OFVPS Notice of Standing Funding Opportunity Tribes 2024

Administration for Children and Families
Office of Family Violence Prevention and Services (OFVPS)
Standing Announcement for Family Violence Prevention and Services/Domestic Violence
Shelter and Supportive Services/Grants to Native American Tribes (including Alaska Native
Villages) and Tribal Organizations
HHS-2024-ACF-OFVPS-FVPS-0127
Application Due Date: March 29, 2024
Application Due Date: January 31, 2025
Application Due Date: January 30, 2026

Digitally signed by Shawndell N.

Shawndell N. Dawson -S Dawson -S

Date: 2024.01.08 17:03:50 -05'00'

DEPARTMENT OF HEALTH AND HUMAN SERVICES
ADMINISTRATION FOR CHILDREN AND FAMILIES
Program Office:

Office of Family Violence Prevention and Services
(OFVPS)

Funding
Opportunity Title:

Standing Announcement for Family Violence Prevention and
Services/Domestic Violence Shelter and Supportive
Services/Grants to Native American Tribes (including Alaska
Native Villages) and Tribal Organizations

Announcement
Type:

Mandatory

Funding
Opportunity
Number:
CFDA Number:

HHS-2024-ACF-OFVPS-FVPS-0127

Due Date for
Applications:

March 29, 2024
January 31, 2025
January 30, 2026

93.671

Executive Summary:
This notice of funding opportunity (NOFO) announcement governs the proposed award of
mandatory formula grants under the Family Violence Prevention and Services Act (FVPSA) to
Native American tribes (including Alaska Native villages) and tribal organizations. The
purposes of these grants are to assist tribes with the following efforts: 1) to increase public
awareness about primary and secondary prevention of family violence, domestic violence, and
dating violence; and 2) to provide immediate shelter and supportive services for victims of
family violence, domestic violence, or dating violence, and their dependents (42 U.S.C.
10401(b)(1)-(2)).
This NOFO sets forth the application requirements, the application process, and other
administrative and fiscal requirements for grants in fiscal years (FY) 2024, 2025, and 2026,
including an optional checklist to assist applicants in reviewing and submitting a complete
application package (see Appendix B).
I.

PROGRAM DESCRIPTION

Statutory Authority
The statutory authority for this program is 42 U.S.C. 10401 et seq., FVPSA.
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Description
This FVPSA NOFO, administered through the Administration for Children and Families (ACF)
Office of Family Violence Prevention and Services (OFVPS), is designed to assist tribes in their
efforts “to support the establishment, maintenance, and expansion of programs and projects to
prevent incidents of family violence, domestic violence, and dating violence; to provide
immediate shelter, supportive services, and access to community-based programs for victims of
family violence, domestic violence, or dating violence, and their dependents; and to provide
specialized services for children exposed to family violence, domestic violence, or dating
violence, including underserved populations, and victims who are members of underserved
populations” (45 CFR §1370.10(a)).
The FVPSA tribal formula grant funds shall be used to identify and provide grants to eligible
entities for programs and projects that are designed to prevent incidents of family violence,
domestic violence, and dating violence by providing immediate shelter and supportive services;
that may include paying for the operating and administrative expenses of the facilities for a
shelter for adult and youth victims of family violence, domestic violence, or dating violence,
and their dependents; and that may be used to provide services to prevent future incidents of
family violence, domestic violence, and dating violence (42 U.S.C. 10408(a)) and 42 U.S.C.
10408(b)(1)(A)).
Trauma-Informed Practices and Interventions
In support of OFVPS’s priorities, awards governed by this NOFO are designed to ensure that
effective interventions and trauma-informed practices are in place to build skills and capacities
that contribute to the healthy, positive, and productive functioning of individuals and families.
An important component of promoting social and emotional well-being includes addressing the
impact of trauma, which can have a profound effect on the overall functioning of victims of
family violence, domestic violence, or dating violence, and their dependents.
Tribal grant recipients have a critical role in promoting OFVPS’s priorities, by incorporating
trauma-informed practices and interventions in all of their services funded by FVPSA. In
particular, services must be provided on a voluntary basis and no condition may be applied for
the receipt of emergency shelter (42 U.S.C. 10408(d)(2)). Further, grant recipients cannot
impose conditions for admission to shelter by applying inappropriate screening methods
such as criminal background checks, sobriety requirements, requirements to obtain specific
legal remedies, or mental health or substance use disorder screenings (45 CFR
§1370.10(b)(10)). Tribes and tribal organizations are strongly encouraged to leverage the
expertise of the FVPSA-funded resource centers that comprise the Domestic Violence Resource
Network (DVRN) to infuse programs with best and promising practices on trauma-informed
interventions. In particular, the following resource centers can be valuable resources for tribes:
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The National Indigenous Women’s Resource Center (NIWRC) serves as the FVPSAfunded National Indian Resource Center Addressing Domestic Violence. NIWRC
supports culturally grounded, grassroots advocacy and provides national leadership to
ending gender-based violence for American Indian and Alaska Native tribes, Native
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Hawaiians, and tribal and Native Hawaiian organizations. NIWRC provides training and
technical assistance resources to tribes through webinars, toolkits, and other
publications.
•

The Alaska Native Women’s Resource Center (AKNWRC) is funded by FVPSA to
address the critical need to provide additional support to Alaska Native victims of
domestic violence to address the barriers faced by victims, the children who witness
such violence, responders, and their communities. AKNWRC is assisting in building
the statewide capacity to engage Alaska Native communities and programs and to work
collaboratively with community members, tribal leaders, advocates, and other relevant
response systems to develop policies and protocols and improve prevention and
response skills.

•

StrongHearts Native Helpline 844-7NATIVE (844-762-8483), is funded by FVPSA to
be the first culturally appropriate domestic violence and dating violence helpline for
American Indians and Alaska Natives offering peer support, crisis intervention,
personalized safety planning, and referrals for tribal and native-centered supportive
services to callers.

•

Minnesota Indian Women’s Sexual Assault Coalition is a statewide tribal coalition,
national tribal technical assistance provider and one of FVPSA’s Culturally Specific
Sexual Assault Capacity Building Centers, funded to address gender-based violence and
enhance tribal, state, and federal responses to sexual violence and sex trafficking.

•

Tribal Safe Housing Capacity Building Center is funded by FVPSA to address the
intersection of housing instability/homelessness and domestic violence. This
groundbreaking FVPSA-funded initiative includes various learning sessions, training,
and technical assistance in one of the most pressing needs within the tribal communities.

•

The FVPSA Formula Grantees Capacity Building Consortium is tasked with building and
maintaining organizational capacity in multiple domains of organizational development
and operations. This Consortium is a partnership of these three organizations:
 National Network to End Domestic Violence
 Alliance of Tribal Coalitions to End Violence
 National Indigenous Women’s Resource Center
All FVPSA grant recipients are expected to ensure that products and activities are
appropriately survivor-centered by regularly incorporating input and feedback from people
with lived experience as survivors of domestic violence, dating violence, or sexual assault,
and their children into grant activities at multiple points in the development process.

Client Confidentiality
In order to ensure the safety of adult, youth, and child victims of family violence, domestic
violence, or dating violence, and their families, FVPSA-funded programs must establish and

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implement policies and protocols for maintaining the confidentiality of records pertaining to
any individual provided services for family violence, domestic violence, and dating violence.
FVPSA-funded programs cannot disclose any personally identifiable information (PII)
collected in connection with services; reveal PII without informed, written, reasonably timelimited consent; or require a victim to provide consent as a condition of eligibility for services
(45 CFR §§1370.4(a)(1) – (3)). Additionally, consent to release PII shall be given by an
unemancipated minor and the minor’s parent or guardian, or in the case of an individual with a
guardian, it shall be given by the individual’s guardian (45 CFR §1370.4(b)). Please see Section
I., Program Description, Definitions for the definition of PII.
In the annual Performance Progress Report (PPR) for FVPSA-funded states and tribes, (Office
of Management and Budget (OMB) #0970-0280), grant recipients must collect unduplicated
data and may only share non-PII in the aggregate, regarding services to their clients in order to
comply with federal, state, or tribal reporting, evaluation, or data collection requirements (42
U.S.C. 10406(c)(5)(D)(i)). Client-level data shall not be shared with a third party, regardless of
encryption, hashing, or other data security measures, without a written, time-limited release, as
described in 42 U.S.C. 10406(c)(5). The relationship of the victim/survivor with the domestic
violence program is the basis for determining who has access to client information; therefore,
any other person or organization outside of the program that is providing the services is
considered a third party (e.g., tribal council).
NOTE: Consistent with the Paperwork Reduction Act (PRA) of 1995, (44 U.S.C. 3501-3521),
under this NOFO, OFVPS will not conduct or sponsor, and a person is not required to respond
to, a collection of information covered by such Act, unless it displays a currently valid
OMB control number. The described PPR information collection is approved under OMB
control #0970-0280, expiration date May 31, 2024.
The address or location of any FVPSA-supported shelter facility shall not be made public except
with written authorization of the person or persons responsible for the operation of such shelter
(42 U.S.C. 10406(c)(5)(H)), and the confidentiality of records pertaining to any individual
provided domestic violence services by a FVPSA-supported program will be strictly
maintained. Tribal governments, while exercising due diligence to comply with statutory and
regulatory provisions, may determine how best to maintain the safety and confidentiality of
shelter locations. 45 CFR § 1370.4(g)(2)
Coordinated and Accessible Services
The impacts of intimate partner violence may include physical injury and death of primary or
secondary victims, psychological trauma, isolation from family and friends, harm to children
living with a parent or caretaker who is either experiencing or perpetrating intimate partner
violence, increased fear, reduced mobility, damaged credit, employment and financial
instability, homelessness, substance abuse, chronic illnesses, and a host of other health and
related mental health consequences. In tribal communities, these dynamics may be compounded
by barriers, including the isolation of vast rural and remote areas, the concern for safety in
isolated settings, lack of housing and shelter options, and the transportation requirements over
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long distances. These factors heighten the need for the coordination of the services. To help
bring about a more effective response to the problems of family violence, domestic violence, or
dating violence, ACF/OFVPS urges tribes and tribal organizations receiving funds under this
NOFO to coordinate activities and/or services with relevant responders, communities, and/or
individuals that may enhance the program’s provision of support and outreach to
victims/survivors and their dependents. Tribes or tribal organizations with limited resources
may want to consider joining a consortium of tribes to coordinate service delivery and/or project
management where appropriate.
It is essential that community service providers are involved in the design and improvement of
intervention and prevention activities. Coordination and collaboration are needed among victim
services providers; community-based, culturally specific, and faith-based services providers;
housing and homeless services providers; and tribal, federal, state, and local public officials and
agencies to provide more responsive and effective services to victims of family violence,
domestic violence, and dating violence, and their families. States are required to consult with,
and provide for, the participation of state domestic violence coalitions and tribal coalitions in
state planning and with needs assessments to identify service gaps or problems and develop
appropriate response plans. Tribes should be involved in these processes, where appropriate,
and in deference to tribal sovereignty (45 CFR § 1370.10(a)). ACF/OFVPS urges tribes and
tribal organizations to work with states and state domestic violence coalitions to support
collaboration and to help ensure non-native domestic violence programs serve tribal members
appropriately. Pursuant to FVPSA, tribes and tribal organizations are also eligible to receive
FVPSA state formula funds.
For additional information, please contact the FVPSA State Administrator in your state to learn
more about the state funding processes (FVPSA State Administrators). To comply with federal
law, services must be widely accessible to all victims of family violence, domestic violence,
and dating violence and their dependents. Recipients must not discriminate on the basis of
age, sex, disability, race, color, national origin, or religion. 42 U.S.C. 10406(c)(2)
“No person shall on the ground of actual or perceived sex, including gender identity, be
excluded from participation in, be denied the benefits of, or be subject to discrimination
under, any program or activity funded in whole or in part through FVPSA.” 45 CFR §
1370.5(a) FVPSA recipients and subrecipients must provide comparable services to victims
regardless of actual or perceived sex, including gender identity. This includes providing access
to services for all victims, including male victims of family, domestic, and dating violence
and not limiting services for victims with adolescent children (under the age of 18). Victims
and their minor children must be sheltered or housed together unless requested otherwise by
the victim. 45 CFR § 1370.5(a)(1) However, no program or activity is required to include an
individual in such program or activity without taking into consideration that individual’s sex
in those certain instances where sex is a bona fide occupational qualification or programmatic
factor reasonably necessary to the essential operation of that particular program or activity.
If sex segregation or sex-specific programming is essential to the normal or safe operation of
the program, recipients and subrecipients must provide comparable services to individuals who
cannot be provided with the sex-segregated or sex-specific programming, including access to a
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comparable length of stay, supportive services, and transportation as needed to access services.
In making this determination, recipients and subrecipients must support their justification with
an assessment of the facts and circumstances surrounding the specific program, including an
analysis of factors that take into account established field-based best practices and the literature
on the efficacy of such services, as applicable. 45 CFR § 1370.5(a)(2) “The justification cannot
rely on unsupported assumptions or overly-broad sex-based generalizations” (45 CFR §
1370.5(a)(2)). Justifications are subject to review by ACF/OFVPS upon request. “An individual
must be treated consistent with their gender identity” (45 CFR § 1370.5(a)(2)), and “as with all
individuals served, transgender and gender nonconforming individuals must have equal access
to FVPSA-funded shelter and nonresidential programs” (45 CFR § 1370.5(a)(4)).
The U.S. Department of Health and Human Services (HHS), Office for Civil Rights (OCR)
provides guidance to assist grant recipients in complying with civil rights laws that prohibit
discrimination. Please see https://www.hhs.gov/civil-rights/for-individuals/index.html.
Recipients and subrecipients are required to take reasonable steps to provide services to persons
with limited English proficiency (i.e., individuals who do not speak English as their primary
language and who have a limited ability to read, write, speak, or understand English, including
deaf and hard-of-hearing persons). HHS also provides guidance to recipients of federal financial
assistance on meeting the legal obligation to take reasonable steps to provide meaningful access
to federally assisted programs by persons with limited English proficiency. Please see
https://www.hhs.gov/civil-rights/for-individuals/special-topics/limited-englishproficiency/index.html. Additionally, recipients and subrecipients are required to provide
services that meets the needs of adults and youth with disabilities. Please see next section below
regarding Service Accessibility Requirements for FVPSA Grant Recipients.
As per 45 CFR § 1370.5(d), all FVPSA-funded services must be provided without requiring
documentation of immigration status since FVPSA-funded services do not fall within the
definition of federal public benefit that would require verification of immigration status. HHS
provides guidance regarding services to HHS-funded services for immigrant survivors of
domestic violence. Please see the Domestic Violence Fact Sheet: Access to HHS-Funded
Services for Immigrant Survivors of Domestic Violence ( https://www.hhs.gov/civil-rights/forindividuals/special-topics/national-origin/domestic-violence/index.html) and the Joint Letter to
Recipients of Federal Financial Assistance.
Given the unique needs of victims of trafficking, FVPSA-funded programs are strongly
encouraged to safely screen for and identify victims of human trafficking, who are also victims
or survivors of domestic violence or dating violence, and provide services that support their
unique needs (45 CFR § 1370.10(d)). Human trafficking victims who are not also domestic or
dating violence victims may be served in shelter and nonresidential programs provided by other
funding mechanisms, such as funds from other federal programs, local programs, or private
donors.
All FVPSA grant recipients are expected to implement evidence-based, evidence-informed, and or
promising strategies that regularly engage input and feedback from people with lived experience
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who are survivors of family violence, domestic violence, dating violence, and sexual assault, and
their children into their needs assessments. FVPSA grant recipients will ensure that these activities
are meaningful, trauma-informed, and grounded in the lived experiences of survivors and their
children. The applicant will encourage survivor voice(s) and lead in partnership with survivors in
program selection, program design, program improvement, and/or other recommendations.
Service Accessibility Requirements for FVPSA Grant Recipients
•

