ICMS Privacy Impact Assessment

PRIVACY IMPACT ASSESSMENT (PIA)
For the

Inquiry and Case Management System (ICMS)
Defense Human Resources Activity (DHRA)

SECTION 1: IS A PIA REQUIRED?
a. Will this Department of Defense (DoD} information system or electronic collection of
information (referred to as an "electronic collection" for the purpose of this form} collect,
maintain, use, and/or disseminate Pll about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices below. (Choose

(3)

for foreign nationals}.

D (1) Yes, from members of the general public.
IZI

(2) Yes, from Federal personnel* and/or Federal contractors.

D

(3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

D

(4) No

*

"Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic
collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.
c. If "Yes," then a PIA is required. Proceed to Section 2.

DD FORM 2930 NOV 2008

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SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updat�d? Choose one:

D

D

New DoD Information System

D

New Electronic Collection

Existing DoD Information System

D

Existing Electronic Collection

Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?
Yes, DITPR

D

Yes, SIPRNET

D

No

Enter DITPR System Identification Number ·._11 0 31 4
Enter SIPRNET Identification Number

_ _ _

__________

_
_.

_

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section

53

of Office of Management and Budget (OMB) Circular A-11?

D

Yes

If "Yes," enter UPI

No

11 344

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of
Records Notice (SORN)?
A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens
or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

D

Yes

If "Yes," enter Privacy Act SORN Identifier

No

DHRA 16 (DPR 32)

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/
or
Date of submission for approval to Defense Privacy Office

Consult the Component Privacy Office for this date.
DD FORM 2930 NOV 2008

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e. Does this DoD information system or electronic collection have an OMB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.
This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period
regardless of form or format.
·

D

Yes
Enter OMB Control Number

Enter Expiration Date
No

f. Authority to collect information. A federal law, Executive Order of the President {EO), or DoD
requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.
(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain
and/or disseminate Pll. (If multiple authorities are cited, provide all that apply.)
(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes
the operation of the system and the collection of Pll.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation or administration of
a program, the execution of which will require the collection and maintenance of a system of records.
(c) DoD Components can use their general statutory grants of authority ("internal
housekeeping") as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.
38 U. S.C. 43, Employment and Reemployment Rights of Members of the Uniformed Services; 5 U. S. C.
574, Confidentiality; 5 U. S.C. Part I, Chapter 5, Subchapter IV, Alternative Means of Dispute Resolution
in Administrative Process; 42 U. S.C. 300hh-11 (d)(3}, National Disaster Medical System; 20 CFR 1002,
Regulations Under the Uniformed Services Employment and Reemployment Rights Act of 1994; 5 CFR
353, Restoration to Duty from Uniformed Service or Compensable Injury; DoD DireeFile Typeapplication/pdfFile Modified2023-12-11File Created2023-11-13