OMB Number: 0915-0298 - Revision
Expiration Date: 8/31/2025
Health Resources and Services Administration
Maternal and Child Health Bureau
Discretionary Grant Information System
OMB No. 0915-0298 - Revision
Expires: 8/31/2025
Attachment B:
Central Forms
OMB Clearance Package
Table of Contents
Project Abstract (Research Programs ONLY) 6
Direct and Enabling Services 13
Training and Workforce Development 18
Partnerships and Collaboration 24
Engagement of Persons with Lived Experience 29
Data and Information Systems 52
Project Abstract |
Instructions |
Section I – Project Identifier Information: These items will be auto-populated.
Section II – Budget: These figures will be auto-populated from Financial Form, Lines 1 through 4.
Section III – Types of Services Indicate which type(s) of services your project provides, checking all that apply. For each type of service selected, indicated the percent of the Budget that is dedicated to that type of service (if you do not know the exact percent, provide your best estimate). Percents for all three service types should sum to 100%.
Comments: Enter any comments, if applicable.
Definitions: Direct Services are preventive, primary, or specialty clinical services for which MCHB program funds are used to reimburse or fund providers for these services through a formal process similar to paying a medical billing claim or managed care contracts. Reporting on direct services should not include the costs of clinical services which are delivered with program dollars but reimbursed by Medicaid, CHIP or other public or private payers. Examples include, but are not limited to the following, paid for with program funds: preventive, primary, or specialty care visits, emergency department visits, inpatient services, outpatient and inpatient mental and behavioral health services, prescription drugs, occupational and physical therapy, speech therapy, durable medical equipment and medical supplies, medical foods, dental care, and vision care.
Enabling Services are non-clinical services (i.e., not included as direct or public health services) that enable individuals to access health care and improve health outcomes where MCHB program funds are used to finance these services. Enabling services include, but are not limited to: case management, care coordination, referrals, translation/interpretation, transportation, eligibility assistance, health education for individuals or families, environmental health risk reduction, health literacy, and beneficiary outreach. Reporting on enabling services should NOT include the costs for enabling services that are reimbursed by Medicaid, CHIP, or other public and private payers. Enabling services may include salary and operational support to a clinic that enable individuals to access health care or improve health outcomes. Examples include the salary of a public health nurse who provides prenatal care in a local clinic or compensation provided to a specialist pediatrician who provides services for children with special health care needs. In both cases the direct services might still be billed to Medicaid or other insurance, but providing for the availability of the provider enables individuals to access the services, and therefore counts as enabling services.
Public Health Services and Systems are activities and infrastructure to carry out the core public health functions of assessment, assurance, and policy development, and the 10 essential public health services. Examples include the development of standards and guidelines, needs assessment, program planning, implementation, and evaluation, policy development, quality assurance and improvement, workforce development, population-based outreach and education, and research.
Section IV – Grantee Organization Type: Choose the one that best applies to your organization.
Section V – Special Population(s) Served: If your program directly targets or serves any of the special populations listed, please select the population(s) that apply.
Section VI – Program Description OR Experience to Date (DO NOT EXCEED THE SPACE PROVIDED) A. For new projects only:
Section VII – Key Words Select the key words to describe the project. Choose key words from the included list. Select all that apply. If a key word is not listed, select Other and specify key word(s). You may select a sub-key word without also selecting the corresponding umbrella key word. For example, you may select “Newborn Screening” without selecting “Early Childhood”. In addition, you may select only the umbrella key word if none of the sub-key words apply.
Comments: Enter any comments, if applicable.
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I. PROJECT IDENTIFIER INFORMATION 1. Project Title: _____________ 2. Project Number: _____________ 3. Project Director/Principal Investigator as show on NoA: _________ 4. E-mail Address: _____________
II. BUDGET 1. MCHB Grant Award $_____________ (Line 1, Financial Form) 2. Matching Funds (if applicable) $_____________ (Line 2, Financial Form) 3. Other Project Funds $_____________ (Line 3, Financial Form) 4. Total Project Funds $_____________ (Line 4, Financial Form)
III. TYPE(S) OF SERVICE PROVIDED (select all that apply) Direct Services Percent of Budget for Direct Services ____ Enabling Services Percent of Budget for Enabling Services ____ Public Health Services and Systems Percent of Budget for Public Health Services and Systems ____
State Agency Community Government Agency School District University/Institution of Higher Learning (Non-Hospital Based) Academic Medical Center Community-Based Non-Governmental Organization (Health Care) Community-Based Non-Governmental Organization (Non-Health Care) Professional Membership Organization (Individuals Constitute Its Membership) National Organization (Other Organizations Constitute Its Membership) National Organization (Non-Membership Based) Independent Research/Planning/Policy Organization Other ______________
Objective 1: Related Activity 1: Related Activity 2: Objective 2: Related Activity 1: Related Activity 2: Objective 3: Related Activity 1: Related Activity 2: Objective 4: Related Activity 1: Related Activity 2: Objective 5: Related Activity 1: Related Activity 2:
B. Continuing and Ending Projects ONLY
Yes No
Yes No
Yes No
Yes No
Yes No
Comments: _____________________________________________________
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Project Abstract (Research Programs ONLY) |
Instructions |
Section I – Project Identifier Information: These items will be auto-populated.
Section II – Budget: These figures will be auto-populated from the Financial Form, Lines 1 through 4.
