
Project Overview

Instructions
Please enter the requested information in the blue shaded cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab.
Table 5a: Climate and Air Quality Planning Project Overview


Planning Activity Type
If the project features other activities beyond the eight listed here, use the remaining cells in this column to describe these other activities		 Project includes this activity
(select from dropdown)		 Requested EPA Funds for this Activity Is it the intent that this Activity will be fully funded by the EPA?
(select from dropdown)
Emissions Inventory and/or Accounting Practice


Emissions Reduction Strategy Analysis


Development of Emissions Reduction Target


Plan for Reducing Future Port Emissions


Port Resiliency Assessment


Plan to Increase Resilience of Port


Formal Stakeholder Engagement


Workforce Planning Analysis


























































Total EPA Funding for Climate and Air Quality Planning Activities
This field will auto-populate after completing the Specific Planning Activity Tab		 $-

Sheet 6: 6. Port Facility Locations
U. S. Environmental Protection Agency







Clean Ports Program







Port/Port Facility Location(s)
















Instructions







Please enter the requested information in the blue shaded cells; yellow fields will populate automatically based on inputs into blue cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab.

For purposes of the Clean Ports Program, a port is either a water port or a dry port, as defined below:
►Water port: places on land alongside navigable water (e.g., oceans, rivers, or lakes) with one or more facilities in close proximity for the loading and unloading of passengers or cargo from ships, ferries, and other commercial vessels. This includes facilities that support non-commercial Tribal fishing operations.
►Dry port: an intermodal truck-rail facility that is included in the 2024 Federal Highway Administration’s (FHWA) Intermodal Connector Database based on meeting the criteria set in 23 CFR 470. These criteria include having more than 50,000 20-foot equivalent units per year or 100 trucks per day, or comprising more than 20 percent of freight volumes handled by any mode within a State.







Table 6: Project Location(s)












Table 6a: Port/Port Facility Location(s)





The sum of all the values in column H across both Table 6a on this sheet and Table 7a on the next sheet should equal 100%. Please check values.





Port/Port Facility Name
If a port or port facility spans more than one county, please enter a new line for each unique county.		 Project Site ID Port Authority Name (if applicable) State
(select from dropdown)		 County
(select from dropdown)		 City Description of Project Activity at Port/Port Facility Share of Overall Project Activity at this Site
(For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location.) 		County FIPS Code EPA Region Does this county contains a PM2.5 or Ozone Nonattainment Area? Does this county contains a Severe or Extreme Ozone Nonattainment Area?  Does this county contains a PM2.5 or Ozone Maintenance Area? Does this county contain an area with High Ambient Diesel PM Concentration?
Example: Port of X Example: Project ID Example: Port Authority of Port X Example: FL Example: Miami-Dade County Example: Miami Example: Mobile Source Emissions Inventory Example: 100% Example: 12086 Example: EPA Region 4 Example: No Example: No Example: No Example: Yes

Primary Place of Performance

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Sheet 7: 7. Additional Locations
U. S. Environmental Protection Agency






Clean Ports Program






Additional Project Location(s)














Instructions






Please enter the requested information in the blue shaded cells; yellow fields will populate automatically based on inputs into blue cells. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab.






Table 7: Additional Project Locations












Table 7a: Additional Project Locations
Use this table to identify additional project locations found outside of the ports and port facilities listed in Table 6a.		 The sum of all the values in column H across both Table 6a on the previous sheet and Table 7a on this sheet should equal 100%. Please check values.





Site Name
If an Additional Site spans more than one county, please enter a new line for each unique county.		 Project Site ID Port(s)/Port Facilities Served by Location
(separate additional ports by semicolon)		 State
(select from dropdown)		 County
(select from dropdown)		 City Description of Project Activity at Site Estimate of the Share of Overall Project Activity at this site
(For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location.)		 County FIPS Code EPA Region Does this county contains a PM2.5 or Ozone Nonattainment Area? Does this county contains a Severe or Extreme Ozone Nonattainment Area?  Does this county contains a PM2.5 or Ozone Maintenance Area? Does this county contain an area with High Ambient Diesel PM Concentration?
Example: Hialeah Fueling Depot Example Additional Site A Example: Port of Miami; Port Everglades Example: FL Example: Miami-Dade County Example: Miami Example: EV Infrastructure Planning Example: 100% Example: 12086 Example: EPA Region 4 Example: No Example: No Example: No Example: Yes

Additional Site 1

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Sheet 8: 8. Amendments & Other Revisions
U. S. Environmental Protection Agency


Clean Ports Program


Amendments & Other Revisions






Instructions


Please use this tab to indicate any changes or revisions in planning activities and/or funding amounts post-award. Please enter in the requested information in the blue shaded cells; yellow fields will populate automatically based on inputs into blue cells. Use one row per amendment made; more rows may be added if needed. Fill out this tab at the end of each year of project performance. Refer to the definitions on Tab 16 (Data Dictionary) for additional guidance on each field in this tab.













Table 8a. Post-Award Amendment & Other Revisions Overview








Year Were there any changes to planning activities and/or funding amounts in each year of the project period of performance? If yes, please select Y or N and describe the change(s) in Table 8b. Number of Amendments By Year Change in Funding Amount by Year





Year 1 (Y or N) 0 $-





Year 2 (Y or N) 0 $-





Year 3 (Y or N) 0 $-














Table 8b. Post-Award Amendment & Other Revisions Details










Changes to Specific Planning Activities

Corresponding EPA Funding Changes

Affected Project Areas
Amendment Number Update Year
(select from dropdown)		 Type of Award Modification
(select from dropdown)		 Original Planning Activity Updated Planning Activity Original Funding Request Amount Updated Funding Request Amount Change in Funding Amount Port or Associated Site Name
(select from dropdown)		 Subawardee(s) Affected
(if applicable)
Ex 1 Example
Year 1 Update		 Formal Amendment Example: Equipment inventory for on-road, locomotive, and nonroad sectors at port Example: Equipment inventory for on-road and nonroad sectors at port Example:
$150,000 		Example:
$115,000 		Example:
- $35,000 		Example: River Port of State X Example: N/A
1





