USMC CYP Parent Handbook

Dear Families,

Welcome to Marine Corps Base (MCB) Quantico’s Child and Youth Programs (CYP). Our goal
is to provide your child with the best in child care and recreational activities. The purpose of this
handbook is to acquaint you with the procedures of the program for which you have enrolled.
Please read it and refer to it as needed.
CYP encompasses all aspects of child care as well as providing high quality developmentally
appropriate programs for children. Children ages six weeks to school-age years (up to 12 years
old), with a military or Department of Defense sponsor, are eligible for our programs. These
programs include resource and referral services, center-based full-time day care, before and after
school programming, school break care, and Family Child Care
We continuously strive for excellence in all programs and encourage parental participation
through our Parent Boards (PB) and program based activities. We also have an open-door policy
and invite you to visit your child’s classroom or program at any time.
We are here to serve you. The DoD provides guidance for our programs that are designed to
meet the child care needs of the military community. We are always interested in your
suggestions for improving or expanding our services.
Again, welcome to MCB Quantico. We trust that your experiences with our programs will be
positive and rewarding.

Sincerely,

Carlton Sauls
Program Administrator
Child and Youth Programs

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TABLE OF CONTENTS

Mission Statement, Philosophy & Goals

3

Points of Contact

3

Description of Services

4

Registration

6

Program Policies

9

Developmental Program

13

Child Health & Nutrition

18

Child Abuse Identification and Reporting

21

Parent Relations

22

Acknowledgement Page

23

COVID-19 Addendum

24

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MISSION STATEMENT
Child and Youth Programs (CYP) encompass all aspects of child care and provide high quality
developmentally appropriate child care programs for children 6 weeks to 12 years of age. All
programs are designed to assist active duty and Department of Defense (DoD) personnel in
balancing the competing demands of family life and accomplishment of the mission and to
improve the economic viability of the family unit.
PHILOSOPHY
CYP is fully committed to providing the highest level of quality child care activities for children
6 weeks to 12 years of age. CYP strongly believes quality programs promote a safe and
nurturing environment that enhances the social, emotional, physical, intellectual, cognitive, and
language development of all participants, while responding to the diverse needs of the military
and DoD families in the MCB Quantico community.
PROGRAM GOAL
Our goal is to provide a safe and nurturing environment that promotes the physical, social,
emotional, cognitive, and language development of children while responding to the needs of
families.
CYP POINTS OF CONTACT:

CYP Administration Office

703-784-3760

Resource & Referral (R/R) Office

703-784-0674/4453

Child Development Center North

703-784-2716

Child Development Center South

703-784-3754

Family Child Care

703-784-2011

USDA Food Program

703-784-3652

School-Age Care

703-784-2249

CYP Nurse

703-784-2716

The Department of Defense Child Abuse/Safety Violation Hotline 1-877-790-1197

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CHILD DEVELOPMENT CENTERS & SCHOOL-AGE CARE SITES
CHILD DEVELOPMENT CENTER (CDC) NORTH is located at 3311 Purvis Road and is
open Monday through Friday, 0600 to 1800. Extended hours may be available for active duty
patrons. Full-time and hourly child care services are available. Breakfast, lunch, and P.M. snack
are served. The CDC is closed on federal holidays.
CHILD DEVELOPMENT CENTER (CDC) SOUTH is located at 3314 Purvis Road and is
open Monday through Friday, 0600 to 1800. Full-time and hourly child care services. Breakfast,
lunch, and P.M. snack are served. The CDC is closed on federal holidays.
SCHOOL-AGE CARE (SAC) operates at the Youth Center, 3312 Purvis Road, for children
enrolled in kindergarten through 12 years of age. Transportation is provided to and from base
DoDEA schools. SAC is open Monday through Friday, from 0600 to the start of school and from
the end of the school day until 1800. Full-time care from 0600-1800 is available for teacher
workdays and during school breaks. Extended hours may be available for active duty patrons.
Breakfast and afternoon snacks are served during the school year. On “no school” days during
the school year, when children are in care all day, breakfast, lunch and afternoon snacks are
provided. During our camps (i.e., Spring Break, Thanksgiving Break, Winter Break and Summer
Camp), lunch is provided by the family. The SAC program is closed on federal holidays.
NOTE: Children must have completed kindergarten to participate in Summer Break Care.

DESCRIPTION OF SERVICES
REGISTRATION All child care offers are made through the www.MilitaryChildCare.com
website. Families must create an account online in order to submit requests for child care. A
CYP Resource and Referral (R&R) Office representative is located at each CDC and can answer
all questions regarding CYP programs, the www.MilitaryChildCare.com website and the
registration process. Resource and Referral can be reached at 703-784-0647/4453.
CHILD DEVELOPMENT CENTERS CDCs serve children ages 6 weeks thru 5 years of age
(pre-kindergarten). The early years lay the foundation for all later learning in life. Curriculum
goals and plans are based on regular, documented observations and assessments of each child’s
level of development, strengths and interests while respecting the diversity of each child’s
culture and family values. Lesson plans are posted in each child’s classroom and are readily
available on-site for parents to see.
Both CDCs are accredited through the National Association for the Education of Young Children
(NAEYC). Our program is center-based, child initiated and teacher supported, with an emphasis
on active participation through individual and small group learning experiences. Classrooms
support full inclusion for children. Equipment, environmental accommodations and materials
and are adjusted to support and maximize learning opportunities. Multicultural and non-gender
biased materials and experiences are available for children of all ages.

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It has long been known that children’s learning is the most meaningful when their play is selfdirected. CDC classroom staff offer activity centers/learning areas that allow children the
opportunity to explore, create, imagine and experience their environment. Classroom staff are
readily available to facilitate learning and provide nurturing encouragement to each child. Each
activity is designed with a goal that promotes further development and prepares your child for
the next level of learning.
EXTENDED HOURS Extended hours are from 0500-0600 and 1800-1900 and are available
when reserved one week in advance for Active Duty patrons only. The cost is the current hourly
care rate per child. Extended care is available at CDC North and SAC.
FAMILY CHILD CARE Family Child Care (FCC) providers are military spouses that are
licensed by the Base Commander to care for children in government quarters. They complete the
same training as center based care givers. FCC homes are inspected regularly and providers
complete ongoing training monthly.
FCC Providers offer activity centers/learning areas that allow children the opportunity to
explore, create, imagine and experience their environment. Providers are readily available to
facilitate learning and provide nurturing encouragement to each child. Each activity is designed
with a goal that promotes further development and prepares your child for the next level of
learning.
HOURLY CARE Hourly care is offered at all of our programs on a space available basis.
Hourly care is available for intermittent care and cannot exceed 25 hours a week at a full day
care program, and 10 hours a week during Before and After Care programming. Each center
handles their own reservations. Reservations can be made two weeks in advance in person or by
telephone. Families are responsible for paying if they are a no-show.
PARENT ORIENTATIONS Families receive a welcome orientation specific to their child’s
program. This is the opportunity for parents to share information about their child to help ensure
a positive start. The orientation covers policy and instructions to help make your family’s
transition to CYP smooth. It is necessary and mandatory to attend an orientation prior to your
child’s start date.
RESOURCE & REFERRAL The Resource and Referral (R&R) Office provides child care
information, referrals, and assistance in locating appropriate, affordable and accessible child care
for military personnel and DoD employees. An R&R representative is located at each Child
Development Center, 703-784-0647/4453.
SCHOOL AGE-CARE The School-Age Care Program (SAC) is accredited by the Council On
Accreditation (COA). This program offers a variety of activities before and after school to
children who are enrolled in kindergarten through 12 years of age. The program instills a sense
of belonging, usefulness, influence and competence by providing the young people with and fun,
age-appropriate, well-rounded programming. Activities specific to age groups include arts and