FVPSA, 42 U.S.C section 10406(c)(2)(A) states that programs funded in whole or in part
with FVPSA funds are prohibited from discrimination in providing services on the basis of
age under the Age Discrimination Act of 1975; on the basis of disability under section 504 of
the Rehabilitation Act of 1973; on the basis of sex under title IX of the Education
Amendments of 1972; and on the basis of race, color, or national origin under title VI of the
Civil Rights Act of 1964.

•

FVPSA, 42 U.S.C. section 10408(b)(1)(D) and 10408(b)(2), requires that states ensure the
(D) provision of services, training, technical assistance, and outreach to increase awareness of
family violence, domestic violence, and dating violence and increase the accessibility of
family violence, domestic violence, and dating violence services;

• FVPSA, 42 U.S.C. section 10408(b)(1)(E) and 10408(b)(2) requires states ensure the (E)
provision of culturally and linguistically appropriate services; FVPSA, 42 U.S.C. Section
10408(b)(1)(H) and 10408(b)(2) requires states implement (H) prevention services,
including outreach to underserved populations. Accessibility/Disability Services.
Americans with Disabilities Act Information and Training:
American with Disabilities Act website: https://www.ada.gov/
A Guide to Disability Rights Law, https://www.ada.gov/resources/disability-rights-guide/
ADA Primer for States and Local Governments, https://www.ada.gov/resources/title-ii-primer/
ADA Accessibility Standards, https://www.access-board.gov/ada/
Access Board ADA and Accessibility training,
https://www.access-board.gov/webinars/training.html
The Access Board is an independent federal agency that promotes equality for people with
disabilities through leadership in accessible design and the development of accessibility guidelines
and standards.
FVPSA Grant Recipient Meetings
At least one grant recipient representative must plan to attend a FVPSA-sponsored in-person and/or
virtual conferences or meetings (including FVPSA’s Tribal Grantee meeting, FVPSA’s regional
grant recipient meetings, peer-to-peer mentoring meetings, FVPSA’s bi-annual grant recipient
meetings, and/or regional quarterly meetings), as directed by the FVPSA program throughout the
grant’s project period. Grant recipients may use FVPSA funding to support the travel of up to two
participants for the in- person events. Subsequent correspondence will advise the grant recipients of
the date, time, location or virtual platform, and other information needed in order to plan for and
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attend the conferences and meetings.
Definitions
For the purpose of this NOFO, tribes and tribal organizations are required to use the following
definitions in carrying out FVPSA-funded programs and activities. Unless indicated otherwise
these definitions are language found in 45 CFR § 1370.2.
Dating Violence: Violence committed by a person who is or has been in a social relationship of
a romantic or intimate nature with the victim and where the existence of such a relationship
shall be determined based on a consideration of the length of the relationship, the type of
relationship, and the frequency of interaction between the persons involved in the relationship.
This part of the definition reflects the definition also found in 42 U.S.C. 40002(a)(10) of
Violence Against Women Act (VAWA) (as amended), 34 U.S.C. 12291(a), as required by
FVPSA. Dating violence also includes but is not limited to the physical, sexual, psychological,
or emotional violence within a dating relationship, including stalking. It can happen in person
or electronically, and may involve financial abuse or other forms of manipulation that may
occur between a current or former dating partner regardless of actual or perceived sexual
orientation or gender identity. 45 CFR § 1370.2
Domestic Violence: Felony or misdemeanor crimes of violence committed by a current or
former spouse or intimate partner of the victim, by a person with whom the victim shares a child
in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse
or intimate partner, by a person similarly situated to a spouse of the victim under the domestic
or family violence laws of the jurisdiction receiving grant monies, or by any other person against
an adult or youth victim who is protected from that person's acts under the domestic or family
violence laws of the jurisdiction. This definition also reflects the statutory definition of
“domestic violence” found in 42 U.S.C. 40002(a)(8) of VAWA (as amended), 34 U.S.C.
12291(a). This definition also includes, but is not limited to, criminal or non-criminal acts
constituting intimidation, control, coercion and coercive control; emotional and psychological
abuse and behavior; expressive and psychological aggression; financial abuse, harassment,
tormenting behavior; disturbing or alarming behavior; and additional acts recognized in other
federal, tribal, state, and local laws as well as acts in other federal regulatory or sub-regulatory
guidance. This definition is not intended to be interpreted more restrictively than FVPSA and
VAWA but rather to be inclusive of other, more expansive definitions. The definition applies
to individuals and relationships regardless of actual or perceived sexual orientation or gender
identity (45 CFR § 1370.2).
Family Violence: Any act or threatened act of violence, including any forceful detention of an
individual, that results or threatens to result in physical injury and is committed by a person
against another individual, to or with whom such person is related by blood or marriage, or is
or was otherwise legally related, or is or was lawfully residing.
Note: In 1984, when FVPSA was first named and authorized, the term “family violence” was
commonly used as synonymous with “domestic violence” (violence between intimate partners).
However, currently “family violence” is often used more broadly to encompass the diverse
forms of violence that occur within families, including child maltreatment, domestic violence,
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and elder abuse. For clarity and in keeping with the historical FVPSA “family violence”
interpretation, the term will continue to be used more narrowly and as interchangeable with
“domestic violence” (45 CFR § 1370.2).
Federally Recognized Tribe: An American Indian or Alaska Native tribal entity that is
recognized as having a government-to-government relationship with the United States, with the
responsibilities, powers, limitations, and obligations attached to that designation. These tribes
are eligible for funding and services from the Bureau of Indian Affairs (BIA), or are eligible to
enter into agreements with HHS or BIA under Public Law 93-638, Indian Self-Determination
and Education Assistance Act of 1975. Furthermore, federally recognized tribes are recognized
as possessing certain inherent rights of self-government (i.e., tribal sovereignty) and are entitled
to receive certain federal benefits, services, and protections because of their special relationship
with the United States.
Intimate Partner Violence: A term used interchangeably with domestic violence or dating
violence.
Native American Tribe/Tribe: For this NOFO only, alternative terms for Federally Recognized
Tribe.
PII or Personal Information: Any individually identifying information for or about an individual,
including information likely to disclose the location of a victim of domestic violence, dating
violence, sexual assault, or stalking, regardless of whether the information is encoded,
encrypted, hashed, or otherwise protected. Individually identifying information may include the
following: a first and last name; a home or other physical address; contact information (including
a postal, e-mail or internet protocol address, or telephone or facsimile number); a social security
number, driver’s license number, passport number, or student identification number; and any
other information, including date of birth, racial or ethnic background, or religious affiliation that
would serve to identify any individual. 45 CFR § 1370.2
Primary Prevention means strategies, policies, and programs to stop both first-time perpetration
and victimization. Primary prevention is stopping domestic and dating violence before they
occur. Primary prevention includes, but is not limited to: School-based violence prevention
curricula, programs aimed at mitigating the effects on children of witnessing domestic or dating
violence, community campaigns designed to alter norms and values conducive to domestic or
dating violence, worksite prevention programs, and training and education in parenting skills
and self-esteem enhancement. 45 CFR § 1370.2
Secondary Prevention is identifying risk factors or problems that may lead to future family,
domestic, or dating violence, and taking the necessary actions to eliminate the risk factors and
the potential problem, and may include, but are not limited to, healing services for children and
youth who have been exposed to domestic or dating violence, home visiting programs for highrisk families, and screening programs in health care settings. 45 CFR § 1370.2
Shelter: The provision of temporary refuge in conjunction with supportive services in
compliance with applicable state or tribal law or regulations governing the provision, on a
regular basis, of shelter, safe homes, meals, and supportive services to victims of family
violence, domestic violence, or dating violence, and their dependents. ACF interprets that “state
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and tribal law governing the provision of shelter and supportive services on a regular basis” to
mean, for example, the laws and regulations applicable to zoning, fire safety, and other regular
safety, and operational requirements, including state, tribal, or local regulatory standards for
certifying domestic violence advocates who work in a shelter. This definition also includes
emergency shelter and immediate shelter, which may include housing provision, rental
subsidies, temporary refuge, or lodging in properties that could be individual units for families
and individuals (such as apartments) in multiple locations around a local jurisdiction,
tribe/reservation, or state; such properties are not required to be owned, operated, or leased by
the program. Temporary refuge includes a residential service, including shelter and off-site
services such as hotel or motel vouchers or individual dwellings, which is not transitional or
permanent housing, but must also provide comprehensive supportive services. The mere act of
making a referral to shelter or housing shall not itself be considered provision of shelter. Should
other jurisdictional laws conflict with this definition of temporary refuge, the definition that
provides more expansive housing accessibility governs. 45 CFR § 1370.2
State Domestic Violence Coalition means a statewide, nongovernmental, non-profit 501(c)(3)
organization whose membership includes a majority of the primary-purpose domestic violence
service providers in the state; whose board membership is representative of these primarypurpose domestic violence service providers and which may include representatives of the
communities in which the services are being provided in the state; that has as its purpose to
provide education, support, and technical assistance to such service providers to enable the
providers to establish and maintain supportive services and to provide shelter to victims of
domestic violence and their children; and that serves as an information clearinghouse, primary
point of contact, and resource center on domestic violence for the state and supports the
development of policies, protocols and procedures to enhance domestic violence intervention
and prevention in the state/territory. 45 CFR § 1370.2
Supportive Services: Services for adult and youth victims of family violence, domestic violence,
or dating violence, and their dependents that are designed to meet the needs of such victims and
their dependents for short-term, transitional, or long-term safety and recovery. Supportive
services include, but are not limited to direct and/or referral-based advocacy on behalf of victims
and their dependents, counseling, case management, employment services, referrals,
transportation services, legal advocacy or assistance, childcare services, health, behavioral
health and preventive health services, culturally and linguistically appropriate services, and
other services that assist victims or their dependents in recovering from the effects of the
violence. To the extent not already described in this definition, supportive services also include
but are not limited to other services identified in FVPSA at 42 U.S.C. 10408(b)(1)(A)-(H).
Supportive services may be directly provided by recipients and/or by providing advocacy or
referrals to assist victims in accessing such services (45 CFR § 1370.2).
Tribal Consortium: For this NOFO only, a partnership between one or more tribes (including
qualifying Alaska Native villages and entities) that authorizes a single tribal organization or
nonprofit to submit an application and administer the FVPSA grant funds on their behalf.
Tribally Designated Official: For this NOFO only, an individual designated by an Indian tribe,
tribal organization, or non-profit private organization authorized by an Indian tribe to administer
11