Section III – Population Focus: Indicate which population(s) are the focus of the study. Select all that apply.
Section IV – Study Design: Indicate which type of design the study uses. Select all that apply.
Section V – Time Design: Indicate which type of design the study uses. Select all that apply.
Section VI – Priority Research Issues and Questions of Focus (DO NOT EXCEED THE SPACE PROVIDED) Provide a brief statement of the primary and secondary (if applicable) areas to be addressed by the research. The topic(s) should be aligned with those listed in the Maternal and Child Health Bureau (MCHB) Strategic Research Issues (https://mchb.hrsa.gov/research/strategic-research-issues.asp).
Section VII – Research Abstract: Provide a three to five sentence description of your project that identifies the project's purpose, the needs and problems which are addressed, the objectives of the project, the related activities which will be used to meet the stated objectives, and the materials which will be developed.
Section VIII – Key Words Select the key words to describe the project. Choose key words from the included list. Select all that apply. If a key word is not listed, select Other and specify key word(s). You may select a sub-key word without also selecting the corresponding umbrella key word. For example, you may select “Newborn Screening” without selecting “Early Childhood”. In addition, you may select only the umbrella key word if none of the sub-key words apply
Comments: Enter any comments, if applicable.
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I. PROJECT IDENTIFIER INFORMATION 1. Project Title: _____________ 2. Project Number: _____________
II. BUDGET 1. MCHB Grant Award $_____________ (Line 1, Financial Form) 2. Matching Funds (if applicable) $_____________ (Line 2, Financial Form)
(Line 3, Financial Form)
(Line 4, Financial Form)
III. POPULATION FOCUS (select all that apply) Neonates Pregnant Women Infants Postpartum Women Toddlers Parents/Mothers/Fathers Preschool Children Adolescent Parents School-Aged Children Grandparents Adolescents Physicians Adolescents (Pregnancy Related) Others (specify) ______ Young Adults (18-25)
IV. STUDY DESIGN (select all that apply) Experimental Quasi-experimental Observational
V. TIME DESIGN (select all that apply) Cross-sectional Longitudinal Mixed
VI. PRIORITY RESEARCH ISSUES AND QUESTIONS OF FOCUS From the Maternal and Child Health Bureau (MCHB) Strategic Research Issues Primary area addressed by research: _____________
Secondary area addressed by research (if applicable): _____________
Comments: __________________________________________________
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Financial Form |
Instructions |
Line 1 – MCHB Grant Award Amount: Enter the amount of the Federal MCHB grant award for this project. Line 2 – Required Matching Funds: If matching funds are required for this grant program list the total amount of matching funds. These can include local, state, program, applicant/grantee, or other funds. Where appropriate, include the dollar value of in-kind contributions. Line 3 – Other Project Funds: Enter the total amount of other funds received for the project. These can include local, state, program, applicant/grantee, or other funds leveraged. Also include the dollar value of in-kind contributions. Line 4 – Total Project Funds: Displays the sum of lines 1 through 3, which is auto-calculated. Line 5 – Federal Collaborative Funds: Enter the total amount of other Federal funds received other than the MCHB grant award for the project. Such funds include those from other Departments, other components of the Department of Health and Human Services, or other MCHB grants or contracts.
For all lines:
Comments: Enter any comments, if applicable.
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Budget Period ___ |
Budget Period ___
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Budgeted |
Expended |
Budgeted |
Expended |
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1. |
MCHB GRANT AWARD AMOUNT
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$ ___ |
$ ___ |
$ ___ |
$ ___ |
2. |
REQUIRED MATCHING FUNDS (Are matching funds required? Yes No If yes, please enter amount)
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$ ___ |
$ ___ |
$ ___ |
$ ___ |
3. |
OTHER PROJECT FUNDS (Not included in Line 1 or Line 2 above)
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$ ___ |
$ ___ |
$ ___ |
$ ___ |
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TOTAL PROJECT FUNDS (Total of Lines 1 through 3) |
$ ___ |
$ ___ |
$ ___ |
$ ___ |
5. |
FEDERAL COLLABORATIVE FUNDS (Additional federal funds contributing to the project)
Comments: _______________________ |
$ ___ |
$ ___ |
$ ___ |
$ ___ |
Health Equity |
Instructions |
Select Yes or No to indicate whether your program actively advanced health equity during the reporting period. If Yes is selected, continue and complete Part A. If No is selected, the form is complete.
Part A. Health Equity
Comments: Enter any comments, if applicable.
Definitions: Health Equity means that all people, including mothers, fathers, birthing people, children, and families achieve their full health potential. Achieving health equity is an active and ongoing process that requires commitment at the individual and organizational levels, and within communities and systems. Achieving health equity requires valuing everyone equally, dismantling systemic and structural barriers including poverty, racism, ableism, gender discrimination and other historical and contemporary injustices, and targeting resources to eliminate health and health care disparities.