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Sheet 9: 9. Financial Summary
U. S. Environmental Protection Agency
Clean Ports Program
Financial Summary - Project Lifetime




















Table 9a. Summary Rate of Expenditure
Instructions: Record project budget funds only from approved final workplan in the blue cells below. All other numbers will update automatically after completion of subsequent tabs.
Financial Summary Project Budget
EPA Funds		 Project Budget
Recipient Cost Share		 Project Budget
Total Project Cost		 Total Expenses to Date
EPA Funds		 Total Expenses to Date
Recipient Cost Share		 Total Expenses to Date
Total Project Cost		 Remaining Balance
EPA Funds		 Remaining Balance
Recipient Cost Share		 Remaining Balance
Total Project Cost
Personnel

$- $- $- $- $- $- $-
Fringe Benefits

$- $- $- $- $- $- $-
Travel

$- $- $- $- $- $- $-
Equipment

$- $- $- $- $- $- $-
Supplies

$- $- $- $- $- $- $-
Contractual

$- $- $- $- $- $- $-
Construction

$- $- $- $- $- $- $-
Other

$- $- $- $- $- $- $-
Direct Cost Total $- $- $- $- $- $- $- $- $-
Indirect Charges $- $- $- $- $- $- $- $- $-
TOTALS $- $- $- $- $- $- $- $- $-










Table 9b. Annual Rate of Expenditure
No entry needed - all numbers will reflect automatically from subsequent tabs. Note: Years 2 and/or 3 may remain empty if the project ends before the 3 year performance period.
Financial Summary Year 1
EPA Funds		 Year 1
Recipient Cost Share		 Year 1
Total Project Cost		 Year 2
EPA Funds		 Year 2
Recipient Cost Share		 Year 2
Total Project Cost		 Year 3
EPA Funds		 Year 3
Recipient Cost Share		 Year 3
Total Project Cost
Personnel $- $- $- $- $- $- $- $- $-
Fringe Benefits $- $- $- $- $- $- $- $- $-
Travel $- $- $- $- $- $- $- $- $-
Equipment $- $- $- $- $- $- $- $- $-
Supplies $- $- $- $- $- $- $- $- $-
Contractual $- $- $- $- $- $- $- $- $-
Construction $- $- $- $- $- $- $- $- $-
Other $- $- $- $- $- $- $- $- $-
Direct Cost Total $- $- $- $- $- $- $- $- $-
Indirect Charges $- $- $- $- $- $- $- $- $-
TOTALS $- $- $- $- $- $- $- $- $-

Sheet 10: 10. Year 1
U. S. Environmental Protection Agency
Clean Ports Program
Financial and Narrative Summary - Year 1








Table 10a. Year 1 Annual Rate of Expenditure
Record and update project expenses semi-annually, noting the cost at the line item level, following the example budget table included in the Notice of Funding Opportunity. Please enter in the requested information in the blue shaded cells below; yellow fields will populate automatically based on inputs into blue cells. Previous fields should remain and edits should be made to the report being submitted. To access additional rows in this table, click the box containing "+" on row 60; select the appropriate 'Category of Expense' from the dropdown and populate corresponding new blue cells. Please do not add or remove rows. Funding totals in yellow cells will automatically update to include added rows.
This tab includes multiple tables which may require scrolling down to access.








Category of Expenses
(populate additional rows as needed, selecting the appropriate Category of Expenses)		 Line Item Description
 Jan- Jun 2025
EPA Funds		 Jan- Jun 2025
Recipient Cost Share		 Jan- Jun 2025
Total Project Cost		 Jul-Dec 2025
EPA Funds		 Jul-Dec 2025
Recipient Cost Share		 Jul-Dec 2025
Total Project Cost
Personnel


$-

$-
Fringe Benefits


$-

$-
Travel


$-

$-
Equipment


$-

$-
Supplies


$-

$-
Contractual


$-

$-
Construction


$-

$-
Other


$-

$-
Indirect Charges


$-

$-
← Click + to access additional rows. Please do not insert or delete rows.














Direct Cost Total
$- $- $- $- $- $-
Indirect Charge Total
$- $- $- $- $- $-
TOTAL
$- $- $- $- $- $-








Table 10b. Project Updates - Narrative Responses

Record and update project updates below.

Please paste the planned activities, outputs, and outcomes from the submitted workplan information. Provide updates and if any changes occurred, please provide that information accordingly. In the 'Progress to Date' columns, please use the dropdown to indicate if the activity is 1) Not yet started, 2) In progress, or 3) Completed.

Activities Anticipated Outputs Anticipated Outcomes Progress to Date:
Jan-Jun 2025
(select from dropdown)		 Progress to Date:
Jul-Dec 2025
(select from dropdown)		 Progress Notes
Describe

















































































































































































































Table 10c. Programmatic and Narrative Updates




Record and update project updates below.




Please provide programmatic and narrative updates on the project. As semi-annual reports are submitted, indicate updates or changes for each period. For each period, please indicate if there was a change from the previous period. If yes, please provide an explanation in the subsequent cell.




Question Jan-Jun 2025 Update Jul-Dec 2025 Update




1. Provide a comparison of actual accomplishments to the objectives established for the reporting period.






2. If anticipated outputs/outcomes and/or timelines/milestones are not met, why not? Did you encounter any problems during the reporting period which may interfere with meeting project objectives?

What is your plan to address these problems to ensure that the outputs/outcomes will be met within the period of performance?






3. Have there been any major personnel changes during this reporting period?






4. Did any public relations events regarding this grant take place during the reporting period?






5. Are you using websites or other tools used to relay information about this grant to the public?






6. What project activities are planned for the next reporting period?






7. Was any program income generated during the reporting period? Identify amount of program income, how it was generated, and how the program income was/will be used.






