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pdfAdult Education and Family
Literacy Act (AEFLA)
Reporting Tables
A Project of the U.S. Department of Education
OMB Control Number 1830-0027
Public Burden Statement
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of
information unless such collection displays a valid OMB control number. The valid OMB control number for
this information collection is 1830-0027. Public reporting burden for this collection of information is
estimated to average 100 hours per response, including time for reviewing instructions, searching existing
data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. The obligation to respond to this collection is mandatory (Pub. L. 113–128, title II, § 212). If
you have any comments concerning the accuracy of the time estimate, suggestions for improving this
individual collection, or if you have comments or concerns regarding the status of your individual form,
application or survey, please contact the National Reporting System for Adult Education directly at
NRS@ed.gov.
Table 1
Participants by Entering Educational Functioning Level, Ethnicity, and Sex
Enter the number of participants* by educational functioning level, ethnicity/race**, and sex.
Entering Educational
Functioning Level (EFL)
(A)
American
Indian or
Alaska Native
Male
(B)
Female
(C)
Asian
Male
(D)
Female
(E)
Black or
African
American
Male
(F)
Female
(G)
Hispanic/
Latino
Male
(H)
Female
(I)
Native
Hawaiian or
Other Pacific
Islander
Male
(J)
Female
(K)
White
Male
(L)
Female
(M)
More than One
Race
Male
(N)
Female
(O)
Total
(P)
ABE*** Level 1
ABE Level 2
ABE Level 3
ABE Level 4
ABE Level 5
ABE Level 6
ESL*** Level 1
ESL Level 2
ESL Level 3
ESL Level 4
ESL Level 5
ESL Level 6
Total
Instructions for Completing Table 1
* A participant is an individual in an AEFLA program who has completed at least 12 contact hours in a period of participation.
** See definitions for ethnicity/race categories.
*** ABE = Adult Basic Education; ESL = English as a Second Language
Total: Report each participant only once on this table.
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Ethnicity/Race: For instructions on collecting and reporting race and ethnicity data, please refer to “Final Guidance on Maintaining, Collecting and Reporting Race and Ethnicity Data to the U. S.
Department of Education,” 72 Fed. Reg. 59266 (19 October 2007).
Hispanic / Latino: The participant indicates that he/she is a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture in origin, regardless of race.
American Indian / Alaska Native: The participant indicates that he/she is a member of an Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or
regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for the special
programs and services provided by the United States to Indians because of their status as Indians.
Asian: The participant indicates that he/she is a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan, Bangladesh, Sri
Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black / African American: The participant indicates that he/she is a person having origins in any of the black racial groups of Africa.
Native Hawaiian / Other Pacific Islander: The participant indicates that he/she is a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White: the participant indicates that he/she is a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
More Than One Race: The participant indicates having origins in more than one racial category.
Sex:
Male: The participant indicates that he is male.
Female: The participant indicates that she is female.
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Table 2
Participants by Age, Ethnicity, and Sex
Enter the number of participants* by age**, ethnicity/race***, and sex.
American Indian
or Alaska Native
Age Group
Male
(B)
(A)
Female
(C)
Asian
Male
(D)
Female
(E)
Black or African
American
Male
(F)
Female
(G)
Hispanic/
Latino
Male
(H)
Female
(I)
Native Hawaiian
or Other Pacific
Islander
Male
(J)
Female
(K)
More than One
Race
White
Male
(L)
Female
(M)
Male
(N)
Female
(O)
Total
(P)
16-18
19-24
25-44
45-54
55-59
60+
Total
Instructions for Completing Table 2
*A participant is an individual in an AEFLA program who has completed at least 12 contact hours in a period of participation.
**Participants should be classified based on their age at program entry. Participants entering the program prior to the current program year should be classified based on their age at the beginning of the
current program year.
*** See definitions of ethnicity/race categories.
The totals in columns B–O should equal the totals in columns B–O of Table 1. Row totals in column P should equal corresponding column totals in Table 3.
Ethnicity/Race:
See Table 1
Sex:
See Table 1
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Table 2A
Reportable Individuals by Age, Ethnicity, and Sex
Enter the number of reportable individuals* who have completed fewer than 12 contact hours by age**, ethnicity***, and sex.
Age Group
(A)
American Indian or
Alaska Native
Male
(B)
Female
(C)
Asian
Male
(D)
Female
(E)
Black or AfricanAmerican
Male
(F)
Female
(G)
Hispanic/
Latino
Male
(H)
Female
(I)
Native Hawaiian
or Other Pacific
Islander
Male
(J)
Female
(K)
White
Male
(L)
Female
(M)
More than One
Race
Male
(N)
Total
Female
(O)
(P)
16-18
19-24
25-44
45-54
55-59
60+
Total
Instructions for Completing Table 2A
*Report, on this table, only individuals who have completed fewer than 12 contact hours in a period of participation. A reportable individual is an individual who has taken action that
demonstrates an intent to use program services and who meets specific reporting criteria of an AEFLA program.
** Reportable individuals should be classified based on their age at entry. Reportable individuals entering the program prior to the current program year should be classified based on their age at the
beginning of the current program year.
*** See definitions of race/ethnic categories and examples that demonstrate how to report them.
Ethnicity/Race:
See Table 1
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Table 3
Participants* by Program Type and Age
Enter the number of participants by program type and age, non-duplicated.
Program Type
16-18
19-24
25-44
45-54
55-59
60+
Total
(A)
(B)
(C)
(D)
(E)
(F)
(G)
(H)
Adult Basic Education**
Integrated Education and Training Program
Adult Secondary Education***
Integrated Education and Training Program
English Language Acquisition****
Integrated Education and Training Program
Integrated English Literacy and Civics Education (Sec.
243)*****
Integrated Education and Training Program
Total
Instructions for Completing Table 3
*A participant is an individual in an AEFLA program who has completed at least 12 contact hours in a period of participation.
The total in column H should equal the total in column P of Table 1.
**Number of participants enrolled in ABE levels 1-4. This number includes those enrolled in Integrated Education and Training (IET) programs (Sec. 203(11) of WIOA).
***Number of participants enrolled in ABE levels 5 and 6. This number includes those enrolled in IET programs (Sec. 203(11) of WIOA).
****Number of participants enrolled in English Language Acquisition (ELA) programs but not enrolled in Integrated English Literacy and Civics Education (IELCE) programs (Sec. 243 of WIOA). This number
includes those enrolled in IET programs (Sec. 203(11) of WIOA).
*****Number of participants enrolled in IELCE programs (Sec. 243 of WIOA). This number includes those enrolled in IET programs. It does not include those enrolled in ELA programs. Participants reported
on this table as enrolled in IELCE programs (Sec. 243 of WIOA) should not be reported under any other program type in this table.
The Total row is the sum of Adult Basic Education + Adult Secondary Education + English Language Acquisition + Integrated English Literacy and Civics Education (Sec. 243) in each column.
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Table 4
Measurable Skill Gains (MSG) by Entry Level
Enter the number of participants for each category listed, total attendance hours, number achieving at least one educational functioning level gain, number who attain a secondary school diploma or its recognized equivalent, and periods of participation outcomes.
All Periods of Participation
First Period of Participation
Entering
Educational
Functioning
Level
(EFL)
(A)
Number of
Participants
Total Number
of
Participants
Excluded
from MSG
Performance
Total
Attendance
Hours for all
participants
Number who
achieved at
least one EFL
gain
Number who
attained a
secondary
school
diploma or its
recognized
equivalent
(B)
(C)
(D)
(E)
(F)
Number of
IET
participants
who achieved
an MSG other
than EFL gain
and
secondary
school
diploma *
Number
Separated
Before
Achieving
Measurable
Skill Gains
Number
Remaining in
Program
without
Measurable
Skill Gains
Percentage
Achieving
Measurable
Skill Gains
Total number
of Periods of
Participation
Total number
of Periods of
Participation
in which
Participants
achieved at
least one EFL
gain
(G)
(H)
(I)
(J)
(K)
(L)
Total number
of Periods of
Participation
in which a
secondary
school
diploma or its
recognized
equivalent
was attained
Total number
of IET Periods
of
Participation
in which
Participants
achieved an
MSG other
than EFL gain
and
secondary
school
diploma *
Percentage of
Periods of
Participation
with
Measurable
Skill Gains
(M)
(N)
(O)
ABE Level 1
ABE Level 2
ABE Level 3
ABE Level 4
ABE Level 5
ABE Level 6
ABE Total
ESL Level 1
ESL Level 2
ESL Level 3
ESL Level 4
ESL Level 5
ESL Level 6
ESL Total
Grand Total
NOTE:
For program year 2020 performance data due on October 1, 2021, the use of columns G and N is permissible but not required.
For program year 2021 performance data due on October 1, 2022, the use of columns G and N is required.
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Instructions for Completing Table 4
Use participant’s pretest score for the 1st entry of a program year for initial placement in this table.
For the purposes of reporting measurable skill gain on Tables 4, 4C, 8, and 10, each program entry per participant during the reporting period is considered a period of participation.
Count each participant only once in columns E through H. Total number of participants in column B should equal corresponding total number of participants in other NRS tables. Report the most recent
measurable skill gain for a participant who achieved more than one measurable skill gain during a period of participation.
The number in Column C is the number of participants who are being excluded from MSG performance due to the exclusion scenarios listed in OCTAE Program Memorandum 17-2 Attachment 2, Table
A. No values associated with these participants should be entered into columns E-I.
The number in column E is the number of participants who completed one or more Educational Functioning Level (EFL) gains as measured in one of three ways: 1) by comparing a participant’s initial
EFL as measured by a pre-test with the participant’s EFL as measured by a participant’s post-test; or 2) for States that offer high school programs that lead to a secondary school diploma or its
recognized equivalent, an EFL gain may be measured through the awarding of credits or Carnegie units; or 3) States may report an EFL gain for participants who exit the program and enroll in
postsecondary education or training during the program year.
Column F is the number of participants who attained a secondary school diploma or its recognized equivalent.
Column G is the number of IET participants who achieved an MSG via Secondary or Postsecondary Transcript, Progress Toward Milestones, or Passing Technical/Occupational Skills Exam.
Enter only the most recent achievement, if attained, per participant in column E or column F or column G. Participants should have an achievement counted in only one of these columns.
Column H is the number of participants who achieved no measurable skill gain and exited the program. The last day of service cannot be determined until at least 90 days have elapsed since the
participant last received services (services do not include self-service, information-only services or activities, or follow-up services), and there are no plans to provide the participant with future services.
Column I is number of participants who remain enrolled and achieved no measurable skill gain.
Column B should equal Column C + E + F + G + H +I.
Column J is calculated using the following formula: (Column J) = (Column E + Column F + Column G)
(Column B – Column C)
Column K is the total number of periods of participation for each participant. A participant may have more than one period of participation. Do not include periods of participation that are excluded from
MSG performance due to the exclusion scenarios listed in OCTAE Program Memorandum 17-2 Attachment 2, Table A. No values associated with these periods of participation should be entered into
columns K-N.
Column L is the Total number of Periods of Participation in which at least one educational functioning level gain was achieved. Multiple outcomes are permissible for individual participants with more
than one period of participation. Although participants may achieve more than one gain per period of participation, only one gain for a participant per period of participation is reported in EITHER column
L or column M or column N.
Column M is the Total number of Periods of Participation in which a secondary school diploma or its recognized equivalent was attained. Multiple outcomes are permissible for individual participants
with more than one period of participation. Although participants may achieve more than one gain per period of participation, only one gain for a participant per period of participation is reported in
EITHER column L or column M or column N.
Column N is the Total number of IET Periods of Participation in which an MSG was achieved via Secondary or Postsecondary Transcript, Progress Toward Milestones, or Passing
Technical/Occupational Skills Exam. Multiple outcomes are permissible for individual participants with more than one period of participation. Although participants may achieve more than one gain per
period of participation, only one gain for a participant per period of participation is reported in EITHER column L or column M or column N.
Column O is calculated using the following formula: (Column O) = (Column L+ Column M + Column N)
(Column K)
Period of Participation: For the Measurable Skill Gains indicator, a new period of participation is counted each time a participant enrolls—even if both enrollments occur within the same program year. It
is not necessary to wait until the participant exits the program in order to count a measurable skill gain, because the measurable skill gains indicator is not an exit-based indicator. The skill gain may be
counted as soon as it is earned at any point during the participation period of the program year in which it was earned. A person with more than one period of participation in a program year is counted
separately for each period of participation in both the numerator and denominator of each applicable performance indicator. Therefore, the person is counted multiple times— once for each period of
participation. Please see OCTAE program memorandum 17-2 for examples of counting periods of participation.
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Table 4A
Educational Functioning Level Gain
English Language Arts (ELA)/Literacy, English Language Proficiency (ELP), Mathematics, Carnegie Units/Credits, and Transition to Postsecondary Education by Entry Level
Enter number of participants achieving educational gain at each level.
Entering Educational
Functioning Level
Number of
Participants
Number with
EFL Gain For
ELA/Literacy
or ELP by preposttesting
(A)
(B)
(C)
Percentage
Achieving
ELA/Literacy
or ELP
EFL Gains
Number with
EFL Gain For
Mathematics
by preposttesting
(D)
(E)
Percentage
Achieving
Mathematics
EFL Gains
Number with
EFL Gain by
Carnegie
Units/
Credits
Percentage
Achieving
EFLGain by
Carnegie
Units/ Credits
(F)
(G)
(H)
Number with
EFL Gain by
Transition to
Postsecondary
Education (I)
Percentage
Achieving EFL
Gain by
Transition to
Postsecondary
Education
(J)
ABE Level 1
ABE Level 2
ABE Level 3
ABE Level 4
ABE Level 5
ABE Level 6
ABE Total
ESL Level 1
ESL Level 2
ESL Level 3
ESL Level 4
ESL Level 5
ESL Level 6
ESL Total
Grand Total
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Instructions for Completing Table 4A
Column B is the number of participants who achieved an EFL gain during the program year.
Both ELA/literacy or ELP and Mathematics level gains must be reported for all participants, if tested in both areas. EFL gains reported in Columns C and D may be measured by reading, writing, literacy
skills, speaking or listening tests approved for use in the National Reporting System for Adult Education (NRS).
Report Carnegie unit/credit attainment and entry into postsecondary education for participants who achieved these outcomes. Multiple outcomes are permissible on this table for individual participants.
