Appendix C: Outreach to Child Welfare Directors, State Staff, and County Staff for Interviews

Appendix C:

Outreach to Child Welfare Directors, State Staff, and
County Staff for Interviews

Outreach for Instrument 3

Email from Mathematica to schedule interviews

From: <<Mathematica email address for the State Child Welfare Data Linkages Descriptive Study>>

Subject: Survey about states’ linked child welfare data

To: <<Target respondent>>

Dear <<Target respondent>>,

Last week, you received an e-mail from the Administration for Children and Families about the State Child Welfare Data Linkages Descriptive Study. The Office of Planning, Research & Evaluation (OPRE) in partnership with the Children’s Bureau in ACF is sponsoring this study to learn more about child maltreatment data, linkages amongst child maltreatment data and other data sources, and associated facilitators and barriers. Mathematica, an independent research company, is conducting the study on behalf of OPRE.

We would like to talk with you about data sharing agreements and linked datasets in your state, how your state uses linked and/or integrated data, and any supports or barriers you perceive to linking child maltreatment datasets to other data sources. We request your participation in an hour-long interview, conducted virtually or by phone. Our team will use your responses to help characterize the status of linked and integrated child maltreatment data in the U.S. Please help us schedule an interview at a time that is convenient for you by indicating your availability for the next eight weeks (<<start date>> - <<date eight weeks after start date>>) at the link below:

<<Doodle scheduling link>>

If none of these times work with your schedule, we can follow-up with dates between <<Ninth week after start date>> - <<date 17 weeks after start date>>

If you have any questions or concerns you would like to discuss, please call << Mathematica 800 phone number>> or reply to this email.

Thank you in advance for your participation.

Best,

State Child Welfare Data Linkages Descriptive Study Team

Draft e-mail reminder from Mathematica to provide availability for interviews

From: <<Mathematica email address for the State Child Welfare Data Linkages Descriptive Study>>

Subject: Reminder -- Interview about states’ linked child welfare data

To: <<Targeted respondent>>

Dear << Targeted respondent >>,

We hope you will consider participating in the State Child Welfare Data Linkages Descriptive Study. As a reminder, the Office of Planning, Research & Evaluation (OPRE) in partnership with the Children’s Bureau (CB) in the U.S. Department of Health and Human Services, Administration for Children and Families, is sponsoring the study to learn more about state-level child maltreatment data, linkages amongst child maltreatment data and other data sources, and associated facilitators and barriers.

For the study to represent your state accurately, we request your participation in an hour-long interview, conducted virtually or by phone. We would like to talk with you about data sharing agreements and linked datasets in your state, how your state uses linked and/or integrated data, and any supports or barriers you perceive to linking child maltreatment datasets to other data sources. Our team will use your responses to help characterize the status of linked data in the U.S. Please help us schedule an interview at a time that is convenient for you by indicating your availability for the next eight weeks (<<start date>> - <<date eight weeks after start date or the end of the interview period>>) at the link below:

<<Doodle scheduling link>>

If you have any questions or concerns you would like to discuss, please call << Mathematica 800 phone number>> or reply to this email.

Thank you in advance for your participation.

Best,

State Child Welfare Data Linkages Descriptive Study Team