8. Have any activities changed from those included in the final workplan?






9. Do you have any other comments or feedback?






Sheet 11: 11. Year 2
U. S. Environmental Protection Agency
Clean Ports Program
Financial and Narrative Summary - Year 2








Table 11a. Year 2 Annual Rate of Expenditure
Record and update project expenses semi-annually, noting the cost at the line item level, following the example budget table included in the Notice of Funding Opportunity. Please enter in the requested information in the blue shaded cells below; yellow fields will populate automatically based on inputs into blue cells. Previous fields should remain and edits should be made to the report being submitted. To access additional rows in this table, click the box containing "+" on row 60; select the appropriate 'Category of Expense' from the dropdown and populate corresponding new blue cells. Please do not add or remove rows. Funding totals in yellow cells will automatically update to include added rows.
This tab includes multiple tables which may require scrolling down to access.








Category of Expenses Line Item Description
(add new rows as needed, selecting the Category of Expenses as appropriate)		 Jan- Jun 2026
EPA Funds		 Jan- Jun 2026
Recipient Cost Share		 Jan- Jun 2026
Total Project Cost		 Jul-Dec 2026
EPA Funds		 Jul-Dec 2026
Recipient Cost Share		 Jul-Dec 2026
Total Project Cost
Personnel


$-

$-
Fringe Benefits


$-

$-
Travel


$-

$-
Equipment


$-

$-
Supplies


$-

$-
Contractual


$-

$-
Construction


$-

$-
Other


$-

$-
Indirect Charges


$-

$-
← Click + to access additional rows. Please do not insert or delete rows.














Direct Cost Total
$- $- $- $- $- $-
Indirect Charge Total
$- $- $- $- $- $-
TOTAL
$- $- $- $- $- $-
















Table 11b. Project Updates - Narrative Responses

Record and update project updates below.

Please paste the planned activities, outputs, and outcomes from the submitted workplan information. Provide updates and if any changes occurred, please provide that information accordingly. In the 'Progress to Date' columns, please use the dropdown to indicate if the activity is 1) Not yet started, 2) In progress, or 3) Completed.

Activities Anticipated Outputs Anticipated Outcomes Progress to Date:
Jan-Jun 2026
(select from dropdown)		 Progress to Date:
Jul-Dec 2026
(select from dropdown)		 Progress Notes
Describe









































































































































































































Table 11c. Programmatic and Narrative Updates




Record and update project updates below.




Please provide programmatic and narrative updates on the project. As semi-annual reports are submitted, indicate updates or changes for each period. For each period, please indicate if there was a change from the previous period. If yes, please provide an explanation in the subsequent cell.




Question Jan-Jun 2026 Update Jul-Dec 2026 Update




1. Provide a comparison of actual accomplishments to the objectives established for the reporting period.






2. If anticipated outputs/outcomes and/or timelines/milestones are not met, why not? Did you encounter any problems during the reporting period which may interfere with meeting project objectives?

What is your plan to address these problems to ensure that the outputs/outcomes will be met within the period of performance?






3. Have there been any major personnel changes during this reporting period?






4. Did any public relations events regarding this grant take place during the reporting period?






5. Are you using websites or other tools used to relay information about this grant to the public?






6. What project activities are planned for the next reporting period?






7. Was any program income generated during the reporting period? Identify amount of program income, how it was generated, and how the program income was/will be used.






8. Have any activities changed from those included in the final workplan?






9. Do you have any other comments or feedback?






Sheet 12: 12. Year 3
U. S. Environmental Protection Agency
Clean Ports Program
Financial and Narrative Summary - Year 3








Table 12a. Year 3 Annual Rate of Expenditure
Record and update project expenses semi-annually, noting the cost at the line item level, following the example budget table included in the Notice of Funding Opportunity. Please enter in the requested information in the blue shaded cells below; yellow fields will populate automatically based on inputs into blue cells. Previous fields should remain and edits should be made to the report being submitted. To access additional rows in this table, click the box containing "+" on row 60; select the appropriate 'Category of Expense' from the dropdown and populate corresponding new blue cells. Please do not add or remove rows. Funding totals in yellow cells will automatically update to include added rows.
This tab includes multiple tables which may require scrolling down to access.








Category of Expenses Line Item Description
(add new rows as needed, selecting the Category of Expenses as appropriate)		 Jan- Jun 2027
EPA Funds		 Jan- Jun 2027
Recipient Cost Share		 Jan- Jun 2027
Total Project Cost		 Jul-Dec 2027
EPA Funds		 Jul-Dec 2027
Recipient Cost Share		 Jul-Dec 2027
Total Project Cost
Personnel


$-

$-
Fringe Benefits


$-

$-
Travel


$-

$-
Equipment


$-

$-
Supplies


$-

$-
Contractual


$-

$-
Construction


$-

$-
Other


$-

$-
Indirect Charges


$-

$-
← Click + to access additional rows. Please do not insert or delete rows.














Direct Cost Total
$- $- $- $- $- $-
Indirect Charge Total
$- $- $- $- $- $-
TOTAL
$- $- $- $- $- $-








Table 12b. Project Updates - Narrative Responses

Record and update project updates below.

Please paste the planned activities, outputs, and outcomes from the submitted workplan information. Provide updates and if any changes occurred, please provide that information accordingly. In the 'Progress to Date' columns, please use the dropdown to indicate if the activity is 1) Not yet started, 2) In progress, or 3) Completed.

Activities Anticipated Outputs Anticipated Outcomes Progress to Date:
Jan-Jun 2027
(select from dropdown)		 Progress to Date:
Jul-Dec 2027
(select from dropdown)		 Progress Notes
Describe

















































































































































































































Table 12c. Programmatic and Narrative Updates




Record and update project updates below.




Please provide programmatic and narrative updates on the project. As semi-annual reports are submitted, indicate updates or changes for each period. For each period, please indicate if there was a change from the previous period. If yes, please provide an explanation in the subsequent cell.