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crafts, games, sports and special events. Full day care is available when DoDEA schools are not
in session.
SPECIAL EVENTS CARE Units aboard MCB Quantico may request child care services for
special events. Contact the CYP Administrative office for more information.
SPECIAL NEEDS CYP promotes the placement of children with special needs in an ageappropriate, least restrictive environment for child care purposes. In accordance with the ADA
Act of 1990, CYP successfully provides limited special needs care and accommodations for
children within a fully inclusive program.
CYP has an Inclusion Action Team (IAT) that evaluates special needs. Evaluations are
completed prior to enrollment to ensure that a child is not placed in care before staff are trained
and the program is modified or prepared as necessary. Families participate in the IAT meeting
along with the CYP Nurse, Program Director, Training and Curriculum Specialist, CYPA or
designee, EFMP representative, and any other personnel necessary to ensure needs are met for
the child and family. CYP request prior notification from the family of agency providers the
family request to attend the IAT.
REGISTRATION
ELIGIBILITY Services are available to dependent children aged six weeks through 12 years of
Active Duty Military, Department of Defense civilian personnel, and guard/reservist on active
duty orders. Military retirees, inactive guard/reservists, DoD Contractors and other Federal
employees may qualify based on program space availability.
Patrons must show a valid ID card upon registration to confirm eligibility status. Patrons who
experience a change in eligibility status (i.e. retiring or separating from the military, no longer
working as a DoD civilian, becoming a DoD contractor) MUST notify their program director
immediately. Student spouses must provide a letter from the registrar verifying status as a fulltime student upon registration and each Fall and Spring semester thereafter.
CYP is required by DoD to supplant certain priorities. Priorities are based on family type and
spouse employment status. Patrons accepted under a supplantable priority may be given a 45day notice to vacate the child care space if a waitlist for that age group exceeds 45 days for a
higher priority. Contact Resource and Referral for more information.
REQUEST FOR CARE All full-time CDC and SAC care will be offered based on patrons’
request for care submitted through MilitaryChildCare.com. The only exception is Hourly Care
registration for CDC and SAC. Hourly care must be submitted via the front desk staff at the
requested center. Resource and Referral can answer questions about this process.
ADMISSION CRITERIA The following registration requirements must be met before a child
can be admitted to a CYP program:
 Complete the Form DD2652, Application for DoD Child care Fees*

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Provide proof of up-to-date immunizations (school-age are exempt if attending
public/DoDEA schools)
Complete the CYP Health Assessment Form by primary physician
Complete the CYP Special Needs Screening Form
Complete the CYP Asthma Action Plan or Allergy Action Plan (if applicable)
Complete the CYP Registration Form
Complete the USDA Meal Benefit Income Eligibility Form
Complete the USDA Enrollment Form
Provide current LES/pay stub or college schedule for both the sponsor and any
member in the household that provides for the child.
Two local emergency contacts with the ability to arrive within one hour pick up
time when contacted by the center.

FEES ARE PAID PRIOR TO SERVICES BEING PROVIDED Tuition is due on the 1st and
15th of the month. A prorated amount will be charged if your child’s start date does not fall on
the 1st or 15th. The start date is defined as the date offered and accepted through
MilitaryChildCare.com.
Patrons have the option to sign up to have tuition paid through automatic debiting. In the event
that the credit card used in auto pay is declined, a $35 fee will be charged. Please see the front
desk staff at your facility to inquire about this option.
SWIPE CARD ISSUE AND REPLACEMENT POLICIES Upon completing registration
with the Resource and Referral office, families will get a swipe card at no cost. Family members
must use this card at all times to swipe in/out when using CYP services. If the swipe card needs
to be replaced, due to loss or damage, there will be a $5.00 charge for replacement.
WAITING LIST All full-time and SAC child care spaces will only be offered through the
www.MilitaryChildCare.com website. You will be notified via MilitaryChildCare.com when a
space becomes available. The sponsor must confirm acceptance within 48 hours. Failure to do
so will result in the request for care being deleted from the waiting list. When a patron is offered
a child care space through MilitaryChildCare.com and accepts the space, the patron’s financial
obligation begins on the start date offered whether the child starts on that day or later. Once a
patron accepts the space, he/she must put in a 2-week notice withdrawal form even if the child
did not start care. Expectant parents may register their unborn child on MilitaryChildCare.com.
REGISTERING AN UNBORN CHILD ON THE MILITARYCHILDCARE.COM WEBSITE
IS HIGHLY RECOMMENDED.
FEE CATEGORY Child care fees are based on total family income. Patrons must provide a
current LES or pay stub for use in computing the total family income. Patrons must provide pay
information to be enrolled in care. A current fee scale is available through the Resource and
Referral office.
In order to provide consistency in programming among all of our activities, a "family" is defined
as the following, "a group of related or non-related individuals, who are not residents of an
institution or boarding house, but who are living as one economic unit."
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The Department of Defense (DoD) reviews and may revise the fees and/or income ranges
annually. This DoD Fee Policy mandates that total family income must be verified annually.

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CYP PROGRAM POLICIES
ORGANIZATIONAL STRUCTURE Any concerns or problems should be brought to our
attention immediately. We adhere to the philosophy that problems should be resolved at the
lowest level possible. Our organizational structure is as follows:
Child Development Centers
Program Assistant
Lead Program Assistant
Education Technician
Assistant Director
Center Director
CYP Administrator
Family Care Branch Head
Assistant Deputy Chief of Staff, Marine and Family Programs
Assistant Chief of Staff, Marine Corps Community Services
School-Age Care & Youth and Teens
Program Assistant (Teacher)
Assistant Director
Center Director
CYP Administrator
Family Care Branch Head
Assistant Deputy Chief of Staff, Marine and Family Programs
Assistant Chief of Staff, Marine Corps Community Services
Family Child Care Program
FCC Provider
FCC Director
CYP Administrator
Family Care Branch Head
Assistant Deputy Chief of Staff, Marine and Family Programs
Assistant Chief of Staff, Marine Corps Community Services
OPEN DOOR POLICY CYP maintains an open door policy. Family members of children
enrolled in a program are encouraged to visit, observe, and participate in any program in which
their child is enrolled. Communication between families, teachers and staff is vital to the wellbeing of your child.
OVERSIGHT CYP is governed by MCO 1710.30, MCB Quantico directives as well as various
health, sanitation, safety, and fire regulations. CYP meal service programs participate in the
USDA Child and Adult Care Food Program. MCB Quantico Fire Department, the Naval
Clinic’s Preventive Medicine Unit and trained safety personnel inspect all programs regularly.
Additionally, an unannounced USMC Headquarters inspection is conducted annually.