In each of Columns C, E, G, and I, record the total number of participants who achieved at least one educational functioning level gain of that type.
Calculate Percentages as follows:
Column D = Column C/Column B
Column F = Column E/Column B
Column H = Column G/Column B
Column J = Column I/Column B
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Table 4B
Educational Functioning Level Gain and Attendance for Pre- and Post-tested Participants
Enter the number of pre- and post-tested participants for each category listed, number of post-tested participants achieving at least one educational functioning level gain,
and total attendance hours for post-tested participants.
Entering Educational
Functioning Level
Number of
Participants
(A)
(B)
Total Attendance
Hours
(C)
Number with EFL
Gain
(D)
Number Separated
Before Achieving
EFL Gain
(E)
Number
Remaining
Within Level
(F)
Percentage
Achieving EFL
Gain
(G)
ABE Level 1
ABE Level 2
ABE Level 3
ABE Level 4
ABE Level 5
ABE Total
ESL Level 1
ESL Level 2
ESL Level 3
ESL Level 4
ESL Level 5
ESL Level 6
ESL Total
Total
Instructions for Completing Table 4B
Include in this table only participants who are both pre- and post-tested.
Column B is the number of participants who have received a pretest and posttest.
Column D is the total number of participants (both exited and continuing) who achieved at least one EFL gain by completing at least one level through pre- and post-testing.
Column E is the number of participants who achieved no EFL gain and exited the program. The last day of service cannot be determined until at least 90 days have elapsed since the participant last received
services (services do not include self-service, information-only services or activities, or follow-up services), and there are no plans to provide the participant with future services.
Column F represents the number of participants still enrolled who are at the same EFL level as when they entered.
Column D + E + F should equal the total in Column B.
Each row total in Column G is calculated using the following formula: G ColumnD
ColumnB
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Table 4C
Measurable Skill Gains by Entry Level for Participants in Distance Education
Enter the number of distance education participants for each category listed, total attendance hours, number achieving at least one educational functioning level gain, number who attain a secondary school diploma or its recognized equivalent, and periods of
participation outcomes.
All Periods of Participation
First Period of Participation
Entering
Educational
Functioning
Level
(EFL)
(A)
Number of
Participants
Total Number
of
Participants
Excluded
from MSG
Performance
Total
Attendance
Hours for all
participants
Number who
achieved at
least one EFL
gain
Number who
attained a
secondary
school
diploma or its
recognized
equivalent
(B)
(C)
(D)
(E)
(F)
Number of
IET
participants
who achieved
an MSG other
than EFL gain
and
secondary
school
diploma *
Number
Separated
Before
Achieving
Measurable
Skill Gains
Number
Remaining in
Program
without
Measurable
Skill Gains
Percentage
Achieving
Measurable
Skill Gains
(G)
(H)
(I)
(J)
Total number
of Periods of
Participation
Total number
of Periods of
Participation
in which
Participants
achieved at
least one EFL
gain
Total number
of Periods of
Participation
in which a
secondary
school
diploma or its
recognized
equivalent
was attained
Total number
of IET Periods
of
Participation
in which
Participants
achieved an
MSG other
than EFL gain
and
secondary
school
diploma *
(K)
(L)
(M)
(N)
Percentage of
Periods of
Participation
with
Measurable
Skill Gains
(O)
ABE Level 1
ABE Level 2
ABE Level 3
ABE Level 4
ABE Level 5
ABE Level 6
ABE Total
ESL Level 1
ESL Level 2
ESL Level 3
ESL Level 4
ESL Level 5
ESL Level 6
ESL Total
Grand Total
NOTE:
For program year 2020 performance data due on October 1, 2021, the use of columns G and N is permissible but not required.
For program year 2021 performance data due on October 1, 2022, the use of columns G and N is required.
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Instructions for Completing Table 4C
Include only participants who are counted as distance education participants. Distance education participants are also included in Table 4. Participant data for all periods
of participation are included on this table, if the participant met the State’s definition of a distance education participant during the program year.
Follow instructions for completing Table 4.
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
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Table 5
Primary Indicators of Performance
First Period of Participation
Primary Indicators of
Performance
Number of
Participants
who Exited
(A)
(B)
All Periods of Participation
Number of
Percentage
Participants who
of
Exited Achieving Participants
Outcome or
Achieving
Median Earnings
Outcome
Value
(C)
Total
Periods of
Participation
Total Number
of Periods of
Participation in
which
Participants
Achieved
Outcome or
Median
Earnings Value
for All Periods
of Participation
Percentage
of
Participants
in All
Periods of
Participation
Achieving
Outcome
(E)
(F)
(G)
(D)
Employment Second
Quarter after exit *
Employment Fourth
Quarter after exit *
Median Earnings Second
Quarter after exit **
Attained a Secondary
School
Diploma/Recognized
Equivalent and Enrolled in
Postsecondary Education
or Training within one year
of exit ***
Attained a Secondary
School
Diploma/Recognized
Equivalent and Employed
within one year of exit ***
Attained a Postsecondary
Credential while enrolled or
within one year of exit ****
Attained any credential
(unduplicated)*****
N/A
N/A
Instructions for Completing Table 5
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
For the purposes of reporting on Employment 2nd Quarter, Employment 4th Quarter, Median Earnings, and the Credential
Attainment indicators on Tables 5, 5A, 8, 9, 10, and 11 each program entry and exit per participant during the reporting
period is considered a period of participation.
Do not exclude participants because of missing Social Security numbers or other missing data.
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Exit: The exit date is the last date of service. The last day of service cannot be determined until at least 90 days
have elapsed since the participant last received services. Services do not include self-service, information-only
services or activities, or follow-up services. This also requires that there are no plans to provide the participant
with future services.
Period of Participation: For all indicators, except measurable skill gains, a period of participation refers to the
period of time beginning when an individual becomes a participant and ending on the participant’s date of exit
from the program. States must count each participant’s exit during the same program year as a separate period of
participation for purposes of calculating levels of performance. For all indicators, except the measurable skill
gains indicator, a new period of participation is counted each time a participant re-enters and exits the program—
even if both exits occur during the same program year. A person with more than one period of participation in a
program year is counted separately for each period of participation in both the numerator and denominator of
each applicable performance indicator. Therefore, the person is counted multiple times— once for each period of
participation. Please see OCTAE program memorandum 17-2 for examples of counting periods of participation.
* Report in Column B (second and fourth quarter employment) the total number of participants who exited during the
program year, excluding participants who exited due to the exclusions listed in OCTAE Memorandum 17-2 Attachment 2:
Table A or incarcerated individuals under section 225 of WIOA who exited the AEFLA program but are still incarcerated.
** Report in Column B (Median Earnings) the total number of participants who exited during the program year and who
were employed in the second quarter after program exit, excluding participants who exited due to the exclusions listed in
OCTAE Program Memorandum 17-2 Attachment 2: Table A or incarcerated individuals under section 225 who exited the
AEFLA program but are still incarcerated.
*** Report in Column B (secondary school credential attainment) the total number of participants without a secondary
school credential or recognized equivalent who exited during the program year who entered at, or advanced into, a
secondary school level program (9th grade equivalent or higher), excluding participants who exited due to the exclusions
listed in OCTAE Program Memorandum 17-2 Attachment 2: Table A or incarcerated individuals under section 225 who
exited the AEFLA program but remain incarcerated. Participants may potentially be reported in both secondary school
credential rows and the postsecondary credential row. For participants included in the secondary school credential
denominator who do not achieve a qualifying secondary school credential or recognized equivalent, choose only one row
to report for Column B. For participants who achieved a secondary school credential or a recognized equivalent, enrolled
in postsecondary education or training, and were employed within one year of exit, Column B and Column C would be
reported for BOTH secondary school credential rows.
**** Report in Column B (postsecondary credential attainment) the total number of participants who during the program
year were also enrolled in a postsecondary education or training program leading to a recognized postsecondary
credential and exited that postsecondary training program, excluding participants who exited due to the exclusions listed in
OCTAE Program Memorandum 17-2 Attachment 2: Table A or incarcerated individuals under section 225 who exited the
AEFLA program but are still incarcerated. Participants may potentially be reported in both secondary school credential
rows and the postsecondary credential row.
***** Report in Column B (Attained any credential (unduplicated)) the unduplicated total number of participants who
EITHER: (1) did not possess a secondary school credential or recognized equivalent and exited during the program year
who entered at, or advanced into, a secondary school level program (9th grade equivalent or higher) OR (2) were coenrolled in a postsecondary education or training program leading to a recognized postsecondary credential and exited
that postsecondary training program; excluding participants who exited due to the exclusions listed in OCTAE Program
Memorandum 17-2 Attachment 2: Table A or incarcerated individuals under section 225 who exited the AEFLA program
but remain incarcerated. Participants who meet the requirements for inclusion in both the secondary and postsecondary
credential cohorts would only be recorded once in Column B.
Column C (except for Median Earnings) is the number of participants that achieved each outcome. For Median Earnings
reporting, Column C is the median earnings value which is the midpoint between lowest and highest quarterly wage, in
U.S. dollars, for the total number of participants who exited during the program year and who were employed in the second
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quarter after program exit, excluding participants who exited due to the exclusions listed in OCTAE Program Memorandum
17-2 Attachment 2: Table A or incarcerated individuals under section 225 who exited the AEFLA program but are still
incarcerated. Participants who earn both a secondary and postsecondary credential would only be recorded once in
Column C.
Column C, for median earnings, is the quarterly wage value for participants employed in the 2nd quarter after exit.
Column D (except for Median Earnings) is the number in Column C divided by the number in Column B. Column D should
never be greater than 100 percent.
Column E is the total number of periods of participation for each participant reported in column B. This number will be
greater than or equal to the number of participants in Column B.
Column F (except for Median Earnings) is the number of periods of participation in which the outcome was achieved.
. For Median Earnings reporting, Column F is the median earnings value which is the midpoint between lowest and highest
quarterly wage, in U.S. dollars, for the total number of periods of participation, excluding incarcerated individuals under
section 225 who exited the AEFLA program but are still incarcerated.
Column F, for Median Earnings, is the median value for quarterly wage values from all PoPs reported for participants
employed in the 2nd quarter after exit. In cases where participants have multiple PoPs, there would be the same number of
instances of a quarterly earnings value. Those values would all be included in the final matrix of values used to determine
the median quarterly earnings value for a State.
Column G (except for Median Earnings) is the number in Column F divided by the number in Column E. Column G should
never be greater than 100 percent.
Columns D and G are not applicable to Median Earnings.
OMB Control Number 1830-0027
Page 16 of 60
Table 5A
Primary Indicators of Performance for Participants in Distance Education
First Period of Participation
Primary Indicators of
Performance
Number of
Participants
who Exited
(A)
(B)
All Periods of Participation
Number of
Participants Percentage of
who Exited
Participants
Achieving
Achieving
Outcome or
Outcome
Median
Earnings Value
(C)
(D)
Total
Periods of
Participation
Total Number of
Periods of
Participation in
which
Participants
Achieved
Outcome or
Median
Earnings Value
for All Periods
of Participation
Percentage of
Participants in
All Periods of
Participation
Achieving
Outcome
(E)
(F)
(G)
Employment Second
Quarter after exit
Employment Fourth
Quarter after exit
Median Earnings Second
Quarter after exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and Enrolled
in Postsecondary
Education or Training
within one year of exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and
Employed within one
year of exit
Attained a
Postsecondary
Credential while enrolled
or within one year of exit
N/A
N/A
Instructions for Completing Table 5A
Include only participants who are counted as distance education participants. Distance education participants are also
included in Table 5. Participant data for all periods of participation are included on this table, if the participant met the
State’s definition of a distance education participant during the program year.
Follow instructions for completing Table 5.
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
OMB Control Number 1830-0027
Page 17 of 60
Table 6
Participant Status and Program Enrollment
Enter the number of participants for each of the categories listed.
Participant Status at Program Entry
Number
(A)
(B)
Employed
Employed, but Received Notice of Termination of
Employment or Military Separation is pending
Unemployed
Not in the Labor Force
TOTAL
Highest Degree or Level of School Completed *
US-Based
Schooling
Non-US-Based
Schooling
No schooling
Grades 1-5
Grades 6-8
Grades 9-12 (no diploma)
Secondary School Diploma
Secondary School Recognized Equivalent
Some Postsecondary education, no degree
Postsecondary or professional degree
Unknown
TOTAL (both US Based and Non-US Based)
Program Type **
In Family Literacy Program
In Workplace Adult Education and Literacy Activities ***
Institutional Programs (section 225)
In Correctional Facility
In Community Correctional Program
In Other Institutional Setting
TOTAL Institutional
OMB Control Number 1830-0027
Page 18 of 60
Instructions for Completing Table 6
* Enter the highest level of schooling or degree attained for each participant in US or non-US-based schooling. Provide only one
entry per participant. The total number of participants reported here must be the same as the number reported in the Total row of
Column P, Table 1.
** Participants counted here must be in a program specifically designed for that purpose.
*** The term “workplace adult education and literacy activities” means adult education and literacy activities offered by an eligible
provider in collaboration with an employer or employee organization at a workplace or an off-site location that is designed to improve
the productivity of the workforce (WIOA sec. 203(16)).
Employment Status definitions:
Employed: The participant, at program entry, (a) is currently performing any work at all as a paid employee, (b) is currently
performing any work at all in his or her own business, profession, or farm, (c) is currently performing any work as an unpaid worker in
an enterprise operated by a member of the family, or (d) is one who is not working, but currently has a job or business from which he
or she is temporarily absent because of illness, bad weather, vacation, labor-management dispute, or personal reasons, whether or
not paid by the employer for time off, and whether or not seeking another job.
Employed, but Received Notice of Termination of Employment or Military Separation is pending: The participant, at program
entry, is a person who, although employed, either (a) has received a notice of termination of employment or the employer has issued
a Worker Adjustment and Retraining Notification (WARN) or other notice that the facility or enterprise will close, or (b) is a
transitioning service member (i.e., within 12 months of separation or 24 months of retirement).
Not in the labor force: The participant, at program entry, is not in the labor force (i.e., those who are not employed and are not
actively looking for work, including those who are incarcerated).
Unemployed: The participant, at program entry, is not employed but is seeking employment, makes specific effort to find a job, and
is available for work.
