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pdfU.S. Department of Education
Office of Postsecondary Education Erecognition System
National Committee on Foreign Medical Education and Accreditation (NCFMEA) Online Submission Process User Guide
i
Table of Contents
1
Introduction ....................................................................................................................................................... 3
2
Access and Login ............................................................................................................................................. 3
2.1
Accessing the System................................................................................................................................... 3
2.2
Forgot Password ........................................................................................................................................... 4
2.3
Login Confirmation ........................................................................................................................................ 5
3
Enter Your Application ...................................................................................................................................... 6
3.2
Step 1 - Contact Information ......................................................................................................................... 6
3.3
Step 2 – Respond to Questions .................................................................................................................... 8
3.4
Step 3 - Table of Contents .......................................................................................................................... 11
3.5
Historical Information .................................................................................................................................. 12
3.6
Review and Submit Screen ......................................................................................................................... 13
3.7
Display Application ...................................................................................................................................... 15
3.8
After Submission ......................................................................................................................................... 15
4
Enter Your Response ..................................................................................................................................... 15
4.1
Resubmit Instructions.................................................................................................................................. 16
4.2
Resubmit Step 2 ......................................................................................................................................... 17
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1
Introduction
The purpose of the National Committee on Foreign Medical Education and Accreditation (NCFMEA) is to
review the standards used by foreign countries to accredit medical schools and determine whether those
standards are comparable to standards used to accredit medical schools in the United States. The
NCFMEA does not review or accredit individual foreign medical schools. The NCFMEA only reviews the
standards that a foreign country uses to accredit its medical schools. The request by a foreign country for
review by the NCFMEA is voluntary.
When a country contacts the U.S. Department of Education (Department) and asks to have its accreditation
standards reviewed, the Department requests that the country answer questions regarding its accreditation
standards and processes and also provide supporting documents (e.g., copies of statute and regulations,
standards, etc.). The questions are designed to solicit information pertinent to the NCFMEA Guidelines for
Determinations of Comparability
Additional information concerning NCFMEA applications is available in the NCFMEA Guidelines.
2
Access and Login
Prior to accessing the system, in preparation for using the online submission process, you should:
•
Review the questions in the Guidelines and consider your response to each.
•
Have English translations of the documents that you wish to upload to support your responses to
the questions available. We encourage you to separate large files into smaller ones, so they will
upload more quickly. The files uploaded are limited to a size of 37 MB.
•
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All supporting documents must be in Adobe PDF (.pdf extension) files.
Be prepared to verify your country’s contact information and to update it, if necessary.
For security reasons, the system requires that you change the password the first time you access the site.
Please note the new password you select, as it will be required for future access to the site.
If you need help while using the system, you can click the ‘Contact the Help Desk’ link to contact the help desk.
2.1
Accessing the System
To access the system, enter the URL https://surveys.ope.ed.gov/erecognition in the address box of the
browser. Before logging into the system, a security warning message will display. Click the Accept and Login
button, to confirm that you have read the contents of the access Warning. Enter your User ID and Password
and click the Log in button to log in to the system. All login attempts are logged. If you have three
unsuccessful login attempts, your account will be locked. You will then need to contact the Help Desk to have
your account unlocked. The contact information to the e-recognition help desk is located within the ? Help
page.
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2.2
Forgot Password
If you forget your password, you can click the 'Forgot Password?' link and enter your email. The system will
confirm your identity and email your password to you. After three failed login attempts, you will be locked
out of the system and will need to contact the Help Desk to have your account unlocked.
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•
Verify that the Department has current contact information.
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All fields marked with a red * are required.
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Enter any necessary changes and click the Save button.
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A confirmation email will be sent to the Point of Contact email address on this screen when you
submit your application.
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3.3
•
Step 2 – Respond to Questions
Enter your responses to the questions in English in the text boxes and click the “Save” button after you
have finished. Please enter plain text only in the text boxes. Do not use formatting features, such as
tables, bold, or underlining. The text box provided for each response may accommodate a maximum of
15,000 characters. A counter is located on the left-hand corner below each text box that tracks the
number of characters remaining. A spell checker has been built into the text boxes for your
convenience. You will have the option to change or ignore any spelling errors.
Be sure to reference each supporting document’s name, page number, and paragraph number within the
narrative response and explain what point(s) the document supports. Name each supporting document in two
parts: in sequential order and using a name that describes the document, e.g., Exhibit 1 – Policy and Procedure
Manual.