Question Jan-Jun 2027 Update Jul-Dec 2027 Update




1. Provide a comparison of actual accomplishments to the objectives established for the reporting period.






2. If anticipated outputs/outcomes and/or timelines/milestones are not met, why not? Did you encounter any problems during the reporting period which may interfere with meeting project objectives?

What is your plan to address these problems to ensure that the outputs/outcomes will be met within the period of performance?






3. Have there been any major personnel changes during this reporting period?






4. Did any public relations events regarding this grant take place during the reporting period?






5. Are you using websites or other tools used to relay information about this grant to the public?






6. What project activities are planned for the next reporting period?






7. Was any program income generated during the reporting period? Identify amount of program income, how it was generated, and how the program income was/will be used.






8. Have any activities changed from those included in the final workplan?






9. Do you have any other comments or feedback?






Sheet 13: 13. Workplan Commitments
U. S. Environmental Protection Agency
Clean Ports Program
Workplan Commitments




Instructions
Please complete this tab to report on commitments related to community engagement, project sustainability, and workforce development, as defined in the Notice of Funding Opportunity. Only cells shaded in blue need to be filled out. At the end of each of the sections below, there are cells to provide additional narrative responses, as appropriate. Please ensure all questions are answered; provide both quantitative and qualitative details.
This tab includes multiple tables which may require scrolling down to access.




Table 13a. Project Community Engagement


Number Question Answer 1 Answer 2
1a. Did the workplan demonstrate that input was sought prior to application, and the proposed project is responsive to comments and concerns of near-port communities? (Y or N)  
1b. If you selected 'Yes' for 1a, describe the engagement with near-port communities prior to application (who, how, and what was the focus), input received, and how the project is responsive to community concerns.    
2a. Engaging communities about the project during the project period is a required term and condition of the award. Describe the plan to meaningfully engage with near-port communities during the project (e.g., who, how, and what is the focus), including any specific activities referenced in the workplan.    
2b. During which project reporting period(s) did this engagement occur?    
2c. What were the outcomes of the engagement?    
3a. Did the workplan demonstrate that the recipient or project partner(s) have an established long-term policy or process for meaningful community engagement to both receive input on port operations and projects that impact air quality and to address community concerns? (Y or N)  
3b. If not, was there a commitment in the workplan to establish a long-term policy or process before the end of the project period? (Y or N)  
3c. If yes to either 3a or 3b above, describe the policy or process and steps planned to implement the policy or process by the end of the project period.    
3d. To date, has the recipient and/or project partner(s) completed this commitment? Select Status Select Reporting Period Completed
4a. Please provide any additional details and relevant status updates related to project community engagement. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
4b. Please provide any additional details and relevant status updates related to project community engagement. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
4c. Please provide any additional details and relevant status updates related to project community engagement. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  




Table 13b. Project Sustainability


Number Question Answer 1 Answer 2
1a. Did the workplan demonstrate a commitment to ensure that emissions reduction planning is a standard practice at the port(s)?
 
1d. If yes, please describe this commitment.    
2a. Did the workplan demonstrate a commitment to implement results of the planning activities after EPA funding for this project has ended?
 
2d. If yes, please describe this commitment.    
3a. Please provide any additional details and relevant status updates related to project sustainability. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
3b. Please provide any additional details and relevant status updates related to project sustainability. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
3c. Please provide any additional details and relevant status updates related to project sustainability. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  




Table 13c. Workforce Development


Number Question Answer 1 Answer 2
1a. Did the workplan demonstrate a commitment to carry out a workforce impact analysis related to zero-emission technology deployment or other emissions reduction efforts as part of the project? (Y or N)  
1b. If yes, please describe this commitment.    
1c. To date, has the recipient and/or project partner(s) completed this commitment? Select Status Select Reporting Period Completed
2a. Did the workplan demonstrate a commitment to identify opportunities for individuals to gain exposure to careers related to environmental quality at ports, such as paid internships with the applicant or educational outreach related to the planning activities conducted as part of the project? (Y or N)  
2b. If yes, please describe this commitment.    
2c. To date, has the recipient and/or project partner(s) completed this commitment? Select Status Select Reporting Period Completed
3a. Please provide any additional details and relevant status updates related to workforce development. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
3b. Please provide any additional details and relevant status updates related to workforce development. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  
3c. Please provide any additional details and relevant status updates related to workforce development. Please use the drop downs under 'Select Year' to indicate which year the update was completed. Note: Do not delete data from prior reports. If providing updates for multiple reporting periods in one year, please indicate all updates in the same cell. Select Year  


   
Table 13d. Other


Number Question --- Response
1 Other: Please provide any additional details or comments regarding community engagement, project sustainability, or workforce development.    

Sheet 14: 14. Specific Planning Activity
U. S. Environmental Protection Agency
















Clean Ports Program | Climate and Air Quality Planning Competition
















Specific Planning Activities


































Instructions
















Complete the following table to provide details on the affected locations and costs associated with each planning activity funded through the Climate and Air Quality Planning Competition. This tab should be updated biannually at each regularly reporting interval and reflect the work completed with these funds during the project period at final submission. Please enter in the requested information in the blue shaded cells; yellow fields will populate automatically based on inputs into blue cells. For more details about each field, please see the data dictionary (Tab 16).








































Table 14: Specific Planning Activities































For each row, the sum of values in columns J, Q, and S should equal 100%. Please check values.





For each row, the sum of values in columns J, Q, and S should equal 100%. Please check values.
For each row, the sum of values in columns J, Q, and S should equal 100%. Please check values.