OMB Control Number 1830-0027
Page 19 of 60
Table 7
Adult Education Personnel by Function and Job Status
Adult Education Personnel
(A)
Function
State-level Administrative/
Supervisory/Ancillary Services *
Local-level Administrative/
Supervisory/Ancillary Services *
Local Counselors *
Local Paraprofessionals *
Local Teachers **
Teachers’ Years of Experience
In Adult Education
Less than one year
One to three years
More than three years
Teacher Certification
No certification
Adult Education Certification
K-12 Certification
Special Education Certification
TESOL Certification
Total Number of
Part-time Personnel
Total Number of
Full-time Personnel
Unpaid Volunteers
(B)
(C)
(D)
Instructions for Completing Table 7
* For reporting State-level Administrative/Supervisory/Ancillary Services and Local-level Administrative/Supervisory/Ancillary Services,
Counselors, and Paraprofessionals:
Enter an unduplicated count of personnel by function and job status. Count the number of positions, not the number of staff
who filled them.
In Column B, count one time only each part-time position of the program administered under AEFLA who is being paid out of
Federal, State, and/or local education funds.
In Column C, count one time only each full-time position of the program administered under AEFLA who is being paid out of
Federal, State, and/or local education funds.
In Column D, report the number of volunteer positions (personnel who are not paid) who served in the program administered
under AEFLA.
** For reporting Local Teachers:
Count and report the number of teachers, not the number of positions. For example, if one local part-time teaching position was
filled with 3 teachers throughout program year, count and report 3 local part-time teachers.
Report adult education experience and certification for paid teachers only, not volunteers. The total number of teachers for
which experience is reported must equal the total number of teachers reported in Columns B and C.
For certification, report all certifications a teacher has. Multiple responses are allowed. Report teachers who lack certification in
the “No Certification” category.
OMB Control Number 1830-0027
Page 20 of 60
Table 8
Outcomes for Participants in Family Literacy Programs (Optional)
Enter the number of participants in family literacy programs for each of the categories listed.
First Period of Participation
Primary Indicators of
Performance
Number of
Participants
Included in the
Indicator
(A)
(B)
All Periods of Participation
Percentage
Number of
of
Participants
Participants
Achieving
Achieving
Outcome or
Outcome
Median
Earnings Value
(C)
(D)
Total
Periods of
Participation
Total Number of
Periods of
Participation in
which
Participants
Achieved
Outcome or
Median Earnings
Value for All
Periods of
Participation
Percentage of
Participants in
All Periods of
Participation
Achieving
Outcome
(E)
(F)
(G)
Measurable Skill Gain
Employment Second
Quarter after exit
Employment Fourth
Quarter after exit
Median Earnings
Second Quarter after
exit
N/A
N/A
Attained a Secondary
School
Diploma/Recognized
Equivalent and
Enrolled in
Postsecondary
Education or Training
within one year of exit
OMB Control Number 1830-0027
Page 21 of 60
First Period of Participation
Primary Indicators of
Performance
Number of
Participants
Included in the
Indicator
(A)
(B)
All Periods of Participation
Percentage
Number of
of
Participants
Participants
Achieving
Achieving
Outcome or
Outcome
Median
Earnings Value
(C)
(D)
Total
Periods of
Participation
Total Number of
Periods of
Participation in
which
Participants
Achieved
Outcome or
Median Earnings
Value for All
Periods of
Participation
Percentage of
Participants in
All Periods of
Participation
Achieving
Outcome
(E)
(F)
(G)
Attained a Secondary
School
Diploma/Recognized
Equivalent and
Employed within one
year of exit
Attained a
Postsecondary
Credential while
enrolled or within one
year of exit
Family Literacy Follow-up Outcome Measures
(A)
Number of
Participants who
Exited
Number of
Participants
Achieving Outcome
Percent Achieving
Outcome
(B)
(C)
(D)
Increased Involvement in Children’s Education
OMB Control Number 1830-0027
Page 22 of 60
Family Literacy Follow-up Outcome Measures
(A)
Number of
Participants who
Exited
Number of
Participants
Achieving Outcome
Percent Achieving
Outcome
(B)
(C)
(D)
Helped more frequently with school
Increased contact with children’s teachers
More involved in children’s school activities
Increased Involvement in Children’s Literacy
Activities
Reading to children
Visiting library
Purchasing books or magazines
Left Public Assistance
OMB Control Number 1830-0027
Page 23 of 60
Instructions for Completing Table 8
Include only family literacy program participants in Table 8.
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
For reporting measurable skill gains:
Enter in column B the total number of Family Literacy program participants enrolled during the reporting period. Enter
in column C the number of participants who achieved one or more educational functioning level gains or attained a
secondary school diploma. Enter only one of these achievements, if attained, per participant in column C.
For reporting the exit-based Primary Indicators of Performance:
Follow instructions for completing Table 5 to report these outcomes.
For reporting family literacy outcome measures:
Report in Column B the total number of participants who exited during the program year. Do not exclude participants
because of missing Social Security numbers or other missing data.
Achievement of one or more of the increased involvement in children’s education or children’s literacy activities
measures should be counted only once per participant. However, the specific outcome should be recorded in the
subcategory and more than one outcome may be reported, so that the total for the three subcategories may be
greater than the total reported for the overall category. For example, a participant who helped more frequently with
schoolwork and increased contact with child’s teachers would be recorded in both categories but would be counted
only once in the overall category of “increased involvement in children’s education.”
OMB Control Number 1830-0027
Page 24 of 60
Table 9
Outcome Achievement for Participants in
Integrated English Literacy and Civics Education
First Period of Participation
Primary Indicators of
Performance
Number of
Participants
Included in
the Indicator
(A)
(B)
All Periods of Participation
Percentage
Number of
of
Participants
Participants
Achieving
Achieving
Outcome or
Outcome
Median
Earnings Value
(C)
(D)
Total
Periods of
Participation
(E)
Total Number of
Periods of
Participation in
which
Participants
Achieved
Outcome
or
Median
Earnings Value
for All Periods
of Participation
(F)
Percentage of
Participants in
All Periods of
Participation
Achieving
Outcome
(G)
Measurable Skill Gain
Employment Second
Quarter after exit
Employment Fourth
Quarter after exit
Median Earnings
Second Quarter after
exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and Enrolled
in Postsecondary
Education or Training
within one year of exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and
Employed within one
year of exit
Attained a
Postsecondary
Credential while
enrolled or within one
year of exit
N/A
OMB Control Number 1830-0027
Page 25 of 60
Civics Education
Follow-up Outcome
Measures (Optional)
Number of
Participants
Who Exited
Number of
Participants
Who Exited
Achieving
Outcome
(A)
Achieved Citizenship
Skills
(B)
(E)
Percent
Achieving
Outcome
(F)
Voted or Registered to
Vote
Increased Involvement
in Community Activities
OMB Control Number 1830-0027
Page 26 of 60
Instructions for Completing Table 9
Include only participants who are counted as Integrated English Literacy and Civics Education program
participants.
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
For measurable skill gain: Enter in column B the total number of Integrated English Literacy and Civics
Education program participants enrolled during the reporting period. Enter in column C the number of
participants who achieved one or more educational functioning level gains or attained a secondary school
diploma or recognized equivalent. Enter only one of these achievements, if attained, per participant in
column C.
For reporting the exit-based Primary Indicators of Performance:
Follow instructions for completing Table 5 to report these outcomes.
For reporting civics education outcome measures:
Report in Column B the total number of participants who exited during the program year. Do not exclude
participants because of missing Social Security numbers or other missing data.
Achievement of one or more of the civics education outcome measures should be counted only once per
participant.
OMB Control Number 1830-0027
Page 27 of 60
Table 10
Outcome Achievement for Participants in Correctional Education Programs
Enter the number of participants in correctional education programs (section 225) for each of the categories
listed.
First Period of Participation
Primary Indicators of
Performance
(A)
Number of
Number of
Participants
Participants
Achieving
Included in
Outcome or
the Indicator
Median
Earnings Value
(B)
(C)
All Periods of Participation
Percentage
of
Participants
Achieving
Outcome
Total
Periods of
Participati
on
Total Number of
Periods of
Participation in
which Participants
Achieved Outcome
or Median Earnings
Value for All
Periods of
Participation
(D)
(E)
(F)
Percentage of
Participants
in All Periods
of
Participation
Achieving
Outcome
(G)
Measurable Skill Gain
Employment Second
Quarter after exit
Employment Fourth
Quarter after exit
Median Earnings
Second Quarter after
exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and Enrolled
in Postsecondary
Education or Training
within one year of exit
Attained a Secondary
School
Diploma/Recognized
Equivalent and
Employed within one
year of exit
Attained a
Postsecondary
Credential while
enrolled or within one
year of exit
N/A
N/A
Instructions for Completing Table 10
Include only correctional education participants under Sec. 225 of WIOA.
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
OMB Control Number 1830-0027
Page 28 of 60
For measurable skill gain: Enter in column B the total number of correctional education program participants
enrolled during the reporting period. This indicator includes both released and non-released participants. Enter in
column C the number of participants who achieved one or more educational functioning level gains or attained a
secondary school diploma. Enter only one of these achievements, if attained, per participant in column C.
For reporting the Primary Indicators of Performance:
Enter in column B the total number of correctional education program participants enrolled during the reporting period
who were no longer incarcerated at program exit. Enter in column C the number of participants who were no
longer incarcerated at program exit who achieved success in the designated indicator.
Follow instructions for completing Table 5 to report these outcomes.
OMB Control Number 1830-0027
Page 29 of 60
Table 11
Outcome Achievement for Participants in Integrated Education and Training Programs
Enter the number of all participants in Integrated Education and Training programs for each of the categories listed.
First Period of Participation
Primary Indicators of
Performance
(A)
Number of Participants
Number of Participants
Included in the
Achieving Outcome or
Indicator
Median Earnings Value
(B)
(C)
All Periods of Participation
Percentage of
Participants
Achieving
Outcome
Total Periods
of Participation
Total Number of Periods
of Participation in which
Participants Achieved
Outcome or Median
Earnings Value for All
Periods of Participation
(D)
(E)
(F)
Percentage of
Participants in All
Periods of
Participation
Achieving Outcome
(G)
MSG via Achievement of at
Least One Educational
Functioning Level Gain
MSG via Attainment of
Secondary School Diploma/
Recognized Equivalent
MSG via Secondary or
Postsecondary Transcript
MSG via Progress Toward
Milestones
MSG via Passing Technical/
Occupational Skills Exam
Employment Second Quarter
after exit
Employment Fourth Quarter
after exit
Median Earnings Second
Quarter after exit
N/A
OMB Control Number 1830-0027
Page 30 of 60
First Period of Participation
Primary Indicators of
Performance
(A)
Number of Participants
Number of Participants
Included in the
Achieving Outcome or
Indicator
Median Earnings Value
(B)
(C)
All Periods of Participation
Percentage of
Participants
Achieving
Outcome
Total Periods
of Participation
Total Number of Periods
of Participation in which
Participants Achieved
Outcome or Median
Earnings Value for All
Periods of Participation
(D)
(E)
(F)
Percentage of
Participants in All
Periods of
Participation
Achieving Outcome
(G)
Attained a Secondary School
Diploma/Recognized
Equivalent and Enrolled in
Postsecondary Education or
Training within one year of
exit
Attained a Secondary School
Diploma/Recognized
Equivalent and Employed
within one year of exit
Attained a Postsecondary
Credential while enrolled or
within one year of exit
OMB Control Number 1830-0027
Page 31 of 60
Instructions for Completing Table 11
Include only IET program participants but exclude participants who exited due to the exclusions listed in
OCTAE Memorandum 17-2 Attachment 2, Table A. Also exclude from all indicators, except EFL gains,
incarcerated individuals under WIOA section 225 who exited the AEFLA program but are still incarcerated.
All shaded columns will be calculated automatically by OCTAE’s data system.
Report any of the following MSG outcomes for each IET participant. Reporting multiple MSG
outcomes per participant is permitted.
For reporting MSG via Achievement of at Least One Educational Functioning Level Gain: Enter in
column B the total number of Integrated Education and Training program participants enrolled during the
reporting period. Enter in column C the number of participants who completed one or more Educational
Functioning Level (EFL) gains as measured in one of three ways: 1) an EFL gain may be measured by
comparing a participant’s initial EFL as measured by a pre-test with the participant’s EFL as measured by a
participant’s post-test; or 2) for States that offer high school programs that lead to a secondary school
diploma or its recognized equivalent, an EFL gain may be measured through the awarding of credits or
Carnegie units; or 3) States may report an EFL gain for participants who exit the program and enroll in
postsecondary education or training during the program year.
For reporting MSG via Attainment of Secondary School Diploma/Recognized Equivalent: Enter in
column B the total number of Integrated Education and Training program participants enrolled during the
reporting period. Enter in column C the number of participants who attained a secondary school diploma or
its recognized equivalent.
For reporting MSG via Secondary or Postsecondary Transcript: Enter in column B the total number of
Integrated Education and Training program participants enrolled during the reporting period. Enter in
column C the number of participants who demonstrated progress through a secondary or postsecondary
transcript or report card for a sufficient number of credit hours that shows a participant is meeting the State
unit’s academic standards.
For reporting MSG via Progress Toward Milestones: Enter in column B the total number of Integrated
Education and Training program participants enrolled during the reporting period. Enter in column C the
number of participants who demonstrated satisfactory or better progress report, towards established
milestones, such as completion of on-the-job training (OJT) or completion of one year of an apprenticeship
program or similar milestones, from an employer or training provider who is providing training.
For reporting MSG via Passing Technical/Occupational Skills Exams: Enter in column B the total
number of Integrated Education and Training program participants enrolled during the reporting period.
Enter in column C the number of participants who successfully passed an exam that is required for a
particular occupation or attained progress in technical or occupational skills as evidenced by trade-related
benchmarks such as knowledge-based exams.
For reporting the exit-based Primary Indicators of Performance: Follow instructions for completing
Table 5 to report these outcomes.
OMB Control Number 1830-0027
Page 32 of 60
Table 14
Local Grantees by Funding Source
Enter the number of each type of grantee (see attached definitions) directly funded by the State and the
amount of Federal and State funding they receive.
