Supplemental - Bed Configuration Module Guide

Introduction to the
Bed Configuration Module

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Welcome to your Bed Configuration Module!
This tool is designed to help program administrators capture (1) where your
program has bed capacity, and (2) how bed assignments usually operate.
Because your program’s physical layout and related processes will be
represented online, we call this a “digital twin.”
By the end of this guide, your program will be able to access other tools such as the
Bed Assignment and Capacity Overview Module​, which use the digital twin to assist staff
with automatic bed assignment recommendations, updated bed availability, and tracking of
arriving and departing children.

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First, make a list of the general types of spaces that your
program has. We will call these layer categories.
Different programs can have different layer categories depending on how they are
organized. Below are a few examples – please customize your categories to fit your
program’s unique needs. Do not include beds here, as they will be added at the very end.
Example 1

Example 2

Example 3

Building

Cottage

Pod

Floor

Apartment

Unit

Suite

Bedroom

Room

Try to keep this list short and simple so long as it still makes sense.

For example, if the program “Casa de Ejemplos” is a campus with a main house and
several small cottages, we can use a “building” layer category to describe them all more
efficiently.
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Next, list the specific spaces your program has for each
layer category. We will call these layers.
If your space has a unique names or any special rules, it is probably a layer. Layers can be
all sorts of things, like “Main House” or “Floor 1” or “Apple Room.”
In the table below, you can see some layers and the layer categories they belong to for an
example program called “Casa de Ejemplos.”
Layer Category

Layer Names

Building

Main House, Red Cottage, Blue Cottage

Floor

Floor 1, Floor 2

Room

Apple Room, Banana Room, Cherry Room

Layers can be created and named in bulk using the tool.

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We can represent these layers in a drawing like this…
Casa de Ejemplos

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Or like this, which you’ll see on the digital twin section.
Here, layers and layer categories have been assembled in a nested tree diagram.
☐ Casa de Ejemplos
☐ Main House

☐ Floor 1
☐ Apple Room
☐ Bed 1A
☐ Bed 2A
☐ Banana Room
☐ Cherry Room
☐ Floor 2
☐ Red Cottage
☐ Blue Cottage
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Exploring an example digital twin:
Here we are seeing some layers for the “building” layer category.
☐ Casa de Ejemplos
☐ Main House

☐ Red Cottage
☐ Blue Cottage

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Exploring an example digital twin:
Now we are seeing some layers for the “floor” layer category.
☐ Casa de Ejemplos
☐ Main House

☐ Floor 1
☐ Floor 2
☐ Red Cottage
☐ Blue Cottage

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Exploring an example digital twin:
Now we are seeing some layers for the “room” layer category.
☐ Casa de Ejemplos
☐ Main House

☐ Floor 1
☐ Apple Room
☐ Banana Room
☐ Cherry Room
☐ Floor 2
☐ Red Cottage
☐ Blue Cottage

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Next, add beds to the digital twin.
Typically, beds are grouped under the last and most specific layer category (e.g. room.)
Example 1

Example 2

Example 3

Building

Cottage

Pod

Floor

Apartment

Unit

Suite

Bedroom

Bed

Room

Bed

Bed

Within that layer category, multiple beds can be assigned to multiple layers.
Beds can also be created and named in bulk using the tool.
Layer Name

Bed Names

Apple Room

Bed 1A, Bed 2A

Banana Room

Bed 1B, Bed 2B, Bed 3B

Cherry Room

Bed 1C, Bed 2D

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Exploring an example digital twin:
Now we are seeing the beds assigned to the “Apple Room” layer.
☐ Casa de Ejemplos
☐ Main House

☐ Floor 1
☐ Apple Room
☐ Bed 1A
☐ Bed 2A
☐ Banana Room
☐ Cherry Room
☐ Floor 2
☐ Red Cottage
☐ Blue Cottage
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Finally, we can assign rules to these beds and layers.
We recommend that you set up your program’s unique rules of operations only as they are
used in common practice, as these rules will be used to generate recommendations for bed
assignments. If an exception needs to be made, it can be justified in a separate module.
If a layer is given a rule, the rule also applies to everything nested underneath that layer.
For example, if the first floor has a rule that only allows teenagers, then any bedrooms and
beds on that floor will only allow boys by default.
In the table below, you can see some rules and the layers and beds they are assigned to in
an example program called “Casa de Ejemplos.”
Layer or Bed Name

Rules

Main Building

Gender – Female

Red Cottage, Blue Cottage Gender – Female, Parent – Infant, Parent – Toddler
Floor 1

Ages 13-17

Apple Room

Preferred Isolation

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Finally, we can assign rules to these beds and layers.
We recommend that you set up your program’s unique rules of operations only as they are
used in common practice, as these rules will be used to generate recommendations for bed
assignments. If an exception needs to be made, it can be justified in a separate module.
If a layer is given a rule, the rule also applies to everything nested underneath that layer.
For example, if the first floor has a rule that only allows teenagers, then any bedrooms and
beds on that floor will only allow boys by default.
In the table below, you can see some rules and the layers and beds they are assigned to in
an example program called “Casa de Ejemplos.”
Layer or Bed Name

Rules

Main Building

Gender – Female

Red Cottage, Blue Cottage Gender – Female, Parent – Infant, Parent – Toddler
Floor 1

Ages 13-17

Apple Room

Preferred Isolation

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For additional assistance, please use the
Help button in the bottom left-hand corner of the
Bed Configuration Module.

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