a grant awarded under 42 U.S.C. 10409.
Tribal Organization: The recognized governing body of any Indian tribe. A tribal organization
is any legally established organization of Indians that is controlled, sanctioned, or chartered by
a governing body or that is democratically elected by the adult members of the Indian
community to be served and that includes the maximum participation of Indians in all phases
of its activities; or any tribal non-profit organization, that in any case where a contract is let or
grant made to an organization to perform services benefiting more than one Indian tribe,
requires the approval of each such Indian tribe prior to the letting or making of such contract or
grant (25 U.S.C. § 5304(l)).
Underserved Populations: Populations who face barriers in accessing and using victim services,
and includes populations underserved because of geographic location, religion, sexual
orientation, gender identity, underserved racial and ethnic populations, and populations
underserved because of special needs including language barriers, disabilities, immigration
status, and age. Individuals with criminal histories due to victimization and individuals with
substance use disorders and mental health issues are also included in this definition. The
reference to racial and ethnic populations is primarily directed toward racial and ethnic minority
groups (as defined in section 1707(g) of the Public Health Service Act (42 U.S.C. 300(u-6)(g)),
which means American Indians (including Alaska Natives, Eskimos, and Aleuts); Asian
Americans; Native Hawaiians and other Pacific Islanders; Blacks and Hispanics. The term
“Hispanic” or “Latino” means individuals whose origin is Mexican, Puerto Rican, Cuban,
Central or South American, or any other Spanish speaking country. This underserved
populations’ definition also includes other population categories determined by the Secretary
or the Secretary’s designee to be underserved (45 CFR § 1370.2).
Use of Funds
The FVPSA tribal formula grant funds shall be used to prevent incidents of family violence,
domestic violence, and dating violence, by providing immediate shelter and supportive services.
These services may include paying for the operating and administrative expenses of the
facilities for a shelter for adult and youth victims of family violence, domestic violence, or
dating violence, and their dependents, and may be used to provide prevention services to prevent
future incidents of family violence, domestic violence, and dating violence (42 U.S.C.
10408(b)) as applied pursuant to (42 U.S.C. 10409(e)).
FVPSA funds awarded to grant recipients may be used for, but are not limited to, the following:
• Provision, on a regular basis, of immediate shelter and related supportive services to
adult and youth victims of family violence, domestic violence, or dating violence, and
their dependents, including paying for the operating and administrative expenses of the
facilities for such shelter (42 U.S.C. 10408(b)(1)(A));
• Assistance in developing safety plans and supporting efforts of victims of family
violence, domestic violence, or dating violence to make decisions related to their ongoing
safety and well-being (42 U.S.C 10408(b)(1)(B));
• Provision of individual and group counseling, peer support groups, and referral to
community-based services to assist family violence, domestic violence, and dating
violence victims, and their dependents, in recovering from the effects of the violence (42
12

•

•
•

•

U.S.C. 10408(b)(1)(C));
Provision of services, training, technical assistance, and outreach to increase awareness
of family violence, domestic violence, and dating violence and increase the accessibility
of family violence, domestic violence, and dating violence services (42 U.S.C.
10408(b)(1)(D));
Provision of culturally and linguistically appropriate services (42 U.S.C.
10408(b)(1)(E));
Provision of services for children exposed to family violence, domestic violence, or
dating violence, including age-appropriate counseling, supportive services, and services
for the non-abusing parent that support that parent’s role as a caregiver, which may, as
appropriate, include services that work with the non-abusing parent and child together
(42 U.S.C. 10408(b)(1)(F));
Provision of advocacy, case management services, and information and referral services
concerning issues related to family violence, domestic violence, or dating violence
intervention and prevention, including the following: 1) assistance in accessing related
federal and state financial assistance programs; 2) legal advocacy to assist victims and
their dependents; 3) medical advocacy, including provision of referrals for appropriate
health care services (including mental health, alcohol, and drug abuse treatment), which
does not include reimbursement for any health care services; 4) assistance locating and
securing safe and affordable permanent housing and homelessness prevention services;

•
II.

5) provision of transportation, childcare, respite care, job training and employment
services, financial literacy services and education, financial planning, and related
economic empowerment services; and 6) parenting and other educational services for
victims and their dependents (42 U.S.C. 10408(b)(1)(G)); and
Provision of prevention services, including outreach to underserved populations (42
U.S.C. 10408(b)(1)(H));
FEDERAL AWARD INFORMATION

Subject to the availability of federal appropriations and as authorized by law, for FYs 2024, 2025,
and 2026 , ACF will make available for grants to tribes, tribal organizations, and non-profit private
organizations authorized by a tribe, 10 percent of the amount appropriated according to 42 U.S.C.
10403(a)(1) of FVPSA that is not reserved under 42 U.S.C. 10403(a)(2)(A)(i). In FY 2023, ACF
awarded $24,293,603 to tribes or tribal organizations in support of 252 tribes for the establishment
and operation of shelters (including safe houses) and the provision of supportive services or
prevention services to adults and youth victims of family violence, domestic violence, or dating
violence, and their dependents.
In separate announcements, ACF allocates 70 percent of the foregoing appropriation to states
for immediate shelter, supportive services, and prevention activities, and 10 percent to the state
domestic violence coalitions to continue their work within the domestic violence community
by providing training and technical assistance, needs assessment, and advocacy services, among
other activities, to local domestic violence programs and to encourage appropriate responses to
domestic violence within the states. In addition, ACF supplies funding for multi-year FVPSA
discretionary grants to the following: the National Indian Resource Center Addressing
Domestic Violence and Safety for Indian Women; the National Domestic Violence Resource
Center; four Special Issue Resource Centers; three Culturally Specific Special Issue Resource
13

Centers; three Culturally Specific Sexual Assault Capacity Building Center’s; the Native
Hawaiian Resource Center on Domestic Violence; the Alaska Native Tribal Resource Center
on Domestic Violence; four Capacity Building Centers; demonstration grants under the
Specialized Services for Abused Parents and Their Children program; and the National
Domestic Violence Hotline, including funding for the StrongHearts Native Helpline.
Allocations
Although tribes (federally recognized), tribal organizations, and non-profit private organizations
authorized by a federally recognized tribe may apply for funding under this NOFO, allocated
funds will be awarded to federally recognized tribes only. An individual tribe may submit an
application on its own behalf or as part of a consortium with other tribes. When ACF makes the
awards, each federally recognized tribe will receive an allocation of the total funds available
based on a formula incorporating its population.
If an individual tribe applies on its own behalf, the award will go directly to that tribe. If a tribal
consortium applies on behalf of multiple tribes, the entity (tribe, tribal organization, or non-profit
private organization) applying as the responsible party for the grant will receive the total award,
and each tribe will be allocated funds based on the population formula that together will
comprise the total amount of the award.
In computing tribal allocations, the ACF Office of Grants Management will use the following
standardized three-step process in determining populations for allocation:
1) Using the latest available population figures from the “American Indian and Alaska
Native Population by Tribe for the United States: 2020” column 5 available from the
Census Bureau at https://www.census.gov/data/tables/time-series/dec/cph-series/cpht/cph-t-6.html.
2) Where Census Bureau data are unavailable, ACF will use figures from BIA’s Indian
Population and Labor Force Report, which is available at
https://www.bia.gov/sites/default/files/dup/assets/public/pdf/idc1-024782.pdf
3) If neither of these sources has a population figure for the tribe, the tribe shall submit a
certified population number on a letterhead signed by the tribal enrollment office. This
letter should be submitted with the application. Letters received after the due date
will not be used in making the awards and ACF will instead use the 2010 or 2020
Census data.
The formula has the following two parts: the tribal population base allocation and a population
category allocation. Base allocations are determined by a tribe’s population and a fund
allocation schedule. Tribes with populations between 1 and 1,500 people receive a $2,500 base
allocation for the first 1,500 people. Tribes with populations between 1,501 and 3,000 people
receive a $3,500 base allocation for the first 1,501 people. For each additional 1,000 people
above the 3,001 person minimum, a tribe’s base allocation is increased $1,000. Tribes with
14

populations between 50,001 and 100,000 people receive base allocations of $125,000; tribes
with populations of 100,001 to 150,000 receive a base allocation of $175,000; and tribes with
populations of 150,001 and above receive a base allocation of $225,000. Please see chart below
for further clarification.
Minimum Population for this Base
Amount
1
1,501
3,001
4,001
5,001
6,001
7,001
8,001
9,001
10,001
12,001
14,001
16,001
18,001
20,001
22,001
24,001
26,001
28,001
30,001
32,001
34,001
36,001
38,001
40,001
42,001
44,001
46,001
48,001
50,001
100,001
150,001

Base Amount
$2,500
$3,500
$4,500
$5,500
$6,500
$7,500
$8,500
$9,500
$10,500
$13,000
$15,000
$17,000
$19,000
$21,000
$23,000
$25,000
$27,000
$29,000
$31,000
$33,000
$35,000
$37,000
$39,000
$41,000
$43,000
$45,000
$47,000
$49,000
$51,000
$125,000
$175,000
$225,000

