New
collection (Request for a new OMB Control Number)
No
Regular
03/16/2022
Requested
Previously Approved
36 Months From Approved
336
0
111
0
2,520
0
The EAC Office of Grants Management
(EAC/OGM) is responsible for distributing, monitoring, and
providing technical assistance to states and grantees on the use of
federal HAVA funds. EAC/OGM also reports on how the funds are
spent, negotiates indirect cost rates with grantees, and resolves
audit findings on the use of HAVA funds. The EAC-FFR is employed
for all grant related financial reports issued under HAVA
authority. The use of this form directly benefits award recipients
by making it easier for them to administer federal grant and
cooperative agreement programs through routine reporting on 2CFR200
required information- thereby reducing their administrative effort
and costs. This modified FFR will derive necessary data for
reporting to Congress on HAVA activities. By expanding upon fields
within the SF425 to clarify specific expense activity related to
HAVA formula funding guidelines, the EAC can better coordinate
required financial data for both the grantee, agency, and Congress.
Though many of the fields will remain unchanged, as per previous
authorized use of the SF425 under RCF ID: 202006-3265-002CF,
notable changes specific to EAC funding will be made. Specifics
include: Tracking collected interest on award funds provided by the
EAC as an advance and any accrued interest on the recipient share.
. The EAC has partnered with GrantSolutions service for end-to-end
grant administration. The EAC will be moving from submission of
financial data in the HHS Payment Management System to
GrantSolutions for all reporting, beginning FY2023. To prepare for
this transition, the EAC would like to make the financial reporting
more aligned to EAC specific grants with fields that are currently
missing in the standard FFR. The current work around to accommodate
agency specific instructions creates confusion and errors from
grantee submissions. To avoid these issues, the minor customization
of the standard FFR will serve the agency and its stakeholders for
more timely, accurate and complete reporting. The population for
the data collection are the 56 states and territories (EAC formula
grantees) receiving HAVA grants. Recipients of this funding are
finite. EAC will email grantees notice of the required forms and
guidance on our website for easy location and access. EAC will also
offer technical assistance as requested in completing and
submitting financial reporting. Training will be provided to
recipients on the use of GrantSolutions for reporting.
The updated EAC FFR will
provide ability to document grant financial reporting (per 2CFR200)
with use of the noted modified SF425, previously employed under
Previous ROCIS #: RCF ID: 202006-3265-002CF
$2,523
No
No
No
No
No
No
No
Kinza Ghaznavi 202 400-1086
kghaznavi@eac.gov
No
On behalf of this Federal agency, I certify that
the collection of information encompassed by this request complies
with 5 CFR 1320.9 and the related provisions of 5 CFR
1320.8(b)(3).
The following is a summary of the topics, regarding
the proposed collection of information, that the certification
covers:
(i) Why the information is being collected;
(ii) Use of information;
(iii) Burden estimate;
(iv) Nature of response (voluntary, required for a
benefit, or mandatory);
(v) Nature and extent of confidentiality; and
(vi) Need to display currently valid OMB control
number;
If you are unable to certify compliance with any of
these provisions, identify the item by leaving the box unchecked
and explain the reason in the Supporting Statement.