SUPPORTING STATEMENT - PART A
NDU Foreign Delegation Visit Request – 0704-FDVR
1. Need for the Information Collection
Foreign delegation visits help to conduct analysis for regional and DoD academic accreditations; and create reports for University leadership to aid in the development of effective curricula, facilitate academic completion requirements. The foreign visit request form is primarily used to collect information on visiting delegation for protocol purposes and to ensure proper logistic support for the visiting delegation. Information and electronic records are maintained in the NDU Enterprise Information System (NEIS), the NDU network. The NDU NEIS encompasses all hardware and software utilized to support the academic and business information hosted in university-owned systems.
The authority by which to collect this information is 10 U.S.C. 2165, National Defense University; 10 U.S.C. 2163, Degree Granting Authority for National Defense University.
2. Use
of the Information
The respondents in our collection are generally Foreign Nationals visiting the National Defense University to meet with NDU leadership. Respondents answer the information collection in order to ensure proper protocol is met for each visit including the correct logistic support for each visit. The collection instrument is a PDF document sent over email. Respondents access the PDF directly and return via email. Once the document is returned, the information is used to create a customized visit for the delegation and informs a read ahead document for NDU leadership.
3. Use of Information Technology
100% of this information is collected electronically. Respondents are generally not in country until one or two days prior to the visit.
4. Non-duplication
The information obtained through this collection is unique and is not already available for use or adaptation from another cleared source.
5. Burden on Small Businesses
This information collection does not impose a significant economic impact on a substantial number of small businesses or entities.
6. Less Frequent Collection
We only collect the information from the delegation once at the beginning of each visit process, so less frequent collection is impossible.
7. Paperwork Reduction Act Guidelines
This collection of information does not require collection to be conducted in a manner inconsistent with the guidelines delineated in 5 CFR 1320.5(d)(2).
8. Consultation and Public Comments
Part A: PUBLIC NOTICE
A 60-Day Federal Register Notice (FRN) for the collection published on Tuesday, September 1, 2020. The 60-Day FRN citation is 85 FR 54361.
No comments were received during the 60-Day Comment Period.
A 30-Day Federal Register Notice for the collection published on Wednesday, December 16, 2020. The 30-Day FRN citation is 85 FR 81458.
Part B: CONSULTATION
No additional consultation apart from soliciting public comments through the Federal Register was conducted for this submission.
9. Gifts or Payment
No payments or gifts are being offered to respondents as an incentive to participate in the collection.
10. Confidentiality
A Privacy Act Statement is required for this collection, and is provided to respondents at the beginning of the form.
This collection has an associated system of records. The SORN can be found on the DPCLTD website at the following link. https://dpcld.defense.gov/Privacy/SORNsIndex/DOD-wide-SORN-Article-View/Article/570570/dndu01/
A copy of the approved PIA, National Defense University (NDU) Enterprise Information System (NEIS), has been provided with this package for OMB’s review.
Individual and class academic records are destroyed after 40 years. Records pertaining to extension courses are held indefinitely before being retired to the National Personnel Records Center, St. Louis, MO. Individual training records are destroyed annually; management reports are destroyed when no longer needed.
11. Sensitive Questions
No questions considered sensitive are being asked in this collection.
12. Respondent Burden and its Labor Costs
Part A: ESTIMATION OF RESPONDENT BURDEN
Collection Instrument(s)
[NDU Foreign Delegation Visit request form]
Number of Respondents: 45
Number of Responses Per Respondent: 1
Number of Total Annual Responses: 45
Response Time: 1 hour
Respondent Burden Hours: 45
Total Submission Burden
Total Number of Respondents: 45
Total Number of Annual Responses: 45
Total Respondent Burden Hours: 45
Part B: LABOR COST OF RESPONDENT BURDEN
Collection Instrument(s)
[NDU Foreign Delegation Visit Request Form]
Number of Total Annual Responses: 45
Response Time: 1 hour
Respondent Hourly Wage: $28.00
Labor Burden per Response: $28
Total Labor Burden: $1,260
Overall Labor Burden
Total Number of Annual Responses: 45
Total Labor Burden: $1,260
The Respondent hourly wage was determined by using the [Department of Labor Wage Website] ([http://www.dol.gov/dol/topic/wages/index.htm]). As many of the respondents vary from position to position and from country to country, I used the average GS-09 salary in DC as the basis for their average salary.
13. Respondent Costs Other Than Burden Hour Costs
There are no annualized costs to respondents other than the labor burden costs addressed in Section 12 of this document to complete this collection.
14. Cost to the Federal Government
Part A: LABOR COST TO THE FEDERAL GOVERNMENT
Collection Instrument(s)
[NDU Foreign Delegation Visit Request]
Number of Total Annual Responses: 45
Processing Time per Response: 4 hours
Hourly Wage of Worker(s) Processing Responses: $28
Cost to Process Each Response: $112
Total Cost to Process Responses: $5,040
Overall Labor Burden to the Federal Government
Total Number of Annual Responses: 45
Total Labor Burden: $5,040
Part
B: OPERATIONAL AND MAINTENANCE COSTS
Cost Categories
Equipment: $2200
Printing: $0
Postage: $0
Software Purchases: $63
Licensing Costs: NDU Student Profile OPM Hosting Fees $97,500
Other: $0
Total Operational and Maintenance Cost: $99,763
Part C: TOTAL COST TO THE FEDERAL GOVERNMENT
Total Labor Cost to the Federal Government: $5,040
Total Operational and Maintenance Costs: $99,763
Total Cost to the Federal Government: $104,803
15. Reasons for Change in Burden
This is an existing collection currently in use without an OMB Control Number.
16. Publication of Results
The results of this information collection will not be published.
17. Non-Display of OMB Expiration Date
We are not seeking approval to omit the display of the expiration date of the OMB approval on the collection instrument.
18. Exceptions to “Certification for Paperwork Reduction Submissions”
We are not requesting any exemptions to the provisions stated in 5 CFR 1320.9.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Kaitlin Chiarelli |
| File Modified | 0000-00-00 |
| File Created | 2021-01-12 |