Office of Community Services (OCS) Community Economic Development (CED) Standard Reporting Format

Forms and Documents

Document Name	Status
Form 1 OCS CED Standard Reporting Format Form and Instruction	Modified
Supporting Statement A_CED PPR Renewal 0970-0386_9.21.22.docx Supporting Statement A	2022-09-23

IC Document Collections

IC ID	Document Title	Status
227262	OCS CED Standard Reporting Format Form and Instruction	Modified

ICR Details

OMB Control No: 0970-0386	ICR Reference No: 202209-0970-014
Status: Received in OIRA	Previous ICR Reference No: 202001-0970-001
Agency/Subagency: HHS/ACF	Agency Tracking No: OCS
Title: Office of Community Services (OCS) Community Economic Development (CED) Standard Reporting Format
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular	Date Submitted to OIRA: 09/29/2022

	Requested	Previously Approved
Expiration Date	36 Months From Approved	02/28/2023
Responses	182	258
Time Burden (Hours)	273	387
Cost Burden (Dollars)	0	0

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Abstract: The Office of Community Services (OCS) uses a standardized semi-annual reporting format, implemented in 2011 and most recently renewed in 2020 (approved by the Office of Management and Budget (OMB) - OMB No.: 0970-0386). Grant recipients of the Community Economic Development (CED) program are required to use this reporting format, called the Performance Progress Report (PPR), to submit performance data twice a year. OCS uses this data to develop comprehensive performance snapshots on each CED grant, as well as to track program performance over time and to conduct cohort analyses. These reports are also used to inform annual reports to Congress on each project’s performance. OCS’ intent is to obtain approval to continue the use of the PPR for collecting performance data twice a year from CED grant recipients. The PPR forms collect both quantitative and qualitative data. The quantitative data elements deal with program outputs and outcomes, while the qualitative questions provide space for grant recipients to discuss their successes and challenges, as well as changes to their grant that might not be captured in the quantitative section. By requiring grant recipients to report on a consistent set of data elements on a twice-annual basis, OCS improves its understanding of grant recipient success, strengthens its understanding and knowledge of each grant recipient’s progress, and ultimately enhances the efficacy and effectiveness of CED grant dollars. Overall, the standardized reporting format increases the quality and clarity of the data collected by OCS, while providing a singular, clear data collection tool for grant recipients. The proposed changes to the PPR form are minor and fall into two categories: 1. Wording edits to the form that provide clarity to the use on what information is requested. 2. Requesting grant recipients report the names of businesses created or expanded in the explanation field.

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Authorizing Statute(s): PL: Pub.L. 105 - 285 680(b) Name of Law: Title IV of the COATS Reauthorization Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 43870	07/22/2022
30-day Notice:	Federal Register Citation:	Citation Date:
	87 FR 59101	09/29/2022
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
OCS CED Standard Reporting Format	1	CED PPR

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ICR Summary of Burden

	Total Request	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	182	258	0	-76	0	0
Annual Time Burden (Hours)	273	387	0	-114	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: All questions on the current PPR will remain the same and estimated time per response has not changed. Overall burden estimates reflect the current number of grantees, which has changed since the previous approval. OCS proposes making wording changes to provide clarity for grant recipients on what information the existing indicators are asking for and help OCS better understand the status of the project.

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Annual Cost to Federal Government: $27,300

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? No

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 09/29/2022

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