Privacy Impact Assessment

PRIVACY IMPACT ASSESSMENT (PIA)
PRESCRIBING AUTHORITY: DoD Instruction 5400.16, "DoD Privacy Impact Assessment (PIA) Guidance". Complete this form for Department of Defense
(DoD) information systems or electronic collections of information (referred to as an "electronic collection" for the purpose of this form) that collect, maintain, use,
and/or disseminate personally identifiable information (PII) about members of the public, Federal employees, contractors, or foreign nationals employed at U.S.
military facilities internationally. In the case where no PII is collected, the PIA will serve as a conclusive determination that privacy requirements do not apply to
system.
1. DOD INFORMATION SYSTEM/ELECTRONIC COLLECTION NAME:

Integrated Garnishment System (IGS)
3. PIA APPROVAL DATE:

2. DOD COMPONENT NAME:

12/14/23

Defense Finance and Accounting Service
Defense Finance and Accounting Service
SECTION 1: PII DESCRIPTION SUMMARY (FOR PUBLIC RELEASE)
a. The PII is: (Check one. Note: Federal contractors, military family members, and foreign nationals are included in general public.)
From members of the general public

From Federal employees

from both members of the general public and Federal employees

Not Collected (if checked proceed to Section 4)

b. The PII is in a: (Check one.)
New DoD Information System

New Electronic Collection

Existing DoD Information System

Existing Electronic Collection

Significantly Modified DoD Information System
c. Describe the purpose of this DoD information system or electronic collection and describe the types of personal information about individuals
collected in the system.

IGS provides for the online processing of alimony and child support court-ordered garnishments for Department of Defense (DoD) civilian,
military personnel and e-payroll personnel, commercial garnishments against civilian employees, military commercial debt involuntary
allotments, and Chapter 13 bankruptcies for all military and civilian personnel and division of retirement against military retirees and Former
Spouse Survivor Benefit Plan Deemed Election.
The following PII elements are collected: DoD ID number, employment information, financial information, home/cell phone, mailing/home
address, name(s), official duty address, personal e-mail address, rank/grade, Social Security Number (SSN), work e-mail address, and
bankruptcy information.
d. Why is the PII collected and/or what is the intended use of the PII? (e.g., verification, identification, authentication, data matching, mission-related use,
administrative use)

IGS collects the PII for the purpose of processing court orders for the garnishment of wages per 5 United States Code (U.S.C.) 5520a,
Garnishment of Pay; 10 U.S.C. 1408, Payment of retired or retainer pay in compliance with court orders; 42 U.S.C. 659, Consent by United
States to income withholding, garnishment, and similar proceedings for enforcement of child support and alimony obligations; and 42
U.S.C. 665, Allotments from pay for child and spousal support owed by members of uniform services on active duty. IGS performs a
validation check against all privacy data for the purpose of data matching, verification, and authentication purposes. The intended use of
the PII is mission related for the purpose of processing court orders for the garnishment of wages.
e. Do individuals have the opportunity to object to the collection of their PII?

Yes

No

Yes

No

(1) If "Yes," describe the method by which individuals can object to the collection of PII.
(2) If "No," state the reason why individuals cannot object to the collection of PII.

Processing of court orders requires collection of data.
f. Do individuals have the opportunity to consent to the specific uses of their PII?
(1) If "Yes," describe the method by which individuals can give or withhold their consent.
(2) If "No," state the reason why individuals cannot give or withhold their consent.

Processing of court orders requires collection of data.

g. When an individual is asked to provide PII, a Privacy Act Statement (PAS) and/or a Privacy Advisory must be provided. (Check as appropriate and
provide the actual wording.)

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Privacy Act Statement

Privacy Advisory

Not Applicable

h. With whom will the PII be shared through data/system exchange, both within your DoD Component and outside your Component?
(Check all that apply)

Within the DoD Component

Specify.

Other DoD Components (i.e. Army, Navy, Air Force)

Specify.

Other Federal Agencies (i.e. Veteran’s Affairs, Energy, State)

Specify.

State and Local Agencies

Specify.

Contractor (Name of contractor and describe the language in
the contract that safeguards PII. Include whether FAR privacy
clauses, i.e., 52.224-1, Privacy Act Notification, 52.224-2,
Privacy Act, and FAR 39.105 are included in the contract.)

Specify.

Other (e.g., commercial providers, colleges).

Specify.