Once the base allocations have been distributed to the tribes that have applied for FVPSA
funding, the ratio of the tribal population category allocation to the total of all base allocations
is then considered in allocating the remainder of the funds. By establishing base amounts with
distribution of proportional amounts for larger tribes, ACF is balancing the need for basic
services for all tribes while recognizing greater demand for services among tribes with larger
15

populations. In FY 2023, actual grant awards ranged from $57,487 to $2,093,060.
Tribes with smaller populations are encouraged to apply for FVPSA funding as a consortium.
Being part of a consortium is a decision of the individual tribe and may be different each funding
year. For example, a tribe may choose to apply directly for FVPSA funding after previously
being a part of a tribal consortium. A tribe may not apply both on its own behalf and as a
part of a tribal consortium in the same grant award year.
Match
No grant shall be made to any entity other than a state or tribe unless the entity agrees that, with
respect to the cost to be incurred by the entity in carrying out the program or project for which the
grant is awarded, the entity will make available (directly or through donations from public or
private entities) non-federal contributions in an amount that is not less than $1 for every $5 of
federal funds provided under the grant. The non-federal contributions required may be in cash or in
kind (see 42 U.S.C.10406(c)(4)).
Tribal Applicants Only: A tribe, as defined in 42 U.S.C. 10402(5), is exempt from the match
requirement under FVPSA. Tribes are not required to provide match (see 42 U.S.C.
10406(c)(4)).
Tribal organizations (as defined by 25 U.S.C. 5304) are not exempt and must provide match.
The determination of whether the match is exempt or required for a tribal consortium depends on
the entities that comprise or make up the consortium. Tribal consortium is “a partnership between
one or more tribes (including qualifying Alaska Native villages and entities) that authorizes a
single tribal organization or nonprofit organization to submit an application and administer the
FVPSA grant funds on their behalf. A tribal consortium may also consist of a group of tribal
organizations or nonprofit organizations”. A tribal consortium comprised of a group of tribes is
exempt from providing a match, and a tribal consortium comprised of a group of tribal
organizations or non-profit organizations is required to provide a match.
Federal funds shall be used to supplement not supplant other federal, state, tribal, and local public
funds expended to provide services and activities that promote the objectives of this program. See
42 U.S.C. 10406(c)(6).
Length of Project Periods
The project period for awards made under this announcement is 24 months.
Expenditure Period
The expenditure period under this announcement is 24 months, which coincides with the project
period. FVPSA funds may be used for expenses starting October 1 of each FY for which they
are granted and will be available for expenses through September 30th, the following FY.
Funds must be liquidated within 90 days after the end of each expenditure period.
16

Award Year
(Federal Fiscal
Year) (FY))

FY 2024

FY 2025

FY 2026

Project
Period
(24 Months)

Expenditure Period (24 months)

10/01/2023 –
9/30/2025

Regardless of the date the award is received, these funds
may be expended by the recipient for obligations
incurred since October 1, 2023. Expenses can be
incurred through September 30, 2025.

10/01/2024 –
9/30/2026

Regardless of the date the award is received, these funds
may be expended by the recipient for obligations
incurred since October 1, 2024. Expenses can be
incurred through September 30, 2026.

10/01/2025 –
9/30/2027

Regardless of the date the award is received, these funds
may be expended by the recipient for obligations
incurred since October 1, 2025. Expenses can be
incurred through September 30, 2027.

III. ELIGIBILITY INFORMATION
Tribes (federally recognized), tribal organizations, and non-profit private organizations
authorized by a federally recognized tribe, as defined in Section I., Program Description,
Definitions of this announcement, are eligible for funding under this program.
Additional Information on Eligibility
Federally recognized tribes, as defined in Section I., Program Description, Definitions, have
the option to authorize a tribal organization or a non-profit private organization to submit an
application and administer the grant funds awarded
under this grant (42 U.S.C. 10409(b)). However, only federally recognized tribes receive an
allocation of the funds. Tribes may apply singularly or as part of a tribal consortium.
Faith-based and community organizations that meet the eligibility requirements are eligible to
receive awards under this funding opportunity. Faith-based organizations may apply for this award
on the same basis as any other organization, as set forth at and, subject to the protections and
requirements of 45 CFR Part 87 and 42 U.S.C. 2000bb et seq., ACF will not, in the selection of
recipients, discriminate against an organization on the basis of the organization's religious character,
affiliation, or exercise.
Unique Entity Identifier (UEI) Number and System for Award Management (SAM)
All applicants must have a Unique Entity Identifier (UEI) and an active registration with SAM
(www.sam.gov).
17

HHS requires all entities that plan to apply for, and ultimately receive, federal grant funds from
any HHS agency to:
•
•
•
•

Be registered in the SAM.gov prior to submitting an application or plan;
Maintain an active SAM registration with current information until the process is complete.
If you receive an award, your SAM registration must be active throughout the life of the
award. It must be renewed every 365 days to keep it active;
Provide its UEI in each application or plan it submits; and
Ensure any proposed subrecipient(s) have obtained and provided to the recipient their UEI(s)
prior to making any subawards (Note: Subrecipients are not required to complete full SAM
registration.).

ACF is prohibited from making an award until an applicant has complied with these
requirements. At the time an award is ready to be made, if the intended recipient has not
complied with these requirements, ACF:
•
•
IV.

May determine that the applicant is not qualified to receive an award; and
May use that determination as a basis for making an award to another applicant.
APPLICATION AND SUBMISSION INFORMATION

Application Submission Requirements
Mandatory grant recipients are required to use the On-Line Data Collection System (OLDC)
(https://home.grantsolutions.gov/home/) to submit the Application for Federal Assistance SF424 Mandatory Form (SF-424M) and upload all required documents. The form is available to
applicants and grant recipients at Grant Forms https:/www.grants.gov/web/grants/forms/sf424-mandatory-family.html. ACF will not accept paper applications, or those submitted via
email or facsimile, without a waiver.
Note: It is the applicant’s responsibility to ensure that OFVPS is made aware of any changes
to the tribally designated official and/or contact person that occur at any time during the entire
application process. Applicants must ensure that the tribally designated official has warranted
access to OLDC for persons who need to submit the application.
GrantSolutions and Online Data Collection System Access (OLDC)
In order to submit an application for funding by the submission date the applicant must allow 10 –
14 days to gain access to GrantSolutions and OLDC by submitting a “Grant Recipient User
Account Request Form” for GrantSolutions access and “Request for Online Data Collection
(OLDC) Access” for OLDC.
Training and Resources:
As a reminder, you may view a recorded training here and reference a set of quick sheets. All of
these training resources are conveniently located on the Grant Recipient Support and Reference page.
Accessing Online Data Collection (OLDC)
Grant Details Screen: Amendments
18

Tab Grant Details Screen: Details
Tab Grant Details Screen: History
Tab Grant Details Screen: Notes Tab
Grant Details Screen: Reports Tab
Grants List Screen
Need Help with GrantSolutions?
If you have any further questions about accessing your award letters electronically via
GrantSolutions, please reach out the GrantSolutions Help Desk at help@grantsolutions.gov or
1-866-577-0771.
Request an Exemption from Required Electronic Submission
Applicants must receive an exemption from ACF in order for a paper format application to be accepted for
review. For more information on the exemption, see "ACF Policy for Requesting an Exemption from Required
Electronic Application Submission'" at www.acf.hhs.gov/grants/howto#chapter-6.

Forms, Assurances, and Certifications

Applicants seeking financial assistance under this FOA must submit the listed Standard
Forms (SFs), assurances, and certifications. All required SFs, assurances, and certifications
are available at the Grants.gov Forms Repository.
Forms/Certifications
☐ SF-424M
(Mandatory Form)

Description
This is a required
Standard Form.
Application for
Federal Assistance –
Mandatory

☐ Certification
Regarding Lobbying
(Grants.gov
Lobbying Form)

Required of all applicants SF-424 Mandatory Family |
GRANTS.GOV
at the time of their
application. If not
available at the time of
application, it must be
submitted prior to the
award of
the grant.

19

Where Found
SF-424 Mandatory Family |
GRANTS.GOV

☐ -LLL -Disclosure of If any funds have been
Lobbying Activities paid or will be paid to
any person for
influencing or attempting
to influence an officer or
employee of any agency,
a Member of Congress, an
officer or employee of
Congress, or an employee
of a Member of Congress
in connection with this
commitment providing
for the United States to
insure or guarantee a loan,
the application shall
complete and submit the
SF-LLL, "Disclosure
Form to Report
Lobbying," in accordance
with its instructions.
Required of all applicants
☐ Assurance of
at the time of their
Compliance with
application.
Grant Requirements
Submission is required
☐ SF-424A- Budget
for all applicants. Forms
Information – Nonmust be submitted by the
Construction
application
Programs
due date.
☐

Required documents for
GrantSolutions/Online user access to submit an
application and annual
Data Collection
System (OLDC) User report.
Access

Available
at
SF-424 Mandatory
Family| GRANTS.GOV

See Appendix A for the complete
description.
Available at SF-424 Mandatory Family |
GRANTS.GOV

Available
at
GrantSolutions Access
Form & Online Data
Collection System User
Form

Additional Application Requirements
The application, including all required forms, assurances, and certifications, must be signed by
the tribally designated official (see Section I., Program Description, Definitions).
Cover Letter
A cover letter addressed to OFVPS, on the applicant’s letterhead, with the following information:
20

(1)
Name and mailing address of the tribe, tribal organization, or nonprofit private
organization applying for the FVPSA grant.
(2)
Name of the tribally designated official authorized to administer this grant,
along with the official’s telephone number, fax number, and e-mail address (42 U.S.C.
10407(a)(2)(G).
(3)
Name of a program contact designated by the tribally designated official to
administer and coordinate programming on a day-to-day basis, including the program
contact’s telephone number and e-mail address.
(4)
Employer Identification Number (EIN) of the entity submitting the application.
(5)
A UEI number of the entity submitting the application (see Section
III. Eligibility Information, UEI Number and System for Award Management (SAM).
(6)
Confirmation that the tribe is federally recognized (e.g., name of tribe is in
Federal Register https://www.govinfo.gov/content/pkg/FR-2021-01-29/pdf/2021-01606.pdf
or tribe has contracted with HHS or BIA through the Indian Self- Determination and
Education Assistance Act of 1975 or through another grant program).
(7)
Signature of the tribally designated official and the date signed.
Consortium Applicants
If the applicant is applying as part of a Tribal Consortium (see Section I., Program Description,
Definitions), include the following:
a) In addition to items 1-7 under Additional Application Requirements, Cover
Letter, an application must include the following required information:
i. Name of each tribe in the consortium.
ii. EIN of each tribe in the consortium.
iii. UEI number of each tribe in the consortium.
iv. Confirmation that each tribe in the consortium is federally recognized (see
number 6 under Cover Letter ).
b) In addition to the description of the applicant’s overall services to be provided (see
Section C), describe specifically how this FVPSA award will support the provision
of services to each tribe in the consortium. Include how services will be coordinated.
Please note that separate narratives for each member are not required.
c) An application must provide letters of commitment, memoranda of understanding,
or equivalent documentation that:
i. Identifies the primary applicant responsible for grant administration.
ii. Documents commitments made by eligible partner applicants.
iii. Describes the roles and responsibilities of each partner in the consortia ((45 CFR
§ 1370.10(c)(3)).
d) In addition to the requirements in Section H., Current and Signed Tribal Resolution
below, a resolution or equivalent document is required for each federally recognized
tribe represented.
Current and Signed Tribal Resolution
21

