DoD Information Assurance and Scholarship Program (IASP)

ATTACHMENT A
DoD IASP Proposal Preparation Instructions
Proposals Returned without Review:
Proposals that do not conform to the requirements stated in this document may not be considered for
the DoD IASP Academic Solicitation year 2013-2014. Requirements include such things as page limits,
formatting instructions, use of required and current forms, and meeting deadlines.

Format of the Proposal:

The proposal must be clear, readily legible, and conform to the following requirements:
a.
Use one of the following typefaces identified below:
• Arial, Courier New, or Palatino Linotype at a font size of 10 points of larger
• Times New Roman at a font size of 11 points or larger
• Computer Modern family of fonts at a font size of 11 points or larger
• NOTE: A font size of less than 10 points may be used for mathematical formulas or equations,
figure, table or diagram captions and when using a Symbol font to insert Greek letters or
special characters. PIs are cautioned, however, that the text must still be readable;
b.
No more than 6 lines of text within a vertical space of 1 inch; and
c.
Margins, in all direction, must be at least an inch.

Proposal Requirements:

Proposals should contain the following:
1) Proposal Cover page (see template) (one page)
a) Title of proposal submitted in response to the Department of Defense Information Assurance
Scholarship Program Grant Solicitation
b) Name, Title, Contact Information and Signature (use blue ink) of the Principal Investigator (PI)
or Project Director (PD):
c) Name and Title of the University Official authorized to obligate contractually and with whom
business negotiations should be conducted:
d) If a current DoD Contractor or Grantee, identify the Agency, Point of Contact, and Phone Number
2) Proposal Summary: (continuation of the Proposal Cover Page Template) (one page)
a) Funds Requested:
i) Basic Technical Proposal for the Current Year
ii) IRMC/NDU Partnership Annex 1 - Funds Requested for Current Year
iii) Capacity Building Annex 2 - Funds Requested for Current Year
iv) Total funds requested from DoD
b) Required Grant Start Date and Fall Semester Start Date
c) Indicate proposed partnership with another institution, and if the proposed partner is a
minority institution. The U. S. Department of Education reference for minority institutions is
located at: http://www2.ed.gov/about/offices/list/ocr/edlite-minorityinst-list-tab.html and the
United States code 20 U.S.C. 1067k refers to the term "minority institution" as an institution of
higher education whose enrollment of a single minority or a combination of minorities include:
American Indian, Alaskan Native, Black (not of Hispanic origin), Hispanic (including persons of
Mexican, Puerto Rican, Cuban, and Central or South American origin), or Pacific Islander.
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3)
4)
5)
6)

7)

8)

d) Mandatory Required Codes / Registrations:
i) Provide a response for each:
(1) Taxpayer Identification Number (TIN) 1
(2) Data universal numbering system (DUNS) 2 Number
(3) Central Contractor Registration (CCR) http://www.ccr.gov/ (printed copy of registration
is acceptable)
(4) Acquisition Resource Center Registration (ARC) http://www.nsaarc.net/Index (printed
copy of registration is acceptable)
ii) Provide one or both:
(1) Federal Interagency Committee on Education Code (FICE)
(2) Integrated Postsecondary Education System Code (IPEDS).
e) Signature of the Authorized University Official (use blue ink) and the Date
Executive Summary (see template) (one page)
Table of Contents (see example) (one page)
Sign and attach “Certifications Regarding Debarment, Suspension and Other Responsibility
Matters; Restrictions on Lobbying; and Drug-Free Workplace Requirements” (Attachment B)
Technical Proposal (see templates for each section)
a) Basic (Recruitment) (5 page limit)
b) Annex I (Retention) (2 page limit, plus the current MOU)
c) Annex II (Capacity Building) (5 page limit for each project)
i) CAE wishing to propose a capacity building activity should respond to ANNEX II of this
solicitation. Awards, if any, for capacity building support for Outreach to Academia and/or
Outreach to the DoD will be limited.
ii) The maximum amount of capacity building award per CAE is $100,000.
Cost Proposal
a) Offerors will submit a separate written cost proposal for the Basic technical (scholarship
program) and the ANNEXES if applicable
i) Basic (Recruitment) (2 page limit)
ii) Annex I (Retention) (2 page limit)
iii) Annex II (Capacity) (2 page limit per project)
iv) Excel Spreadsheet Cost and Student Endorsement Rank Form (Attachment E)
Student Applications
a) CAEs that propose to participate in the scholarship program are required to receive and retain
all applications submitted in response to the announcement and to evaluate the applicants as
described in Section VII of the Solicitation
i) Requirements: CAEs will transmit all original applications and application materials from all
(eligible and ineligible) candidates to the DoD Point of Contact identified below and in the
DoD IASP announcement.
ii) Cover Letter: CAEs will provide a transmission cover letter and Attachment E – Cost and
Student Endorsement/Ranking Worksheet that indicates the following (a copy of this should
be provided on the CD submission as well):
(a) the number of returning/renewal students reapplying for scholarships;
(b) the intent of the CAE to submit a proposal in response to this solicitation;

