NonSub Change - UHP and Gender Q

To: Jordan Cohen

Office of Information and Regulatory Affairs (OIRA)

Office of Management and Budget (OMB)

From: Anne Mullooly

Office of Refugee Resettlement (ORR)

Administration for Children and Families (ACF)

Date: June 23, 2022

Subject: NonSubstantive Change Request –Unaccompanied Refugee Minors Program: ORR-3 Placement Report and ORR-4 Outcomes Report (OMB #0970-0034)

This memo requests approval of nonsubstantive changes to the approved information collections Unaccompanied Refugee Minors (URM) Program: ORR-3 Placement Report and ORR-4 Outcomes Report (OMB #0970-0034).

Background

ORR-3 Placement Report and ORR-4 Outcomes Report are completed within 30 days of the minor’s initial placement in the state, within 60 days of a change in the minor’s status, and within 60 days of the termination from the program.

The Additional Ukraine Supplemental Appropriations Act, 2022 (AUSAA) authorizes ORR to provide resettlement assistance and other benefits available for refugees to specific Ukrainian populations and other non-Ukrainian individuals in response to their displacement from Ukraine and entry into the United States. The current OMB approved ORR-3 and ORR-4 forms have already been collecting eligible immigration status or category of individuals. There is no existing option available to accurately capture the newly authorized Ukrainian Humanitarian Parolees (UHP) population. ORR is requesting to add the UHP option to the existing OMB approved forms. ORR also requests to revise existing gender markers to be in alignment with the recent updates made by the State Department to gender categories on passports.

Overview of Requested Changes

ORR is requesting to make the following nonsubstantive changes:

ORR-3 Form:

• Add “Ukrainian Humanitarian Parolee” under existing Section II: “7. Eligibility Type” and Section III: “1. Immigration”.

• Revise the existing data field titled “Sex” with “Gender” and add a new option of “X (Unspecified, another)” to ensure that gender categories provide enough detail for appropriate foster care placement and services and for consistency across ORR and other government forms and IDs.  

ORR-3 Instructions:

• Revisions throughout to reflect the change from “sex” to “gender” and the related options.

• Under existing Section III: “Immigration”:

  • Update to reflect the inclusion of UHP, UHP immigration status verification documentations.

  • Update and add new references of policy letters (PL) to provide more accurate and up-to-date guidance on eligibility and acceptable documentation requirements.

  • Provide additional examples of acceptable verification documentation for various immigration status and category to provide more comprehensive and clear instructions on acceptable documentation.

ORR-4 Form and Instructions:

• Under existing Section II: “Identifying Data”, ORR requests to revise the existing data field titled “Sex” with “Gender” and add a new option of “X” for consistency across ORR and other government forms and IDs.  

Time Sensitivities

Unaccompanied Ukrainian Minors (UUMs) became newly eligible for the URM Program starting May 21, 2022. ORR has already begun receiving URM applications for UUMs. Without a timely approval on adding this newly authorized eligibility type and immigration status/category for the data collection form, ORR is unable to ensure accurate data collection and reporting on services provided to the Ukrainian humanitarian parolees.