Planning Activity ID
(user is encouraged to modify values in this column. This is used to identify activities when completing other tabs)		 Type of Planning Activity
(select from dropdown)		 If Other Planning Activity not listed, describe Primary Port Affected by Planning Activity
(select from dropdown)		 If Primary location of activity is not at a port, provide the Name of the Additional Project Location
(select from dropdown)		 Project Site ID State County City Percentage of Planning Activity Affecting Site
(Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the primary project location.) 		Secondary Port Affected by Planning Activity
(select from dropdown, if applicable)_2		 If Secondary location of activity is not at a port, provide the Name of the Additional Project Location
(select from dropdown)		 Project Site ID
Secondary location		 State
Secondary location		 County
Secondary location		 City
Secondary location		 Percentage of Planning Activity Affecting Site
Secondary location
(Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the secondary project location.)		 Additional Counties where Planning Takes Place
(Include county and state, and use a semicolon for multiple counties, if needed)		 % of Planning Affecting Additional Counties
(Format response as [number]% in [county, state abbreviation], and use a semicolon if listing multiple counties)		 Outcome of Planning Activity Publicly Available Documentation of Outcome
(e.g., link to published emissions inventory)		 Total Cost of Planning Activity Total EPA Funds Expended for Planning Activity If third party contractors provided support for this planning activity, provide names and roles.
Example Planning Activity Example: Emissions Inventory and/or Accounting Practice
Example: Port of Miami
Primary Place of Performance FL Miami-Dade County Miami 50%
Hialeah Fueling Depot Additional Site 1 FL Miami-Dade County Miami 45% Broward County, FL; Monroe County, FL 4% in Broward County; 1% in Monroe County

$125,000.00 $100,000.00
Planning Activity 1






















Planning Activity 2






















Planning Activity 3






















Planning Activity 4






















Planning Activity 5






















Planning Activity 6






















Planning Activity 7






















Planning Activity 8






















Planning Activity 9






















Planning Activity 10






















Planning Activity 11






















Planning Activity 12






















Planning Activity 13






















Planning Activity 14






















Planning Activity 15






















Planning Activity 16






















Planning Activity 17






















Planning Activity 18






















Planning Activity 19






















Planning Activity 20






















Sheet 15: 15. Final Report
U. S. Environmental Protection Agency
Clean Ports Program
Final Report: Financial and Narrative Summary

Table 15a. Project Updates - Narrative Responses



Record final project information.
Please paste the planned activities, outputs, and outcomes from the last interannual report (table 12b). Please indicate the final results below.
This tab includes multiple tables which may require scrolling down to access.
Activities Anticipated Outputs Anticipated Outcomes Actual Outputs Actual Outcomes


















































← Click + to access additional rows to the table above. Please do not insert or delete rows.








Table 15b. Project Updates - Programmatic and Narrative Financial Results of Project



Please provide programmatic and narrative financial results on the project.


Question Answer


1. Provide a narrative description of the project.



2. Explain the reason for any differences in proposed versus actual outputs/outcomes identified in the table above.



3. Provide a narrative discussion of the actual project results (outputs and outcomes) and how the results are quantified. These may include, but are not limited to:

Example outputs:
- Completed or updated port emissions inventory;
- Plan for reducing future port emissions;
- Plan to increase resilience of port;
- Number of local residents and community-based organizations participating;
- Other

Example outcomes:
- Increased understanding of current port emissions;
- Increased capacity to make strategic long-term investments to reduce port emissions;
- Increased capacity to improve resilience to current and future extreme weather impacts;
- Increased stakeholder participation in port planning and decision-making;
- Other



4. Provide information on subrecipients and vendors participating in support of this project:
- Sub-recipient information (name, award amount, project description);
- Vendor information (name, payment amount, good/services provided)



5. Provide a narrative discussion of the successes and lessons learned for the entire project.



6. If any cost-share funds are reported, identify the source of the funds.



7. Was any program income generated during the project period? Identify amount of program income, how it was generated, and how the program income was used.



8. Did you include at least one photo for planning activity types, if applicable? If yes, please indicate if you approve of permission for EPA's future use of the photo(s) in future internal and external documents including, but not limited to Reports to Congress and case studies highlighting Clean Ports Program success stories.



9. Do you have any other comments or feedback?








Table 15c. Project Updates - Subaward Reporting Requirements (if applicable)



Please provide subaward information on the project and an explanation in each cell below.


Question Answer


Did this project feature subawards? If yes, please provide the information requested below. (Y or N)


Summaries of results of reviews of financial and programmatic reports



Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance



Environmental results the subrecipient achieved



Summaries of audit findings and related pass-through entity management decisions



Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.332, 2 CFR 200.208 and the 2 CFR 200.339 Remedies for Noncompliance



Sheet 16: 16. Data Dictionary
U. S. Environmental Protection Agency
Clean Ports Program |Climate and Air Quality Planning Project Reporting Template Data Dictionary