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PROGRAM RATIOS DoD-mandated staff to child ratios are maintained at all times in order
to provide adequate supervision and ensure expeditious evacuation of all children in the event of
an emergency. The following staff/child ratios are in effect at all times for CDC, FCC, SAC and
recreational programs:
6 WKS - 12 MOS (Infants) 1 staff per 4 children (maximum group size is 8 per group)
13 MOS - 24 MOS (Pre-toddlers) 1 staff per 5 children (maximum group size is 10 per group)
25 MOS - 36 MOS (Toddlers) 1 staff per 7 children (maximum group size is 14 per group)
37 MOS - 5 YRS (Preschoolers) 1 staff per 12 children (maximum group size is 24 per group)
School-age (kindergarten through 18 years old) 1 staff per 15 children (maximum group size is
30 per group)
School-age Field trips 1 staff per 10 children
Family Child Care Ratios allow 6 children at a time in each FCC Home with no more than 2
children under the age of 2 years. Providers must include their own children in the ratio if the
children are less than 8 years of age. An Infant only FCC Home may care for 3 children 6 weeks
to 2 years of age only.
FEES
 Child care payments are made in advance of service. Payments for all Child and Youth
Programs are due on the 1st and 15th of each month. If payment is overdue, there will be
a $10.00 late fee assessed to the household at the start of the 4th workday. If payment is
not received by the close of the register on the 4th workday, care will be denied, and the
child will be withdrawn from the program. Hourly fees are charged per hour and due at
the time of pick up. Hourly care no-shows will be charged for the reservation. All
methods of payment are taken at the Center.
 FCC Providers are independent operators of their business and are allowed to set fees
individually. A signed payment policy is completed between the FCC Provider and the
patron. The Family Child Care office does not become involved in disputed payments
between FCC Providers and patrons.
 To remain enrolled, payment must be made even when your child is absent due to illness,
vacation, etc. Parents are requested to notify the center when your child will be absent.
CYP will call any patron not in care prior to 10:00 on days of operation.
 Fees are based on an average cost of program operations for one year. Fees will not be
pro-rated for holidays, base closure, or emergencies.
 A vacation credit can be applied to full-time child care patrons at the CDCs. The
discount is 50% off the bi-monthly tuition rate for 1 week of vacation. Each child’s
account is authorized one vacation credit week between 1 August and 31 July each year.
Vacation time does not carry over from year to year. A form will need to be completed at
the front desk prior to the vacation dates.
 For a review of your fee level assignment due to a temporary financial hardship or
change in employment status, contact the Resource & Referral office for information
regarding the request process.
 A late fee is assessed per child if they are picked up after closing time. Every effort will
be made by the staff to contact the parent(s) and the emergency contacts noted for the

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child. Appropriate agencies will be called in the event a child is not picked up by 1830
and no notice is given from family members. Repeated violations of this policy may
result in denial of care.
Fees are charged for no-show hourly care reservations, swipe card replacements, returned
checks, and denied auto-debit payments the cost of these fees are determined each year
upon the release of the fee policy.

DISENROLLMENT POLICY A two-week notice of disenrollment is required; otherwise,
parents will still be responsible for payment. Parents must complete a withdrawal form at the
front desk of your CDC or SAC program.
TRANSFERS BETWEEN CDC’s If you are currently enrolled in a CDC, but wish to transfer
to another CDC, you must submit a request on MilitaryChildCare.com.
EMERGENCY CONTACTS Families are required to provide three (2) local emergency
contacts prior to enrollment, no exception. Emergency contacts must include names and phone
numbers of persons allowed to pick up your child, and are within one-hour travel distance from
the center. Emergency contacts will be called if CYP is unable to reach a parent, or the parent is
unable to arrive at the center within one hour in the event of an emergency, early release, or
dismissal due to health reasons. CYP requires changes to the emergency contact list be provided
in person. In the event of an emergency, designation of alternate emergency contacts will be
accepted from the Sponsor’s government email address. Phoned in changes cannot be accepted.
In the event family members are unable to pick up their child and no designated escort is
available, the Provost Marshal's Office will be notified to arrange for the child's release to the
Department of Social Services.
DAILY ARRIVAL AND DEPARTURE PROCEDURES (CDC’S AND SAC) Patrons must
swipe their program registration card at the front desk upon drop off and pick up. Children must
be escorted to and signed in/out of their activity room. SAC staff members receiving children
from the school bus will swipe children in. Persons authorized to pick up the child must be listed
as an emergency contact and present photo identification before the child will be released.
Authorized escorts must be at least 18 years of age. When staff become familiar with parents or
designated escorts, identification may only be required periodically. Please note that it is against
Base regulations to park in the fire lane, and at no time should a vehicle be left with the engine
running. We will notify Provost Marshall Office when this occurs. ASO 5560.3B prohibits
children age 10 and under from being left unattended in a vehicle, we are required to notify
Provost Marshall Office when this occurs.
INTOXICATED PARENTS The program’s staff will strongly recommend the parent contact
an alternate pick up if it is deemed that a parent/custodian picking up a child is intoxicated or
impaired for any reason. No parent will be denied access to their child, but if an intoxicated
parent attempts to leave the facility with the child, the Provost Marshall Office will be called
immediately.

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CUSTODY DISPUTES Staff will not become involved in custody disputes. For the child's
protection, a copy of the court order or military protective order granting custody must be on file
at the program. If the non-custodial parent attempts to take the child from the center, the Provost
Marshal's Office and the admitting parent will be notified. In the event of physical force, the staff
will not endanger other children or staff members to prevent the parent from taking the child
from the premises.
BASE CLOSURE/DELAYED OPENINGS Parents may call the MCB Quantico automated
information system, 703-784-3638 or check the Installation’s media sites and platforms (i.e.,
MCB Quantico website, Quantico MCCS website, Quantico MCCS FaceBook, and Quantico
MCCS Twitter) to receive up-to-date information regarding the status of base operations. All
CYP facilities will remain open until directed by the Base Commanding Officer to close.
Families must provide accurate phone numbers and emails in order to maintain close contact
with the program in case of a change in operational status. Once the Base Commanding Officer
has directed closure, children must be picked up immediately. If the base has delayed opening,
parents may drop children off a ½ hour before the scheduled base opening.
PERSONAL BELONGINGS
CLOTHING Children should be dressed appropriately for active play. To prevent
injuries, sandals and open-toed shoes are not allowed. Rubber-soled shoes are most
effective for young children when climbing on playground equipment or participating in
gross motor activities. Children in pre-toddler, toddler and preschool classrooms must
have footwear. A complete change of clothes (i.e. under-pants, socks, shorts/slacks, and
shirt) for each child must be kept at the center for emergencies. Should all available
clothing be soiled, the families will be contacted to bring additional clothing to the
program. Precautions will be taken to safeguard clothing and/or personal belongings.
However, we will not be responsible for lost or damaged articles. Children's names
printed on the inside labels of their clothing and personal items is strongly recommended.
Children will play outside every day, weather permitting. Please make sure your child has
appropriate outer wear for the season.
JEWELRY Please do not put jewelry on your young child. Jewelry includes items
such as bracelets, hair beads, necklaces and earrings (except for small posts for pierced
ears). Jewelry is discouraged for a number of reasons. It is easily lost and particularly in
infant areas can be swallowed by other infants. Under no circumstances may children
wear necklaces or hoop-style earrings due to the likelihood of getting caught on
playground equipment, furniture, clothing, etc. Teachers may remove jewelry that poses a
hazard and return it to the parent. Children enrolled in SAC or recreational activities may
wear jewelry as the family deems appropriate, however, precautions should be taken
regarding necklaces or hoop earrings which may be caught in play equipment.
TOYS Toys are discouraged from being brought to the CDC/SAC unless the child's
teacher has requested children bring something to the program. Staff cannot be
responsible for items brought to the center. A special "friend" may be brought for rest
time.