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Yes [complete Part A] No
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Creating and supporting collaborations and partnerships with other health and non-health sectors that influence the well-being of individuals in order to advance health equity. Engaging persons with lived experience in active roles that influence program planning and implementation, with a focus on advancing health equity. Accounting for and addressing social and structural determinants of health to drive health equity in our program’s area of focus. Creating and supporting the infrastructure and capacity for equity by improving data collection capacity, promoting cultural responsiveness, and promoting policies and procedures that advance equity. Centering equity in data use and performance measurement, including disaggregating data across various demographic indicators and compiling and integrating diverse forms of quantitative and qualitative data. Providing services to individuals and communities with the greatest need in order to promote equity in a culturally responsive manner, specifically focused on those disproportionately impacted by health outcomes. Other (specify): _____
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Hiring policies and practices to advance staff diversity Staff inclusion, belonging, and retention—with a focus on staff from diverse backgrounds Staff capacity to effectively advance health equity Organizational policies and practices that intentionally promote equity Other (specify): _____
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Yes No
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Comments: ________________________________
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Direct and Enabling Services |
Instructions |
Select Yes or No to indicate whether your program provided direct and/or enabling services during the reporting period. If your program provided both direct and enabling services, select Yes for both, and complete Part A and Part B. If your program only provided direct services, select Yes for direct services only and complete Part A. If your program only provided enabling services, select Yes for enabling services and complete Part B. If your program did not provide either, select No and the form is complete.
Part A. Direct Services
Part B. Enabling Services
Note: A program participant may receive both a direct and enabling service. If a participant receives both direct and enabling services, they should be included in the tables for Part A and Part B.
Comments: Enter any comments, if applicable.
Definitions: Direct Services are preventive, primary, or specialty clinical services, where MCHB program funds are used to reimburse or fund individually delivered services through a formal process similar to paying a medical billing claim or managed care contracts. Reporting on direct services should NOT include the costs of clinical services which are delivered with program dollars but reimbursed by Medicaid, CHIP, or other public or private payers. (Definition Source: Adapted from TVIS Glossary https://mchb.tvisdata.hrsa.gov/Glossary/Glossary)
Enabling Services are non-clinical services that aid individuals to access health care and supportive care and improve health and well-being outcomes. (Definition Source: Adapted from TVIS Glossary https://mchb.tvisdata.hrsa.gov/Glossary/Glossary)
Families include individuals in traditional or non-traditional family structures and may include biological, foster, or adoptive parents and/or siblings, spouses or partners, or members of an extended family.
Telehealth is the use of electronic information and telecommunication technologies to support long-distance clinical health care, patient and professional health-related education, health administration, and public health.
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1. During the reporting period, did your program provide direct or enabling services? (select all that apply) |
Yes, direct services [complete Part A] Yes, enabling services [complete Part B] No
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Clinical assessments Screening Preventive care visits Primary care visits Specialty care visits Emergency department visits Inpatient services Outpatient and/or inpatient mental and behavioral health services Oral health care Vision care Prescription drugs Occupational and/or physical therapy Speech therapy Purchase of durable medical equipment and medical supplies (for use at a person’s home) Purchase of medical foods Other (specify): _________________________
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<TABLE BY POPULATION GROUPS AND RACE, ETHNICITY, AND INSURANCE>
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Care management Care coordination Referrals Health education Transition services Consultation Translation/interpretation Transportation Eligibility assistance Environmental health risk reduction Health literacy and outreach Purchase of equipment and medical supplies (for use in a care setting) Other (specify): _________________________
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<TABLE BY POPULATION GROUPS AND RACE, ETHNICITY, AND INSURANCE >
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Comments: _________________________________________________________________________________________
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<TABLE BY POPULATION GROUPS AND RACE, ETHNICITY, AND INSURANCE>
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RACE |
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ETHNICITY |
INSURANCE |
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American Indian or Alaska Native |
Asian |
Black or African American |
Native Hawaiian or Other Pacific Islander |
White |
More than One Race |
Unknown/Unrecorded |
Total |
Hispanic or Latino |
Not Hispanic or Latino |
Unknown/Unrecorded |
Total |
Public |
Private |
Uninsured |
Unknown/Unrecorded |
Total |
Infants (age <1 year) |
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Children, Adolescents, and Young Adults (age 1-25) |
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CYSHCN |
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Pregnant/ postpartum persons (all ages) |
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Non-pregnant women (age 26+) |
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Men (age 26+) |
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Families |
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Other (specify): _________ |
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Unknown |
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TOTALS |
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If served “Children, Adolescents, and Young Adults”, please indicate the age range of children, adolescents, and/or young adults served.
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Training and Workforce Development |
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Instructions |
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Select Yes or No to indicate whether your program conducted training and workforce development through a degree, certification, or formal course AND/OR through continuing education during the reporting period. If your program provided both, select Yes for both, and complete Part A and Part B. If your program only provided training and workforce development through a degree, certification, or formal course, only select Yes for training and workforce development through a degree, certification, or formal course and complete Part A. If your program only provided continuing education, select Yes for continuing education and complete Part B. If your program did not provide either, select No and the form is complete.
Part A. Degree, Certification, or Formal Course
Part B. Continuing Education
Comments: Enter any comments, if applicable.
Definitions: Degree, Certification, or Formal Course refers to training provided through a standard curriculum that may result in a degree or certification. Post-graduates and early research investigators are also included, even though they will not receive a degree or certificate. Also included are individuals that receive a portion of the curriculum but do not complete all of the curriculum or receive a degree or certificate. This may include:
Continuing Education refers to trainings that maintain or strengthen knowledge and skills of the MCH workforce (including community outreach workers, families, and other members who directly serve the community), and are not part of a degree, certification, or formal course. This includes trainings that may be used to maintain the credentials and licensure of health care providers, public health practitioners, other members of the practicing MCH workforce.