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•
You must click the Save button on each page to save your responses. You are not required to answer all
of the questions on the page before you save your responses. You may return to any of the pages in Step
2 and edit the answers you have given.
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•
For Determination and Redeterminations, the screens in Step 2 have been divided into four parts to
correspond with the Guidelines. Each part has a separate screen for each section. There is a
separate textbox for each question.
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For Reports, there is a separate textbox for each item requested.
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Click on a Part link in the blue box in the upper left corner of the screen to access the questions in
that part. Click on a Section number link in the upper right corner of the screen to access the
questions in that section.
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Text boxes for responses are limited to 15,000 characters and spaces. A counter is provided to track
the number of characters remaining.
•
A spell checker has been built into the text boxes for your convenience. You will have the option
to change or ignore any spelling errors.
•
English translations of documents in PDF format which you reference in your answers must be
uploaded as part of your application. You will do this on the Step 2 screen (see the next section.)
You may upload as many documents as you wish to support the answers to the questions you entered in Step
2. You must provide English translations of all documents. All documents uploaded must be Adobe PDF format.
Name each supporting document in two parts: in sequential order and using a name that describes the
document, e.g., Exhibit 1 – Policy and Procedure Manual. Each document should only be uploaded once. A
document can link to more than one question.
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For each document you wish to upload:
1. Select one or more questions which the document supports. To select multiple questions, click on
the appropriate question.
2. Enter a file title for the document.
3. Click the Choose button and select the file from your desktop.
4. Upload the File and click save button.
5. The Step 3 screen will redisplay with a list of uploaded documents.
Once you have uploaded a file, you may perform any of the following actions on it:
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3.4
Remove the Last Question Linked – To remove a question linked to the document, click the Edit button.
Link More Questions – To link additional questions to a document, click on the Edit button and click
on the questions you would like to link.
Archive the Document – To remove a document from the system, click the Archive button. Click the OK
button on the Archive confirmation pop-up.
Step 3 - Table of Contents
The Table of Contents is automatically generated based on your input. The link on each question will take you
to the response entry in Step 2. All the documents you uploaded in Step 2 will be listed here with a link to
display the document.
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3.7
Display Application
You can display your application in PDF format by clicking on the Display a printable file of your application in
‘PDF’ format link on the Review and Submit screen. Once the PDF document displays, you can save it for your
records by clicking the Save a Copy button.
Adobe Acrobat Reader is required to view the file. To download a free copy, go to the Adobe Web site.
You can also view your report on-line by clicking the ‘HTML’ link.
3.8
After Submission
Once your application is submitted, an Analyst is assigned to review the application and documents. Upon
review, the Analyst may request additional information and/or supporting documentation. Using the
documentation provided by the country, the Analyst prepares an analysis of the comparability of the country's
standards to those used in the United States for accrediting medical schools. A copy of the analysis is sent to the
country for review and comment.
Once your application is submitted, it cannot be updated unless it is re-opened by Department staff. If you
login to the system after submitting, the following screen will display after you select your meeting date from
the Select Report screen.
4
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Click the Original Submission link to display your application in PDF format.
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If the Final Analysis of your application has been completed, you will be able to click a link to generate
the ‘Final Analysis Document’ and the ‘Final Staff Report’.
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If historical documents have been uploaded by Department staff, you will be able to view the
document by clicking on the link.
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If you would like to update your contact information, click the Contact Information button.
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Click the ‘Log Out’ link to log out of the system.
Enter Your Response
After your application is submitted, it will be reviewed by Department staff. If they need additional
information, an email will be sent to the email addresses entered on the Step 1 – Contact Information screen.
When you log into the system, you will be allowed to enter a response to the remarks made by Department
staff and upload supporting documentation.
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4.2
Resubmit Step 2
In Resubmit Step 2, you enter additional information for each question for which Department staff requested
additional information.
Click the question link to display the staff remarks for that question and enter your
response. When the question link is clicked, the Narrative screen will display.
This screen displays:
• The information entered on your original submission.
• The supporting documents uploaded for this question.
• Department staff remarks explaining what additional information is needed.
• Any documents uploaded by Department staff.
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Enter your response in English to the Analyst's remarks and click the Save button. Click a question link on the
left side of the page to display the Narrative screen for that question.
After you have finishing entering your responses and have uploaded any additional supporting documentation,
click the ‘Review and Submit’ link to resubmit your application to the Department. Once you have resubmitted
your application, you will no longer be able to update it.
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| File Type | application/pdf |
| File Modified | 2022-11-10 |
| File Created | 2022-11-10 |