0704-0449 - Nlsc Sorn

SYSTEM NAME AND NUMBER: National Language Service Corps (NLSC) Records,
DHRA 07. (September 23, 2020; 85 FR 59754)
SECURITY CLASSIFICATION: Unclassified.
SYSTEM LOCATION: Amazon Web Services (AWS), GovCloud West, 12900 Worldgate
Drive, Suite 800, Herndon, VA 20170-6040.
SYSTEM MANAGER(S): Associate Director, National Language Service Corps, 4800 Mark
Center Drive, Suite 08G08, Alexandria, VA 22350-4000.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 131, Office of the
Secretary of Defense; 50 U.S.C. 1913, National Language Service Corps; DoD Directive
5124.02, Under Secretary of Defense for Personnel and Readiness (USD(P&R)); and E.O. 9397
(SSN), as amended.
PURPOSE(S) OF THE SYSTEM: To allow U.S. citizens with language skills to self-identify
their skills for the purpose of temporary employment on an intermittent work schedule or service
opportunities in support of the DoD or another department or agency of the United States. The
information will be used to determine applicants' eligibility for NLSC membership, to identify
and contact NLSC members, and to facilitate travel to foreign work assignments.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Applicants to or
members of the NLSC.
CATEGORIES OF RECORDS IN THE SYSTEM: Full name, other names used, social
security number, DoD ID numbers, citizenship, gender/gender identification, race/ethnicity,
home address, email address, home and mobile telephone numbers, official duty address, place
of birth, birth date, age verification of 18 years, education information, disability information,
financial information, security clearance, military discharge records, employment information
(e.g., federal employee, political appointee, armed forces), foreign language(s) spoken, foreign
language proficiency levels, origin of foreign language(s) spoken, English proficiency levels,
NLSC-assigned control number, passport information, marital status, emergency contact(s),
beneficiary information, photo, blood type, height, hair color, eye color, identifying scars, marks,
or tattoos, vaccination information, known medical conditions and prescriptions, anticipated
separation date, and actual separation date from service.
RECORD SOURCE CATEGORIES: The individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING
CATEGORIES OF USERS AND PURPOSES OF SUCH USES: In addition to those
disclosures generally permitted in accordance with 5 U.S.C. 552a(b), the records contained
herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:

a. To contractors responsible for performing or working on contracts for the DoD when
necessary to accomplish an agency function related to this system of records. Individuals
provided information under this routine use are subject to the same Privacy Act requirements and
limitations on disclosure that apply to DoD officers and employees.
b. To another department or agency of the United States in need of temporary short-term foreign
language services, where government employees are required or desired.
c. To the appropriate Federal, State, local, territorial, tribal, foreign, or international law
enforcement authority or other appropriate entity where a record, either alone or in conjunction
with other information, indicates a violation or potential violation of law, whether criminal, civil,
or regulatory in nature.
d. To any component of the Department of Justice for the purpose of representing the DoD, or
its components, officers, employees, or members in pending or potential litigation to which the
record is pertinent.
e. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body
or official, when the DoD or other Agency representing the DoD determines that the records are
relevant and necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the records to be relevant to
the proceeding.
f. To the National Archives and Records Administration for the purpose of records management
inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
g. To a Member of Congress or staff acting upon the Member's behalf when the Member or staff
requests the information on behalf of, and at the request of, the individual who is the subject of
the record.
h. To appropriate agencies, entities, and persons when (1) the DoD suspects or confirms a
breach of the system of records; (2) the DoD determines as a result of the suspected or confirmed
breach there is a risk of harm to individuals, the DoD (including its information systems,
programs, and operations), the Federal Government, or national security; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to assist in connection with
the DoD's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or
remedy such harm.
i. To another Federal agency or Federal entity, when the DoD determines information from this
system of records is reasonably necessary to assist the recipient agency or entity in (1)
responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including its information systems,
programs and operations), the Federal Government, or national security, resulting from a
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records are maintained in
electronic storage media, in accordance with the safeguards mentioned below.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: The records are
retrieved by NLSC-assigned control number, the individual's name or home address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
NLSC Charter Member Files. Destroy/Delete 4 years after termination of membership.
Application of Non-enrollees. Destroy/Delete when 4 years old.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Electronic records
are encrypted and kept on a secured network behind firewalls where files are regularly backed-up
and maintained with regular intervals. Access to electronic records is limited to authorized
personnel who have a DoD Common Access Card (CAC) and successfully completed the proper
security training. Access to records is further restricted using multi-factor authentication, and PII
is encrypted both at rest and when transmitted electronically.
The servers are housed in nondescript facilities which restrict access to individuals with a
justified business reason. The facilities are guarded by entry gates, security guards, and
supervisors who monitor officers and visitors via security cameras. When approved individuals
are on site, they are given a badge that requires multi-factor authentication and limits access to
pre-approved areas.
All NLSC personnel are certified for their roles in accordance with DoD Directive
8570.01-M. A cyber awareness-training program is implemented to ensure that upon arrival, and
at least annually thereafter, all NLSC personnel receive DoD Cyber Awareness training.
Additionally, cyber security personnel receive training to perform their assigned cyber security
responsibilities, to include familiarization with their prescribed roles in all cyber related plans
such as incident response, mitigation of malicious code and suspicious communications,
configuration management, and disaster recovery.
RECORD ACCESS PROCEDURES: Individuals seeking access to records about themselves
contained in this System of Records should address written inquiries to the Office of the
Secretary of Defense (OSD)/Joint Staff Freedom of Information Act Requester Service Center,
Office of Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should contain the individual's full name, current home address, and the
name and number of this system of records notice (SORN). In addition, the requester must
provide either a notarized statement or a declaration made in accordance with 28 U.S.C. 1746,
using the following format:
If executed outside the United States: “I declare (or certify, verify, or state) under
penalty of perjury under the laws of the United States of America that the foregoing is true and
correct. Executed on (date). (Signature).”

If executed within the United States, its territories, possessions, or commonwealths: “I
declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.
Executed on (date). (Signature).”
CONTESTING RECORD PROCEDURES: The DoD rules for accessing records, for
contesting contents and appealing initial agency determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES: Individuals seeking to determine whether information
about themselves is contained in this system should address written inquiries to: Associate
Director, National Language Service Corps, 4800 Mark Center Drive, Suite 08G08, Alexandria,
VA 22350-4000. Signed, written requests should contain the individual's full name, current
home address, and the name and number of this SORN. In addition, the requester must provide
either a notarized statement or a declaration made in accordance with 28 U.S.C. 1746, using the
following format:
If executed outside the United States: “I declare (or certify, verify, or state) under
penalty of perjury under the laws of the United States of America that the foregoing is true and
correct. Executed on (date). (Signature).”
If executed within the United States, its territories, possessions, or commonwealths: “I
declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.
Executed on (date). (Signature).”
EXEMPTIONS PROMULGATED FOR THE SYSTEM: None.
HISTORY: 80 FR 13353, March 13, 2015.