Differentiation between Training and Workforce Development, Technical Assistance, and Outreach and Education:
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(select all that apply)
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Yes, provided training and workforce development through a degree, certification, or formal course [complete Part A] Yes, provided training and workforce development through continuing education [complete Part B] No
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Undergraduate Graduate Post-graduate Non-degree seeking Other (specify): ________________________
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Clinical care Care support (including allied health) Research Public health, non-research (for example, policy, planning, leadership, etc.) Other (specify): ___________ |
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Clinical care provider (for example, MD, DO, NP, PA, etc.) Care support provider (including allied health) Researcher Public health professional, non-researcher Community-based participant (for example, community outreach worker, family advocate, etc.) Other (specify): _____
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Comments: ___________________________________________________________________________________________________
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Partnerships and Collaborations |
Instructions |
Select Yes or No to indicate whether your program engaged in or supported partnerships and collaborations during the reporting period. If Yes is selected, continue and complete Part A. If No is selected, the form is complete.
Part A. Partnerships and Collaborations
Comments: Enter any comments, if applicable.
Definitions: Partnership and Collaboration refers to activities that build and strengthen connections between organizations and individuals with similar interests, missions, and activities to allow for information sharing, learning, and capacity building across organizations/individuals. These activities include creation or strengthening of relevant organizational relationships that serve to expand the capacity and reach of a program in meeting the needs of its MCH population. Partnerships and collaborations are intended to be mutually beneficial relationships for all parties involved. Programs that build partnerships and collaboration between organizations, but themselves are not active in or beneficiaries of the partnerships (for example, a TA center that sets up a peer-to-peer network but does NOT participate as a recipient or beneficiary), should not complete this form.
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Comments: ______________________________________________________________________________________ |
Engagement of Persons with Lived Experience |
Instructions |
Select Yes or No to indicate whether your program supported engagement of family members and/or other persons with lived experience during the reporting period. If your program supported both, select Yes for both, and complete Part A and Part B. If your program only supported engagement of family members, select Yes for family members only and complete Part A. If your program only supported engagement of other persons with lived experience, select Yes for other persons with lived experience and complete Part B. If your program did not support either, select No and the form is complete.
Part A. Family Engagement
Part B. Other Persons with Lived Experience Engagement
Comments: Enter any comments, if applicable.
Definitions: Persons with Lived Experience refers to individuals with knowledge and experience on health or social issues relevant to a particular program that is gained through direct, first-hand involvement in everyday events rather than through representations constructed by other people.1 Community-based organizations, for example, would not be included under this definition. For the purposes of this form, engagement of persons with lived experience is measured through two categories: “Family Engagement” and “Other Persons with Lived Experience.” Family members often navigate systems and services on behalf of individuals, so their lived experience is collected separately. Therefore, for data collection purposes, the term “Other Persons with Lived Experience” is used to delineate from family engagement and avoid duplicated counts.
Family Engagement: Family members include individuals in traditional or non-traditional family structures and may include biological, foster, or adoptive parents and/or siblings, spouses or partners, or members of an extended family. These family members have lived experience through their first-hand knowledge of navigating systems and services either on behalf of a family member or for the family as a whole (for example, parents of infants and toddlers, family members of children and youth with special health care needs, etc.). Family engagement refers to family members serving as representatives or leaders who build and strengthen programs and systems rather than being the direct recipient of services.
Other Persons with Lived Experience: This subcategory excludes family members, as defined above. Engaging other individual persons with lived experience entails actively and intentionally seeking and implementing input from individuals with personal knowledge pertaining to the issue the program is trying to address. For the purpose of this form, individuals with lived experiences represent their own personal history and experience navigating systems and services for themselves, rather than on behalf of a family member. Examples of persons with lived experienced include self-advocates or individuals with direct experience on a health issue (for example, youth self-advocates with special health care needs, pregnant or postpartum women, individual community members affected by a public health emergency, etc.).
1. Chandler, D., & Munday, R. (2016). Oxford: A dictionary of media and communication (2nd ed.). New York, NY: Oxford University Press.
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Comments: ___________________________________________________________________________________________________
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Technical Assistance |
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Instructions |
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Select Yes or No to indicate whether your program provided technical assistance (TA) during the reporting period. If Yes is selected, continue and complete Part A and Part B. If No is selected, the form is complete.
Part A. Technical Assistance
b. Enter the total number of TA recipients during the reporting period. This number may be duplicated (i.e., a recipient participates in more than one TA activity and is counted more than once), though an unduplicated count is encouraged if possible. c. Enter the total number of organizations assisted during the reporting period. If there were multiple TA recipients from one organization, the organization should only be counted once. This should be an unduplicated count.
Part B. Satisfaction with TA
Comments: Enter any comments, if applicable.
Definitions: Technical Assistance (TA) includes a range of targeted support activities that build skills or capacities and increase knowledge, with the intention to address organizational needs or accelerate programmatic outcomes. TA is the process of providing guidance, assistance, and training by an expert with specific technical/content knowledge to address an identified need. TA relationships are program- or initiative-focused, and may use an interactive, on-site/hands-on approach, as well as telephone or email assistance.