Provider Agency *
(A)
Total
Number
of
Providers
(B)
Total
Number
of IELCE
Providers
(C)
WIOA Funding
Total
Number of
SubRecipients
(D)
Total
(E)
% of Total
(F)
State Funding
Total
(G)
% of Total
(H)
Local Educational Agencies
Public or Private Nonprofit
Agency
Community-based
Organizations
Faith-based Organizations
Libraries
Institutions of Higher
Education
Community, Junior or
Technical Colleges
Four-year Colleges or
Universities
Other Institutions of Higher
Education
Other Agencies
Correctional Institutions
Other Institutions (noncorrectional)
All Other Agencies
Other
Fillable field
Total
OMB Control Number 1830-0027
Page 33 of 60
Instructions for Completing Table 14
Note: All shaded columns will be calculated automatically by OCTAE’s data system.
In Column (B), report the number of all providers receiving a grant award or contract for instructional services
from the eligible agency.
In Column (C), report the total number of Integrated English Literacy and Civics Education (IELCE) providers
receiving a grant award or contract for instructional services.
In Column (D), report the total number of each entity receiving funds as a sub-recipient. (Entities receiving funds
from a grantee as part of a consortium are to be reported in column (D).
In Column (F), the percentage is calculated using the following formula: Cell value in Column (E) / Total of
Column (E)
In Column (G), report the total amount of State funds contributed. This amount need not necessarily equal the
non-Federal expenditure report on the Federal Financial Report.
In Column (H), the percentage is calculated using the following formula: Cell value in Column (G) / Total of
Column (G)
* Provider Agency Descriptions for Table 14
Local Educational Agencies are public boards of education or other public authorities legally constituted within a
State for either administrative control or direction of, or to perform a service function for, public elementary schools or
secondary schools in a city, county, township, school district, or other political subdivision of a State.
Community-based Organizations (CBOs) are private nonprofit organizations of demonstrated effectiveness that
are representative of a community or significant segment of a community.
Faith-based Organizations (FBO) are non-profit organizations associated with a faith community or multiple faith
ministries.
Libraries are public state and community funded institutions that offer education and community services in addition
to providing access to print, audio-visual and technology resources.
Community, Junior or Technical Colleges are public institutions of higher education that offer associate’s degree
and certificate programs but, with few exceptions, award no baccalaureate degrees.
Four Year Colleges or Universities are public or private non-profit institutions of higher education that primarily
offer baccalaureate degree programs.
Other Institution of Higher Education is a public or private non-profit institution that is not a community, junior, or
technical college or a four-year college or university.
Correctional Institutions are prisons, jails, reformatories, work farms, detention centers, or halfway houses,
community-based rehabilitation centers, or any other similar institutions designed for the confinement or rehabilitation
of criminal offenders.
Other Institutions (Non-Correctional) are any medical or special institutions not designed for criminal offenders.
All Other Agencies include other public (Federal, State, local) agencies not listed in the categories above (e.g.
Public Housing Authority).
Other categories of grantees (e.g. nonprofit institution not described above, partnership between an
employer and any entity above, etc.).
OMB Control Number 1830-0027
Page 34 of 60
Table 99
Indicator Denominators for the Statewide Performance Report
Enter the number of participants included in the denominators for each indicator on the Statewide Performance Report.
BY PARTICIPANT CHARACTERISTICS
Employment Rate
(Q2)
(Cohort Period:
07/01/2019 06/30/2020)
Denominator
Employment Rate
(Q4)
(Cohort Period:
01/01/2019 12/31/2019)
Denominator
Employment Rate
(Q2)
(Cohort Period:
07/01/2019 06/30/2020)
Denominator
Employment Rate
(Q4)
(Cohort Period:
01/01/2019 12/31/2019)
Denominator
Median Earnings
(Cohort Period:
07/01/2019 06/30/2020)
Credential Rate
(Cohort Period:
01/01/2019 12/31/2019)
Measurable Skill
Gains (07/01/2020 6/30/2021)
Denominator
Denominator
Denominator
Median Earnings
(Cohort Period:
07/01/2019 06/30/2020)
Credential Rate
(Cohort Period:
01/01/2019 12/31/2019)
Measurable Skill
Gains (07/01/2020 6/30/2021)
Denominator
Denominator
Denominator
Sex
Total Statewide
Female
Male
< 16
16 - 18
Age
19 - 24
25 - 44
45 - 54
55 - 59
60+
American Indian / Alaska Native
Ethnicity/Race
Asian
Black / African American
Hispanic / Latino
Native Hawaiian / Pacific Islander
White
More Than One Race
BY EMPLOYMENT BARRIER
Total Statewide
Displaced Homemakers
English Language Learners, Low Levels
of Literacy, Cultural Barriers
Exhausting TANF within 2 years (Part A
Title IV of the Social Security Act)
Ex-offenders
Homeless Individuals / runaway youth
Long-term Unemployed (27 or more
consecutive weeks)
Low-Income Individuals
Migrant and Seasonal Farmworkers
Individuals with Disabilities (incl. youth)
Single Parents (Incl. single pregnant
women)
Youth in foster care or aged out of
system
Instructions for Completing Table 99
On each row under “By Participant Characteristics” and “By Employment Barrier,” report the number of participants included in the denominator for each indicator
for the cohort periods indicated. The data in this table will be used by the NRS application to automatically calculate the performance rate values for each
indicator on the Statewide Performance Report.
OMB Control Number 1830-0027
Page 35 of 60
A Project of the U.S. Department of Education
State Data Quality Checklist
State:
Date:
Completed by (name and title):
___________________
A. DATA FOUNDATION AND STRUCTURE
Acceptable Quality
1. State has written assessment policies that specify:
Yes
No
Standardized assessments to use for accountability that are valid and appropriate for
adult students.
Time periods (in hours or weeks) for when to pre- and posttest.
Score ranges tied to educational functioning levels (EFL) for placement and for
reporting gains for accountability.
Appropriate guidance on tests and placement for special populations (e.g., students
who are unable to be tested due to language or disability).
Unacceptable methods of assessment for EFL placement.
Appropriate guidance on requirements and conditions for testing distance education
students reported in the NRS (if applicable).
1a. List up to three of the most of commonly used assessments permitted for ABE and
ESL.
ABE Assessments:
ESL Assessments:
Data Quality Checklist
OMB Control Number 1830-0027
Page 36 of 60
2. State has written policies for follow-up that explain:
Yes
No
Which students are to be followed.
How to determine tracking cohorts.
Follow-up methodology (survey or data match) for each measure that meets NRS
requirements.
2a. Indicate your follow-up methods for each indicator.
Second quarter employment: Survey
Data match
Both (explain)
Fourth quarter employment:
Survey
Data match
Both (explain)
Median earnings:
Survey
Data match
Both (explain)
Credential attainment: Survey
Data match
Both (explain)
2b. If you indicated that you use both survey and data match for follow-up methods for one
or more measures in 2a, please explain.
3. If State uses survey follow-up method for any indicator (check not applicable (NA) and
skip to the next item if survey is not used):
NA
Local programs or State can produce a list of students to survey, according to NRS
requirements.
Yes
No
Survey is conducted with a State provided, standard survey instrument.
Yes
No
State has a regular schedule (e.g., quarterly) for submission of survey data or student
names from local programs.
Yes
No
4. If State uses data matching for any indicator (check not applicable (NA) and skip to the
next question if data matching is not used):
NA
Local or State data system can produce files for matching that include exit dates and
employment status for each student.
Yes
No
State has established a procedure for collecting Social Security numbers or other
unique identifiers, including how to deal with missing numbers.
Yes
No
State has set a regular schedule for data submission from local programs and for data
matching with external agencies.
Yes
No
5. State has provided to all local programs a copy of the assessment policy and an
explanation of the policy.
Yes
No
6. State has provided to all local programs the written State policies, procedures and
requirements for student follow-up and an explanation of the procedures.
Yes
No
Data Quality Checklist
OMB Control Number 1830-0027
Page 37 of 60
7. The State has written definitions for all measures (including demographic measures and
actual or proxy contact hours, if applicable), defined according to NRS requirements and
has provided them to all programs.
Yes
No
8. The State has written policies on the use of proxy hour models to assign the proxy hours
for distance education learners participation in adult education distance education
programs. (Check NA and skip to the next item if proxy hours are not used)
NA
Yes
No
8a. If yes, please identify which model or models were used to assign proxy hours
___
Clock Time Model
___
Teacher Verification Model
___
Learner Mastery Model
Superior Quality
1. The State has a comprehensive data dictionary, which defines all measures on State
student data forms and in the State data system, and has provided it with an explanation
to all local programs.
Yes
No
2. State has standards or requirements for the percentage of students to be pre- and
posttested.
Yes
No
2a. If yes, indicate the standards or requirements.
3. State has made available to local programs on a continuous basis additional technical
assistance and resources on assessment, data collection and follow-up procedures (e.g.,
site visits, contact persons, manuals, online resources).
Yes
No
3a. If yes, briefly describe the assistance and how it is provided.
4. If State uses survey follow-up method for any indicator, the State has taken steps (e.g.,
through data review, discussion with staff or observation) to verify that the survey is
being conducted according to NRS guidelines (check NA and skip to the next item if
survey is not used).
NA
Yes
No
4a. If yes, briefly describe your verification procedures.
5. If State uses survey follow-up method, the State has provided written guidance or
assistance on how to improve response rates to survey staff (check NA and skip to the
next item, if survey is not used).
NA
Yes
No
6. If State uses data matching, the State has written procedures on how to conduct data
matching that comply with NRS guidelines (check NA and skip to the next item if data
matching is not used).
NA
Yes
No
Data Quality Checklist
OMB Control Number 1830-0027
Page 38 of 60
7. State has procedures in place that verify whether proxy hours are calculated and assigned
appropriately (check NA and skip to the next item if proxy hours are not used).
NA
Yes
No
Exemplary Quality
1. State has a system for verifying that local programs are following State data policies and
procedures through program reviews, auditing or a certification process.
Yes
No
1a. If yes, briefly describe your verification procedures.
2. State has reviewed technical reports or research studies of the comparative reliability and
validity of the NRS assessments it uses to accurately evaluate EFL completion
performance of its students.
Yes
No
2a. If yes, briefly describe the technical reports or research studies you reviewed.
Data Collection and Verification
Acceptable Quality
1. The State has an electronic management information system (MIS), used by all programs,
that has individual student records within a relational data base structure. The MIS
incorporates NRS measures using common definitions and categories.
Yes
No
1a. If yes, is the MIS a
State developed system
Commercially available product
1b. Please provide the name of the commercially available product._________
Hybrid of state and commercial development
2. Database has error checking functions used by State and/or local programs (e.g., that
identify out-of-range values and missing data).
Yes
No
3. State has standardized forms (electronic or paper) for collecting student information (e.g.,
intake, attendance) that include all NRS measures and have correct NRS definitions and
categories.
Yes
No
4. All programs are required to use State student data forms.
Yes
No
5. State has provided to local programs guidelines or procedures for recording actual and,
if applicable, proxy contact hours that conform to NRS requirements.
Yes
No
Data Quality Checklist
OMB Control Number 1830-0027
Page 39 of 60
6. All or most local programs have staff with clear responsibility for data collection and data
entry.
Yes
No
7. State staff checks data for errors after submission by local programs.
Yes
No
7a. If yes, explain error checking process, including what data are checked and how
often.
Superior Quality
1. Programs and/or State enter data into MIS at least quarterly.
Yes
No
2. State staff reviews local data at least quarterly for errors, missing data, out-of-range
values and anomalous data, and to identify program improvements and accomplishments
and has a system to resolve them.
Yes
No
3. State has timely (e.g., quarterly) follow-up back to local programs to have them correct
missing and erroneous data.
Yes
No
4. State has documented procedures for correcting errors and resolving missing data that
programs use.
Yes
No
4a. If yes, briefly explain your data review and error correction system.
5. State provides additional technical assistance to local programs with poor data, as needed.
Yes
No
Exemplary Quality
1. State has a regular system for verifying (through software, onsite auditing, contact with
local staff) that local programs are following State data collection procedures.
Yes
No
1a. If yes, briefly describe the methods used for verification, including use of the correct
assessments and assessment forms, reporting of accurate score ranges for placement and
for reporting advancement for accountability.
2. State verifies data have been corrected in State or local database after errors have been
found.
Yes
No
3. State has procedures for regular contact with local staff on data issues to identify
problems and provide assistance.
Yes
No
3a. If yes, specify procedures and type of contact.
Data Quality Checklist
OMB Control Number 1830-0027
Page 40 of 60
4. If State uses survey follow-up method, State tracks survey response rates on at least a
quarterly basis and takes corrective action if problems are identified (check NA and skip
if survey is not used).
NA
Yes
No
Data Analysis and Reporting
Acceptable Quality
1. The State MIS can produce NRS required reports for the State, including Federal NRS
tables and WIOA reports
Yes
No
2. NRS tables are calculated accurately to include error checks and prevent double counting.
Yes
No
3. State staff (or designee) checks NRS reports for errors and missing data and obtains
corrected data from local program reports.
Yes
No
4. The MIS is capable of reporting disaggregated data by subpopulation (e.g., student age,
race, sex), barriers to employment and program (e.g., ABE, ESL, ASE, correctional
education, distance education).
Yes
No
Superior Quality
1. State staff person familiar with the data, but not directly involved with collection and data
entry, reviews NRS data reports for errors and accuracy.
Yes
No
2. State staff uses data for program management and improvement.
Yes
No
2a. If yes, provide at least one example of use of data for this purpose in the last year.
3. Local programs can access data reports that are useful for program management and
improvement.
Yes
No
3a. If yes, briefly describe the usefulness of two reports produced by your system.
4. Local staff uses data for program management and improvement.
Yes
No
Exemplary Quality
1. State has a system of regular contact with local programs on data analysis issues and
reporting needs to identify technical assistance needs.
Yes
No
1a. If yes, specify method and frequency of contact.
Data Quality Checklist
OMB Control Number 1830-0027
Page 41 of 60
2. State has documented procedures for dealing with analysis problems and deviations.
Yes
No
3. State compares data among programs and with prior years’ data for discrepancies,
reasonableness and to identify trends in good and bad performance.
Yes
No
4. State has procedures to verify that local reports accurately reflect data collected (e.g.,
through review of local program documentation, onsite auditing).
