NACIQI_User_Guide_

U.S. Department of Education
Office of Postsecondary Education Erecognition System
NACIQI User Guide

Table of Contents
1

Access and login ............................................................................................................................................... 2
1.1
1.2
1.3

2

3

Accessing the e-Recognition System ............................................................................................................. 3

Change Password ........................................................................................................................................ 4

Agency Confirmation .................................................................................................................................. 5

Enter your Report .............................................................................................................................................. 6
2.1

Instructions Screen..................................................................................................................................... 6

2.2

Step 1 - Agency Contact Information .......................................................................................................... 7

2.3

Step 2 – Requested Scope of Recognition ................................................................................................. 8

2.4

Step 3 - Table of Contents ....................................................................................................................... 11

2.5

Third Party Comments ............................................................................................................................. 11

2.6

Review and Submit .................................................................................................................................. 13

2.7

Historical Documents ............................................................................................................................... 13

2.8

After Submission ...................................................................................................................................... 14

Enter your Response ....................................................................................................................................... 15
3.1

Resubmit Instructions ............................................................................................................................... 15

3.2

Resubmit Step 2....................................................................................................................................... 16

3.3

3rd Party Comments.................................................................................................................................. 17

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1

Access and login

In preparation for using the online submission process, prior to accessing the e-Recognition system, you should:

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Review the Secretary’s Criteria for Recognition and consider your responses to each criterion.

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Have a list of the documentation files on your desktop or network that you wish to upload to support your
narrative for each criterion. We encourage you to separate large files into smaller ones, so they will upload
more quickly. The files uploaded are limited to a size of 150 MB.

•

Make sure that each file is in a valid format. These include:

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Text file (TXT extension)
MS Word file (DOC, DOCX, or RTF extension)
Excel spreadsheet (XLS or XLSX extension)
Adobe PDF file (PDF extension)
Image file (GIF, JPG, or TIFF extension) or a
PowerPoint presentation (PPT or PPTX extension)

Be prepared to verify your agency’s contact information and to update it, if necessary.

The Accreditation Group will provide your agency with a User ID and initial password. For security reasons, the eRecognition system requires that you change the password the first time you access the site. Please note the new
password you select, as it will be required for future access to the site. You may share the password with other staff
members at your agency; however, only one person should access the account at a time.
If you need help while using the e-Recognition system, you can click the ‘Contact Us’ link to contact the help desk.

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1.1

Accessing the e-Recognition System

You will login into the site from the e-Recognition home page.

1. Open your Web browser:
2. Enter the URL https://surveys.ope.ed.gov/erecognition/ in the address box of the browser. The Login screen
will display.

3. Enter your User Name and Password and click the Login button to log in to the system. Please note that
the password is case-sensitive.

If you have forgotten your password, click Forgot password? to have it emailed to you.

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If you are requesting any type of change to this scope of recognition, such as an expansion of scope or any revision to the
current wording, please enter your requested scope of recognition in the text box on this page and click the Save button.
Please remember that your agency will be evaluated in the context of your requested scope of recognition.

2.3.1 Narratives
In Step 2 you will enter a narrative explanation for each applicable criterion.

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For initial and renewal petitions, you must either respond to each criterion by entering an explanation or
checking the N/A (Not Applicable) box.

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For all other report types, you are only required to enter a response for the required criteria which are listed
on the Review and Submit screen. You may enter a response for any of the other criteria, if you like. You do
not need to check N/A for non-applicable criteria.

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Text boxes for responses are limited to 15,000 characters and spaces. A counter is provided to track the number
of characters remaining.

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You must click the Save button on each page to save your responses. You do not need to enter a response
for each criterion on a page before saving.

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From Step 2, you can upload as many documents as you wish to demonstrate compliance with the criteria.
You can only link a document to criteria for which you have entered a narrative. Each document should only
be uploaded once. A document can be linked to multiple criteria.

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For each document you wish to upload:
1. Select one or more criteria for which the document demonstrates compliance. To select multiple criteria,
select the check box next to the appropriate criteria.
2. Enter a title for the document.
3. Click the Choose… button and select the file from your desktop.
4. Click the Upload File button.
The Step 2 screen will redisplay with a list of uploaded documents.
Once you have uploaded a file, you may perform any of the following actions on it:

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Enter Exhibit Comments – If you would like to enter a comment about a document, enter the comment in the
Exhibit Comments field and click the Save Comments button.
Remove the Last Criterion Linked – To remove a criterion linked to the document, click the
Remove Last Criterion button.
Link More Criteria – To link additional criteria to a document, click on the criteria in the Link More Criteria
column and click the Link More button.
Delete the Document – To delete a document from the e-Recognition system, click the
Delete button. Click the OK button on the delete confirmation pop-up.

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When you click the Submit button, the report will be submitted to the Accreditation Group and a confirmation email will be
sent to the Point of Contact email entered in Step 1. The following screen will display.

2.8

After Submission

Once your report is submitted, it cannot be updated unless it is re-opened by the Accreditation Group staff. If you login to
the e-Recognition system after your report is submitted, the report will be in read only mode.

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Click the Original Submission PDF link to display your agency's report in PDF format. Click the HTML link to view it
in HTML format.
If the Final Review of your petition has been completed, you will be able to click a link to generate the
Final Analysis Document and the Final Staff Report in either PDF or HTML format.
If historical documents have been uploaded by Accreditation Group staff for your agency, you will be able to
view the document by clicking on the link.
If third-party comments have been uploaded by Accreditation Group staff for your agency, you will be able to
view the document by clicking on the link. Once the draft clearance has been finished on your report, comments
entered by the ASL analyst about the 3rd party comments will display here.
If you would like to update your contact information, click the Contact Information button.
Click the Log Out link to log out of the e-Recognition system.