Differentiation between Training and Workforce Development, Technical Assistance, and Outreach and Education:
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1. During the reporting period, did your program provide technical assistance (TA)? |
Yes [complete Part A and Part B] No
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Comments: ___________________________________________________________________
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Outreach and Education |
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Instructions |
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Select Yes or No to indicate whether your program provided outreach and education during the reporting period. If Yes is selected, continue and complete Part A and Part B. If No is selected, the form is complete.
Part A – Outreach and Education: Information on outreach and education activities, excluding information on web and social media analytics (captured in Part B).
Part B – Web and Social Media Analytics
Comments: Enter any comments, if applicable.
Definitions: Outreach and Education refers to activities to inform, generate interest, and provide more in-depth messaging on topics of interest. Outreach can be seen as a way to introduce the topic during brief interactions. Education can be seen as those activities that allow messaging and discussion to be tailored to individuals and small groups, as staff respond to questions and address concerns about a topic.
Differentiation between Training and Workforce Development, Technical Assistance, and Outreach and Education:
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# of individuals reached (duplicated count) ____ |
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# of web hits____ # of unique website visitors ____ # of social media views____ # of unique viewers of social media content ____
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Comments: _____________________________________________________
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Research |
Instructions |
Select Yes or No to indicate whether your program conducted research and/or provided infrastructure support for research during the reporting period. If your program supported one or both, select Yes for the applicable supported activities (both Yes can be selected), and complete Part A. If your program did not conduct research or provide infrastructure support for research, select No and the form is complete.
Part A. Research and Infrastructure Support for Research
Comments: Enter any comments, if applicable.
Definitions: Research refers to activities that support the systematic investigation of topics related to the health of maternal and child health (MCH) populations. This includes programs that provide direct funding for research studies.
Infrastructure Support refers to providing resources, logistical support, or the coordination of services for researchers to conduct research and foster innovation (for example, research networks, etc.). A grantee can have both research and infrastructure support activities.
Intervention is defined as a manipulation of the subject or subject’s environment to modify one or more health-related biomedical or behavioral processes and/or endpoints or outcomes for MCH populations.
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i. Type(s) of research conducted or supported in the reporting period (select all that apply) |
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ii. Topic(s) of research conducted or supported in the reporting period (select all that apply)
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(complete applicable outputs)
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<TABLE BY POPULATION GROUPS AND RACE ETHNICITY>
<TABLE BY POPULATION GROUPS AND RACE ETHNICITY>
<TABLE BY POPULATION GROUPS AND RACE ETHNICITY>
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Comments: _________________________________________________________________________
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<TABLE BY POPULATION GROUPS AND RACE ETHNICITY>
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RACE |
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ETHNICITY |
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American Indian or Alaska Native |
Asian |
Black or African American |
Native Hawaiian or Other Pacific Islander |
White |
More than One Race |
Unknown/ Unrecorded |
Total |
Hispanic or Latino |
Not Hispanic or Latino |
Unknown/ Unrecorded |
Total |
Infants (age <1 year) |
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Children, Adolescents, and Young Adults (age 1-25) |
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CYSHCN |
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Pregnant/postpartum persons (all ages) |
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Non-pregnant women (age 26+) |
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Men (age 26+) |
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Families |
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Other (specify): ___________ |
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Unknown |
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TOTALS |
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If “Children, Adolescents, and Young Adults” were included in research, please indicate the age range of children, adolescents, and/or young adults included.
to
Guidelines and Policy |
Instructions |
Select Yes or No to indicate whether your program developed or increased the use of guidelines and/or policies during the reporting period. If your program supported both, select Yes for both, and complete Part A and Part B. If your program only focused on guidelines, select Yes for guidelines only and complete Part A. If your program only focused on policies, select Yes for policies and complete Part B. If your program did not support either, select No and the form is complete.
Part A. Guidelines
Part B. Policies
Comments: Enter any comments, if applicable.
Definitions: Guidelines refer to activities that develop, modify, or implement guidelines within or between organizations and/or institutions, or at the local, state, or national level. Guidelines are guidance that is recommended but not mandatory (for example, Bright Futures, Women’s Preventive Services Initiative, etc.)
Policies refer to activities that develop, modify, or implement policies within or between organizations and/or institutions, or at the local, state, or national level. Policies outline the requirements or rules that must be met. Policies frequently refer to standards or guidelines as the basis for their existence (for example, state policy that Medicaid cover recommended preventive services, etc.).
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1. During the reporting period, did your program develop or increase use of guidelines and/or policies (select all that apply) |
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[complete applicable outputs] |
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[complete applicable outputs] |
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Comments: ________________________________________________________
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Data and Information Systems |
Instructions |
Select Yes or No to indicate whether your program worked to improve the data collection practices of other organizations, data access, or data linkages during the reporting period. If your program supported all three, select Yes for all three, and complete Part A, Part B, and Part C. If your program only focused on data collection practices, select Yes for data collection only and complete Part A. If your program only focused on data access, select Yes for data access and complete Part B. If your program only focused on data linkages, select Yes for data linkages and complete Part C. If your program did not support any of the three, select No and the form is complete.
Part A. Improving Data Collection Practices
Part B. Improving Access to Data
Part C. Creating Data Linkages
Comments: Enter any comments, if applicable.
Definitions: Data and Information System activities include activities that improve the ability of other organizations to collect, access, and link data across multiple systems and programs. The purpose of these activities is to improve the overall public health infrastructure and not individual program process improvement or quality improvement around data.