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DIAPERS Diapers and wipes will be provided by the parent. Families are encouraged
to leave a supply of diapers and a container of wipes at the center. Staff will notify
parents of the need for additional diapers on the Daily Activity Sheet.

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DEVELOPMENTAL PROGRAM
CDC/FCC CURRICULUM Children are born natural learners whose curiosity about the world
around them motivates them to acquire knowledge and develop skills. Children are learning and
exploring their environment every minute of the day. Play, whether at home or in-group care
becomes the means through which education occurs. Through play, children develop a
foundation of skills needed to participate in formal academic learning. Our program is designed
to promote child-initiated learning with hands-on experiences that encourage responsibility,
decision-making, problem-solving, self-reliance, the building of self-esteem and respect for
another person's ideas, cultural values and personal interests. CYP uses The Creative Curriculum
Gold to observe, assess and plan for individual development based on the interests and needs of
children. Creative Curriculum Gold uses classroom observations and assessments performed by
teachers on each child to formulate a lesson plan promoting physical, intellectual, cognitive and
social growth. A balance is created to include both active and quiet activities. Outdoor
experiences are planned for children of all ages as well. Each classroom and home is designed to
meet the needs of the age and developmental level of the children enrolled while respecting each
child's unique style of learning. A variety of multi-cultural, non-sexist toys, equipment, and
activities are available that will promote interaction between the children and the world which
surrounds them. Teachers/providers facilitate learning by guiding children to an activity/learning
center and encouraging participation. Teachers/Providers prepare lesson plans for each learning
center based on the particular interests of the children and the established goals. The child is
allowed to make choices when selecting an activity, thus learning valuable life lessons that will
have long-lasting effects. Learning centers generally consist of: science area, block area, music
area, art area, book area, table top toy area, water table, sand table and dramatic play area.
CDC DEVELOPMENTAL ASSESSMENTS Each child is assigned a primary teacher when
he/she is enrolled in a CDC. The teacher assesses growth using a list of developmentally
sequenced behaviors in four different skill areas (self & others, communication, cognitive or
“thinking” skills, and motor skills). Combining knowledge of development with observations of
a child's interests, the teachers develop activity plans that will promote individual growth and
development. Formal Developmental Conferences are offered at least twice a year. In addition,
conferences may also be scheduled anytime at the request of the family or staff members.
REST PERIODS Rest periods are scheduled for all full-day enrolled children. Infants are
allowed to establish their own sleeping patterns. All children in the pre-toddler through preschool
full-day classrooms will have an opportunity to rest. Children are not required to sleep, but are
encouraged to rest quietly during this time. After an initial quiet time, children who do not fall
asleep will be offered quiet activities. Each child is assigned a crib or cot. Crib sheets are
laundered daily; cot sheets are laundered weekly (more frequently if needed). Parents are
encouraged to provide a blanket for their child's comfort. Blankets should be taken home weekly
and laundered.
OUTDOOR PLAY Children should be dressed appropriately for the season. Weather
permitting; every room will participate in daily outdoor play. Children will not be kept inside per
request by family due to staff/child ratio requirements. Children too ill to participate in the

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normal daily activities should be kept at home. Outdoor play keeps children physically healthy
and mentally well. When playing outdoors, children will:
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Release pent-up energy
Develop gross motor skills
Discover different sounds and smells, etc.

During the summer months, the flag conditions used by Marine Corps Base Quantico, to
determine safe training environments are also used for determining outdoor play times. During
green, yellow and red flag conditions children are still allowed a period of time outdoors, it may
be limited based on age. No children will be allowed to play outdoors during black flag
conditions, which is in excess of 90F° apparent temperature. The Installation meteorologists
take into account the effects of humidity and direct sunlight when assessing flag conditions.
During winter months, all children will be taken outdoors daily, make sure you provide weather
appropriate gear. Outdoor play will cease at 40F°. This temperature takes into account a 15mph
wind that will result in a temperature that feels like 32F°.
FIELD TRIPS Field trips for CDC will be limited to places the children can walk. Staff plan
special visitors to the classroom. Families are encouraged to participate by assisting in planning
or recommending particular persons or programs. Field trips are a regular part of the program for
SAC and Summer Care. Each family is asked to sign a release of liability and permission for
their child to participate in the field trips. Advance notification of a planned trip is made to all
patrons.
PETS & PLANTS Pets and nonpoisonous plants are important components of the child
development setting. Nonpoisonous plants are grown in activity rooms and playgrounds to
enhance the physical environment. Pets may reside in the activity room or be an occasional
visitor. All pets have a veterinary approval and certification indicating they are disease-free and
have current shots. Pet visits may be arranged with your programs Director. If your child is
allergic to certain animals, please list this on the special needs assessment form.
BIRTHDAY AND HOLIDAY CELEBRATIONS Birthdays are celebrated by the teachers in
each CDC/SAC. The child’s birthday is acknowledged and the teacher works with each child to
ensure he/she feels honored on his/her special day. However, we do not allow parties, character
visits, food or candy or other treats to be brought to the facility. Parents who desire to hold
birthday parties or provide treats must do so outside the center. CYP staff will not take part
in or assist with delivering private party invitations to classmates. Multi-cultural holidays are
celebrated in the CDC. Parents are encouraged to participate in these holiday celebrations by
engaging in special activities designed for parent-child interactions. If your child cannot
participate in these events for any reason, please make plans to pick your child up from the CDC
prior to the celebration.
TOILET LEARNING CDC staff and FCC Providers will assist parents with toilet learning
after it has been initiated in the home. The child must be able to realize the sensation of need to
eliminate, have control of his/her bowels, and be able to communicate the need for toileting to
the teachers. Parents should provide several complete changes of clothing. Should a child soil all