Yes
No
4a. If yes, describe the report verification process.
Staff Development
Acceptable Quality
1. Local programs and State staff have been provided training on general NRS
requirements, including assessment policy and procedures, and follow-up policies.
Yes
No
1a. If yes, briefly describe when the most recent training occurred, its duration and about
what percent of local providers attended.
2. Local staff has received training on data collection procedures.
Yes
No
3. State and local staff have been trained on data entry into the State or local MIS
Yes
No
4. Local staff has had training on how to produce and/or interpret reports produced by the
MIS.
Yes
No
5. Training has been provided on conducting follow-up survey or data matching procedures,
to State or local staff involved in survey or matching.
Yes
No
6. State has trained staff on distance education policy and use of proxy hours, if estimated.
Yes
No
7. State provides at least one additional training annually to local programs on NRS issues,
MIS data entry or data analysis issues.
Yes
No
7a. If yes, briefly describe when the most recent additional training occurred, its duration
and about what percent of local providers attended. This training should not be the same
as the one described above in item number 1.
Data Quality Checklist
OMB Control Number 1830-0027
Page 42 of 60
Superior Quality
1. There is planned, continuous training (at least one training annually) on data collection
and NRS issues.
Yes
No
1a. If yes, briefly describe frequency, duration and content of trainings.
2. NRS training is planned and delivered based on needs of local staff and evaluations of
previous trainings.
Yes
No
2a. If yes, briefly describe your needs assessment process.
3. State has ongoing technical support to local programs to improve data matching and/or
survey follow-up procedures, such as collecting the data.
Yes
No
3a. If yes, describe support and how it is provided.
Exemplary Quality
1. State has developed and is implementing a plan for ongoing staff development on NRS
and data use issues to promote continuous improvement.
Yes
No
1a. If yes, briefly describe the plan.
2. State has a system for continuous training of local staff on NRS issues, data collection
and data reporting through regularly scheduled training sessions or other resources.
Yes
No
3. State has timely intervention strategies to identify data problems as they occur and to
provide training to programs to correct the problems.
Yes
No
3a. If yes, briefly describe the process.
Data Quality Checklist
OMB Control Number 1830-0027
Page 43 of 60
A Project of the U.S. Department of Education
Data Quality Improvement Plan
The State must submit a quality improvement plan for each content area that does not meet all of the
standards within the superior level. A separate plan must be completed for each content area. The
plans should not exceed one page and include the following information.
1. Content area (e.g., Data Foundation and Structure, Staff Development) and specific
standard(s) not met.
2. For each standard not met, describe your planned approach to implementing changes that
will allow you to meet the standard.
3. Describe the barriers or problems you anticipate, if any, to implement these plans.
4. Describe any technical assistance you might need to implement these planned changes.
5. If you believe you will be unable to meet any standard please explain why.
Data Quality Checklist
OMB Control Number 1830-0027
Page 44 of 60
A Project of the U.S. Department of Education
NRS Data Quality Checklist Certification
Note: The State director of adult education or head of the State administrative agency in which
the Federal adult education program resides must sign this certification.
CERTIFICATION
I certify that to the best of my knowledge, the information contained in this document is true and
correct and accurately reflects the State’s data collection policies and procedures for collecting and
reporting data for the U.S. Department of Education’s National Reporting System for adult
education.
Signature
Name and Title
Date
Seal
Data Quality Checklist
OMB Control Number 1830-0027
Page 45 of 60
Narrative Report
Instructions
These instructions provide descriptive information for the narrative items in the report. The
maximum number of pages is 10. Please use the following outline in preparing the narrative
part of the Annual Performance Report:
1. State Leadership Funds (AEFLA Section 223)
(a) Describe how the State has used funds made available under section 223 (State
Leadership activities) for each the following required activities:
Alignment of adult education and literacy activities with other one-stop required
partners to implement the strategies in the Unified or Combined State Plan as
described in section 233(a)(1)(A).
Establishment or operation of a high quality professional development programs as
described in section 233(a)(1)(B).
Provision of technical assistance to funded eligible providers as described in
section 233(a)(1)(C).
Monitoring and evaluation of the quality and improvement of adult education
activities as described in section 233(a)(1)(D).
(b) As applicable, describe how the State has used funds for additional permissible
activities described in section 223(a)(2).
2. Performance Data Analysis
Describe how the adult education program performed in the overall assessment of core
programs based on the core indicators of performance. Discuss how the assessment was
used to improve quality and effectiveness of the funded eligible providers and any plans to
further increase performance in future reporting years.
3. Integration with One-stop Partners
Describe how the State eligible agency, as the entity responsible for meeting one-stop
requirements under 34 CFR part 463, subpart J, carries out or delegates its required one-stop
roles to eligible providers. Describe the applicable career services that are provided in the onestop system. Describe how infrastructure costs are supported through the State and local
options. In the event the local option was not used in a local area, indicate that the State
option was triggered.
Narrative Report
OMB Control Number 1830-0027
Page 46 of 60
4. Integrated English Literacy and Civics Education (IELCE) Program (AEFLA Section
243)
Describe how the state is using funds under Section 243 to support the following activities
under the IELCE program:
Describe when your State held a competition [the latest competition] for IELCE
program funds and the number of grants awarded by your State to support IELCE
programs.
Describe your State efforts in meeting the requirement to provide IELCE
services in combination with integrated education and training activities;
Describe how the State is progressing towards program goals of preparing and
placing IELCE program participants in unsubsidized employment in in-demand
industries and occupations that lead to economic self-sufficiency as described in
section 243(c)(1) and discuss any performance results, challenges, and lessons
learned from implementing those program goals; and
Describe how the State is progressing towards program goals of ensuring that IELCE
program activities are integrated with the local workforce development system and
its functions as described in section 243(c)(2) and discuss any performance results,
challenges, and lessons learned from implementing those program goals.
5. Adult Education Standards
If your State has adopted new challenging K-12 standards under title I of the Elementary and
Secondary Education Act of 1965, as amended, describe how your Adult Education content
standards are aligned with those K-12 standards.
Optional – Describe implementation efforts, challenges, and any lessons learned.
6. Programs for Corrections Education and the Education of Other
Institutionalized Individuals (AEFLA Section 225)
What was the relative rate of recidivism for criminal offenders served? Please describe the
methods and factors used in calculating the rate for this reporting period.
Narrative Report
OMB Control Number 1830-0027
Page 47 of 60
1. Federal Agency and Organizational
2. Federal Grant or Other Identifying Number Assigned by Federal
Element to Which Report is Submitted
Agency
U.S. Department of Education
Division of Adult Education and Literacy
FEDERAL FINANCIAL REPORT
TOTAL ALLOCATION
3. Recipient Organization (Name and complete address
including Zip code)
8. Project/Grant Period (Month, Day, Year)
From:
To:
10. Transactions
4a. DUNS
Number
4b. EIN
5. Recipient Account Number or Identifying Number
OMB Control Number: 1830-0027
6. Report Type
7. Basis of Accounting
Cash
Accrual
Initial
Final
9. Reporting Period End Date (Month, Day,
Y
)
From:
To:
(a) State
Administration
(b) State
Leadership
( c) Programs of Instruction
ABE levels 1-4 and ESL levels
(d) Programs of Instruction
ABE levels 5-6
(e) Training
(f) Total
Federal Cash:
a. Cash Receipts
b. Cash Disbursements
c. Cash on Hand (line a minus b)
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized
e. Federal share of expenditures
Basic Grant
Integrated English Literacy and Civics
Education (Sec 243)
Corrections Education (Sec. 225)
One-Stop Infrastructure Costs (Local)
One-Stop Infrastructure Costs (State)
f. Federal share of unliquidated obligations
g. Total Federal share (sum of lines e and f)
h. Unobligated balance of Federal funds
(line 10d minus 10g)
Recipient Share:
i. Total recipient share required
j. Recipient share of expenditures
One-Stop Infrastructure Costs
Integrated English Literacy and Civics
Education (Sec 243)
Corrections Education (Sec. 225)
Federal Financial Report
OMB Control Number 1830-0027
Page 48 of 60
k. Remaining recipient share to be provided
(line 10i minus 10j)
Program Income:
l. Total program income earned
m. Program income expended
n. Unexpended program income
(line 10l minus line 10m)
a. Type
11.
Indirect
Restricted
Expense
Provisional
b. Rate c. Period From
Period To
d. Base
e. Amount Charged
f. Federal Share
Restricted Final
g. Totals:
12. Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with governing legislation:
13. Certification: By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and intent set forth in the award
documents. I am aware that any false, fictitious, or fraudulent information may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
a. Typed or Printed Name and Title of Authorized Certifying Official
c. Telephone (Area code, number, and extension)
d. Email Address
b. Signature of Authorized Certifying Official
e. Date Report Submitted (Month, Day, Year)
Federal Financial Report
OMB Control Number 1830-0027
Page 49 of 60
RECIPIENT SHARE
DETAIL
for the Federal
Financial Report
1. Federal Agency and Organizational 2. Federal Grant
Element to Which Report is
Number
Submitted
U.S. Department of Education
Division of Adult Education and
Literacy
3. Recipient Organization (name and
complete address including z ip code)
4.
Report
Type
Initial
OMB Control Number
1830-0027
5. Grant Period
(Month, Day, Year)
6. Reporting Period
(Month, Day, Year)
From:
From:
To:
To:
Fin
al
7. Cash
a.
8. In-Kind Contributions (fairly evaluated)
State Cash (list the name and amount of each source or
funding stream)
Name
Amount
State
Local
Total In-Kind
Contributions
9. Please explain in the box below any
increases, decreases, or new cash and
in-kind sources reported in boxes 7 or 8
since the previous year.
b. Local Cash
c. Total Cash (add all rows in line 7a and
line 7b)
d. Total Cash and In-Kind
(add line 7c and total on line 8)
(This amount must equal the amount
reported on line 10j “Total Recipient
Share of Expenditures”, column 10f
“Total” of the FFR.)
10. Certification: By signing this report, I certify to the best of my knowledge and belief that the report is
true, complete, and accurate. I am aware that any false, fictitious, or fraudulent information may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 18, Section 1001)
a. Date Report Submitted (Month, Day, Year)
d. Typed or Printed Name and Title of Authorized Certifying
Official
b. Telephone (Area code, number, and extension) e. Signature of Authorized Certifying Official
c. Email Address
Recipient Share Detail
OMB Control Number 1830-0027
Page 50 of 60
Instructions for Federal Financial Report (FFR)
A separate FFR must be submitted for each Federal Funding Period as reported in
Block 8 of the FFR.
FFR
Box
Reporting Item
Number
Federal Agency and
Organizational
1
Element to Which
Report is Submitted
Federal Grant or Other
Identifying Number
2
Assigned by Federal
Agency
3
4a
4b
5
6
7
8
9
Instructions
This block is preprinted.
Enter the PR/Award number as indicated in Block 2 of the
Grant Award Notification. This block will be prepopulated
by the NRS application.
Enter the name and complete address of the recipient
organization including zip code.
Enter the recipient organization’s Data Universal Numbering
DUNS Number
System (DUNS) number or Central Contract Registry
extended DUNS number.
Enter the recipient organization’s Employer Identification
EIN
Number (EIN).
Enter the account number or any other identifying number
Recipient Account
assigned by the recipient to the award. This number is for the
Number or Identifying
recipient’s use only and is not required by the Federal
Number
agency.
Report Type
Indicate whether this FFR is an initial or final report.
Specify whether a cash or accrual basis was used for
recording transactions related to the award and for preparing
Basis of Accounting this FFR. Accrual basis of accounting refers to the
(Cash/Accrual)
accounting method in which expenses are recorded when
incurred. For cash basis accounting, expenses are recorded
when they are paid.
Enter Federal Funding Period based on information obtained
Project/Grant Period in Block 6 of the Grant Award Notification. This block will
be prepopulated.
Enter the beginning and ending dates of the period in which
you are reporting the financial activity of the grant. A first
year report will cover the first 15 months of the grant period
Reporting Period End e.g., July 1, 2019 through September 30, 2020. The final
Date: (Month, Day,
report will cover the entire 27 months, which grantees have
Year)
to obligate their funds e.g., July 1, 2019 through September
30, 2021. This block will be prepopulated.
Recipient Organization
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 51 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
10
Transactions
10a
Cash Receipts
10b
Cash Disbursements
10c
Cash on Hand (Line
10a Minus Line 10b)
10d
Total Federal Funds
Authorized
10e
Federal Share of
Expenditures
10e
Basic Grant
Instructions
Enter cumulative amounts from date of the inception of the
award through the end date of the reporting period specified
in line 9.
Enter the cumulative amount of actual cash received from the
Federal agency as of the reporting period end date.
Enter the cumulative amount of Federal fund disbursements
(such as cash or checks) as of the reporting period end date.
Disbursements are the sum of actual cash disbursements for
direct charges for goods and services, the amount of indirect
expenses charged to the award, and the amount of cash
advances and payments made to subrecipients and
contractors.
Enter the amount of Line 10a minus Line 10b. This amount
represents immediate cash needs. If more than three business
days of cash are on hand, the Federal agency may require an
explanation on Line 12, Remarks, explaining why the
drawdown was made prematurely or other reasons for the
excess cash. This line is automatically calculated by the
NRS application.
Enter the total Federal funds authorized as of the reporting
period end date. This amount will be prepopulated by the
NRS application.
Enter the amount of Federal fund expenditures. For reports
prepared on a cash basis, expenditures are the sum of cash
disbursements for direct charges for property and services;
the amount of indirect expense charged; and the amount of
cash advance payments and payments made to subrecipients.
For reports prepared on an accrual basis, expenditures are the
sum of cash disbursements for direct charges for property
and services; the amount of indirect expense incurred; and
the net increase or decrease in the amounts owed by the
recipient for (1) goods and other property received; (2)
services performed by employees, contractors, subrecipients,
and other payees; and (3) programs for which no current
services or performance are required.
See instructions for line 10e above.
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 52 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
10e
Integrated English
Literacy and Civics
Education
(Sec 243)
Instructions
See instructions for line 10e above.
See instructions for line 10e above. The expenditures on this
10e
Corrections Education line are included in the expenditures reported on the lines for
(subset) (Sec 225)
“Basic Grant” and “Integrated English Literacy and Civics
Education.”
