ForeignVet_User_Guide_

U.S. Department of Education
Office of Postsecondary Education Erecognition System
Foreign Veterinary Agency On-line Submission Process User Guide

Table of Contents
1.

Introduction ....................................................................................................................................................... 3

2.

Access and Login ............................................................................................................................................. 3

2.1.

Accessing the System................................................................................................................................... 3

2.2.

Change Password......................................................................................................................................... 4

2.3.
3.

4.

Select Report............................................................................................................................................. 5

Enter Your Application ...................................................................................................................................... 7
3.1.

Instructions Screen.................................................................................................................................... 7

3.2.

Step 1 – Contact Information..................................................................................................................... 7

3.3.

Step 2 – Respond to Questions ................................................................................................................ 8

3.4.

Step 3 - Table of Contents ...................................................................................................................... 12

3.5.

Review and Submit Screen ..................................................................................................................... 12

3.6.

Display Application .................................................................................................................................. 15

3.7.

After Submission ..................................................................................................................................... 15

Enter Your Response ..................................................................................................................................... 17
4.1

Resubmit Instructions .............................................................................................................................. 17

4.2

Resubmit Step 2 ...................................................................................................................................... 18

i

1. Introduction
Effective July 1, 2015, the U.S. Department of Education (Department) is charged with
determining whether a foreign accrediting agency or organization (agency) is acceptable to the Secretary
of Education for the purpose of evaluating veterinary programs. In making this determination, the
Department developed and uses guidelines for evaluation of foreign accrediting bodies for veterinary
medicine using commonly accepted practices of accrediting agencies. The Department is concerned with
the quality assurance processes that an agency uses to accredit its veterinary schools. These processes
should include the application of widely-accepted standards, and the review of licensure, as defined in
the glossary.
When a foreign veterinary agency contacts the Department and asks to have its accreditation standards
reviewed, the Department requests that the agency answer questions regarding its accreditation
standards and processes and also provide supporting documents (e.g., copies of statute and regulations,
standards, etc.). The questions are designed to solicit information pertinent to The Guidelines for
Requesting an Acceptability Determination for A Foreign Veterinary Accrediting Agency. Additional
information concerning foreign veterinary applications is available in the Guidelines which can be found
at https://surveys.ope.ed.gov/erecognition/docs/Foreign vet agency guidelines.pdf

2. Access and Login
Prior to accessing the system, in preparation for using the online submission process, you should:
•
•
•
•

Review the questions in the Guidelines and consider your response to each.
Have English translations of the documents that you wish to upload to support your responses to
the questions available. We encourage you to separate large files into smaller ones, so they will
upload more quickly. The files uploaded are limited to a size of 37 MB.
All supporting documents must be Adobe PDF files format ("PDF” extension).
Be prepared to verify your country’s contact information and to update it, if necessary.

Contact the Help Desk to obtain your User ID and initial password. For security purposes, the system requires
that you change the password the first time you access the site. Please note the new password you select, as
it will be required for future access to the site.
If you need help while using the system, you may contact the help desk by clicking the ‘Contact the Help Desk’
link.

2.1. Accessing the System
To access the system, enter the URL https://surveys.ope.ed.gov/erecognition in the address box of the
browser. Before logging into the system, a security warning message will display. Click the Accept and Login
button, to confirm that you have read the contents of the access Warning. Enter your User ID and Password
and click the Log in button to log in to the system. All login attempts are logged. If you have three
unsuccessful login attempts, your account will be locked. You will then need to contact the Help Desk to have
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your account unlocked. The contact information to the e-recognition help desk is located within the ? Help
page.
If you forget your password, you can click on the ‘Forgot Password?’ link and enter then your email. The
system will confirm your identity and email your password to you.

2.2. Change Password
Department staff will provide you with a User ID and an initial password. Passwords expire every 90 days. All
first-time users are required to change their password. After you log in to the e-Recognition system for the
first time or if your password has expired, the Change Password screen will display.
Enter your Current Password, New Password, and Verify New Password in the appropriate text boxes, then
click the Submit button.

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@•RECOGNITION

iii User Guide

Change Password
Please create a new password.

0xrent Password

I

Password Requirements
• Y our new password camot be the same as your previous 24 passwords.
• Your new pass-word must be at least 12 characters, and include any combina1ion of the following:
po33words connot contoi"I your fir�t or los1 nomc or the word 'po:,sword'
at least one uppercase alphabetic character (A-2)
at least one lov.-ercase
, alphabetic character (a-z)
at least one number (0-9)
at least one special cnaracter (#$"'+=!"{Xgl%3)
NewPasS'NOrd

Confirm PassWOfd

Back

Submit

2.3. Select Report
After you log into the system, the Select Report screen will display. Select the meeting date from the ones
displayed and click directly on the desired meeting date, displayed in blue.

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?H

•
•
•

Remove the Last Question Linked – To remove a question linked to the document, click the Edit
button and deselect the linked question.
Link More Questions – To link additional questions to a document, click on the question in Edit and
click on the questions you would like to link then click save.
Archive the Document – To remove a document from the system, click the Archive button. Click the
Archive button on the Archive Exhibit confirmation pop-up.

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3.6. Display Application
You can display your application in PDF format by clicking on the ‘Display a printable file of your application in
PDF format’ link on the Review and Submit screen. Once the PDF document displays, you can save it for your
records by clicking the Save a Copy button.
Adobe Acrobat Reader is required to view the file. To download a free copy, go to the Adobe Web site.
You can also view your report on-line by clicking the ‘HTML’ link.

3.7. After Submission
Once your application is submitted, an Analyst is assigned to review the application and documents. Upon
review, the Analyst may request additional information and/or supporting documentation. Using the
documentation provided by the country, the Analyst prepares an analysis of the comparability of the country's
standards to those used in the United States for accrediting medical schools. A copy of the analysis is sent to the
country for review and comment.
Once your application is submitted, it cannot be updated unless it is re-opened by Department staff. If you
login to the system after submitting, the following screen will display after you select your meeting date
from the Select Report screen.

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•

To update your contact information, click the ‘Step 1’ link. Refer to Section 3.2 for more information.

•

To enter your response to the remarks for each question, click the ‘Step 2’ link. Refer to the
following section for more information.

•

To upload supporting documentation, click the ‘Step 2’ link. Refer to Section 3.4 for more information.

•

To submit your response, click the ‘Review & Submit’ link. Refer to Section 3.6 for more information.
You must enter a response in Step 2 for each question for which Department staff indicated they
needed more information before you can submit.

4.2 Resubmit Step 2
In Resubmit Step 2, you enter an explanation for each question for which Department staff requested additional
information.

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Enter your response to the Analyst's remarks in English and click the Save button. Click a question link on the
left side of the page to display the Narrative screen for that question.
After you have finished entering your responses and have uploaded any additional supporting documentation,
click the ‘Review and Submit’ link to resubmit your application to the Department. Once you have resubmitted
your application, you will no longer be able to update it.

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