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his/her own clothing, parents may be notified to bring more clothing or program based donated
clothing may be used when available. Teachers will encourage the child to toilet at regular
intervals but will not restrain the child on the toilet. Due to sanitation requirements, the child
may be placed in a diaper during nap until he/she gains bladder control during sleep. Parents who
are preparing for this major milestone should contact their child's teacher and plan the transition
from home to the program.
DISCIPLINE Our programs strive to practice the principles of “Conscious Discipline.” We
believe that discipline is the continuous process of teaching a child to have control over his/her
own behavior. Our goal is to aid the child in developing self-discipline and achieving socially
acceptable behaviors. We believe that children learn best when they feel safe, feel loved and
have the power to make choices. We believe that a parent or teacher’s job is to make a child safe
and the child’s job is to try to stay that way. We will try to make each classroom a safe
environment with fair and consistent limits where children can learn to make appropriate
choices. Teachers are expected to use positive reinforcement of responsible behaviors and
redirection of unsafe or otherwise unacceptable ones in guiding children’s behavior. Because
different cultures may vary in child rearing practices communication between teachers and
parents is vital so that the home and the school work together in developing consistent behavioral
expectations.
SAFE PLACE If a child cannot be directed away from an unacceptable behavior and is unable
to regain self-control, he/she may be directed to a safe place where he/she can be helped in
practicing calming activities, or the child may be allowed to choose another area for solitary
play. During this period of time, the child is allowed time to reflect on the occurrence and
discuss it with the teacher before returning to group activities. Children will not be restrained in a
chair. The child will be allowed to choose a quiet, solitary activity that assists him/her in
recovering self-control.
GUIDANCE TECHNIQUES Appropriate guidance and positive relationships are essential for
the development of personal responsibility, capacity for self-regulation, constructive interactions
with others, and for fostering academic functioning and mastery. Warm, sensitive, and
responsive interactions support the development of a secure, positive sense of self and encourage
respect and cooperation with others.
POSITIVE CAREGIVING CYP Professionals provide positive caregiving which include,
but not limited to:
1. Building positive relationships between caregivers and families.
2. Building positive relationships between caregivers and participants.
3. Helping participants make friends.
4. Expressing warmth through behaviors such as physical affection, eye contact, tone of
voice, and smiles.
5. Fostering participant’s emotional well-being by demonstrating respect and creating a
positive emotional climate as reflected in behaviors such as frequent social
conversations, joint laughter, and affection.
6. Interactions with participants are frequent and promote self-esteem, self-confidence,
and positive feelings toward learning.

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CYP Professionals facilitate the development of self-control in participants by using positive
guidance techniques. Expectations match and respect the participant’s developing capabilities.
CYP Professionals are actively engaged with participants and relate to them in positive ways by:
1. Helping them feel welcome, comfortable, and supported.
2. Encouraging and recognize their work and accomplishments.
3. Engaging in frequent meaningful and extended conversations.
4. Responding to questions and requests by using effective communication strategies.
5. Being consistent and following through.
CYP Professionals function as a secure foundation for participants. They respond promptly in
developmentally appropriate ways to participant’s positive intentions, negative emotions and
feelings of hurt and fear by providing comfort, support, and assistance. CYP Professionals
encourage participants to make appropriate choices and become more responsible. They
encourage participants to use appropriate expression of emotions, both positive (e.g., joy,
pleasure, excitement) and negative (e.g., anger, frustration, sadness).
POSITIVE GUIDANCE TECHNIQUES CYP Professionals use positive guidance
techniques which include, but not limited to:
1. Talking in a pleasant voice and making frequent eye contact.
2. Ensuring the environment is arranged to eliminate behavior problems.
3. Using simple positive reminders to restate rules and give direction.
4. Redirecting to acceptable activities.
5. Using logical consequences to help participants understand and be responsible for
their actions.
6. Focusing on the participant’s behavior and not the participant.
7. Helping participants use their problem solving skills to develop solutions.
8. Having a few simple rules and involving participants in setting them.
9. Providing one-on-one time for each participant as often as possible.
INAPPROPRIATE GUIDANCE TECHNIQUES:
1. CYP Professionals do not use corporal punishment, shaming, or other humiliating
methods of discipline.
2. CYP Professionals do not use physical punishment such as shaking or hitting and do
not engage in psychological abuse or coercion.
3. CYP Professionals do not use threats or derogatory remarks and neither withholds nor
threatens to withhold food or rest as a form of discipline.
ONGOING BEHAVIOR CONCERNS It is the desire of the CYP staff to provide your child
with the support that is necessary to be successful in his/her classroom environment. Establishing
early pro-social classroom behaviors will promote future school success. In the event that the
above positive guidance strategies and re-direction are not successful in changing a child’s
challenging behaviors, a parent conference will be called. Parents and staff will create a plan for
the child’s success. Every attempt will be made to work with the child to facilitate classroom
success for all children and staff. When the child exhibits a behavior that jeopardizes the safety
of him/herself and/or others, the child will be dismissed for the day and the staff and parents will

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work with the child on an improvement plan. If the improvement plan is unsuccessful and the
child continues to exhibit unsafe behaviors, the child may be disenrolled from care.
BITING Young children’s biting one another is the most common and most difficult situation in
group child care, especially within the pre-toddler/toddler age group. Biting is a natural
phenomenon that has little developmental significance. It is not something to blame on children,
families or teachers. Children who bite at a young age are not on a path of becoming a discipline
problem. It is an inappropriate behavior of a child not yet able to participate fully in social
situations. Children may bite for any number of reasons such as teething, impulsiveness and lack
of self-control, excitement and over stimulation, or frustration. When a child begins biting
behaviors, the teacher will track behaviors that lead to biting incidents and help the child avoid
such situations. The name of a child who bites will not be released to other parents. Families of
children who bite will receive an incident/accident report as will the child who is injured.
Families will be immediately notified if a bite requires medical attention beyond first aid
treatment. In most instances, the biting will continue for a period of time and gradually lessen.
Every effort will be made to help the biting child achieve socially acceptable behavior. In severe
cases, it may be necessary to remove the biting child from the program for a period of time.
Every effort will be made to assist the family in finding a satisfactory child care setting while the
child is away from the group setting. Punishment does not work to change the child’s behavior.
The young child will not understand delayed punishment at home and punishment at the center
will not improve the situation.
APPROPRIATE TOUCH CYP promote appropriate physical contact that is necessary for the
growth, nurturing, guidance and sense of security of participants. Appropriate touch involves
recognizing the importance of physical contact to participant nurturance and guidance. CYP
professionals respect the personal privacy and personal space, and maintaining the safety and
well-being of participants. CYP professionals also role model appropriate touch.
EXAMPLES OF APPROPRIATE TOUCH include, but are not limited to:
1. Hugs, holding hands and lap sitting (age appropriate) as expressions of affection to
build self-esteem or when the participant needs to be comforted.
2. Reassuring touch on the shoulder or back to show approval or provide support.
3. Naptime back rubs to relax a tense participant.
4. Diapering of infants and toddlers.
5. Assistance in toileting and dressing for participants when needed.
EXAMPLES OF INAPPROPRIATE TOUCH include, but are not limited to:
1. Coercion (physical or emotional) or other forms of exploitation of the participant’s lack of
knowledge.
2. An absence of intervention that results in the exposure of danger to participants.
3. Failure to respect the participant’s right to personal privacy and space.
4. Any touching made for the gratification of adult’s desires at the expense of the participant.
5. Violates a law or a known cultural taboo.
6. Attempts to change participant behavior with adult physical force applied in anger.
7. Encouraging the participant to use inappropriate touch.