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 53 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
One-Stop
10e
Infrastructure Costs
(subset)
(Local)
Instructions
Enter the amount of fund expenditures for infrastructure
costs authorized under Section 121(h)(1)(A)(i) of WIOA.
Infrastructure costs of one-stop centers are non-personnel
costs that are necessary for the general operation of the onestop center, including: (1) rental of the facilities; (2) utilities
and maintenance; (3) equipment (including assessmentrelated products and assistive technology for individuals with
disabilities); and (4) technology to facilitate access to the
one-stop center, including technology used for the center’s
planning and outreach activities. Local Workforce
Development Boards (WDBs) may consider common
identifier costs as costs of one-stop infrastructure. Each
entity that carries out a program or activities in a local onestop center must use a portion of the funds available for the
program and activities to maintain the one-stop delivery
system, including payment of the infrastructure costs of onestop centers. These payments must be in accordance with 34
CFR §§ 463.700-463.755; Federal cost principles, which
require that all costs must be allowable, reasonable,
necessary, and allocable to the program; and all other
applicable legal requirements. These funds must include
Federal funds that are available for local administration of
adult education and literacy programs authorized by title II of
WIOA, and may also include non-Federal resources that are
cash, in-kind or third party contributions. In the local funding
mechanism, the Local WDB, chief elected officials, and onestop partners agree to amounts and methods of calculating
amounts each partner will contribute for one-stop
infrastructure funding, include the infrastructure funding
terms in the Memorandum of Understanding (MOU)
required under section 121(c), and sign the MOU. The
expenditures on this line are included in the expenditures
reported on line 10e.
The expenditures on this line are included in the expenditures
reported on the lines for “Basic Grant” and “Integrated
English Literacy and Civics Education.”
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 54 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
One-Stop
10e
Infrastructure Costs
(subset)
(State)
Instructions
Enter the amount of fund expenditures for infrastructure
costs authorized under Section 121(h)(1)(A)(ii) of WIOA.
If the Local WDB, CEO, and one-stop partners in a local
area do not reach consensus agreement on methods of
sufficiently funding the costs of infrastructure of one-stop
centers for a program year (PY), the State funding
mechanism is applicable to the local area for that PY. In the
State funding mechanism, the Governor, subject to certain
limitations, determines one-stop partner contributions after
consultation with the CEOs, Local WDBs, and the State
WDB. This determination involves: (1) The application of a
budget for one-stop infrastructure costs as described in
§ 463.735, based on either agreement reached in the local
area negotiations or the State WDB formula outlined in
§ 463.745; (2) The determination of each local one-stop
partner program’s proportionate use of the one-stop delivery
system and relative benefit received, consistent with the
Uniform Guidance at 2 CFR part 200, including the Federal
cost principles, the partner programs’ authorizing laws and
regulations, and other applicable legal requirements
described in § 463.736; and (3) The calculation of required
statewide program caps on contributions to infrastructure
costs from one-stop partner programs in areas operating
under the State funding mechanism as described in
§ 463.738. In the State funding mechanism, infrastructure
costs for the adult education program authorized by title II of
WIOA must be paid from the funds that are available
for local administration and may be paid from funds made
available by the State or non-Federal resources that are cash,
in-kind, or third party contributions. The expenditures on this
line are included in the expenditures reported on line 10e.
The expenditures on this line are included in the expenditures
reported on the lines for “Basic Grant” and “Integrated
English Literacy and Civics Education.”
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 55 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
10f
10g
10h
10i
10j
Instructions
Unliquidated obligations on a cash basis are obligations
incurred, but not yet paid. On an accrual basis, they are
obligations incurred, but for which an expenditure has not
yet been recorded. Enter the Federal portion of unliquidated
obligations. Those obligations include direct and indirect
Federal Share of
expenses incurred but not yet paid or charged to the award,
Unliquidated
including amounts due to subrecipients and contractors. On
Obligations
the final report, this line should be zero unless the awarding
agency has provided other instructions. Do not include any
amount in Line 10f that has been reported in Line 10e. Do
not include any amount in Line 10f for a future commitment
of funds (such as a long-term contract) for which an
obligation or expense has not been incurred.
Enter the sum of the expenditures reported on the lines for
Total Federal Share
“Basic Grant” and “Integrated English Literacy and Civics
(Sum of Lines 10e and
Education” and line10f. This line is automatically calculated
10f)
by the NRS application.
Unobligated Balance
Enter the amount of Line 10d minus Line 10g. This line is
of Federal Funds (Line
automatically calculated by the NRS application.
10d Minus Line 10g)
Enter the total required recipient share for the reporting
period specified in line 9. The amount should be the greater
of required match (i.e. 25 percent of the total amount of
funds expended for adult education and literacy activities in
the State – see Sec. 222 of AEFLA) or maintenance of effort
Total Recipient Share
(i.e. 90 percent of the aggregate expenditures or the fiscal
Required
effort per student for adult education and literacy activities in
the preceding fiscal year – see Sec. 241 of AEFLA). The
required recipient share should include all matching and cost
sharing provided by recipients and third-party providers to
meet the level required by the Federal agency.
Enter the recipient share of actual cash disbursements or
outlays (less any rebates, refunds, or other credits) including
payments to subrecipients and contractors for the reporting
Recipient Share of
period specified in line 9. This amount may include the value
Expenditures
of allowable third-party in-kind contributions. Note: On the
final report this line should be equal to or greater than the
amount of Line 10i.
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 56 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
Instructions
Non-federal expenditures on infrastructure costs of one-stop
centers are non-personnel costs that are necessary for the
general operation of the one-stop center, including: (1) rental
of the facilities; (2) utilities and maintenance; (3) equipment
10j
One-Stop
(including assessment-related products and assistive
(subset) Infrastructure Costs
technology for individuals with disabilities); and (4)
technology to facilitate access to the one-stop center,
including technology used for the center’s planning and
outreach activities. The expenditures reported on this line
are included in the expenditures reported on line 10j.
Enter the recipient share of actual cash disbursements or
Integrated English
outlays (less any rebates, refunds, or other credits) including
10j
Literacy and Civics
payments to subrecipients and contractors. This amount may
(subset) Education
include the value of allowable third-party in-kind
(Sec 243)
contributions. The expenditures reported on this line are
included in the expenditures reported on line 10j.
Enter the recipient share of actual cash disbursements or
outlays (less any rebates, refunds, or other credits) including
10j
Corrections Education payments to subrecipients and contractors. This amount may
(subset) (Sec. 225)
include the value of allowable third-party in-kind
contributions. The expenditures reported on this line are
included in the expenditures reported on line 10j.
Remaining Recipient Enter the amount of Line 10i minus Line 10j. If recipient
Share to be Provided share in Line 10j is greater than the required match amount
10k
(Line 10i Minus
in Line 10i, enter zero. This line is automatically calculated
Line10j)
by the NRS application.
Total Program Income
10l
Enter the amount of program income earned.
Earned
10m
10n
11
11a
Program Income
Expended
Enter the amount of program income that was added to funds
committed to the total project costs and expended to further
eligible project or program activities.
Enter the amount of Line 10l minus Line 10m. This amount
Unexpended Program
equals the program income that has been earned but not
Income (Line 10l
expended, as of the reporting period end date. This line is
Minus Line 10m)
automatically calculated by the NRS application.
Enter cumulative amounts from date of the inception of the
Indirect Expense
award through the end date of the reporting period specified
in line 9.
Indicate whether indirect cost rate is Restricted Provisional or
Type of Rate
Restricted Final.
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 57 of 60
Instructions for Federal Financial Report (FFR)
FFR
Box
Reporting Item
Number
11b
11c
11d
11e
11f
11g
12
13a
13b
13c
13d
13e
Instructions
Rate
Enter the indirect cost rate in effect during the reporting period.
Period From; Period To Enter the beginning and ending effective dates for the rate.
Base
Enter the amount of the base against which the rate was applied.
Enter the amount of indirect costs charged during the time
Amount Charged
period specified. (Multiply 11b. x 11d.)
Federal Share
Enter the Federal share of the amount in 11e.
Enter the totals for columns 11d, 11e, and 11f. This line is
Totals
automatically calculated by the NRS application.
Remarks
Enter any explanations or additional information required by
the Federal sponsoring agency including excess cash as stated
in line 10c.
Typed or Printed Name Enter the name and title of the authorized certifying official.
and Title of Authorized
Certifying Official
Signature of Authorized The authorized certifying official must sign here.
Certifying Official
Telephone (Area Code, Enter the telephone number (including area code and extension)
Number and Extension) of the individual listed in Line 13a.
E-mail Address
Enter the e-mail address of the individual listed in Line 13a.
Date Report Submitted Enter the date the FFR is submitted to the U.S. Department of
(Month, Day, Year)
Education using the month, day, year format.
Instructions for Federal Financial Report (FFR)
OMB Control Number 1830-0027
Page 58 of 60
Instructions for Recipient Share Detail (RSD)
A separate RSD must accompany the FFR for each Federal Funding Period as reported in Block 5
of the RSD.
RSD
Box
Reporting Item
Number
Federal Agency and
Organizational
1
Element to Which
Report is Submitted
Federal Grant or Other
Identifying Number
2
Assigned by Federal
Agency
3
4
5
6
7a
7b
7c
7d
8
9
Instructions
This block is preprinted.
Enter the PR/Award number as indicated in Block 2 of the
Grant Award Notification. This block will be prepopulated.
Enter the name and complete address of the recipient
organization including zip code.
Report Type
Indicate whether this RSD is an initial or final report.
Enter Federal Funding Period based on information obtained
Project/Grant Period in Block 6 of the Grant Award Notification. This block will
be prepopulated.
Enter the beginning and ending dates of the period in which
you are reporting the financial activity of the grant. A firstReporting Period End year report will cover the first 15 months of the grant period
Date: (Month, Day,
e.g., July 1, 2019 through September 30, 2020. The final
Year)
report will cover the entire 27 months, which grantees have
to obligate their funds e.g., July 1, 2019 through September
30, 2021. This block will be prepopulated.
On each row in line 7a, enter the names and amounts of each
State Cash
State funding source included in the expenditures reported on
line 10j of the FFR.
Enter the amount of local cash expenditures included in the
Local Cash
expenditures reported on line 10j of the FFR.
Enter the sum of all rows in line 7a and line 7b. This amount
Total Cash
is automatically calculated by the NRS application.
Enter the sum of line 7c and the total on line 8. This amount
Total Cash and In-Kind
is automatically calculated by the NRS application.
In-Kind Contributions Enter the amounts of state and local in-kind contributions
(fairly evaluated)
(fairly evaluated) included in the expenditures reported on
line 10j of the FFR. This total is automatically calculated by
the NRS application.
Remarks
Please explain any increases, decreases, or new cash and inkind sources reported in boxes 7 or 8 since the previous year.
Recipient Organization
Instructions for Recipient Share Detail (RSD)
OMB Number 1830-0027
Page 59 of 60
Instructions for Recipient Share Detail (RSD)
RSD
Box
Reporting Item
Instructions
Number
10a
Date Report Submitted Enter the date the RSD is submitted to the U.S. Department of
(Month, Day, Year)
Education using the month, day, year format.
10b
Telephone (Area Code, Enter the telephone number (including area code and extension)
Number and Extension) of the individual listed in Line 10d.
10c
E-mail Address
Enter the e-mail address of the individual listed in Line 10d.
10d
Typed or Printed Name Enter the name and title of the authorized certifying official.
and Title of Authorized
Certifying Official
10e
Signature of Authorized The authorized certifying official must sign here.
Certifying Official
Instructions for Recipient Share Detail (RSD)
OMB Number 1830-0027
Page 60 of 60
OMB 1830-0027
Appendix A
Educational Functioning Level Descriptors for
Adult Basic Education (ABE)
and
English as a Second Language (ESL)
Educational Functioning Level Descriptors for
Adult Basic Education (ABE)
Literacy/English Language Arts
Introduction
The Educational Functional Level (EFL) Descriptors for Literacy/English Language Arts are
intended to guide both teaching and assessment for adult learners. They are divided into six
EFLs: Beginning Literacy; Beginning Basic; Low Intermediate; High Intermediate; Low Adult
Secondary; and High Adult Secondary. The descriptors do not provide a complete or
comprehensive delineation of all of the skills at any given level but provide examples of the most
critical concepts and skills for the level.
While these narrative descriptors address the most critical concepts for assessment and
instruction for adult learners, lesson plans and test items should be based on additional critical
concepts from state instructional frameworks and standards, as appropriate for the learner and
state requirements.
The EFLs for Literacy/English Language arts are organized into reading, writing, speaking and
listening, and language domains. Emphasis was placed on reading and writing because most
instruction and assessment attention will be paid to these domains for ABE students. In addition,
the descriptors were further informed by OCTAE’s Framework for Employability Skills to
ensure the levels paid adequate attention to workforce preparation.
Reading
The reading sections of the descriptors are consistently more comprehensive than the other
domains. Reading is a critical area for college and career readiness. One of the elements in the
reading descriptors that draws clear distinctions between competencies required at each level is
the complexity of the text that students are to be reading. The EFLs specify a staircase of
increasing text complexity for students to master from beginning basic reading through the
college and career readiness level. The comprehension skills of reading are to be applied to levelappropriate complex text. The reading domain elements of the descriptors carry within it
references to other key skills from the other domains and workforce preparation skills. Examples
of this include listening comprehension as a supplement to reading comprehension at levels 1
and 2 so students can work with the richer ideas adult student can handle intellectually, if not yet
independently through their own reading. It also includes integrating and evaluating information
from a variety of media, including translating quantitative or technical information presented
OMB 1830-0027 Appendix A
Educational Functioning Level Descriptors for Adult Basic Education
Page 1 of 28
visually or in words. Learning to work with diverse media is an important job skill as well as a
critical applied academic skill. Another example is an emphasis on research that includes a
combination of reading, writing, and speaking and listening skills—again as a way to connect the
domains in important ways and to create the EFLs as a focused and useful document.
Writing
Details about the level of writing proficiency required at each level have been pared to draw
clear distinctions between competencies required at each level. The descriptors emphasize
writing arguments and writing to inform and explain from Level 3 and beyond. Both writing
types stress writing to sources, and asking students to draw evidence from texts is emphasized in
the descriptors. With writing, many of the process standards were not included because process
proficiency is hard to measure. In addition, reference is consistently made to research skills in
both the reading and writing sections of each level, as these skills are important to writing.