Each tribe that wishes to receive funding under this grant program must be a federally
recognized tribe and must submit a copy of a tribal resolution or an equivalent document (i.e.,
meeting minutes from the governing body and/or letters from the authorizing official reflecting
approval of the application’s submittal, depending on what is appropriate for the applicant’s
governance structure) signed by the tribally designated official(s) (45 CFR § 1370.10(c)(1)). If
a tribe is submitting an application on its own behalf, then only one resolution or equivalent
document from that tribe is required. If a tribal organization or a tribal consortium is submitting
an application, please see additional requirements in Consortium Applicants. The resolution or
equivalent document must:
a) State that the tribe, tribal organization, or non-profit private organization has the
authority to submit an application on behalf of the individuals in the tribe(s) and to
administer programs and activities funded.
b) Specify the name(s) of the tribe(s) on whose behalf the application is submitted and the
service areas for the intended grant services.
c) Be signed or have an effective issue date of no more than 5 years before the due date of
this NOFO.
d) If an expiration date is included, it must be after the end of the grant’s project period.
NOTE: there is no requirement that the resolution have an expiration date.
NOTE: A new tribal resolution or its equivalent must be submitted when any of the following
apply:
a) An applicant did not receive funding in the immediately preceding FY.
b) An applicant funded as part of a tribal consortium in the immediately preceding FY
is now seeking funds as a single tribe on its own behalf.
c) An applicant funded as a single tribe on its own behalf in the immediately preceding
FY is now seeking funding as part of a consortium.
d) The document refers ONLY to one specific FVPSA grant year or period, even if the
document has been signed within the past 5 years. If an applicant references the
specific grant name without putting a specific grant year, the applicant can use the
same resolution for up to 5 years after the date the document is signed, as long as
the document is included each year as an attachment with the application.
Receipt of the tribal resolution or equivalent document may come after the application
deadline, if the tribe needs extra time to have the document drafted, approved, and signed. If
all other application requirements are completed and satisfactory, FVPSA will proceed with
the issuance of grant award notices; however, such documentation must be received before
funds can be released.
The Project Description
The application must contain the following project description information in the specific order
shown below with sections labeled accordingly.
A.

Statement of Need
A narrative of the need for services, including the following information:
(1)
A detailed description of the service area(s) [(i.e., reservation(s), towns,
22

counties, and/or portions of the state(s)) and population(s)] to be served (i.e., utilization
of census numbers and/or the tribe’s and/or service area’s population, etc.).
(2)
Provide the number of victims of domestic violence, dating violence, and their
dependents that the applicant estimates it will serve through shelter and supportive
services annually.
(3)
Describe the barriers that victims of domestic violence, dating violence, and
their dependents are experiencing in the applicant’s service area(s) and the challenges
that the applicant is experiencing in providing services.
B.

Capacity
1)
A description of the applicant’s operation or ability to operate and/or capacity
to provide services under the FVPSA program, including, but not limited to, the
following:
a) The current operation of a shelter, safe house, or the current operation of a
domestic violence prevention program.
b) Establishment of joint or collaborative service agreements with other
entities, such as a local public agency or a private nonprofit agency for shelter
and/or supportive services.
c) The operation of social services programs through receipt of grants or
contracts under Indian Child Welfare grants from BIA or Child Welfare Services
or Family Support grants under Title IV- B of the Social Security Act ((45 CFR
§ 1370.10(c)(5)(i-iii)).
(2)

A description of staff involved in carrying out the FVPSA program:
a) Expertise, skills, and knowledge of staff.
b) Commitment to increasing staff’s expertise, skills, and knowledge through
continuing education and training.

(3)
A description of the methods to involve knowledgeable individuals and other
interested organizations in providing services. For example, individuals and
organizations may include other social services programs operated by the applicant that
assist victims of domestic and dating violence and their dependents, such as social
services staff, tribal officials, tribal law enforcement, state domestic violence coalition
or tribal coalitions, other domestic violence shelters or supportive service providers, etc.
(45 CFR § 1370.10(c)(4)).
C. Services to be Provided
(1) A description of the activities and services that will be provided (45 CFR §
1370.10(c)(6)) in whole or in part with FVPSA funds, including the following
information:
i. How the applicant will provide shelter (see Section I., Program Description,
Definitions) to adult and youth victims of
domestic violence, dating violence, and their dependents. Please note that
victims of sexual assault and human trafficking may be included when the sexual
23

assault or trafficking relates specifically to a victim of domestic or dating
violence. The description must include how shelter will be provided to all
victims regardless of sex, sexual orientation, gender, or gender identity.
i.
If the applicant does not have its own shelter, then describe how
it will use FVPSA funds to provide shelter in alternative ways
(e.g., hotels, safe houses, referrals or subcontracts with shelter
programs in the area), or other expenses associated with placing
a victim in another entity’s shelter (e.g., transportation to that
facility or the personnel costs for an advocate responsible for
coordinating shelter).
ii. Supportive services

(see Section I., Program Description, Definitions and
Use of Funds for a complete description) that will be provided to adult and
youth victims of domestic violence and dating violence, which may include
the following:
i. Individual and group counseling, peer support groups, and referral to
community-based services.
ii. Assistance in developing safety plans and supporting efforts of victims
of family violence, domestic violence, or dating violence to make
decisions related to their ongoing safety and well-being.
iii. Services, training, technical assistance, and outreach to increase
awareness of family violence, domestic violence, and dating violence,
and increase the accessibility of family violence, domestic violence, and
dating violence services.
iv. Culturally and linguistically appropriate services.
v. Services for children exposed to family violence, domestic violence, or
dating violence, including age-appropriate counseling, supportive
services, and services for the non-abusing parent that support that
parent’s role as a caregiver, which may, as appropriate, include services
that work with the non-abusing parent and child together.
vi. Advocacy, case management services, and information and referral
services concerning issues related to family violence, domestic violence,
or dating violence intervention and prevention.
vii. Prevention services, including outreach to underserved populations.

iii.

A description of all other services that will be provided to victims of family violence,
domestic violence, dating violence and their dependents that will be supported by
other funding sources outside of FVPSA. The purpose of this element is to ensure that
FVPSA has a good understanding of the applicant’s total program for serving victims
of domestic and dating violence and their dependents.

iv. A description of services that will be provided to victims of family violence,
domestic violence, dating violence and their dependents that describes the plans for
meaningful access for people with disabilities, provides examples of services to people
with disabilities, and training and technical assistance on serving people with disabilities.
24

D.

Budget Narrative

a) Provide a narrative to describe how FVPSA funds will be used to support planned
activities and services, that may include the following:
i. Staff positions and titles along with the responsibilities and duties for each,
including an estimated percentage of effort funded by FVPSA.
ii. Training and technical assistance activities, which may include travel to
conferences, meetings, and other associated costs.
iii. Development of public awareness and prevention materials.
iv. Shelter facility rent, utilities, maintenance, etc.
v. Client support costs, such as transportation, food, clothing, etc.
vi. Outreach program costs.
vii. Consulting or contractual agreements for services.
viii. The planned frequency of drawdown
b) All applicants are required to submit:
i. a line item project budget
ii. budget justification (must be submitted with the line item budget; see description)*
iii. SF-424-A Form
*The budget justification consists of a budget narrative and a line-item budget detail that
includes detailed calculations for "object class categories" identified on the Budget Information
Standard Form SF-424A. Project budget calculations must include estimation methods,
quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be
duplicated. The budget narrative should describe how the categorical costs are derived. Discuss
the necessity, reasonableness, and allocation of the proposed costs.
Budget - General
Use the following guidelines for preparing the budget and budget justification. It is suggested
that budget amounts and computations be presented in a columnar format as follows: first
column, object class categories; second column, federal budget; next column(s), non- federal
budget(s); and last column, total budget. The budget justification should be in a narrative form.
Personnel
Description: Costs of employee salaries and wages.
Justification: Identify the positions that will be supported with FVPSA funds. For each staff
person, provide the following: the title; time commitment to the project in months; time
commitment to the project as a percentage or full-time equivalent: annual salary; grant salary;
wage rates; etc. Do not include the costs of consultants and personnel costs of subrecipients.
Fringe Benefits
Description: Costs of employee fringe benefits are allowances and services provided by
employers to their employees in addition to regular salaries and wages.
Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit
costs, such as health insurance, Federal Insurance Contributions Act taxes, retirement insurance,
and taxes. Fringe rates are often specified in the approved indirect cost rate agreement. Fringe
25

benefits may be treated as a direct cost or indirect cost in accordance with the applicant's
accounting practices. Only fringe benefits as a direct cost should be entered under this category.
Travel
Description: Costs of out-of-state or overnight project-related travel by employees of the
applicant organization. Do not include in-state travel or consultant travel.
Justification: For each trip show the total number of traveler(s); travel destination; duration of
trip; per diem; mileage allowances, if privately owned vehicles will be used to travel out of
town; and other transportation costs and subsistence allowances. The applicant must set aside
FVPSA funds for travel expenses for at least one, but up to two, staff to attend the annual
FVPSA grantee meeting, regional meetings, or other FVPSA meetings to be determined.
Equipment
Description: "Equipment" means an article of nonexpendable, tangible personal property
having a useful life of more than 1 year per unit and an acquisition cost that equals or exceeds
the lesser of (a) the capitalization level established by the organization for the financial
statement purposes, or (b) $5,000. (Note: Acquisition cost means the net invoice unit price of
an item of equipment, including the cost of any modifications, attachments, accessories, or
auxiliary apparatus necessary to make it usable for the purpose for which it is acquired.
Ancillary charges, such as taxes, duty, protective in-transit insurance, freight, and installation,
shall be included in or excluded from acquisition cost in accordance with the applicant
organization's regular written accounting practices.)
Justification: For each type of equipment requested, applicants must provide a description of
the equipment; the cost per unit; the number of units; the total cost; and a plan for use of the
equipment in the project; as well as a plan for the use, and/or disposal of, the equipment after
the project ends. An applicant organization that uses its own definition for equipment should
provide a copy of its policy, or section of its policy, that includes the equipment definition.
Supplies
Description: Costs of all tangible personal property other than that included under the
Equipment category. This includes office and other consumable supplies with a per-unit cost of
less than $5,000. A computing device is a supply if the acquisition cost is less than the lesser of
$5,000, or the capitalization level established by the non-Federal entity for financial statement
purposes, regardless of the length of its useful life.
Justification: Specify general categories of supplies and their costs. Show computations and
provide other information that supports the amount requested.
Contractual
Description: Cost of all contracts and subawards except those that should be placed under other
categories such as equipment, supplies, construction, etc. Include third-party evaluation
contracts, procurement contracts, and subawards. Costs related to professional and consultant
services rendered by persons who are members of a particular profession or possess a special
skill, and who are not officers or employees, must be listed in the Other category.
Justification: Indicate whether the proposed agreement qualifies as a subaward or contract in
accordance with 45 CFR § 75.351. Provide the name of the contractor/subrecipient (if known), a
26

description of anticipated services, a justification for why they are necessary, a breakdown of
estimated costs, and an explanation of the selection process. In addition, for subawards, the
applicant must provide a detailed budget and budget narrative for each subaward, by entity name,
along with the same justifications referred to in these budget and budget justification instructions.
For contracts, demonstrate that procurement transactions will be conducted in a manner to provide,
to the maximum extent practical, open, and free competition. Applicants must justify any anticipated
procurement action that is expected to be awarded without competition and exceeds the simplified
acquisition threshold stated in 48 CFR § 2.101(b).
For subawards, the applicant must provide a detailed budget and budget narrative for each
subaward, by entity name, along with the same justifications referred to in these budget and
budget justification instructions. If the applicant plans to select the subrecipient post-award and
a detailed budget is not available at the time of application, the applicant must provide
information on the nature of the work to be delegated, the estimated costs, and the process for
selecting the subrecipient.
Other
Description: Enter the total of all other costs. Such costs, where applicable and appropriate,
may include, but are not limited to, the following: consultant costs; local travel; insurance
(when not included under the Fringe category); food (when allowable); medical and dental
costs ( non-personnel); professional services costs (e.g., audit charges); space and equipment
rentals; printing and publication; training costs, such as tuition and stipends; staff development
costs; and administrative costs. Justification: Provide a breakdown of costs, computations, a
narrative description, and a justification for each cost under this category.
Indirect Charges
Description: Indirect costs are incurred for a common or joint purpose benefitting more than
one cost objective, and not readily assignable to the cost objectives specifically benefitted,
without effort disproportionate to the results achieved. Typical examples of indirect costs
include but are not limited to operation and maintenance expenses, and general administration
and expenses, such as the salaries and expenses of personnel administration and accounting. If
the applicant is requesting a rate that is less than what is allowed under the program, the
authorized representative of the applicant organization must submit a signed acknowledgement
that the applicant is accepting a lower rate than allowed. Enter the total amount of indirect costs.
This category has one of two methods that an applicant can select. An applicant may only select
one.
1. The applicant currently has an indirect cost rate approved by HHS or another cognizant federal
agency.
Justification: An applicant must enclose a copy of the current approved rate agreement. If the
applicant is requesting a rate that is less than what is allowed under the program, the authorized
representative of the applicant organization must submit a signed acknowledgement that the
applicant is accepting a lower rate than allowed. Choosing to charge a lower rate will not be
considered during the merit review or award selection process.
27