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CHILD HEALTH & NUTRITION
The health and well-being of all children enrolled in CYP is a priority. Every effort is made to
stop the spread of communicable diseases. Families are asked to assist staff members by not
placing sick children in the programs. Families will be notified of any known communicable
diseases to which children in the center have been exposed.
CHILD HEALTH SCREENINGS. Staff members will observe each child upon arrival and
during the day for obvious signs of illness. Children who appear to be ill or do not feel well
enough to participate in the normal daily activities will be denied admission and sent home.
DISMISSAL CRITERIA
___ Fever of 101°F or higher (100°F Axillary)
Temperature Reading: ________ Time:
__________
Temperature Re-verified (Manager Initials):
________

RE-ADMISSION CRITERIA
1. May return to the program when fever has been
absent for 24 hours without the use of fever reducing
medication; and
2. Your child is not in care for the remainder of the day
and the following day.
3. A visit to the clinic is not required/ physician
signature not required for readmission.
The earliest child can return to program: ____________

___Diarrhea; Multiple (2 or more) episodes of
diarrhea (watery stools) or vomiting (retching). If
diarrhea is bloody, documentation from child’s
healthcare provider, will be required. If diarrhea is
caused by a gastrointestinal infection, this may
impact the return date.
# Episodes of diarrhea or vomiting: ________
___Head Lice

___ Unexplained Rash

___ Inability to participate in daily activities

1. May return to the program when diarrhea/vomiting
has been absent for 24 hours
2. Your child is dismissed for the remainder of the day
and the following day.
3. A visit to the clinic is not required/ physician
signature not required for readmission.
The earliest child can return to program:____________
1. Child may return after completion of treatment.
2. Child must be nit free or verification of treatment
(lice clinic) can be provided.
3. Physician’s signature is not required for readmission.
1. Child may return to the program when rash is no
longer present OR with a medical diagnosis from
physician on this form.
2. If antibiotic is prescribed, child must be on
medication for 24 hours before returning to care.
1. Child may return to program once feeling better and
able to fully participate. An Inclusion Action Team
(IAT) meeting may be required before child returns
to care if special accommodations are required.

PHYSICIAN’S STATEMENT REQUIRED for the following:
___Suspicion of Conjunctivitis (Pink Eye)

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2. Child may return to program 24 hours after start of
anitbiotics and if eyes are clear and no longer
discharging.
___Suspicion “Other” Contagious Illness: (check
one)
󠄀 Ringworm
󠄀 Impetigo
󠄀 Strep Throat
Other:
__________________
󠄀 Scabies
󠄀 Chicken pox
󠄀 Hand, Foot & Mouth
󠄀 Thrush

1. Documentation of a medical care is required with a
physician’s signature and diagnosis on this form.
2. If antibiotic is prescribed, child must be on
medication for 24 hours before returning to care.
Lesions must be covered.
If diagnosed with hand, foot and mouth, child may
return to program when fever has been absent for 24
hours and all sores are scabbed over.

ILLNESS In the event your child becomes ill while at the program, personnel will contact you.
We request that you immediately pick up your child. Failure to do so within an hour may result
in the Center Director contacting the Provost Marshal Office, Family Advocacy Program and
Department of Social Services to report neglect. When appropriate, notification from the
physician stating the child is free from communicable disease and may be readmitted to the
center will be required.
MEDICAL ALLERGIES. If your child has allergies or allergic reactions, please note this on
your child's enrollment form. Parents are requested to provide a doctor's statement indicating all
medical conditions that require special care with particular interest to severe allergic reactions to
food, insects, latex, or other allergens that could result in the child experiencing anaphylactic
shock. Failure to provide this information will absolve Children and Youth Programs from any
and all liability and may render the staff unable to meet the child's medical needs adequately in
an emergency.
IMMUNIZATIONS. No child may be admitted to a program without current immunizations as
recommended by the American Academy of Pediatrics (AAP) and the Advisory Committee on
Immunization Practices (ACIP). Children who are not immunized may have their admission
denied or delayed until all documents are reviewed by the installation medical authorities.
When a child cannot be immunized due to medical contraindication, parents must provide
written documentation from the child’s attending medical care provider. When religious beliefs
preclude immunization, parents must submit documentation indicating immunizations are not
acceptable. Failure to present certification will preclude enrollment of the child or shall result in
the disenrollment of the child until such time as certification is provided. If a vaccinepreventable disease occurs in the facility, unimmunized participants will be excluded from the
program for the duration of the exposure or until age-appropriate immunizations have been
completed.
MEDICATIONS. Specially trained CYP personnel may administer medications to children.
Parents are not authorized to give medication to their child(ren) on CYP property.

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Generally, medications that are given 1-2 times per day can be given at home unless the
medication prescription specifies the need to be administered with meals, or at specific times that
occur during program hours. Parents must administer the first dose of new medication 24 hours
prior to the child returning to care. This ensures that there is a positive response without negative
side effects. Cough and cold medications are not administered in CYP. If a child is administered
fever or pain reducing medication prior to being dropped off for care, he or she will not be able
to attend care in the CYP for that day.
Over the counter medications can only be administered if they are ordered by the healthcare
provider, are in the original packaging, and have a prescription label with a start and stop date.
As needed medications will not be administered with the exception of the following; rescue
inhalers, antihistamines and epi-pens for allergic reactions, and diastat for emergency treatment
of seizures. The child’s medical care professional must provide guidance on the use of these
medications by completing the applicable ‘Asthma Action Plan’ or ‘Allergy Action Plan’ and
action plans must be renewed at least annually. If medications and action plans are not on site,
or have expired, child will be denied care.
If there are other medications essential for the well-being of your child, we will consult with our
Inclusion Action Team and determine the best plan of action.
In order for medication to be administered at the program, the parent must complete the
Medication Administration Record Form. Medication must be in the original labeled container.
The following information must be provided on the prescription:
1. Name
2. Dose
3. Route of administration (i.e., oral, topical, drops, etc.)
4. Specific times that the medication should be given
5. The length of time that the medication should be administered (start and stop date)
6. Any additional instructions
Medications will be administered within a 30-minute window before and a 30-minute window
after the prescribed time. If the medication is not given within this window, it will not be
administered and the parent will be notified immediately.
Parents can also sign the Release of Liability form for sunscreen, diaper cream, hand soap, insect
repellant, lip balm, eczema cream and moisturizing lotion. In accordance with the Food and
Drug Administration guidance, benzocaine (found in teething gel) products will not be used on
children younger than two years of age. Aerosol sprays can only be accepted in SAC and must
be applied outside the building and in a well-ventilated area. Products in this category should be
nonprescription, have no label restrictions with respect to use on children, and are not
mixed/homemade concoctions.
If you have questions about medications contact the CYP Nurse.
MEAL SERVICE CYP is required to participate in the USDA Child and Adult Care Food
Program (CACFP). A well-balanced breakfast, lunch, and afternoon snack are provided. An
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enrollment and income eligibility application must be completed annually for each child. Menus
are prepared using CACFP guidelines. A weekly menu is posted in each room.