Tab 2. Recipient & Project Details
Table 2a: Recipient & Project Details
Recipient Organization Name Enter Name of Recipient Organization
Recipient Address – Street Provide the street name and number of mailing address of Recipient Organization
Recipient Address – City Provide the city of mailing address of Recipient Organization
Recipient Address – State (select from dropdown) Provide the state of mailing address of Recipient Organization
Recipient Address – Zip Code Provide the Zip Code of mailing address of Recipient Organization
Primary Contact Information – Name Provide the name of the Primary Contact for this award
Primary Contact Information – Title/Role Provide the title or role of the Primary Contact for this award
Primary Contact Information – Phone Provide the phone number of the Primary Contact for this award
Primary Contact Information – email Provide the email address of the Primary Contact for this award
Recipient Type
(See NOFO Section III.A for details)		 Select from dropdown which of the following options best describes the Recipient: Port Authority; State Agency with jurisdiction over a port authority or port; Tribal agency with jurisdiction over a port authority or a port; Regional Agency with jurisdiction over a port authority or port; Local Agency with jurisdiction over a port authority or port; Air Pollution Control Agency; Eligible Private Entity
Affiliate Port Authority
(if applicable)		 For Recipients that are not Port Authorities or which have affiliated port authorities, provide the name(s) of the port authorities
SAM.gov Unique Entity ID (UEI) Enter the SAM.gov Unique Entity Identification Number for the Recipient
EPA Grant ID Number Enter the EPA grant ID number for this award
Small Water Port Project?
(See NOFO Section II.B for specifications)		 Select Yes or No from dropdown
Dry Port Project?
(See NOFO Section I.B. for specifications)		 Select Yes or No from dropdown
Does the Recipient use LOGINK or any other prohibited logistics platform as described in NOFO Section III.D.? Select Yes or No from dropdown
Project Title One descriptive sentence only
Project Period–Project start date Enter the project period start date (mm/dd/yyyy)
Project Period–Project end date Enter the project period end date (mm/dd/yyyy)
Short Project Description
Briefly describe your project in one to three sentences only, especially noting the expected outputs and outcomes.		 Briefly describe your project in one to three sentences only, especially noting the expected outputs and outcomes.
Total EPA Funding This value should be consistent with the amount included on the SF-424A in cell 5(e) under Section A – Budget Summary and SF-424 in Section 18.a. 
Total Recipient Costs This value should be consistent with the amount included on the SF-424A in cell 5(f) under Section A – Budget Summary and SF-424 in Section 18.b-e. 
Tab 3. Project Partners
Table 3a: Project Partners
Project Partner Organization Name Provide the name(s) of the organizations working in partnership with the recipient on this project
Primary Contact Information for Project Partner(s):
Name		 Provide the name(s) of the primary contact at this partner organization
Primary Contact Information for Project Partner(s):
Title/Role		 Provide the title or role of the primary contact at this partner organization
Primary Contact Information for Project Partner(s):
Email		 Provide the email address of the primary contact at this partner organization
Primary Contact Information for Project Partner(s):
Phone		 Provide the phone number of the primary contact at this partner organization
Type of Organization Select from dropdown which of the following options best describes the partner organization(s): Port Authority; State Agency with jurisdiction over a port authority or port; Tribal agency with jurisdiction over a port authority or a port; Regional Agency with jurisdiction over a port authority or port; Local Agency with jurisdiction over a port authority or port; Air Pollution Control Agency; Eligible Private Entity; Other
Type of Organization
If Other selected for Type of Organization, describe		 Enter in a brief description of the type of organization
Nature of Partnership with Recipient
(select from dropdown)		 Select from dropdown: Statutory Partner or Collaborating Entity (non-statutory)
Role in Project
Describe		 Enter in a brief description of the role this project partner is expected to have
In this partner a subawardee?
(select Yes/No from dropdown)		 Select from dropdown to indicate whether the partner organization is a subawardee.
Tab 4. Subawardees
Table 4a: Subawardees (if applicable)
Subawardee Organization Name Provide the name(s) of the organizations receiving subawards as part of this project
Subawardee Unique ID (if none, number subawardees) Enter a unique ID or number for each subawardee
Brief Subawardee Project Description Briefly describe the subawardee's project in one to three sentences only, especially noting the expected outputs and outcomes.
Subawardee Funding Amount Enter funding amount to subawardee
Table 4b, 4c, 4d: Project Updates - Subawardee Reporting Requirements
Summaries of results of reviews of financial and programmatic reports See supporting program documentation for more details
Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient performance See supporting program documentation for more details
Environmental results the subrecipient achieved See supporting program documentation for more details
Summaries of audit findings and related pass-through entity management decisions See supporting program documentation for more details
Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR 200.332, 2 CFR 200.208 and the 2 CFR 200.339 Remedies for Noncompliance See supporting program documentation for more details
Tab 5. Project Overview
Table 5a. Climate and Air Quality Planning Project Overview
Planning Activity Type
If the project features other activities beyond the eight listed here, use the remaining cells in this column to describe these other activities		 Enter additional activities here
Project includes this activity
(select from dropdown)		 For each of the listed Planning Activity Types in column A, select whether this project features that activity using the dropdown menu provided
Requested EPA Funds for this Activity For each of the planned Activities selected in the previous column, enter the requested funds to support this specific activity
Is it the intent that this Activity will be fully funded by the EPA?
(select from dropdown)		 For each of the planned Activities selected in the first column, use the dropdown menu to select whether or not it is the intent for this activity to be fully funded by the Clean Ports Program Climate and Air Quality Planning Competition. Options include: "Yes", "No", and "Unsure at this Time"
Tab 6. Port Facility Locations
Table 6a: Project Location(s)
Port/Port Facility Name
If a port or port facility spans more than one county, please enter a new line for each unique county.		 If a port or port facility spans more than one county, please enter a new line for each unique county.
Project Site ID Prepopulated; used for looking up tables in other tables
Port Authority Name (if applicable) Enter in the Port Authority Name associated with this Port or Port Facility, if applicable.
State
(select from dropdown)		 Select the state abbreviation from the dropdown list provided
County
(select from dropdown)		 Select the county name from the dropdown list provided; note the dropdown menu will only work if the state field for that row is completed
City Enter in the name of the city in which the Port/Port Facility is located
Description of Project Activity at Port/Port Facility Provide a brief comment about which project activity or activities are expected to be completed at this site
