Attachment 5L PHS 398 Training Subaward Budget Instructions

G.340 - PHS 398 Training Subaward Budget
Attachment(s) Form
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The PHS 398 Training Subaward Budget Attachment(s) Form is
used for applications with a subaward or consortium.
This form is required only when the prime grantee is submitting a
PHS 398 Training Budget Form and has subaward/consortium
budgets.
Applicants using the R&R Budget Form should see G.300 - R&R
Budget Form.

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Who should use the PHS 398 Training Subaward Budget Attachment(s) Form?
The PHS 398 Training Subaward Budget Attachment(s) Form is required if you have a
subaward/consortium and are using the PHS 398 Training Budget Form.
Do not use this form if you do not have a subaward/consortium.
Each subaward/consortium that performs a substantive portion of the project must complete a Training
Subaward Budget, including the Budget Justification section. For most programs, this is not common but
is usually encountered when a portion of the training program takes place at a site other than the
applicant organization via a collaborative or consortium arrangement. In such situations, the applicant
organization is responsible and accountable for acceptable training arrangements, expenditure of funds,
and submission of all required forms.
Consortium/Contractual F&A Costs:
NIH policy provides for the exclusion of consortium/contractual F&A costs when determining if an
applicant is in compliance with a direct cost limitation. However, you must include the full cost of
consortium/subawards in the Subawards/Consortium Costs field. If a subaward/consortium is not

General Instructions for NIH and Other PHS Agencies - Forms Version F Series

performing a substantive portion of the project, they do not need to complete a Training Subaward
Budget; however, their costs must be included in the prime grantee’s Training Budget Form. All F&A costs
count toward the direct cost limit.
See the NIH Grants Policy Statement, Section 2.3.7.1: Applications That Include Consortium/Contractual
F&A Costs for policy related to the exclusion of consortium/subaward amounts in determining whether an
applicant is in compliance with a direct cost limitation.
Applicants should document how their budget falls below the direct cost limit in the Budget Justification
of the Training Subaward Budget.
Note on Project Roles for Consortium Lead Investigators:
It is appropriate and expected that someone may serve as the consortium lead investigator responsible
for ensuring proper conduct of the project or program at each subaward or consortium site.
Unless you are submitting your application under the multiple PD/PI policy, consortium lead investigators
are NOT considered PD/PIs for the “Project Role” field. This individual should be assigned some other
project role on the PHS 398 Training Budget Form and in the G.240 – R&R Senior/Key Person Profile
(Expanded) Form. However, the project role of “PD/PI” should be used for a consortium lead investigator if
they also serve as PD/PI for the entire application under the multiple PD/PI policy.
Using the PHS 398 Training Subaward Budget Attachment(s) Form:
The location of the PHS 398 Training Subaward Budget Attachment(s) Form may vary with the type of
submission (e.g., under an “Optional Forms” tab).
The steps needed to include a subaward budget in your application vary by submission method. If
submitting using the Grants.gov Workspace, the prime applicant can extract a copy of the Training
Subaward Budget Form from the Training Subaward Budget Attachment(s) Form and send the extracted
file to the consortium for completion. After the consortium completes the Training Subaward Budget
Form, following the instructions here and in G.330 – PHS 398 Training Budget Form, the prime grantee
must then upload all the Training Subaward Budget Forms to the Training Subaward Budget
Attachment(s) Form.
For all submission methods, the Training Subaward Budget Form with a "Budget Type" of
Subaward/Consortium is used to collect subaward budget data. However, ASSIST and other system-tosystem solutions may present a different interface than the Training Subaward Budget Attachment Form
shown here.
This form accommodates a set number of separate subaward budgets. If you need to add more subaward
budgets than the form allows, include the remaining budgets as part of the "Section F. Budget
Justification" of the project budget.
Regardless of how many subaward/consortium budgets you include, the sum of ALL
subaward/consortium budgets (those attached within the PHS 398 Training Subaward Budget
Attachment(s) Form and those provided as part of the parent budget’s Budget Justification), must be
included in the G.330 - PHS 398 Training Budget, Part B. Consortium Training Costs.

Form Screenshots

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Format:
All attachments, including all Training Subaward Budget Forms and all Budget Justifications, must be PDF
files. The Training Budget Forms are already PDFs when extracted. Do not alter the format. Hyperlinks and
URLs are not allowed unless specified in the funding opportunity announcement.
Content:
On this PHS 398 Training Subaward Budget Attachment(s) Form, you will attach the Training Subaward
Budget files for your application. Each subaward/consortium will complete the Subaward Budget in
accordance with the G.330 - PHS 398 Training Budget Form instructions.
Submitting Subaward Budgets that are not Active for all Periods of the Prime Grant:
The Training Budget Forms do not allow for “empty” budget periods.
Subaward/consortium organizations should complete all budget periods in the Training Subaward Budget
Form for their subaward budgets, aligning the budget period numbers, start dates, and end dates with the
budget periods of the prime grant.
Example: The prime fills out a PHS 398 Training Budget Form with the following periods:
•
•
•
•
•

period 1 - Jan 1, 2017 – Dec 31, 2017
period 2 - Jan 1, 2018 – Dec 31, 2018
period 3 - Jan 1, 2019 – Dec 31, 2019
period 4 - Jan 1, 2020 – Dec 31, 2020
period 5 - Jan 1, 2021 – Dec 31, 2021

The budget period numbers and dates should be the same in all Training Subaward Budgets included in
the PHS 398 Training Subaward Budget Attachment(s) Form.
The PHS 398 Training Subaward Budget Forms include several required fields which must be completed
(even for inactive periods) in order to successfully submit the application. Provide the following
information for inactive budget periods in subaward/consortium budgets:
•
•
•
•

Organization Unique Entity Identifier (UEI)
Budget Type = Subaward/Consortium
Budget Period Start/End Dates (align with budget periods and dates of the prime budget)
Explanation of the inactive budget periods in the Budget Justification (of the
subaward/consortium's Training Subaward Budget)