Children must be at the center during meal service, as food may not be held for later
consumption. Infants are fed on demand.
Family style dining is conducted in each classroom. Teachers sit and eat with the children
to enhance social interaction and promote healthy eating habits. Children are encouraged
to sample all foods, but are not forced to eat. Children participate in table setting, serving
and cleanup.
No food may be brought into the CDCs with the exception of infant formula or breast
milk. Parents will provide a sack lunch during Summer Care. All facilities are nut free,
so sack lunches should not contain nuts, peanut butter or snacks containing nuts.
The CDC provides a selected infant formula for parents of infants to use at the center.
Families who choose not to use program provided formula for their infant may continue
to provide formula or breast milk. All formula or breast milk should be brought daily to
the CDC in plastic bottles labeled with the child's first and last name and date the bottle
was prepared. Infants may be fed infant food beginning at four months of age. Families
and staff work together to introduce new foods to infants and when transitioning from
infant food to table food. Teachers will assist families weaning their infants from a bottle
to a cup.
Space is provided in the infant rooms for breastfeeding mothers wishing to nurse their
children.
If not completely consumed, staff will discard the contents of a bottle after one (1) hour.

FOOD SUBSTITUTIONS Food substitutions will not be authorized in CYP unless required as
a documented medical need, or a documented religious need. Parental or family preference will
not be accommodated.
FOOD EXCEPTIONS BASED ON MEDICAL NEED Child Nutrition Regulation 7 CFR
226.20 (h) of the Child and Adult Care Food Program states: "Substitutions because of medical
needs shall be made only when supported by a statement from a recognized medical authority
which includes recommended alternate foods." Parents are required to provide a doctor's
statement specifying the medical need for a substitution and recommended substitution(s) noting
portion and frequency of each substitution. Upon receipt of this information, the center may
provide alternate foods for the child.
FOOD EXCEPTIONS BASED ON RELIGIOUS BELIEFS: IAT will review the USMC
Child and Youth Programs (CYP) Special Diet Accommodation – Religious Exemption Form
(NAVMC 1750/8 once available). A required statement from a recognized medical authority will
specify, based on religious beliefs, the food or food component for which a substitute is required,
noting portion and frequency of each substitution, and the recommended alternate foods. Upon
receipt of this information, the center may provide alternate foods for the child.

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CHILD ABUSE IDENTIFICATION AND REPORTING
Staff members are required, by law, to report any situation or condition where there is reasonable
cause to suspect abuse or neglect of a child. At no time will a child be undressed fully to be
examined for marks or bruises etc. without at least two staff members present. If child
abuse/neglect is suspected, the Provost Marshal Office, Family Advocacy Program aboard
Marine Corps Base, Quantico and Prince William County Child Protective Services will be
notified. Center personnel will not notify parents when suspected institutional child abuse is
reported. For Families, the Department of Defense operates a Child Abuse/Safety Violation
Hotline. The telephone number is 1-877-790-1197.
To further promote the safety of all children enrolled in CYP, all staff members must
satisfactorily complete a criminal history background check.
PARENT RELATIONS
Effective programs are those in which parents are actively involved. The following is a brief list
of involvement ideas:
 Observe your child within the program setting. Join him/her in an activity
 Have daily contacts with staff members
 Attend Parent Board meetings and provide input concerning the program
 Attend family/child activities
 Share your talent/skill/hobby with your child's class
 Arrange for your military unit to display equipment, etc. to share with the children
 Take note of announcements posted in the center.
COMMUNICATION Daily activity sheets are sent home each day for Infants thru the toddler
age. This report contains information relative to meals, rest periods, diaper changes/ toileting, the
child's moods, and other activities that have occurred during the day. Each classroom posts their
day's activities. Weekly activity plans and the daily schedule are also posted. Teachers are
available daily for short chats regarding the classroom's activities. If a longer conference is
desired, please notify the Center Director so that arrangements can be made for another staff
member to substitute in the classroom. It is of utmost importance that there be adequate
supervision at all times. Phone conferences can be arranged if necessary. Families are
encouraged to talk with their children daily about their activities. Open communication between
families and staff will promote a healthier environment for the child and a more satisfactory care
arrangement for the family. CYP maintains a Facebook page, “Quantico Child and Youth
Programs”, that posts upcoming events and information on base or facility closures, be sure to
‘like’ it. CYP utilizes email blasts to communicate important information. We will use the
email address given on enrollment documentation. See the front desk if you’d like to add
multiple email addresses.
MUTUAL RESPECT POLICY CYP is a successful program due to the continuous partnership
between staff and parents. We pride ourselves on consistently providing world class customer
service, and encourage feedback from patrons on how we met your needs and also how we can
improve. This respectful communication is a two-way path and we expect our patrons to be
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respectful to our staff and children at all times. While we encourage feedback and opportunities
to improve services, rude, inappropriate or perceived threatening behavior/language from a
patron can result in notification to Command and/or denial of service.
PARENT BOARD A Parent Board (PB) is established to discuss CYP recommendations for
improving programs and services and coordinate a parent participation program. The PB shall be
comprised of and chaired by volunteers who have children enrolled in CYP. We encourage all
parents to attend the quarterly PB meetings and are always looking for room representatives. For
additional information on the PB, please see your Center Director.
CLASSROOM WISH LISTS Occasionally, the classroom will post a wish list of items that are
needed such as paper towel rolls, dress-up clothes, magazines, thread spools, wall paper samples,
etc. Please check with your child's classroom or Center Director before discarding items that may
be of use in the center. Your trash just may be our treasure!

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I have read and understand the Parent Handbook. I acknowledge that I have read and understand the
following Standard Operating Procedures found in the parent handbook and received an orientation by the
program.

Child Abuse Reporting:
Touch Policy:

____________
____________

Intoxication Waiver:

____________

Biting Policy:

____________

Guidance Policy:

____________

Staff to Child Ratio Guidelines: ____________
Payment Policy:

____________

Late Pick Up Policy/Fees:

____________

Mutual Respect Policy

____________

In the event of a medical emergency, I consent for my child to be transported to the nearest hospital via an
ambulance. I understand that if I am not present when the ambulance leaves the facility, a staff member
at the program site will accompany my child to the hospital. I understand that the designated hospital is
Stafford Hospital, although the hospital the child is routed to may change due to traffic and other
situational circumstances.