Share of Overall Project Activity at this Site
(For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location.) 		For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location. The sum of all the values in column H across both Table 6a on this sheet and Table 7a on the next sheet should equal 100%.
County FIPS Code Autopopulates
EPA Region Autopopulates
Does this county contains a PM2.5 or Ozone Nonattainment Area? Autopopulates
Does this county contains a Severe or Extreme Ozone Nonattainment Area?  Autopopulates
Does this county contains a PM2.5 or Ozone Maintenance Area? Autopopulates
Does this county contain an area with High Ambient Diesel PM Concentration? Autopopulates
Tab 7. Additional Locations
Table 7a: Additional Project Locations
Site Name
If an Additional Site spans more than one county, please enter a new line for each unique county.		 If an Additional Site spans more than one county, please enter a new line for each unique county.
Project Site ID Prepopulated; used for looking up tables in other tables
Port(s)/Port Facilities Served by Location
(separate additional ports by semicolon)		 Separate additional ports by semicolon
State
(select from dropdown)		 Select the state abbreviation from the dropdown list provided
County
(select from dropdown)		 Select the county name from the dropdown list provided; note the dropdown menu will only work if the state field for that row is completed
City Enter in the name of the city in which the Additional Project Location is located
Description of Project Activity at Site Provide a brief comment about which project activity or activities are expected to be completed at this site
Estimate of the Share of Overall Project Activity at this site
(For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location.)		 For each project location, enter a value between 0-100% based on the percentage of the total grant activities taking place at that location. The sum of all the values in column H across both Table 6a on the previous sheet and Table 7a on this sheet should equal 100%.
County FIPS Code Autopopulates
EPA Region Autopopulates
Does this county contains a PM2.5 or Ozone Nonattainment Area? Autopopulates
Does this county contains a Severe or Extreme Ozone Nonattainment Area?  Autopopulates
Does this county contains a PM2.5 or Ozone Maintenance Area? Autopopulates
Does this county contain an area with High Ambient Diesel PM Concentration? Autopopulates
Tab 8. Amendments & Other Revisions
Table 8a. Post-Award Amendment & Other Revisions Overview
Were there any changes to planning activities and/or funding amounts in each year of the project period of performance? If yes, please select Y or N and describe the change(s) in Table 4b. Select yes if, in each year of the project period of performance, there were any changes to planning activities, vehicles or equipment numbers, numbers of infrastructure items, and/or funding amounts.
Number of Amendments By Year Autopopulates
Change in Funding Amount by Year Autopopulates
Table 8b. Post-Award Amendment & Other Revisions Details
Update Year
(select from dropdown)		 Select the update year for the post-award amendment
Original Climate and Air Quality Planning Activity Describe the original climate and air quality planning activity
Updated Climate and Air Quality Planning Activity Describe the updated climate and air quality planning activity
Original Funding Request Amount Enter the funding request amount for the original activity
Updated Funding Request Amount Enter the funding request amount for the updated activity
Change in Funding Amount Autopopulates
Port or Associated Site Name
(select from dropdown)		 Select the corresponding port or associated site. Selection list auto-populates from sheet 6a. Port Facility Locations
Subawardee(s) Affected
(if applicable)		 Enter the affected subawardee details, if applicable
Tab 9. Financial Summary
Table 9a. Summary Rate of Expenditure
Project Budget
EPA Funds		 This value should be consistent with the amount included on the SF-424A in cell 5(e) under Section A – Budget Summary and SF-424 in Section 18.a.
Project Budget
Recipient Cost Share		 This value should be consistent with the amount included on the SF-424A in cell 5(f) under Section A – Budget Summary and SF-424 in Section 18.b-e.
Project Budget
Total Project Cost		 Autopopulates
Total Expenses to Date
EPA Funds		 Autopopulates
Total Expenses to Date
Recipient Cost Share		 Autopopulates
Total Expenses to Date
Total Project Cost		 Autopopulates
Remaining Balance
EPA Funds		 Autopopulates
Remaining Balance
Recipient Cost Share		 Autopopulates
Remaining Balance
Total Project Cost		 Autopopulates
Table 9b. Annual Rate of Expenditure
Year 1
EPA Funds		 Autopopulates from completion of respective Year reporting tab
Year 1
Recipient Cost Share		 Autopopulates from completion of respective Year reporting tab
Year 1
Total Project Cost		 Autopopulates from completion of respective Year reporting tab
Year 2
EPA Funds		 Autopopulates from completion of respective Year reporting tab
Year 2
Recipient Cost Share		 Autopopulates from completion of respective Year reporting tab
Year 2
Total Project Cost		 Autopopulates from completion of respective Year reporting tab
Year 3
EPA Funds		 Autopopulates from completion of respective Year reporting tab
Year 3
Recipient Cost Share		 Autopopulates from completion of respective Year reporting tab
Year 3
Total Project Cost		 Autopopulates from completion of respective Year reporting tab
Tab 10. Year 1
Table 10a. Year 1 Annual Rate of Expenditure
Line Item Description Add a plain language description of the expense category
Jan-Jun 2025
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jan-Jun 2025
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jan-Jun 2025
Total Project Cost		 Autopopulates
Jul-Dec 2025
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jul-Dec 2025
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jul-Dec 2025
Total Project Cost		 Autopopulates
Table 10b. Project Updates - Narrative Responses
Activities Paste the planned activities from the submitted workplan information
Anticipated Outputs Paste the anticipated outputs from the submitted workplan information
Anticipated Outcomes Paste the anticipated outcomes from the submitted workplan information
Progress to Date:
Jan-Jun 2025
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress to Date:
Jul-Dec 2025
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress Notes
Describe		 Detail any relevant detail for the activity. Include details if any changes have occurred to the activities, outputs, or outcomes
Table 10c. Programmatic and Narrative Updates
Jan-Jun 2025 Update Please provide programmatic and narrative updates on the project during the given time period
Jul-Dec 2025 Update Please provide programmatic and narrative updates on the project during the given time period
Tab 11. Year 2
Table 11a. Year 2 Annual Rate of Expenditure
Line Item Description Add a plain language description of the expense category
Jan-Jun 2026
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jan-Jun 2026
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jan-Jun 2026
Total Project Cost		 Autopopulates
Jul-Dec 2026
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jul-Dec 2026
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jul-Dec 2026
Total Project Cost		 Autopopulates
Table 11b. Project Updates - Narrative Responses
Activities Paste the planned activities from the submitted workplan information
Anticipated Outputs Paste the anticipated outputs from the submitted workplan information
Anticipated Outcomes Paste the anticipated outcomes from the submitted workplan information
Progress to Date:
Jan-Jun 2026
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress to Date:
Jul-Dec 2026