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Yes, program worked to improve data collection practices [complete Part A] Yes, program worked to improve access to data [complete Part B] Yes, program worked to create data linkages [complete Part C] No |
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Developed and/or tested new metrics for data collection Created standardized data collection forms or definitions for key terms Developed/enhanced/maintained information technology systems to house data (including registries) Facilitated submission of data to data collection systems
Conducted data quality checks Identified and implemented interventions to improve data collection quality Facilitated the collection of disaggregated data based on race, ethnicity, sexual and gender minority, or other underrepresented demographics Other (specify): ___________________
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B. Improving Access to Data |
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Created datasets or a common database for external use
Increased public access to datasets
Created or facilitated data use/exchange agreements Other (specify): ___________________
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C. Creating Data Linkages |
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i. Type of activity in the reporting period (select all that apply) |
Linked two or more separate datasets Facilitated integration of two or more datasets Other (specify): ___________________
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Comments: ________________________________________________
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Quality Improvement and Evaluation |
Instructions |
Select Yes or No to indicate whether your program implemented or participated in quality improvement (QI) initiatives and/or conducted evaluation activities during the reporting period. If your program supported both, select Yes for both, and complete Part A and Part B. If your program only implemented or participated in QI, select Yes only for QI and complete Part A. If your program only conducted evaluation activities, select Yes only for evaluation and complete Part B. If your program did not support either, select No and the form is complete.
Part A. Quality Improvement
Part B. Evaluation
Comments: Enter any comments, if applicable.
Definitions: Quality Improvement includes activities that use deliberate processes to improve the efficacy and impact of activities, programs, or systems (for example, PDSA cycles, etc.)
Evaluation includes activities that systematically collect information to assess a project, program, or system’s performance or outcomes.
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1. During the reporting period, did your program implement or participate in quality improvement (QI) initiatives, or conduct activities to evaluate a program’s or system’s performance or outcomes? (select all that apply)
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Yes, implemented or participated in QI [complete Part A] Yes, conducted activities to evaluate performance or outcomes [complete Part B] No |
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Yes No
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Used findings to make improvements in your work (for example, improve existing services, ensure reaching the intended groups, review internal processes, etc.) Used findings in your planning processes (for example, prioritize activities, identify unmet needs, scale-up of intervention, etc.) Have not taken any action in the reporting period
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Evaluation plan and design Evaluation of program processes and/or implementation Evaluation of program outcomes and/or impact Other (specify): _________________________
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Implemented evaluation plan/design Disseminated findings to stakeholders Used findings to make improvements in your work (for example, improve existing services, ensure reaching the intended groups, review internal processes, etc.) Used findings in your planning processes (for example, prioritize activities, identify unmet needs, scale-up of intervention, etc.) Have not used evaluation activities in the reporting period
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Comments: _______________________________________________________
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Knowledge Change |
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Instructions |
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This form collects information on changes in knowledge in a target population as a result of program activities/interventions. Part A should be completed by all awardees targeting knowledge change. Part B should be completed by awardees with data on knowledge change in their target populations.
Part A – Knowledge Change (to be completed by all awardees targeting knowledge change through their program activities/interventions):
Part B – Measures and Data (to be completed only if you have numerator and/or denominator data to report for the reporting period): The table captures data regarding knowledge change. For each knowledge change measure with available data, complete one row of the table. Additional rows may be added as needed to capture additional measures.
Comments: Enter any comments, if applicable.
Definitions: Knowledge Change: Immediate or initial changes in awareness, familiarity, or understanding, which are the result of learning, and can be observed and measured immediately after an activity/intervention.
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This captures whose knowledge you are trying to change |
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Comments: _________________________________________________
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B. Measures and Data
Measure Description: (ex. % of pregnant persons with increased knowledge on safe sleep; # of clinicians with increased knowledge on Bright Futures) |
Target Population: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Primary Knowledge Change Subject Area: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Knowledge Change Topic Area: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Data Source: [Drop Down List: Survey or self-report data Test Electronic health record data Paper-based health record data Registry data Claims data Other (specify):________] |
Measure Type: [Drop Down List: Count Percentage]
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Numerator: [Enter the numerator value for this measure] |
Denominator: [Enter the denominator value for this measure, if applicable] |
Outcome: #/% [auto-calculated] |
Measure Discontinued: (Select if measure is discontinued) |
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☐ Comments: ______________ |
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☐ Comments: ______________ |
+ Add Row, if needed, for additional measures
Behavior Change |
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Instructions |
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This form collects information on changes in behavior in a target population as a result of program activities/interventions. Part A should be completed by all awardees targeting behavior change. Part B should be completed by awardees with data on behavior change in their target populations.
NOTE: The target population of the behavior change and observed change must be the same to use this form. For example, if a program is working to improve referral practices of providers, the target population for the behavior change is providers. Therefore, the corresponding measure should be at the provider-level (% of providers that provide referrals) and not at the patient-level (% of patients that receive referrals).
Part A – Behavior Change (to be completed by all awardees targeting behavior change through their program activities/interventions):
Part B – Measures and Data (to be completed only if you have numerator and/or denominator data to report for the reporting period): The table captures data regarding behavior change. For each behavior change measure with available data, complete one row of the table. Additional rows may be added as needed to capture additional measures.
Comments: Enter any comments, if applicable.