Speaking and Listening
The speaking and listening descriptors at each level ware connected closely to workforce
preparation and the Employability Skills Framework. These skills have the benefit of both being
measurable and clearly related to citizenship, work and life success. Collaborative conversations
and teamwork are emphasized at every level, as is students' use of evidence. In this context of
speaking and listening, the descriptors reflect use of listening comprehension capacities
(particularly in Levels 1 and 2 to augment students’ lower reading comprehension abilities),
evidence in conversation, ability to evaluate what others are saying, and the capacity to share
information effectively with others.
Language
In the language domain, descriptors consistent with workforce preparation from the
Employability Skills Framework and are vital to attaining college and career readiness from each
level such as a growth in students’ grammar and punctuation skills, as well as their growth in
vocabulary.
Level 1: Beginning Literacy
Reading: Individuals ready to exit the Beginning Literacy Level comprehend how print corresponds
to spoken language and are able to demonstrate understanding of spoken words, syllables, and
sound-letter relationships (phonetic patterns), including consonant digraphs and blends. In particular,
students at this level are able to recognize and produce rhyming words, blend and segment onsets
and rhymes, isolate and pronounce initial, medial, and final sounds, add or substitute individual
sounds, and blend and segment single syllable words. They are able to decode two-syllable words
following basic patterns as well as recognize common high frequency words by sight. Individuals are
able to read simple decodable texts with accuracy, appropriate rate, and expression. They are able to
determine the meaning of words and phrases in texts with clear and explicit context.
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Educational Functioning Level Descriptors for Adult Basic Education
Page 2 of 28
Individuals ready to exit this level are able to determine main ideas, retell key details, and ask and
answer questions about key details in simple texts. Individuals are also able to use the illustrations in
the text(s), whether print or digital, to describe its key ideas (e.g., maps, charts, photographs,
cartoons). They also are able to use text features, both print and digital, to locate key facts or
information. When listening to text above their current independent reading level, they are able to
identify the reasons an author gives to support points in a text, describe the connections between
ideas within a text, and examine the basic similarities in and differences between two texts on the
same topic.
Writing: Individuals ready to exit the Beginning Literacy Level are able to write basic sight words
and familiar words and phrases as they compose simple sentences or phrases. This includes writing
simple informative texts in which they supply some facts about a topic and narratives that include
some details regarding what happened. They use simple transition and temporal words to signal
event order (e.g., so, and, because, when, next, finally). With support, they are able to gather and use
information from provided sources, both print and digital, to answer a simple research question.
Speaking and Listening: Individuals ready to exit this level are able to participate in conversations
of short duration, collaborating with diverse partners and groups, while respecting individual
differences. This includes following agreed upon rules for discussion and responding to the
comments of others through multiple exchanges. Individuals are able to describe people, places,
things, and events with relevant details, producing complete sentences when appropriate to task and
situation. They can discuss what they have heard read aloud and ask and answer questions about it.
Language: When writing and speaking, individuals ready to exit this level are able to correctly use
frequently occurring nouns, verbs (past, present, and future), adjectives, pronouns, prepositions and
conjunctions. When writing sentences individuals correctly use capitalization, ending punctuation,
and commas in dates and to separate single words in a series. They are able to spell words with
common patterns and frequently occurring irregular words. Other words they spell phonetically. In
response to prompts, they are able to produce and expand complete simple and compound
declarative, interrogative, imperative, and exclamatory sentences orally. Individuals are able to
determine the meaning of unknown and multiple-meaning words, by applying their knowledge of
frequently occurring roots and affixes, as well as sentence-level context. They are able to distinguish
shades of meaning among verbs (e.g., look, glance, stare, glare) and adjectives differing in intensity
(e.g., large, gigantic) by choosing them or acting out their meanings.
Level 2: Beginning Basic
Reading: Individuals ready to exit the Beginning Basic Level are able to decode multi-syllable
words, distinguish long and short vowels when reading regularly spelled one-syllable words, and
recognize the spelling-sound correspondences for common vowel teams. They also are able to
identify and understand the meaning of the most common prefixes and suffixes. They can read
common irregular sight words. Individuals are able to read level appropriate texts (e.g., texts with a
OMB 1830-0027 Appendix A
Educational Functioning Level Descriptors for Adult Basic Education
Page 3 of 28
Lexile Measure of between 420 – 820) with accuracy, appropriate rate, and expression.1 They are
able to determine the meaning of words and phrases in level-appropriate complex texts. Individuals
ready to exit this level are able to determine main ideas, ask and answer questions about key details
in texts and show how those details support the main idea. Individuals also are able to explain how
specific aspects of both digital and print illustrations contribute to what is conveyed by the words of
a text. They are able to compare and contrast the most important points and key details of two texts
on the same topic. When listening to text above their current independent reading level, they are able
to describe the relationship between ideas in a text in terms of time, sequence, and cause/effect, as
well as use text features and search tools, both print and digital, to locate information relevant to a
given topic efficiently. They also are able to describe how reasons support specific points an author
makes in a text and identify the author’s main purpose or what the author wants to answer, explain or
describe, as well as distinguish their own point of view from that of the author’s.
Writing: Individuals ready to exit the Beginning Basic Level are able to write opinion pieces on
topics or texts, supporting a point of view with reasons. They are able to write simple informative
texts in which they examine a topic and convey information clearly. They also are able to write
narratives with details that describe actions, thoughts, and feelings. They use transition and temporal
words (e.g., also, another, more, but) to link ideas and signal event order. Individuals ready to exit
this level are able to use technology to produce and publish writing as well as to interact and
collaborate with others. They are able to conduct short research projects and summarize their
learning in print. This includes taking brief notes from both print and digital sources, and sorting
evidence into provided categories.
Speaking and Listening: Individuals ready to exit this level are able to participate in a range of
collaborative conversations with diverse partners and groups, respecting individual differences. This
includes gaining the floor in respectful way, linking their comments to the remarks of others, and
expressing their own ideas, clearly in light of the discussions. Individuals are able to report on a
topic or text or recount an experience, with appropriate facts, and relevant, descriptive details. They
are able to speak in complete sentences appropriate to task and situation in order to provide
requested detail or clarification. They can discuss what they have heard read aloud and provide the
main ideas and appropriate elaboration and detail about the information presented.
Language: When writing and speaking, individuals ready to exit this level are able to correctly use
regular and irregular nouns and verbs, comparative and superlative adjectives and adverbs, and
coordinating and subordinating conjunctions. When writing simple, compound and complex
sentences, individuals use correct subject-verb and pronoun-antecedent agreement. They also use
correct capitalization, ending punctuation, commas, and apostrophes to form contractions and
possessives. They also are able to spell words with conventional patterns and suffixes. They are able
to use spelling patterns and generalizations (e.g., word patterns, ending rules) in writing words. In
response to prompts, they are able to produce, expand, and rearrange simple and compound
sentences. Individuals are able to determine the meaning of unknown and multiple-meaning words in
1
Refer to the Text Complexity Chart at the end of this section for the College and Career Readiness (CCR) standards for adult education for the
appropriate range of complexity for this level.
OMB 1830-0027 Appendix A
Educational Functioning Level Descriptors for Adult Basic Education
Page 4 of 28
level-appropriate complex texts, including academic words, by applying their knowledge of roots and
affixes, as well as sentence-level context. They are able to distinguish literal from non-literal
meaning of words, and shades of meaning among related words that describe states of mind or
degrees of certainty (e.g., knew, believed, wondered, suspected). They are able to demonstrate
understanding of and use general academic words that signal spatial and temporal relationships.
Level 3: Low Intermediate
Reading: Individuals ready to exit the Low Intermediate Level are able to read fluently text of the
complexity demanded of this level (e.g., a Lexile Measure of between 740 – 1010).2 They are able to
use knowledge of letter-sound correspondences, syllabication patterns, and roots and affixes to
accurately decode unfamiliar words. They are able to determine the meaning of words and phrases
(e.g., metaphors and similes) in level-appropriate complex texts. Individuals ready to exit this level
are able to make logical inferences, summarize central ideas or themes, and explain how they are
supported by key details. They are able to explain events, procedures, or ideas in historical, scientific,
or technical texts, including what happened and why. They are able to describe the overall structure
of a text and compare and contrast the structures of two texts. Individuals ready to exit this level are
also able to interpret information presented visually, orally or quantitatively to find an answer to a
question or solve a problem. They display this facility with both print and digital media. Individuals
are able to explain how authors use reasons and evidence to support particular points in a text and
can integrate information from several texts, whether print, media, or a mix, on the same topic. They
are able to describe how point of view influences how events are described. They are able to analyze
multiple accounts of the same event or topic, noting similarities and differences. They are able to
produce valid evidence for their findings and assertions.
Writing: Individuals ready to exit the Low Intermediate Level are able to write opinion pieces on
topics or texts, supporting a point of view with facts and logically ordered reasons. They are able to
produce informative texts in which they develop a topic with concrete facts and details. They
convey information clearly with precise language and well-organized paragraphs. They link ideas,
opinions and reasons with words, phrases, and clauses (e.g., another, specifically, consequently,
because). They are also able to use technology (including the Internet) to produce and publish
writing as well as to interact and collaborate with others. They are able to conduct short research
projects, making frequent use of on-line as well as print sources. This includes the ability to draw
evidence from several texts to support an analysis. They are able to summarize or paraphrase
information from and provide a list of those sources.
Speaking and Listening: Individuals ready to exit this level are able to participate in a range of
collaborative conversations with diverse partners and groups, respecting individual differences. This
includes demonstrating an understanding of teamwork and working well with others by carrying out
their assigned roles, and posing and responding to specific questions, and making comments that
contribute to and elaborate on the remarks of others. Individuals are able to report on a topic or text
or present an opinion, sequencing ideas logically and providing appropriate facts, and relevant,
2
Refer to the Text Complexity Chart at the end of this document for the CCR standards for adult education for the appropriate range of
complexity for this level.
OMB 1830-0027 Appendix A
Educational Functioning Level Descriptors for Adult Basic Education
Page 5 of 28
descriptive details that support the main ideas or themes. They are able to differentiate between
contexts that call for formal English and situations where informal discourse is appropriate. They
also are able to paraphrase and summarize what they have heard aloud and explain how each claim
is supported by reasons and evidence.
Language: When writing and speaking, individuals ready to exit this level are able to use verb tenses
to convey various times, sequences, states, and conditions correctly and recognize inappropriate
shifts in verb tense. They use prepositions, conjunctions, and interjections properly. Individuals write
simple, compound and complex sentences and use correct subject-verb and pronoun-antecedent
agreement throughout a piece of writing. They also use correct capitalization, commas, and
underlining, quotation marks, and italics to indicate titles of works. They are able to correctly use
frequently confused words (e.g., to, too, two; there, their) and spell correctly, consulting references as
needed. They are able to produce complete sentences, recognizing and correcting inappropriate
fragments and run-ons as well as expand, combine and reduce sentences for meaning, reader interest
and style. Individuals are able to determine the meaning of unknown and multiple-meaning words in
level-appropriate complex texts, including academic words, by applying their knowledge of roots and
affixes, as well as sentence-level context. Individuals are able to interpret figurative language,
Including similes and metaphors. They also are able to recognize and explain the meaning of
common idioms, adages, and proverbs. They are able to demonstrate understanding of and use
general academic words that signal precise actions or emotions (e.g., whined, stammered), signal
contrast (e.g., however, nevertheless), or other logical relationships (e.g., however, similarly), and are
basic to a particular topic (e.g. endangered when discussing animal preservation).
Level 4: High Intermediate
Reading: Individuals who are ready to exit the High Intermediate Level are able to read fluently text
of the complexity demanded of this level (e.g., a Lexile Measure of between 925 – 1185).3 They
display increasing facility with academic vocabulary and are able to analyze the impact of a specific
word choice on meaning and tone in level-appropriate complex texts.
Individuals are able to make logical inferences by offering several pieces of textual evidence. This
includes citing evidence to support the analysis of primary and secondary sources in history, as well
as analysis of science and technical texts. They are able to summarize and analyze central ideas,
including how they are conveyed through particular details in the text. They also are able to analyze
how a text makes connections among and distinctions between ideas or events and how major
sections of a text contribute to the development of the ideas. They also are able to follow multistep
procedures. Individuals are able to identify aspects of a text that reveal point of view and assess how
point of view shapes style and content in texts. In addition, they are able to evaluate the validity of
specific claims an author makes through the sufficiency of the reasoning and evidence supplied in
the text. This includes analyzing how an author responds to conflicting evidence or viewpoints. They
are able to analyze how multiple texts address similar themes, including how authors acknowledge
and respond to conflicting evidence or viewpoints and include or avoid particular facts. Individuals
3
Refer to the Text Complexity Chart at the end of this document for the CCR standards for adult education for the appropriate range of
complexity for this level.
OMB 1830-0027 Appendix A
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Page 6 of 28
are also able to analyze the purpose of information presented in diverse media as well as integrate
and evaluate content from those sources, including quantitative or technical information presented
visually and in words. They are able to produce valid evidence for their findings and assertions,
make sound decisions, and solve problems.
Writing: Writing in response to one or more text(s), individuals ready to exit this level are able to
compose arguments and informative texts (this includes the narration of historical events, scientific
procedures/ experiments, or technical processes). When writing arguments, they are able to
introduce claims, acknowledge alternate or opposing claims, support claims with clear reasons and
relevant evidence, and organize them logically in a manner that demonstrates an understanding of
the topic. When writing informative texts, individuals are able to examine a topic through the
selection, organization, and analysis of relevant facts, concrete details, quotations and other
information to aid comprehension. Individuals create cohesion in their writing by clarifying the
relationships among ideas, reasons, and evidence; using appropriate transitions; and including a
logical progression of ideas, and maintaining consistency in style and tone. Individuals are able to
use specific word choices appropriate for the topic, purpose, and audience. They also are able to use
technology to produce and publish writing and link to and cite sources. They conduct short research
projects, drawing on several sources. This includes the ability to draw evidence from several texts
to support an analysis. It also includes the ability to locate and organize information, assess the
credibility and accuracy of each source, and communicate the data and conclusions of others while
avoiding plagiarism.