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress Notes
Describe		 Detail any relevant detail for the activity. Include details if any changes have occurred to the activities, outputs, or outcomes
Table 11c. Programmatic and Narrative Updates
Jan-Jun 2026 Update Please provide programmatic and narrative updates on the project during the given time period
Jul-Dec 2026 Update Please provide programmatic and narrative updates on the project during the given time period
Tab 12. Year 3
Table 12a. Year 3 Annual Rate of Expenditure
Line Item Description Add a plain language description of the expense category
Jan-Jun 2027
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jan-Jun 2027
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jan-Jun 2027
Total Project Cost		 Autopopulates
Jul-Dec 2027
EPA Funds		 Record project expenses during the given time period; EPA Funds
Jul-Dec 2027
Recipient Cost Share		 Record project expenses during the given time period; Recipient Cost Share
Jul-Dec 2027
Total Project Cost		 Autopopulates
Table 12b. Project Updates - Narrative Responses
Activities Paste the planned activities from the submitted workplan information
Anticipated Outputs Paste the anticipated outputs from the submitted workplan information
Anticipated Outcomes Paste the anticipated outcomes from the submitted workplan information
Progress to Date:
Jan-Jun 2027
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress to Date:
Jul-Dec 2027
(select from dropdown)		 Select the status of progress for the planned activity during the given time period
Progress Notes
Describe		 Detail any relevant detail for the activity. Include details if any changes have occurred to the activities, outputs, or outcomes
Table 12c. Programmatic and Narrative Updates
Jan-Jun 2027 Update Please provide programmatic and narrative updates on the project during the given time period
Jul-Dec 2027 Update Please provide programmatic and narrative updates on the project during the given time period
Tab 14. Specific Planning Activity
Table 14a: Specific Planning Activity Details
Type of Planning Activity
(select from dropdown)		 Select the type of planning activity from the dropdown menu. Options include: Emissions Inventory and/or Accounting Practice, Emissions Reduction Strategy Analysis, Development of Emissions Reduction Target, Plan for Reducing Future Port Emissions, Port Resiliency Assessment, Plan to Increase Resilience of Port, Formal Stakeholder Engagement, Workforce Planning Analysis, and Other Activity.
If Other Planning Activity not listed, describe If Other Activity is selected for the previous field, enter the planning activity in this field.
Primary Port Affected by Planning Activity
(select from dropdown)		 Select the primary port affected by each planning activity from the dropdown menu, which will be populated with fields from Table 6a.
If Primary location of activity is not at a port, provide the Name of the Additional Project Location
(select from dropdown)		 If the primary location of the activity is not at a port, select the primary site affected by each planning activity from the dropdown menu, which will be populated with fields from Table 7a.
Project Site ID No action needed; this field will auto-populate based on the response to the prior fields
State No action needed; this field will auto-populate based on the response to the prior fields
County No action needed; this field will auto-populate based on the response to the prior fields
City No action needed; this field will auto-populate based on the response to the prior fields
Percentage of Planning Activity Affecting Site
(Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the primary project location.) 		Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the primary project location. For each row, the sum of values in columns I, P, and S should equal 100%.
Secondary Port Affected by Planning Activity
(select from dropdown, if applicable)_2		 If the planning activity affects more than one area, select the secondary port affected by each planning activity from the dropdown menu, which will be populated with fields from Table 6a.
If Secondary location of activity is not at a port, provide the Name of the Additional Project Location
(select from dropdown)		 If the planning activity affects more than one area and it is not at a port, provide the secondary site affected by each planning activity from the dropdown menu, which will be populated with fields from Table 7a.
Project Site ID
Secondary location		 No action needed; this field will auto-populate based on the response to the prior fields
State
Secondary location		 No action needed; this field will auto-populate based on the response to the prior fields
County
Secondary location		 No action needed; this field will auto-populate based on the response to the prior fields
City
Secondary location		 No action needed; this field will auto-populate based on the response to the prior fields
Percentage of Planning Activity Affecting Site
Secondary location
(Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the secondary project location.)		 Enter a value between 0-100% based on the percentage of the planning activity listed in each row taking place at the secondary project location. For each row, the sum of values in columns J, Q, and S should equal 100%.
Additional Counties where Planning Takes Place
(Include county and state, and use a semicolon for multiple counties, if needed)		 If the listed planning activity spans additional counties or sites not otherwise listed, please list these counties here, using a semicolon to separate between different counties.
% of Planning Affecting Additional Counties
(Format response as [number]% in [county, state abbreviation], and use a semicolon if listing multiple counties)		 If the listed planning activity spans additional counties or sites not otherwise listed, please list the relative share of the planning activity affecting these additional counties, using a semicolon to separate between different counties and percentages of activities in parentheses. For each row, the sum of values in columns J, Q, and S should equal 100%.
Outcome of Planning Activity In 1-2 sentences, describe the anticipated or actual outcome of the planning activity. For examples of outcomes, please refer to the program NOFO.
Publicly Available Documentation of Outcome (e.g., link to published emissions inventory.) For each outcome listed in the prior field with a publicly-facing product or deliverable, please list the name and web address of the publicly facing product.
Total Cost of Planning Activity Enter the total cost of the planning activity
Total EPA Funds Expended for Planning Activity Enter the total EPA funds used for the planning activity
If third party contractors provided support for this planning activity, provide names and roles. For activities that involved third-party contractors, please list the name and roles of each third party as it relates to the listed activity.
Tab 15. Final Report
Table 15a. Project Updates - Narrative Responses
Activities Paste the planned activities from the last interannual report
Anticipated Outputs Paste the anticipated outputs from the last interannual report
Anticipated Outcomes Paste the anticipated outcomes from the last interannual report
Actual Results Describe the final, actual results for the planned activity
Table 15b. Project Updates - Programmatic and Narrative Financial Results of Project
All fields Please provide programmatic and narrative financial results on the project (open response)
Table 15c. Project Updates - Subaward Reporting Requirements (if applicable)
All fields Please provide subaward information on the project and an explanation in each cell below.
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