Definitions: Behavior Change: Intermediate changes in behavior/practice that result from an action/intervention, taking some time to be observed after an action/intervention.
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This captures whose behavior you are trying to change |
Children, Adolescents, and Young Adults (age 1-25) Children, Adolescents, and Young Adults with Special Health Care Needs Pregnant/Postpartum Persons (all ages) Non-Pregnant Women (age 26+) Men (age 26+) Family Members Providers (clinical care and care support such as doctors, allied health professionals, care coordinators) Public Health Professionals Students/Trainees Other Organizational Members (such as faculty and staff of organizations)
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Yes [complete Part B] No
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Comments: __________________________________________________
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B. Measures and Data
Measure Description: (ex. % of medical providers prescribing hydroxyurea to pediatric sickle cell patients in X location) |
Target Population: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Primary Behavior Change Subject Area: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Behavior Change Topic Area: (Select all that apply for each measure)
[Drop Down List generated from Part A for each row] |
Data Source: [Drop Down List: Survey or self-report data Test Electronic health record data Paper-based health record data Registry data Claims data Other (specify):________] |
Measure Type: [Drop Down List: Count Percentage]
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Numerator: [Enter the numerator value for this measure] |
Denominator: [Enter the denominator value for this measure, if applicable] |
Outcome: #/% [auto-calculated] |
Measure Discontinued: (Select if measure is discontinued) |
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#(%) |
☐ Comments: ______________ |
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#(%) |
☐ Comments: ______________ |
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☐ Comments: ______________ |
+ Add Row, if needed, for additional measures
Products and Publications |
Instructions |
Part A – Number of Products and Publications: Displays, by type, the number of products, publications, and submissions addressing maternal and child health that have been published or produced with grant support (either fully or partially) during the reporting period. Numbers for each type are auto-calculated from completion of Part B.
Part B – Data Collection Forms: For each product, publication, and submission addressing maternal and child health that has been published or produced with grant support (either fully or partially) during the reporting period, complete the following forms. Complete one entry for each product, publication, and submission. All elements marked with an “*” are required.
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A. Number of Products and Publications
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Published articles in peer-reviewed scholarly journals |
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Submissions of manuscripts to peer-reviewed scholarly journals |
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Books |
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Book chapters |
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Reports and monographs (including policy briefs and best practices reports) |
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Conference oral presentations and posters |
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Web-based products (for example, blogs, podcasts, web-based video clips, wikis, RSS feeds, news aggregators, social networking sites, etc.) |
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Press communications (TV/radio interviews, newspaper interviews, public service announcements, and editorial articles) |
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Newsletters (electronic or print) |
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Pamphlets, brochures, or fact sheets |
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Academic course development |
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Distance learning modules |
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Doctoral dissertations/Master’s theses |
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Tools or toolkits |
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Other |
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B. Data Collection Forms
Data collection form for: Published articles in peer-reviewed scholarly journals |
*Article DOI: ______________________________
*Article Title: ________________________________________________________________________
*Author(s): ____________________________________________________________________
*Journal Title: __________________________________________________________________
*Volume: ______ *Number: _______ *Year: _______ Page(s):________
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL): ________________________________________________________
*Dissemination vehicles outside of the journal: TV/Radio Interview___ Newspaper/Print Interview___ Press Release___
Social Networking Sites/Social Media___ Listservs___ Conference Presentation___
Key Words (No more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Publications under review in peer-reviewed scholarly journals – SUBMITTED, NOT YET PUBLISHED |
*Article Title: ________________________________________________________________________
*Author(s): ____________________________________________________________________
*Journal Title: __________________________________________________________________
*Year Submitted: _______
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
Key Words (No more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Books |
*Title: ________________________________________________________________________
*Author(s): ____________________________________________________________________
*Publisher: ____________________________________________________________________
*Year Published: _______
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
Key Words (No more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Book chapters |
Note: If multiple chapters are developed for the same book, list them separately.
*Chapter Title: ________________________________________________________________
*Chapter Author(s): _____________________________________________________________
*Book Title: __________________________________________________________________
*Book Author(s)/Editor(s): ______________________________________________________________
*Publisher: ___________________________________________________________________
*Year Published: ______
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
Key Words (no more than 5): _____________________________________________________
Notes: _______________________________________________________________________
Data collection form for: Reports and monographs |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year Published: _________
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: _______________________________________________________________________
Data collection form for: Conference oral presentations and posters |
Note: This section is not required for MCHB Training grantees.
*Presentation/Poster Title: ________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Meeting/Conference Name: ______________________________________________________
*Year Presented: _________
*Presentation Type: |
Oral Presentation |
Poster |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Web-based products |
*Product Title: _____________________________________________________________________
*Year: _________
*Type: |
Blogs |
Podcasts |
Web-based video clips |
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Wikis |
RSS feeds |
News aggregators |
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Social networking sites |
Other (specify): ___________ |
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*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL): ________________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Press communications |
*Product Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Type: |
TV interview |
Radio interview |
Newspaper interview |
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Public service announcement |
Editorial article |
Other (specify): ___________ |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Newsletters |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Type: |
Electronic |
Both |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
*Frequency of distribution: Weekly Monthly Quarterly Annually Other (specify): ___________
Number of subscribers: __________________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Pamphlets, brochures, or fact sheets |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Type: |
Pamphlet |
Brochure |
Fact Sheet |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Academic course development |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Distance learning modules |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Media Type: |
Blogs |
Podcasts |
Web-based video clips |
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Wikis |
RSS feeds |
News aggregators |
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Social media sites |
CD-ROMs |
DVDs |
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Audio tapes |
Videotapes |
Other (specify): ___________ |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Doctoral dissertations/Master’s theses |
*Title: ________________________________________________________________________
*Author: ______________________________________________________________________
*Year Completed: _________
*Type: |
Doctoral dissertation |
Master’s thesis |
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Tools or toolkits |
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Describe tool or toolkit: ________________________________________
_____________________________________________________________________________
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Data collection form for: Other |
Note: Up to 3 may be entered.