2. Per 45 CFR § 75.414(f) Indirect costs, "any non-Federal entity [i.e., applicant] that has never
received a negotiated indirect cost rate, ... may elect to charge a de minimis rate of 10% of
modified total direct costs which may be used indefinitely. As described in Section 75.403, costs
must be consistently charged as either indirect or direct costs but may not be double charged or
inconsistently charged as both. If chosen, this methodology once elected must be used
consistently for all Federal awards until such time as the non-Federal entity chooses to negotiate
for a rate, which the non-Federal entity may apply to do at any time."
Justification: This method only applies to applicants that have never received an approved
negotiated indirect cost rate from HHS or another cognizant federal agency. Applicants awaiting
approval of their indirect cost proposal may request the 10 percent de minimis rate. When the
applicant chooses this method, costs included in the indirect cost pool must not be charged as
direct costs to the award.
E.

Policies and Procedures
a) Describe how the applicant will document and track the data elements (outputs)
required under the annual PPR, such as number of People Served (race/ethnicity and
age); Shelter Services (bed nights and unmet requests for shelter); Supportive
Services for Adults; Supportive Services for Children; and Community Education and
Public Awareness activities.
b) Provide, as an attachment, only the section in the applicant’s policies and procedures
that addresses the protection of confidentiality and privacy of victims of domestic
and dating violence and their dependents, as described in Section I., Program
Description, Client Confidentiality (45 CFR § 1370.10(c)(8)). Please do not attach
entire policy manuals. This must include the following elements:
i. Non-disclosure of PII to a third party including any federal, state, or tribal funder
for purposes of data collection, reporting, monitoring, or evaluation.
ii. Prohibition on sharing client information without an informed, written,
reasonably time-limited client release to any third party, including child
welfare, tribal police, and/or tribal officials.
iii. When and how a client may consent to a release of information.
iv. When the applicant may need to share PII without the consent of the client.
v. Confidentiality of location of shelter, if applicable.
c) Describe your policy and procedures related to retention of financial records,
supporting documents, statistical records, and all other non-federal entity records
pertinent to a federal award. Federal award records must be retained for a period of
3 years from the date of submission of the final expenditure report or, for federal
awards that are renewed quarterly or annually, from the date of the submission of
the quarterly or annual financial report, respectively, as reported to the HHS
awarding agency or pass-through entity in the case of a subrecipient. HHS awarding
agencies and pass-through entities must not impose any other record retention
requirements upon non-federal entities (45 CFR §§ 75.361- 75.365).
28

Paperwork Reduction Disclaimer
As required by the Paperwork Reduction Act, 44 U.S.C. 3501-3520, the public reporting burden
for the project description is estimated to average 10 hours per response, including the time for
reviewing instructions, gathering and maintaining the data needed, and reviewing the collection
of information. The project description information collection is approved under OMB control
number 0970- 0280, which expires May 31, 2024. A request for an extension with changes to
reflect current requirements is in process. An agency may not conduct or sponsor, and a person
is not required to respond to, a collection of information unless it displays a currently valid
OMB control number.
Funding Restrictions
Special Note: Annual appropriations legislation for the Department of Health and Human
Services limits the salary amount that may be awarded and charged to ACF grants and
cooperative agreements. Award funds issued under this funding opportunity may not be used
to pay the salary of an individual at a rate in excess of Executive Level II. For the Executive
Level II salary, please see "Executive & Senior Level Employee Pay Tables"
under https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/. The salary
limitation reflects an individual's base salary exclusive of fringe benefits, indirect costs and
any income that an individual may be permitted to earn outside of the duties of the applicant
organization. This salary limitation also applies to subawards and subcontracts under an
ACF grant or cooperative agreement.
V.

AWARD ADMINISTRATION INFORMATION

The Secretary of HHS shall approve any application that meets the requirements of the
FVPSA and this NOFO. The Secretary shall not disapprove an application unless the Secretary
gives the applicant reasonable notice of the Secretary’s intention to disapprove and a 6-month
period for correction of any deficiencies. The Secretary shall give such notice within 45 days
after the date of submission of the application if any of the provisions of the application have
not been satisfied. If the tribe does not correct the deficiencies in such application within the
6-month period following the receipt of the Secretary’s notice, the Secretary shall withhold
payment of any grant funds to such tribe until the tribe provides documentation that the
deficiencies have been corrected. (See 42 U.S.C. § 10407(b)(1) and (2) and 42 U.S.C. §
10409(d).)
Notice of Award
Log in to your GrantSolutions account at http://www.GrantSolutions.gov to access your
agency’s Notice of Award (NOA). Begin using the benefits of additional new features,
including:
• On-demand access to your Notice of Awards (NOAs) and Grant Details
• Quickly locate Grant Project(s) once you log in
• View the NOA, grant history, grant details, and easily find your Grants Management Officer
29

Have a question about your agency’s Notice of Award Letter?
ACF Office of Grants Management: If there are any questions about your agency’s Notice of
Award letters or the financial implementation of your agency’s FVPSA grant, then please reach out
via email the ACF Office of Grants Management at FPRG-OGM@acf.hhs.gov.
Administrative and National Policy Requirements
Awards issued under this funding opportunity are subject to 45 CFR Part 75 - Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards currently
in effect or implemented during the period of award, other Department regulations and policies in
effect at the time of award, and applicable statutory provisions. The Code of Federal Regulations
(CFR) is available at www.ecfr.gov. Unless otherwise noted in this section, applicable
administrative and national policy requirements are available at: www.acf.hhs.gov/administrativeand-national-policy-requirements.
An application funded with the release of federal funds through an award does not constitute or
imply compliance with federal regulations. Funded organizations are responsible for ensuring that
their activities comply with all applicable federal regulations.
Reporting
Recipients are required to submit post-award performance progress reports and financial
reports. Program reporting forms for mandatory grant programs must be submitted
electronically through the OLDC via http://www.grantsolutions.gov/. Please see Section IV.
Application and Submission Information for more information on required electronic
submission, as well as exemption from this requirement.
Financial reporting forms must be submitted electronically to the Division of Payment
Management through the Payment Management System (PMS). Paper copies will not be
accepted.
Performance Progress Reports (PPR)
Recipients are required to submit an annual PPR describing the activities carried out and an
evaluation of the effectiveness of those activities in achieving the purposes of the grant (42
U.S.C. § 10406(d)). Recipients that subaward funds or provide services in more than one
location must compile the information from the different locations into a comprehensive PPR
for submission. A copy of the PPR is available on the OFVPS website at
https://www.acf.hhs.gov/ofvps/form/performance-progress-report-form-state-and-tribal-fvpsagrantees
PPRs are due on an annual basis at the end of the calendar year (December 30) and will cover
the 12 months from October 1 through September 30 of the current FY. Reports must be
submitted online unless a pre-approved exemption is obtained. Recipients must submit their
reports online through the OLDC system at http://www.GrantSolutions.gov.
NOTE: HHS may suspend funding for an approved application if any applicant fails to
30

submit an annual performance report or if the funds are expended for purposes other
than those set forth under this NOFO.
Note: Consistent with the PRA of 1995, (44 U.S.C. §§ 3501-3521), under this NOFO, OFVPS will
not conduct or sponsor, and a person is not required to respond to, a collection of information
covered by such Act, unless it displays a currently valid OMB control number. The described PPR
information collection is approved under OMB control #0970-0280, expiration date May 31, 2024. A
request for an extension with changes to reflect current requirements is in process.
Federal Financial Reports (FFR)
Recipients must submit FFRs through the HHS PMS for each grant award using SF-425. The
following table lists the due dates for the first and final FFR for FY 2024, FY 2025, and FY
2026 grant awards.

FY2024

10/1/2023 – 9/30/2025

Report
Period End
Date
9/30/2024

FY2025
FY2026

10/1/2024 – 9/30/2026
10/1/2025 – 9/30/2027

9/30/2025
9/30/2026

Fiscal Year

Project and
Expenditure Period

FFR Due
Date First
Report
12/31/2024
12/31/2025
12/31/2026

FFR Due
Date Final
Report
01/31/2026
01/31/2027
01/31/2028

Quarterly financial reporting is no longer required.
NOTE: Failure to submit reports on time may be a basis for withholding grant funds or
suspending or terminating the grant.
Note: It is the grant recipient’s responsibility to ensure that OFVPS is made aware of any
changes to the tribally designated official and/or contact person that occur at any time during
the entire project period. Grant recipients must ensure that the tribally designated official has
warranted access to OLDC for persons who need to submit the PPR and access to the PMS for
persons who need to submit the FFR.
Financial Grants Management and Internal Controls
In accordance with the Government Accountability Office (GAO) Government Auditing
Standards, GAO-21-396G, Chapter 4: Competence and Continuing Professional Education,
recipients managing federal grants management shall adhere to the GAO principles that states,
“Competence is the qualification to carry out assigned responsibilities. It requires relevant
knowledge, skills, and abilities, which are gained largely from professional experience, training,
and certifications. It is demonstrated by the behavior of individuals as they carry out their
responsibilities.” On page 63, “Competence includes being knowledgeable about the specific
generally accepted government auditing standards (GAGAS) requirements and having the skills
and abilities to proficiently apply that knowledge on GAGAS engagements. Continuing
Professional Education (CPE) contributes to auditor’s competence.” Additional information in
accordance with GAO include, “Competence is the knowledge, skills, and abilities, obtained from
31

education and experience, necessary to conduct the GAGAS engagement. Competence enables
auditors to make sound professional judgments. Competence includes possessing the technical
knowledge and skills necessary for the assigned role and the type of work being done. This
includes possessing specific knowledge about GAGAS.” OFVPS recipients are required to allocate
a budget to pay for at least one financial staff to attend federal financial grants management
trainings ensuring they have effective internal controls within their organization. An exception to
this budget is providing a statement by the Chief Financial Officer of the organization of the
assurances of effective internal controls.
The Office of Family Violence Prevention and Services (OFVPS) partnered with the ACF
Office of Grants Management to develop accessible financial grants management trainings for
all OFVPS grant recipients and subrecipients, to provide information on financial regulations,
internal controls and grant practices to help effectively manage federal grant awards. All three
financial grants management training modules can be found here:
https://www.acf.hhs.gov/ofvps/programs/family-violence-prevention-services/fvpsa-arpgrants-portal/fvpsa-arp-learning
GAO Internal Controls Manual Links
Effective Internal Controls are the basis for strong financial systems, programmatic oversight
and processes that prevent fraud, waste, and abuse and ensure proper stewardship of federal
funds. Recipients of federal awards are required to follow one of two approved internal
control frameworks: the Government Accountability Office (GAO) Standards for Internal
Control in the Federal Government (“Green Book”) Visit disclaimer page or the Community
of Sponsoring Organizations (COSO) Visit disclaimer page Internal Control – Integrated
Framework. Both GAO and COSO provide a framework for designing, implementing, and
operating an effective internal control system to achieve objectives related to:
•
Operations - Effectiveness and efficiency of operations
•
Reporting - Reliability of reporting for internal and external use
•
Compliance - Compliance with applicable laws and regulations
Internal Controls Guidance: https://www.hhs.gov/guidance/document/internal-controls.
VI.

