ODPHP/OWH Generic Information Collection Request: Prevention Communication and Formative Research (OMB No. 0990-0281)
Application for the ODPHP/PCSFN Speaker Request Form
Audience:
Supporting Statement — Section A
January 13, 2022 DATE \@ "MMMM d, yyyy"
Submitted to:
Sherrette Funn
Office of the Chief Information Officer
U.S. Department of Health and Human Services
Submitted by:
Jennifer A Bishop, SCD, MPH
Office of Health Promotion and Disease Prevention
U.S. Department of Health and Human Services
The Office on Disease Prevention and Health Promotion (ODPHP) requests to collect additional information under the ODPHP/OWH Generic Information Collection Request: Prevention Communication and Formative Research (OMB No. 0990-0281). The information collected will be from individuals and organizations inviting ODPHP staff, members of President’s Council on Sports, Fitness & Nutrition (PCSFN), or the PCSFN Executive Director to speak at an event. This information will be used to assist ODPHP in evaluating whether a member of ODPHP or the President’s Council should participate in the event and, if so, who the appropriate individual should be.
Background
ODPHP’s mission is to encourage all Americans to lead healthy and active lives. We accomplish this by establishing and promoting national public health priorities, translating science into policy, guidance, and tools, and working to improve health literacy and equitable access to clear and actionable health information. Members of the team are often asked to attend conferences and other community or virtual forums to present policy documents and guidance materials (e.g., Dietary Guidelines for Americans, Healthy People 2030, and Physical Activity Guidelines for Americans) and other tools.
Additionally, members of the President’s Council are charged by the President1 to function as spokespersons and share information about the positive effects of physical activity and a healthy diet to relevant state, local, and private entities. As a result, it is important to provide an opportunity for external entities to invite Council members to speak at their events.
The purpose of the data collection is to provide an equal opportunity for all organizations to invite ODPHP staff or a member/Executive Director of the President’s Council to speak at an event. The information collected will help ODPHP to determine which events are most appropriate as well as the appropriate spokesperson. The online form is easy to fill out and collects only relevant information about the sponsoring organization and the event itself to enable ODPHP to make an informed decision about whether or not to participate. The contact information that is requested will be used only to send communications related to the specific event request.
The information that will be collected as part of the ODPHP/PCSFN Speaking Request can be found below:
The requested invitee
Requested topic of remarks
Whether the requesting entity has been working with a member of the ODPHP team prior to the request as well as the name of the team member if relevant.
Event name
Event date
Event start and end time
Event type (in-person*, virtual live, or virtual recorded remarks) – in person option will remain hidden until COVID protocols are revised.
Event description
Type of speaking role (keynote/plenary, welcome remarks, panel discussion, or other)
Duration of the speaking role
Audience composition and size
Distinguished guests that will also be present
Whether the event will be open to the press
Whether federally registered lobbyists will be invited to the event
Whether the event is open to the public or by invitation only
Whether there is a fee to attend the event and what that fee is
Whether there will be any fundraising at the event
Organization name
Organization website
Contact name and title
Contact’s phone number
Contact’s email
To reduce participant burden, many of the elements in the form are multiple choice and require the participant to select from a list of items rather than to draft written responses.
The Speaker Request Form is specific to ODPHP, and there is no information of a similar nature that is currently being collected within ODPHP.
No small businesses will be impacted or involved in this data collection unless they are filling out the form to request a speaker.
Given that each speaking engagement is unique, it is necessary to collect information for each event separately.
There are no special circumstances with this information collection package. This request fully complies with the regulation 5 CFR 1320.5 and will be voluntary.
This data collection is being conducted using the Generic Information Collection mechanism through ODPHP/OWH — OMB No. 0990-0281.
Requests for ODPHP/PCSFN speakers are completely voluntary. There is no cost to request a speaker, and no gifts or payments will be provided to those who fill out a form.
While the application will require a point of contact to identify themselves, it does not request information that is not typically publicly available on an organization’s web site. The proposed data collection will have little or no effect on participants’ privacy. ODPHP shall not disclose any record which is contained in its system of records by any means of communication to any person, or to another agency, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains.
ODPHP does not anticipate that participants will perceive questions as sensitive in nature. ODPHP will focus on collecting information that will enable the office to determine the suitability of the organization and event before agreeing to participate.
We estimate that each prospective organization/individual will spend a total of 10 minutes completing the form for a speaker request. Uploading a formal letter of invitation is optional.
Because most speaking requests will be for community events or scientific conferences, estimates for hourly burden are calculated using the mean hourly wage for meeting, convention, and event planners ($26.87). However, given the nature ODPHP’s work, it is possible that some requests will come from healthcare practitioners with a mean hourly wage of $41.302. Table A-12 shows estimated burden and cost information.
Table A-12: Estimated Annualized Burden Hours and Costs to Participants
Category of Participant |
No. of Participants |
Average Burden per Response |
Total Burden Hours |
Hourly Wage Rate |
Total Participant Costs |
Meeting, convention, and event planners |
48/year |
.17 hours |
8.16 |
$26.87 |
$218.26 |
Healthcare practitioners |
12/year |
.17 hours |
2.04 |
$41.30 |
$84.25 |
ODPHP expects that participants will incur no costs beyond the burden hours required to answer the questions in the form.
There are no anticipated costs to the federal government to collect this information. The form was developed by federal staff and submission of a form is voluntary. Accordingly, there are no costs associated with the data collection activities. The form will be made available electronically on an existing federal website (health.gov), and there will be no costs for reproducing or disseminating the document. Information from speaking requests will be compiled into a spreadsheet by federal staff and will not be made public.
This is new data collection.
After the receipt of a speaking request, ODPHP will input the information into a spreadsheet to determine whether someone from ODPHP/PCSFN should participate. Application information will be segmented based upon topic and whether an affirmative decision is made. No numerical data analysis will be conducted on this information, although the descriptive data from the spreadsheet will be reported periodically to share key information about the program (e.g., number of requests, type of events, number of acceptances/denials). This information will be used for internal purposes to assign staff to speaking engagements and to help shape outreach and promotion efforts for ODPHP and PCSFN.
We are requesting no exemption.
There are no exceptions to the certification. These activities comply with the requirements in 5 CFR 1320.9.
Attachment A: ODPHP/PCSFN Speaking Request form
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Lizzie |
| File Modified | 0000-00-00 |
| File Created | 2024-10-29 |