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The DoD is required by 31 U.S.C. 7701 to obtain each recipient's Tax Identification Number (TIN) (usually the Employer Identification Number) for purposes of
collecting and reporting on any delinquent amounts that may arise out of the recipient's relationship with the Government.
2
The institution’s number in the data universal numbering system (DUNS) is a unique nine digit (all numeric) identification number for organizations. Dun &
Bradstreet Corporation assigns it. You can receive a DUNS number by calling Dun & Bradstreet at 1(800) 333-0505 or go to the Dun & Bradstreet Web site at
https://eupdate.dnb.com/requestoptions.html?cm_re=Homepage*Resources*DUNSNumberLink

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(c) the number of applications received;
(d) the number of applicants endorsed for scholarship; and
(e) Written CAE Student Review Board Recommendations: The DoD will conduct its own
review and evaluation of scholarship applicants, which may include telephone and
personal interviews. Describe process and determination for each student applicant,
with a brief narrative of the ranking received
9) Cost and Student Endorsement Rank Form (Attachment E)

Submission Format: All sections above will be submitted in the following manner:
a) Paper Copy:
i) University Proposal:
(1) 1 original containing ink signatures and 2 copies
ii) Student Applications:
(1) 1 original ink signature (NO COPIES REQUIRED)
b) 2 CDs containing the following documents and file formats:
i) Proposal Cover and Summary (PDF Format)
ii) Technical Proposals (PDF Format)
(1) Basic
(2) Annex I
(3) Annex II
iii) Cost Proposals (PDF Format)
(1) Basic
(2) Annex I
(3) Annex II
iv) Excel Spreadsheet (Excel Format) (Attachment E)
v) Student Application Cover letter (see #8 above)
vi) Student Applications (PDF Format)
(1) 1 PDF File for each student, not one continuous file of all students.
(2) Save file as: Last Name_First Name_University

Deadlines

Institutionally approved, signed, completed proposals which include all items listed above and all
student applications must be postmarked on/before Thursday, February 28, 2013. The entire
proposal, containing all items listed above are to be mailed to:
DoD IASP
National Security Agency
Attn: I084, NIETP, Suite 6744
9800 Savage Road
Fort George G. Meade, MD 20755-6744

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If you are having the package sent via commercial courier (FedEx, UPS, DHL, etc.), the package
shall be delivered to the following address (DO NOT HAND DELIVER TO THIS ADDRESS OR TO
9800 SAVAGE ROAD!):
NSA
1472 Dorsey Road, Door 1, 2 or 3
Hanover, MD 21076-6744
Attn: DoD IASP, I084 Suite 6744
Phone: (410) 854-6206

LATE SUBMISSIONS
The CAE is responsible for submitting the proposal and student materials to the DoD IASP Program
Office at the National Security Agency by the date and time specified.

Proposals or student materials that are postmarked after the deadline of 28 February 2013, are “late”
and will not be considered for an award or scholarship.
INCOMPLETE SUBMISSION

Proposals or student materials submitted in the wrong format, using wrong forms, or missing items will
be deemed incomplete and will not be considered for an award of scholarship program selection.

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