HHS AWARDING AGENCY CONTACTS

Program Office Contact
HHS Region I,
• Region I: Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut
Contact: Maurice Hendrix, Senior Program Specialist
Phone: (202) 690-5589
Email: Maurice.Hendrix@acf.hhs.gov
Contact: Yndia Coates, Program Specialist
32

Phone: (202) 240-3910
Email: Yndia.Coates@acf.hhs.gov
HHS Region II
• Region II: New York, New Jersey, Puerto Rico, U.S. Virgin Islands
Contact: Kelly Mitchell-Clark, Senior Program
Specialist
Phone: (202) 774-2333
Email: Kelly.Mitchell-Clark@acf.hhs.gov
HHS Region III
• Region III: Pennsylvania, West Virginia, Delaware, Maryland, District of Columbia,
Virginia
Contact: Laura Fabius, Senior Program Specialist
Phone: (202)205-8421
Email: Laura.Fabius@acf.hhs.gov
HHS Regions IV & V
• Region IV: North Carolina, South Carolina, Kentucky, Tennessee, Georgia, Mississippi,
Alabama, Florida
• Region V: Minnesota, Wisconsin, Michigan, Illinois, Indiana, Ohio
Contact: Brian Pinero, Senior Program Specialist
Phone: (202) 401-5524
Email: Brian.Pinero@acf.hhs.gov
HHS Region VI
• Region VI: Arkansas, New Mexico, Oklahoma, Texas, Louisiana
Contact: Katherine Cloutier, Senior Program Specialist
Phone: (202) 260-5738
Email: Katherine.Cloutier@acf.hhs.gov
HHS Region VII
• Region VII: Iowa, Missouri, Kansas, Nebraska
Contact: Deleon Barnett-Smalls, Program Specialist
Phone: (202) 260-0397
Email: Deleon.Barnett-Smalls@acf.hhs.gov
HHS Region VIII
• Region VIII: Montana, North Dakota, South Dakota, Wyoming, Utah, Colorado
Contact: Falema Graham, Program Specialist
Phone: (202) 401-4627
33

Email: Falema.Graham@acf.hhs.gov
HHS Region IX
• Region IX: Nevada, California, Arizona, Hawaii, America Samoa, Northern Mariana,
Micronesia, Guam, Marshall Islands, Palau
Contact: Betty Johnson, Program Specialist
Phone: (202) 205-4866
Email: Betty.Johnson@acf.hhs.gov
HHS Region X:
• Region X: Alaska, Oregon, Idaho, Washington
Contact:
Phone:
Email:

Shena Williams, Senior Program Specialist
(202) 205-5932
Shena.Williams@acf.hhs.gov

Office of Grants Management Contacts
Janice H. Realeza, Grants Management Officer
Phone:
(215) 861 – 4007
Email:
Janice.Realeza@acf.hhs.gov
HHS Regions I
Region I:
Connecticut, Maine, Massachusetts, New Hampshire, Vermont
Region I:
Tribes
Contact:
Phone:
Email:

Esther Hurlock, Grants Management Specialist
(404) 562 – 7702
Esther.Hurlock@acf.hhs.gov

HHS Region II
Region II:
New Jersey, New York, Puerto Rico, U.S. Virgin Islands
Region II:
Tribes
Contact:
Phone:
Email:

Michelle Hansen, Grants Management Specialist
(312) 702 – 3544
Michelle.Hansen@acf.hhs.gov

HHS Region III
Region III:
Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, West
Virginia
Contact:
Phone:
Email:

Esther Hurlock, Grants Management Specialist
(404) 562 – 7702
Esther.Hurlock@acf.hhs.gov

HHS Region IV
Region IV:
Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South
34

Region IV:

Carolina, Tennessee
Tribes

Contact:
Regenal Smith, Grants Management
Specialist Phone:(404) 562 – 2928
Email:
Regenal.Smith@acf.hhs.gov
HHS Region V
Region V:
Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin Region V:
Tribes
Contact:
Carolyn Thomas, Grants Management
Technician Phone:(214) 767 – 8030
Email:
Carolyn.Thomas@acf.hhs.gov
HHS Region VI,
Region VI:
Louisiana, Oklahoma, New Mexico, Texas
Contact:
Phone:
Email:

Carolyn Thomas, Grants Management Technician
(214) 767 – 8030
Carolyn.Thomas@acf.hhs.gov

Region VI:

Tribes

Contact:
Phone:
Email:

Regenal Smith, Grants Management Specialist
(404) 562 – 2829
Regenal.Smith@acf.hhs.gov

HHS Region VII
Region VII: Iowa, Kansas, Missouri, Nebraska
Region VII: Tribes
Contact:
Phone:
Email:

Esther Hurlock, Grants Management Specialist
(404) 562 – 7702
Esther.Hurlock@acf.hhs.gov

HHS Region VIII
Region VIII: Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming
Contact:
Phone:
Email:

Regenal Smith, Grants Management Specialist
(404) 562 – 2829
Regenal.Smith@acf.hhs.gov

Region VIII: Tribes
Contact:
Phone:

Carolyn Thomas, Grants Management Technician
(214) 767 – 8030
35

Email:

Carolyn.Thomas@acf.hhs.gov

HHS Region IX
Region IX:
Arizona, California, Hawaii, Nevada, American Samoa, Federates States of
Micronesia, Guam, Marshall Islands, Republic of Palau, Northern Mariana Islands
Contact:
Phone:
Email:

Michelle Hansen, Grants Management Specialist
(314) 702 – 3544
Michelle.Hansen@acf.hhs.gov

Region IX:

Tribes

Contact:
Phone:
Email:

Esther Hurlock, Grants Management Specialist
(404) 562 – 7702
Esther.Hurlock@acf.hhs.gov

HHS Region X
Region X:
Alaska, Idaho, Oregon, Washington
Region X:
Tribes
Contact:
Phone:
Email:

Michelle Hansen, Grants Management Specialist
(314) 702 – 3544
Michelle.Hansen@acf.hhs.gov

36

Appendices
Appendix A, Assurance of Compliance with Grant Requirements, must be signed and submitted
as part of the application.
Appendix B, Pre-Award & Post-Award Checklist, is intended to be a tool to assist applicants in
completing and submitting their application. This checklist should not be returned with the
application. It should be kept with the applicant to assist with post-award monitoring and
reporting requirements.

37

APPENDIX A - Assurance of Compliance with Grant Requirements
By signing and submitting this document, the applicant or subrecipient agrees to comply
with all requirements of FVPSA, including, but not limited to, the following conditions
imposed by FVPSA, 42 U.S.C. 10401 et seq. and 45 CFR part 1370.
(1)

Grant funds will be used to provide shelter, supportive services, and prevention
services to adult and youth victims of family violence, domestic violence, or
dating violence and their dependents (42 U.S.C. 10408(a)).

(2)

Grant funds will not be used as direct payment to any victim of family violence,
domestic violence, dating violence, or to any dependent of such victim (42 U.S.C.
10408(d)(1)).

(3)

No income eligibility standard will be imposed on individuals with respect to
eligibility for assistance or services supported with funds appropriated to carry
out FVPSA (42 U.S.C. § 10406(c)(3)).

(4)

No fees will be levied for assistance or services provided with funds appropriated
to carry out FVPSA (42 U.S.C. § 10406(c)(3)).

(5)

The applicant has established policies, procedures, and protocols to ensure
compliance, including by subrecipients, with the provisions of 42 U.S.C. §
10406(c)(5) regarding nondisclosure of confidential or private information (42
U.S.C. § 10407(a)(2)(A)).

(6)

Pursuant to 42 U.S.C. § 10406(c)(5), the applicant will comply with requirements
to ensure the non-disclosure of confidential or private information, which include,
but are not limited to, the following requirements: a) grant recipients will not
disclose any PII collected in connection with services requested (including services
used or denied) through a grant recipient’s funded activities, or reveal PII without
informed, written, reasonably time-limited consent by the person about whom
information is sought, whether for the FVPSA-funded activities or any other
federal or state program and in accordance with 42 U.S.C. § 10406(c)(5)(B)(ii); b)
grantees will not release information compelled by statutory or court order unless
adhering to the requirements of 42 U.S.C. § 10406(c)(5)(C); and c) grantees may
share non-PII in the aggregate for the purposes enunciated in 42 U.S.C. §
10406(c)(5)(D)(i), as well as for other purposes found in 42 U.S.C. §
10406(c)(5)(D)(ii) and (iii).

(7)

The address or location of any shelter or facility assisted under FVPSA that
otherwise maintains a confidential location will, except with written authorization
of the person or persons responsible for the operation of such shelter, not be made
public (42 U.S. C. § 10406(c)(5)(H)). Shelters that choose to remain confidential
must develop and maintain systems and protocols to remain secure, which must
include policies to respond to disruptive or dangerous contact from abusers. Tribal
governments, while exercising due diligence to comply with statutory law and
38

regulations regarding the confidentiality of the shelter location, may determine how
best to maintain the safety and confidentiality of shelter locations (45 CFR §
1370.4(g)(1) and (2)).
(8)

The applicant will ensure that it and its subrecipients will not discriminate on the
basis of age, sex, disability, race, color, national origin, or religion (42 U.S.C. §
10406(c)(2)). “No person shall on the ground of actual or perceived sex, including
gender identity, be excluded from participation in, be denied the benefits of, or be
subject to discrimination under, any program or activity funded in whole or in part
through FVPSA” (45 CFR § 1370.5(a)). “No person shall on the ground of actual or
perceived sexual orientation be excluded from participation in, be denied the
benefits of, or be subject to discrimination under, any program or activity funded in
whole or in part through FVPSA” (45 CFR § 1370.5(c)).

(9)

The applicant shall use FVPSA funds to supplement and not supplant other federal,
state, tribal, and local public funds expended to provide services and activities that
promote the objectives of the FVPSA (42 U.S.C. 10406(c)(6)).

(10) Receipt of supportive services under the FVPSA will be voluntary. No condition will
be applied for the receipt of emergency shelter (42 U.S.C. 10408(d)(2) and 45 CFR §
1370.10(b)(10)).
(11) The tribe has a law or procedure to bar an abuser from a shared household or a
household of the abused person, which may include eviction laws or
procedures, where appropriate (42 U.S.C. 10407(a)(2)(H)).

Printed Name and Title of Tribally Designated Official

Signature of Tribally Designated Official

Date Signed
Name of Tribe, Tribal Organization, or Other Eligible Organization

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APPENDIX B – Pre-Award and Post-Award Checklist
This checklist is designed to ensure the applicant submits required documents for submission
(pre-award) as well as required documents for submission once the award is received (postaward). This checklist does not take the precedent of the application requirements above, but
can be used to ensure consistency and completeness in carrying out FVPSA funding.
Pre-Award
Cover Letter
☐ Name and mailing address of the tribe, tribal organization, or nonprofit private
organization applying for the FVPSA grant.
☐ Name of the tribally designated official authorized to administer this grant, along with
the official’s telephone number, fax number, and e-mail address (42 U.S.C.
10407(a)(2)(G)).
☐ Name of the individual authorized to administer the financial aspects of this grant,
along with their telephone number, fax number (if applicable), and e-mail address.
☐ EIN of the entity submitting the application.