*Title: ________________________________________________________________________
*Author(s)/Organization(s): _______________________________________________________
*Year: _________
*Describe product, publication, or submission: ________________________________________
_____________________________________________________________________________
*Target Audience: Consumers/Families ___ Professionals ___ Policymakers ___ Students ____
*To obtain copies (URL or email): _________________________________________________
Key Words (no more than 5): _____________________________________________________
Notes: ________________________________________________________________________
Form 10Tracking Program-Specific (Training, EMSC, HS, and F2F) and Project-Developed Measures |
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Instructions |
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General Instructions: This is a generic data collection form to be used by awardees to report annual objectives and data values for predefined DGIS program-specific performance measures (i.e., Training, EMSC, Healthy Start, and Family-to-Family forms) and/or project-developed performance measures (i.e., measures created using the detail sheet in Part 10.B.1). This data collection form serves two purposes: 1) collects and displays planned, future year (up to 5 years) Annual Performance Objective targets for each program-specific measure and project-developed measure, as applicable; and 2) collects and displays the Annual Performance Indicator values actually achieved during the reporting period for each program-specific measure and project-developed measure, as applicable.
Part 10.A: Program-Specific Performance Measures: Part 10.A is applicable only to awardees with predefined DGIS program-specific performance measures (i.e., Training, EMSC, Healthy Start, or Family-to-Family forms). Data collection for these measures is built into the respective program-specific forms in the DGIS system and does not appear as a separate form to complete.
Part 10.B: Project-Developed Performance Measures: Part 10.B is only applicable to awardees developing their own performance measures to report. This form is used to create detail sheets for project measures that the awardee chooses to add. The purpose of the detail sheet is to describe the project measures by completing each section as appropriate. Data for the measures created using Part 10.B.1 are captured using Part 10.B.2. Note that the performance measure title, numerator, and denominator fields will be displayed in DGIS in Part 10.B.2. exactly as they are defined in Part 10.B.1. For project-developed performance measures, awardees must first complete the Part 10.B.1 detail sheet. Once a measure is created using Part 10.B.1, the awardee will then be able to complete data cells in Part 10.B.2.
10.A: PROGRAM-SPECIFIC PERFORMANCE MEASURES Instructions for Predefined Program-Specific Performance Measures For each applicable program-specific measure:
Awardees will complete the following data fields:
10.B: PROJECT-DEVELOPED PERFORMANCE MEASURES Instructions for Project-Developed Performance Measures
10.b.1: Measure development This form is used to create detail sheets for project measures that the awardee chooses to add. The purpose of the detail sheet is to describe the project measures by completing each section as appropriate. Data for the measures created using Part 10.B.1 are captured using Part 10.B.2. Note that the performance measure title, numerator, and denominator fields will be displayed in DGIS in Part 10.B.2. exactly as they are defined in Part 10.B.1.
Awardees will complete the following data fields:
10.b.2: Measure reporting Part 10.B.2 is only applicable to awardees developing their own performance measures, who have completed Part 10.B.1.
For each applicable project-developed measure:
Awardees will complete the following data fields:
Definitions: Performance Measure: A measure defined in a DGIS detail sheet. Annual Performance Objective: Annual target that is set for a performance measure. Annual Performance Indicator: Actual value of a performance measure achieved during the reporting period.
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10.A. Program-Specific Measures – Annual Objective and Performance Data
MEASURE NAME |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___
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Annual Performance Objective |
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Annual Performance Indicator |
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Numerator |
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Denominator |
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Is the data provided an estimate? Yes No
Comment box
10.B.1 Project-Developed Measures – Detail Sheet
Measure Number |
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Performance Measure Title |
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Level |
National State Local Organizational/institutional Other (specify): __________________ |
Goal |
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Definition |
Numerator: |
Denominator: |
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Type of Measure |
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Unit Type: |
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Unit Number: |
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Grantee Data Sources and Issues |
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Significance |
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10.B.2. Project-Developed Measures – Annual Objective and Performance Data
MEASURE NUMBER ___ (Performance Measure Title) |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___ |
Reporting Period ___
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Annual Performance Objective |
_______ |
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Annual Performance Indicator |
_______ |
_______ |
_______ |
_______ |
_______ |
Numerator |
_______ |
_______ |
_______ |
_______ |
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Denominator |
_______ |
_______ |
_______ |
_______ |
_______ |
Data Source: ____________ |
Is the data provided an estimate? Yes No
Comment box
Attachment B
File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
File Title | DGIS OMB_SSA_Attachment B_Central Forms |
Author | Alexandra Joraanstad |
File Modified | 0000-00-00 |
File Created | 2024-07-25 |