IGS shares PII data with the Defense Joint Military Pay
System (DJMS) Active and Reserve Component (Air Force,
Army, and Navy), Defense Manpower Data Center (DMDC)
- Main Frame (IBM Z10-2098 ZOS 1.13) for Death Match
Data & Gray Area Reservists, Defense Retired and
Annuitant System (DRAS), Defense Civilian Pay System
(DCPS), Defense Logistics Agency (DLA) - GEX, goDocs,
Master Pin Database (MPDB), MyPay, Non-Appropriated
Funds Civilian Pay System (NAFCPS), Salary Offset
Reporting (SORS), Marine Corps Total Forces Systems
(MCTFS) (Active and Reserve Component). Defense
Finance and Accounting Service (DFAS) users are
paralegals and attorneys who belong to the Garnishments
organization.
IGS shares with Integrated Personnel and Pay System–Army
(IPPS-A), Navy Standard Integrated Personnel System
(NSIPS), Marine Corps Total Forces Systems (MCTFS)
(Active and Reserve Component).
Federal Bankruptcy Courts, Federal Bankruptcy Trustees,
and Army, Air Force Exchange Service (AAFES)
Local/State Courts, Bankruptcy Trustees, and Support
Enforcement Agencies.

i. Source of the PII collected is: (Check all that apply and list all information systems if applicable)
Individuals

Databases

Existing DoD Information Systems

Commercial Systems

Other Federal Information Systems

-Existing DoD Information Systems - DJMS Active and Reserve Component (Air Force, Army, and Navy), DMDC-Main Frame (IBM
Z10-2098 ZOS 1.13) for Death Match Data & Gray Area Reservists, DRAS, DCPS, DLA-GEX, goDocs, MPDB, MyPay, NAFCPS, SORS,
NSIPS, MCTFS Active and Reserve Component.
-Other Federal Information Systems Federal Bankruptcy Notification Center
-Commercial Systems - Support Enforcement Agencies
j. How will the information be collected? (Check all that apply and list all Official Form Numbers if applicable)
E-mail

Official Form (Enter Form Number(s) in the box below)

In-Person Contact

Paper

Fax

Telephone Interview

Information Sharing - System to System

Website/E-Form

Other (If Other, enter the information in the box below)

DD2293, DD2656-10, SF1199I, DD2653, DD2654, DFAS1059
k. Does this DoD Information system or electronic collection require a Privacy Act System of Records Notice (SORN)?
A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens or lawful permanent U.S. residents that
is retrieved by name or other unique identifier. PIA and Privacy Act SORN information must be consistent.

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Yes

No

If "Yes," enter SORN System Identifier

T5500b

SORN Identifier, not the Federal Register (FR) Citation. Consult the DoD Component Privacy Office for additional information or http://dpcld.defense.gov/
Privacy/SORNs/
or
If a SORN has not yet been published in the Federal Register, enter date of submission for approval to Defense Privacy, Civil Liberties, and Transparency
Division (DPCLTD). Consult the DoD Component Privacy Office for this date
If "No," explain why the SORN is not required in accordance with DoD Regulation 5400.11-R: Department of Defense Privacy Program.

l. What is the National Archives and Records Administration (NARA) approved, pending or general records schedule (GRS) disposition authority
for the system or for the records maintained in the system?
(1) NARA Job Number or General Records Schedule Authority.

Schedule 7330, DFAS 5015.2-M

(2) If pending, provide the date the SF-115 was submitted to NARA.

(3) Retention Instructions.

Cutoff at the end of the year and destroy 10 years after cutoff.
m. What is the authority to collect information? A Federal law or Executive Order must authorize the collection and maintenance of a system of
records. For PII not collected or maintained in a system of records, the collection or maintenance of the PII must be necessary to discharge the
requirements of a statue or Executive Order.
(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act SORN should be similar.
(2) If a SORN does not apply, cite the authority for this DoD information system or electronic collection to collect, use, maintain and/or disseminate PII.
(If multiple authorities are cited, provide all that apply).
(a) Cite the specific provisions of the statute and/or EO that authorizes the operation of the system and the collection of PII.
(b) If direct statutory authority or an Executive Order does not exist, indirect statutory authority may be cited if the authority requires the
operation or administration of a program, the execution of which will require the collection and maintenance of a system of records.
(c) If direct or indirect authority does not exist, DoD Components can use their general statutory grants of authority (“internal housekeeping”) as
the primary authority. The requirement, directive, or instruction implementing the statute within the DoD Component must be identified.

5 U.S.C. 5520a, Garnishment of Pay; 10 U.S.C 1408, Payment of retired or retainer pay in compliance with court orders; 42 U.S.C. 659,
Consent by United States to income withholding, garnishment, and similar proceedings for enforcement of child support and alimony
obligations; and 42 U.S.C. 665, Allotments for child and spousal support owed by members of uniformed services on active duty.
n. Does this DoD information system or electronic collection have an active and approved Office of Management and Budget (OMB) Control
Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information. This number indicates OMB approval to
collect data from 10 or more members of the public in a 12-month period regardless of form or format.
Yes

No

Pending

(1) If "Yes," list all applicable OMB Control Numbers, collection titles, and expiration dates.
(2) If "No," explain why OMB approval is not required in accordance with DoD Manual 8910.01, Volume 2, " DoD Information Collections Manual:
Procedures for DoD Public Information Collections.”
(3) If "Pending," provide the date for the 60 and/or 30 day notice and the Federal Register citation.

IGS does not have an approved OMB Control Number because the application does not collect data directly from the public.

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