☐ A 9-digit UEI number of the entity submitting the application (see Section III.,
Eligibility Information UEI Number and System for Award Management (SAM)
Requirement).

☐ Confirmation that the tribe is federally recognized (e.g., name of tribe is in Federal
Register https://www.govinfo.gov/content/pkg/FR-2022-01-28/pdf/2022-01789.pdf
or tribe has contracted with HHS or BIA through the Indian Self-Determination and
Education Assistance Act of 1975 or through another grant program).
☐ Signature of the tribally designated official and the date signed.
Statement of Need
☐ Describe the service area(s) [(i.e., reservation(s), towns, counties, and/or portions of
the state(s)) and population(s)] to be served (i.e., utilization of census numbers and/or
the tribe’s and/or service area’s population, etc.).
☐ Provide the number of victims of domestic violence, dating violence, and their
dependents that the applicant estimates it will serve through shelter and supportive
services annually.

☐ Describe the barriers that victims of domestic violence, dating violence, and their
dependents are experiencing in the applicant’s service area(s) and the challenges that
the applicant is experiencing in providing services.
Capacity
A description of the applicant’s operation or ability to operate and/or capacity to provide
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services under the FVPSA program, including, but not limited to, the following:
☐ The current operation of a shelter, safe house, or the current operation of a domestic
violence prevention program.

☐ Establishment of joint or collaborative service agreements with other entities, such as
a local public agency or a private nonprofit agency, for shelter and/or supportive
services.

☐ The operation of social services programs through receipt of grants or contracts under
Indian Child Welfare grants from BIA or Child Welfare Services or Family Support
grants under Title IV-B of the Social Security Act (45 CFR § 1370.10(c)(5)(i-iii)).
☐ A description of staff involved in carrying out the FVPSA program and financial
management of the grant:
☐ Expertise, skills, and knowledge of staff.

☐ Commitment to increasing staff’s expertise, skills, and knowledge through

continuing education and training.

☐ A description of the methods to involve knowledgeable individuals and other
interested organizations in providing services. For example, individuals and
organizations may include other social services programs operated by the applicant
that assist victims of domestic and dating violence and their dependents, such as social
services staff, tribal officials, tribal law enforcement, state domestic violence coalition
or tribal coalitions, other domestic violence shelters or supportive service providers,
etc. (45 CFR § 1370.10(c)(4)).
Services to be Provided
☐ A description of the activities and services that will be provided (45 CFR §
1370.10(c)(6)) in whole or in part with FVPSA funds, including the following:
☐ How the applicant will provide shelter (see Section I., Program Description,

Funding Opportunity Description/Definitions) to adult and youth victims of
domestic violence, dating violence, and their dependents.
☐ Supportive services (see Section I., Program Description, Funding

Opportunity Description/Definitions and Funding Opportunity
Description/Use of Funds for a complete description) that will be provided to
adult and youth victims of domestic violence and dating violence, which may
include the following:
☐ Individual and group counseling, peer support groups, and
referral to community-based services.

☐ Assistance in developing safety plans and supporting efforts of
victims of family violence, domestic violence, or dating violence to
make decisions related to their ongoing safety and well-being.
☐ Services, training, technical assistance, and outreach to increase
awareness of family violence, domestic violence, and dating
violence and increase the accessibility of services.
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☐ Services for children exposed to family violence, domestic
violence, or dating violence, including age-appropriate counseling
and supportive services, and services for the non-abusing parent
that support that parent’s role as a caregiver, which may, as
appropriate, include services that work with the non-abusing parent
and child together.
☐ Advocacy, case management services, and information and referral services
concerning issues related to family violence, domestic violence, or dating
violence intervention and prevention.
☐ Prevention services, including outreach to underserved populations.

☐ A description of all other services that will be provided to victims of family violence,
domestic violence, dating violence and their dependents that will be supported by
other funding sources outside of FVPSA. The purpose of this element is to ensure that
FVPSA has a good understanding of the applicant’s total program for serving victims
of domestic and dating violence and their dependents.
Budget Narrative
☐ Provide a narrative to describe how FVPSA funds will be used to support planned
activities and services as described in Section D (1) above.
☐ A description of the projected frequency of drawdowns.

☐ All applicants are required to submit a line-item project budget and budget
justification with their application for the year of the proposed project.

☐ The project budget is entered on the Budget Information Standard Form, SF-424A,
according to the directions provided with the form.
Policies and Procedures
☐ Describe how the applicant will document and track the data elements (outputs)
required under the annual PPR, such as number of People Served (race/ethnicity and
age); Shelter Services (bed nights and unmet requests for shelter); Supportive Services
for Adults; Supportive Services for Children; and Community Education and Public
Awareness activities.
☐ Provide as an attachment only the section in the applicant’s policies and procedures
that addresses the protection of confidentiality and privacy of victims of domestic and
dating violence and their dependents, as described in Section I., Program Description,
Funding Opportunity Description/Client Confidentiality (45 CFR § 1370.10(c)(8)).
Do not include an entire policy manual as an attachment. This must include the
following elements:
☐ Non-disclosure of PII to a third party, including any federal, state, or tribal

funder for purposes of data collection, reporting, monitoring, or evaluation.

☐ Prohibition on sharing client information without an informed, written,

reasonably time-limited client release to any third party, including child welfare,
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tribal police, and/or tribal officials.
☐ When and how a client may consent to a release of information.

☐ When the applicant may need to share PII without the consent of the client.
☐ Confidentiality of location of shelter, if applicable.

☐ Describe your policy and procedures related to retention of financial records,

supporting documents, statistical records, and all other non-federal entity records
pertinent to a federal award. Federal award records must be retained for a period of
3 years from the date of submission of the final expenditure report or, for federal
awards that are renewed quarterly or annually, from the date of the submission of
the quarterly or annual financial report, respectively, as reported to the HHS
awarding agency or pass-through entity in the case of a subrecipient. HHS
awarding agencies and pass-through entities must not impose any other record
retention requirements upon non-federal entities (45 CFR § 75.361- 75.365).
Consortium Applicants
☐ If the applicant is applying as part of a tribal consortium (see Section I., Program
Description, Funding Opportunity Description/Definitions):
☐ In addition to items 1-7 under Section IV., Application and Submission Information,
A Cover Letter, an application must include the following required information:

☐ Name of each tribe in the consortium.
☐ EIN of each tribe in the consortium.

☐ UEI number of each tribe in the consortium.

☐ Confirmation that each tribe in the consortium is federally recognized (see
Section A, number 6 above).
☐ In addition to the description of the applicant’s overall services to be provided (see
Section D), describe specifically how this FVPSA award will support the provision of
services to each tribe in the consortium. Include how services will be coordinated.
Please note that separate narratives for each member are not required.
☐ An application must provide letters of commitment, memoranda of understanding, or
equivalent documentation that:
☐ Identifies the primary applicant responsible for grant administration.
☐ Documents commitments made by eligible partner applicants.

☐ Describes the roles and responsibilities of each partner in the consortia (45

CFR § 1370.10(c)(3)).

☐ In addition to the requirements in Section H, Current and Signed Tribal Resolution
below, a resolution or equivalent document is required for each federally recognized
tribe represented.

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Current and Signed Tribal Resolution
☐ Each tribe that wishes to receive funding under this grant program must be a federally
recognized tribe and must submit a copy of a tribal resolution or an equivalent
document (i.e., meeting minutes from the governing body and/or letters from the
authorizing official reflecting approval of the application’s submittal, depending on
what is appropriate for the applicant’s governance structure) signed by the tribally
designated official(s) (45 CFR § 1370.10(c)(1)). If a tribe is submitting an application
on its own behalf, then only one resolution or equivalent document from that tribe is
required. If a tribal organization or a tribal consortium is submitting an application,
please see additional requirements in Section G, Consortium Applicants above. The
resolution or equivalent document must:

☐ State that the tribe, tribal organization, or nonprofit private organization has the

authority to submit an application on behalf of the individuals in the tribe(s) and to
administer programs and activities funded.
☐ Specify the name(s) of the tribe(s) on whose behalf the application is submitted
and the service areas for the intended grant services.
☐ Be signed or have an effective issue date of no more than 5 years before the
due date of this NOFO.
☐ There is no requirement that the resolution have an expiration date; however, if
one is included, the expiration date must be after the end of the grant’s project
period.
☐ NOTE: A new tribal resolution or its equivalent must be submitted when:
•

An applicant did not receive funding in the immediately preceding FY.

•

An applicant funded as part of a tribal consortium in the immediately preceding
FY is now seeking funds as a single tribe on its own behalf.

•

An applicant funded as a single tribe on its own behalf in the immediately
preceding FY is now seeking funding as part of a consortium.

•

The document refers ONLY to one specific FVPSA grant year or period, even if
the document has been signed within the past 5 years. It is suggested that
referencing the specific grant name without putting a specific grant year will allow
the applicant to use the same resolution for up to 5 years after the date the
document is signed, as long as the document is included each year as an
attachment with the application.

Forms, Assurances, and Certifications
☐ SF-424M (Mandatory Form)

☐ Certification Regarding Lobbying (Grants.gov Lobbying Form)

☐ Disclosure of Lobbying Activities (SF-LLL): if any funds have been paid or
will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of
Congress, or an employee of a member of Congress in connection with this
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commitment providing for the United States to insure or guarantee a loan, the
applicant shall complete and submit the SF-LLL, "Disclosure Form to Report
Lobbying,” in accordance with its instructions.
☐ Assurance of Compliance with Grant Requirements
After Applications are Submitted
After the application deadline, FVPSA will review applications for the next 45 days.
During this time, the applicant may be asked to make corrections that will satisfy the
application requirements. The review includes verification of each tribe’s and tribal
organization’s population count to assist in funding decision.
Post-Award
☐ Grant recipient are suggested to resubmit budget revisions once awarded. This
should be submitted within 10-15 business days into OLDC, accompanied with an
email to your Program Specialist.
☐ It is strongly recommended staff take the financial management, internal controls,
grants management, and disabilities trainings provided in Section IV of this NOFO.
☐ PPRs are due on an annual basis at the end of the calendar year (December 30) and
will cover the 12 months, from October 1 through September 30, of the current fiscal
year. Reports must be submitted online unless a pre-approved exemption is obtained.
Grantees must submit their reports online through the OLDC system at
http://www.GrantSolutions.gov.
•

Must have a username and password for GrantSolutions/OLDC.

•

To gain a username and password, contact your Program Specialist.

•

NOTE: HHS may suspend funding for an approved application if any
grant recipient fails to submit an annual performance report or if the funds
are expended for purposes other than those set forth under this NOFO.

☐ Recipients must submit FFRs through the HHS PMS (https://pms.psc.gov/) for
each grant award using SF-425 (https://www.grants.gov/web/grants/forms/postaward- reporting-forms.html). The following table lists the due dates for the first
and final FFR for FY 2024, FY 2025, and FY 2026 grant awards.
Project and Report
FFR Due
FFR Due
Expenditure Period
Date First
Date Final
Fiscal Year
Period
End Date
Report
Report
☐

FY2024

☐

FY2025

☐

FY2026

10/1/2023 –
9/30/2025
10/1/2024 –
9/30/2026
10/1/2025 –
9/30/2027

9/30/2024

12/31/2024

01/31/2026

9/30/2025

12/31/2025

01/31/2027

9/30/2026

12/31/2026

01/31/2028

☐ Start preparing for the next application submission by reviewing the Standard
NOFO in December of each year. It is also recommended to begin the process of
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renewing expired resolutions well ahead of the next application due date.

46