_________________________________
Child’s Name
_________________________________
Parent/ Guardians Name

_______________________________________
Parent/Guardians Signature/ Date

__________________________________
Center Director Signature

______________________________
Date

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MCB Quantico – Child and Youth Programs
COVID-19 Parent Handbook Addendum
CYP takes the health and safety of our staff, children and families seriously. The following
procedures are provided to meet the health and safety intent of CYP, MCCS and Marine Corps
Base Quantico (MCBQ) during the current COVID-19 pandemic. CYP and MCBQ continually
monitor guidance from Headquarters Marine Corps, the Department of Defense and the Centers
for Disease Control. As guidance evolves, so will operations. We appreciate the continued
patience of the staff, families and children we serve.
Child Care Placement
Effective 20 October 2020, Quantico CYP will cease mission-essential-only care. As space
becomes available, CYP will contact families currently not in care who were enrolled in the
program prior to the COVID-19 pandemic in order of the DoD Family Type Priority. Families
who decline care or plan not to return their child to the program will be withdrawn from the
program. Families who are unable to return to care due to reduced capacity and room size, will
retain their spot, but will not be billed.
Hours of Operation
Child care hours of operation are from 0700-1700, Monday through Friday or the Child
Development Centers. School Age Care (SAC) operates from 0600-1800 when school is in
session. During breaks SAC is in operation from 0700-1700, Monday through Friday. At this
time, CYP is not providing extended care.
Reduced Capacity
The number of open classrooms and classroom capacity has been reduced to support social
distancing per Center for Disease Control guidance to minimize the prospect of transmitting the
COVID-19 virus. Current capacities are listed below.
Age Group

Infants
Pre-Toddlers
Toddlers
Preschool
School Age

Previous Maximum
Group Size
8
10
14
24
30

Reduced Maximum Group Size
(may vary based on actual square
footage/ layout of space/ public
health guidance)
8
10
10
12
10

Meal Service
CYP menus are subject to change based on product availability; any menu changes are posted.
Meals are plated for children. Serving utensils will not be used by children, and serving bowls
will not be passed around tables (i.e., family-style dining). The caregivers serving food will use
gloves.
Special Precautions
CYP has enacted numerous precautions designed to reduce the risk of spread of infection and
protect the health of children and employees. Examples include:

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MCB Quantico – Child and Youth Programs
COVID-19 Parent Handbook Addendum
Each classroom has been evaluated and some furniture or equipment has been removed to
support social distancing.
Cots and cribs are placed at least 6 feet apart and children are placed in an alternating head to toe
pattern to minimize face-to-face contact.
Sand/water table group play has been suspended. If sand or water play occurs, children are
provided with their own container and toys. Containers and toys are sanitized before being used
by another child, and contents such as water or play sand, are disposed of.
Tooth brushing has been suspended. Parents are encouraged to continue daily tooth brushing at
home.
Children are provided with their own playdough/clay/sensory mixture. Mixtures are not shared
with other children.
To the extent possible, children are provided with individualized supplies of art/drawing
materials (crayons, colored pencils or markers, glue sticks, etc. as age appropriate).
Toys are sanitized throughout the day and are washed daily or after being “mouthed” by a child.
CYP will conduct handwashing procedures with the children using soap and water for at least 20
seconds upon arrival, before meals or snacks, after outside time, after restroom use, after
touching trash, after sneezing or coming in contact with any bodily fluids, after messy play,
before departure and at other opportunities, as appropriate.
High-touch areas are frequently cleaned and sanitized throughout the day. Cleaning and
sanitizing solutions are prepared as prescribed by the CYP Health Protocol, which meets the
Centers for Disease Control standards. Other methods of sanitation, such as air/surface purifiers
are used regularly throughout the program. Use of these purifiers are limited to after hours.
MSDS Data Sheets are on file for review.
Playground times have been adjusted to allow for one classroom at a time. High-touch surfaces
on playground equipment are cleaned and sanitized throughout the day.
Dramatic play clothes that are pulled over the head have been removed. Dramatic play vests and
other soft furnishings/dolls are laundered daily. Paint smocks are laundered after use.
To allow for greater spacing between children, activities are set up that encourage small group
play instead of whole group activities.
Health Screening Protocol
Face coverings are to be worn at all times in all MCCS facilities to include CYP, by anyone age
two and older.
Individuals entering the facility will have their temperature checked.

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MCB Quantico – Child and Youth Programs
COVID-19 Parent Handbook Addendum
Individuals entering a CYP facility are administered a health-screening questionnaire by a CYP
staff. Staff will ask if you have any of the following symptoms: Fever or chills, cough,
shortness of breath or difficulty breathing, fatigue, muscle or body aches, new loss of taste or
smell, sore throat, congestion, runny nose, nausea, vomiting or diarrhea. Cough shortness of
breath or difficulty breathing, or new loss of taste or smell
Any individual who presents:
- TWO of the following symptoms: fever, chills, pain in muscles, headache, sore throat,
nausea or vomiting, diarrhea, fatigue, congestion or runny nose
- or ONE of the following symptoms: cough, shortness of breath, difficulty breathing, or new
loss of taste or smell
Will be denied access to the program until symptoms subside for a period of not less than 72
hours and are symptom free 24 hours,
MCBQ and NHCQ require immediate notification to the CYP facility’s Director or Assistant
Director, in the event a staff member, child or individual living in the home has been tested for
COVID-19 or came in contact with anyone who has been tested for COVID-19. Close contact,
as defined by medical professionals from the Center for Disease Control and NHCQ, involves
contact without a face covering, less than six feet apart for a time in excess of 15 minutes.
Reporting of Symptoms
Parents should report COVID-19 like symptoms or COVID-19 tests of children or household
members to facility management. If COVID-19 tests are conducted for an employee or child,
families in the impacted classroom will receive a notification that an individual has reported
exhibiting COVID-like symptoms. Classrooms may be closed until further information is
obtained regarding the employee or child’s test results.
Presumed COVID-19 Case Response
If an individual reports that they are getting a COVID-19 test in response to symptoms or due to
close contact to someone with COVID-19, the room the individual worked in or was cared for
will be closed until the COVID-19 test results are received.
In the event that an individual tests positive for COVID-19, the children and staff assigned to the
room where the individual was, will be restricted from returning to the program for a period of
no less than 14 days from last day of exposure. Anyone identified through contract tracing, who
had close contact with the person who tested positive, will also be denied entrance to the
program for 14 days.
A positive COVID-19 case may not result in entire facility closures.
Contact Tracing and Quarantine Protocol
Names of individuals that had close contact with the positive COVID-19 case will be routed to
NHCQ for review. CYP will use classroom rosters, clock in and out information, room sign
in/sign out logs, as well as review any video to determine which individuals were impacted.

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MCB Quantico – Child and Youth Programs
COVID-19 Parent Handbook Addendum
Any individual who came in direct contact with the COVID-19 case will be restricted from
entering the program for 14 days or a period determined by medical professionals. Any family
members or other individuals who live in the same household of those who came in direct
contact who are either employed by or enrolled in CYP will also be restricted from entering the
program for 24 days.
During the restriction period, individuals are restricted from returning to work and are to selfmonitor and seek medical advice as necessary.
Cleaning and Sanitation
Closed rooms are and disinfected using the procedure per MCO 1710.30 (Marine Corps Child
and Youth Program Health Protocol), which meets the recommendation of steps to follow for
cleaning and disinfection by the Centers for Disease Control.
A fogger that disseminates a fine mist of a sanitation agent is used by CYP staff in the affected
room prior to reopening. Safety Data Sheets for the sanitation solution deployed by the fogger
have been deemed safe to use in the CDC and are kept on file in the program.
Appropriate handwashing hygiene as per reference (a) is to be used at all times.

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