Speaking and Listening: Individuals ready to exit the High Intermediate level collaborate well as a
member of team by building on others’ ideas, expressing their own clearly and maintaining a
positive attitude. This includes following the rules for collegial discussions and decision-making
and tracking progress toward specific goals and deadlines. It also includes the ability to pose
questions that connect the ideas of several speakers and respond to others’ questions and comments
with relevant evidence and ideas. During these discussions, individuals are able to qualify, alter, or
justify their own views in light of the evidence presented by others. Just as in writing, individuals
are able to delineate a speaker’s argument, evaluating the soundness of the reasoning and relevance
of the evidence. They are able to identify when irrelevant evidence is introduced. They also are able
to present their own claims and findings that emphasize salient points in a focused and coherent
manner, with relevant evidence, valid reasoning, and well-chosen details. Individuals adapt their
speech to a variety of contexts and tasks, demonstrating a command of formal English when
indicated or appropriate.
Language: When writing and speaking, individuals ready to exit the High Intermediate level are
able to ensure pronouns are in the proper case, recognize and correct inappropriate shifts in pronoun
number and person, and correct vague or unclear pronouns. They know how to form all verb tenses,
and recognize and correct inappropriate shifts in verb voice and mood. They know how to
recognize and correct misplaced and dangling modifiers. They are able to adapt their speech to a
variety of contexts and tasks when indicated. They are able to choose language that expresses ideas
precisely and concisely, recognizing and eliminating redundancy and wordiness as well as
maintaining consistency in style and tone. Though errors may be present, the meaning of their
written and oral communications is clear. Individuals are able to determine the meaning of
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unknown and multiple-meaning words and phrases as they are used in level–appropriate complex
texts through context clues, knowledge of affixes and roots, and use of reference materials.
Level 5: Low Adult Secondary
Reading: Individuals who are ready to exit Low Adult Secondary Level are able to read fluently texts
that measure at the secondary level of complexity (e.g., a Lexile Measure of between 1050 – 1335).4
This includes increasing facility with academic vocabulary and figurative language in levelappropriate complex texts. This includes determining the meaning of symbols and key terms used in
a specific scientific or technical context. They are able to analyze the cumulative impact of specific
word choices on meaning and tone. Individuals are able to make logical and well-supported
inferences about those complex texts. They are able to analyze the development of central ideas over
the course of a text and explain how they are refined by particular sentences, paragraphs, or portions
of text. They are able to provide an objective summary of a text. They are able to analyze in detail a
series of events described in text and determine whether earlier events caused later ones or simply
preceded them. They also are able to follow complex multistep directions or procedures. Individuals
are able to compare the point of view of two or more authors writing about the same or similar
topics. They are able to evaluate the validity of specific claims an author makes through the
sufficiency and relevance of the reasoning and evidence supplied. They also are able to identify false
statements and fallacious reasoning. They are able to analyze how multiple texts address related
themes and concepts, including challenging texts, such as seminal US documents of historical and
literary significance (e.g., Washington’s Farewell Address, the Gettysburg Address). In addition,
they are able to contrast the findings presented in a text, noting whether those findings support or
contradict previous explanations or accounts. Individuals are also able to translate quantitative or
technical information expressed in words in a text into visual form (e.g., a table or chart) and
translate information expressed visually or mathematically into words. Through their reading and
research, they are able to cite strong and thorough textual evidence for their findings and assertions
to make informed decisions and solve problems.
Writing: Writing in response to one or more text(s), individuals ready to exit this level are able to
compose arguments and informative texts (this includes the narration of historical events, scientific
procedures/ experiments, or technical processes). When writing arguments, they are able to
introduce precise claims, distinguish the claims from alternate or opposing claims, and support
claims with clear reasons and relevant and sufficient evidence. When writing informative texts, they
are able to examine a topic through the effective selection, organization, and analysis of well
chosen, relevant, and sufficient facts appropriate to the audience’s knowledge of the topic. They use
appropriate and varied transitions as well as consistency in style and tone to link major sections of
the text, create cohesion, and establish clear relationships among claims, reasons, and evidence.
Individuals use precise language and domain-specific vocabulary to manage the complexity of the
topic. They are also able to take advantage of technology’s capacity to link to other information and
display information flexibly and dynamically. They conduct short research projects as well as more
sustained research projects to make informed decisions and solve problems. This includes the ability
4
Refer to the Text Complexity Chart at the end of this document for the CCR standards for adult education for the appropriate range of
complexity for this level.
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to draw evidence from several texts to support an analysis. It also includes the ability to gather and
organize information, assess the credibility, accuracy, and usefulness of each source, and
communicate the data and conclusions of others while avoiding plagiarism.
Speaking and Listening: Individuals ready to exit the Low Adult Secondary level are able to
participate in a thoughtful, respectful, and well-reasoned exchange of ideas as a member of a team.
As they collaborate with peers, they are able to set rules for collegial discussions and decisionmaking, clear goals and deadlines. They are able to propel these conversations forward by
clarifying, verifying or challenging ideas that are presented, actively incorporating others into the
discussion, responding thoughtfully to diverse perspectives, and summarizing points of agreement
and disagreement. They also are able to qualify, alter, or justify their own views and understanding
in light of the evidence and reasoning presented by others. Just as in writing, individuals are able to
evaluate a speaker’s point of view, and in particular, assess the links among ideas, word choice, and
points of emphasis and tone used. They also are able to present their own findings and supporting
evidence clearly, concisely, and logically such that listeners can follow the line of reasoning.
Individuals adapt their speech to a variety of contexts and tasks, demonstrating a command of
formal English when indicated or appropriate.
Language: Individuals ready to exit the Low Adult Secondary level demonstrate strong control of
English grammar, usage, and mechanics and use these elements to enhance the presentation of ideas
both in speech and writing. This includes the use of parallel structure and the correct use of various
types of phrases and clauses to convey specific meanings. They are able to adapt their speech to a
variety of contexts and tasks when indicated. Though some errors may be present, meaning of their
written and oral communications is clear. Individuals are able to determine the meaning of unknown
and multiple-meaning words and phrases as they are used in level-appropriate complex texts
through context clues, knowledge of affixes and roots, and use of reference materials.
Level 6: High Adult Secondary
Reading: Individuals who are ready to exit High Adult Secondary Level are able to read fluently at
the college and career readiness level of text complexity (e.g., a Lexile Measure between 1185 –
1385).5 This includes increasing facility with academic vocabulary and figurative language
sufficient for reading, writing, speaking, and listening at the college and career readiness level. They
are able to analyze the cumulative impact of specific word choices on meaning and tone. Individuals
are able to make logical and well-supported inferences about those complex texts. They are able to
summarize the challenging ideas, concepts or processes contained within them. They are able to
paraphrase texts in simpler but still accurate terms. Whether they are conducting analyses of
complex primary and secondary sources in history or in scientific and technical texts, they are able
to analyze how the ideas and concepts within them develop and interact. Individuals are able to
assess how points of view shape style and content in texts with particular attention to distinguishing
what is directly stated in a text from what is really meant (e.g., satire, sarcasm, irony, or
understatement). Individuals are able to analyze how multiple texts address related themes and
5
Refer to the Text Complexity Chart at the end of this document for the CCR standards for adult education for the appropriate range of
complexity for this level.
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concepts, including challenging texts such as US founding documents (Declaration of
Independence, the Bill of Rights). In addition, they are able to compare and contrast treatments of
the same topic in several primary and secondary sources. Individuals are also able to integrate and
evaluate multiple sources of information presented in diverse media in order to address a question.
Through their reading and research at complex levels, they are able to cite strong and thorough
textual evidence for their findings and assertions to make sound decisions and solve problems.
Writing: Writing in response to one or more text(s), individuals ready to exit this level are able to
compose arguments and informative texts (this includes the narration of historical events, scientific
procedures/ experiments, or technical processes). When writing arguments, they are able to create
an organization that establishes clear relationships among the claim(s), counterclaim(s), reasons and
evidence. They fully develop claims and counterclaims, supplying evidence for each while pointing
out the strengths and limitations of both in a manner that anticipates the audience’s knowledge level
and concerns. When writing informative texts, they are able to organize complex ideas, concepts,
and information to make important connections and distinctions through the effective selection and
analysis of content. They use appropriate and varied transitions to clarify the relationships among
complex ideas, create cohesion, and link major sections of the text. Individuals are able to maintain
a formal style while they attend to the norms and conventions of the discipline in which they are
writing. They are also able to take advantage of technology’s capacity to link to other information
and display information flexibly and dynamically. They conduct short research projects as well as
more sustained research projects that require the synthesis of multiple complex sources to make
informed decisions and solve problems. This includes the ability to draw evidence from several texts
to support an analysis. It also includes the ability to gather and organize information, assess the
credibility, accuracy, and usefulness of each source in answering the research question, noting any
discrepancies among the data collected.
Speaking and Listening: Individuals ready to exit the High Adult Secondary level demonstrate
flexibility, integrity, and initiative when collaborating as an effective member of a team. They are
able to manage their time and other resources wisely in order to contribute to the team’s overarching
goal(s) and meet the agreed upon deadlines. This includes the ability to exercise leadership, resolve
conflicts as they arise, and pose and respond to questions that relate the current discussion to
broader themes or larger ideas. They are able to express alternative views clearly and persuasively,
verify or challenge others’ ideas and conclusions, and think creatively and critically in light of the
evidence and reasoning presented. Just as in writing, individuals are able to evaluate a speaker’s
point of view, stance, premises, evidence, reasoning, rhetoric, and tone. They also are able to
present their own findings and supporting evidence clearly, concisely, and logically such that
listeners can follow the line of reasoning, making strategic use of digital media Individuals adapt
their speech to a variety of contexts and tasks, demonstrating a command of formal English when
indicated or appropriate.
Language: Individuals ready to exit the High Adult Secondary level demonstrate strong control of
English grammar, usage, and mechanics and use these elements to enhance the presentation of ideas
both in speech and writing. This includes the use of parallel structure and the correct use of various
types of phrases and clauses to convey specific meanings. They are able to adapt their speech to a
variety of contexts and tasks when indicated. The meaning of their written and oral communications
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is clear. Individuals are able to determine the meaning of unknown and multiple-meaning words
and phrases as they are used in level-appropriate complex texts through context clues, knowledge of
affixes and roots, and use of reference materials.
Resource: Quantitative Analysis Chart for Determining Text Complexity6
CCR Levels
of Learning
ATOS
Degrees of
Reading
Power
B (Level 2)
2.75 – 5.14
42 – 54
1.98 – 5.34
420 – 820
3.53 – 6.13
C (Level 3)
4.97 – 7.03
52 – 60
4.51 – 7.73
740 – 1010
5.42 – 7.92
D (Level 4)
7.00 – 9.98
57 – 67
6.51 – 10.34
925 – 1185
7.04 – 9.57
E (Level 5)
9.67 – 12.01
62 – 72
8.32 – 12.12
1050 – 1335
8.41 – 10.81
E (Level 6)
11.20 – 14.10
67 – 74
10.34 – 14.2
1185 – 1385
9.57 – 12.00
FleschKincaid
The Lexile
Framework
Reading
Maturity
6
This chart only identifies text complexity for levels B through E. At level A, students are just learning how to
read, so it is not appropriate to focus on the complexity of the text until level B.
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Mathematics
Introduction and Process
The Educational Functioning Level (EFL) Descriptors for Mathematics are written using the
College and Career Readiness Standards for Adult Education (CCR) as the foundation. They are
intended to guide both teaching and assessment for adult learners. While these narrative
descriptors address the most critical concepts for adult learners (as defined in the Major Work of
the Level), there are additional concepts found in the CCR standards that support the major work
for each level, and that are included in these descriptors. Lesson plans and assessment items for
adult learners should be based on the full text of the CCR standards for each level, using these
critical concepts as the foundation for lesson development and assessment.
The mathematics descriptors are divided into six educational functioning levels. The levels are
Beginning Literacy (corresponding to Level A of the CCR); Beginning Basic (corresponding to
Level B of the CCR); Low Intermediate (corresponding to Level C of the CCR); Middle
Intermediate (corresponding to part of the Level D CCR), High Intermediate (corresponding to
the remainder of the Level D CCR); and Adult Secondary (corresponding to Level E of the
CCR). Each of the levels corresponds roughly to two grade levels, in K-12 terms, except for
Level E, which combines the critical concepts of all of grades 9 through 12. Within each level
the descriptors are further divided by domain: The Mathematical Practices, Number Sense and
Operations, Algebraic Thinking, Geometry (and Measurement), and Data Analysis (Statistics
and Probability).
The descriptors do not provide a complete or comprehensive delineation of all of the skills at any
given level but provide examples of the most critical concepts and skills for the level to guide
assessment and instruction. Assessment of the Mathematical Practice descriptors are best
performed in the classroom using assessments that could be formative or summative and may be
informal. It should be noted that mathematics placement decisions should take into account the
reading level of the adult student. Verbally presented application problems at all mathematics
levels require a minimum reading level.
Level 1: Beginning Literacy
The Mathematical Practices: Students prepared to exit this level are able to decipher a simple
problem presented in a context and reason about and apply correct units to the results. They can
visualize a situation using manipulatives or drawings and explain their processes and results
using mathematical terms and symbols appropriate for the level. They recognize errors in the
work and reasoning of others. They are able to strategically select and use appropriate tools to
aid in their work, such as pencil/paper, measuring devices, and/or manipulatives. They can see
patterns and structure in sets of numbers and geometric shapes and use those insights to work
more efficiently.
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Number Sense and Operations: Students prepared to exit this level have an understanding of
whole number place value for tens and ones and are able to use their understanding of place
value to compare two-digit numbers. They are able to add whole numbers within 100 and
explain their reasoning, e.g., using concrete models or drawings and strategies based on place
value and/or properties of operations. They are able to apply their knowledge of whole number
addition and subtraction to represent and solve word problems that call for addition of three
whole numbers whose sum is less than 20 by using such problem-solving tools as objects,
drawings, and/or simple equations.
Algebraic Thinking: Students prepared to exit this level understand and apply the properties of
operations to addition and subtraction problems. They understand the relationship between the
two operations and can determine the unknown number in addition or subtraction equations.
Geometry and Measurement: Students prepared to exit this level can analyze and compare 2dimensional and 3-dimensional shapes based on their attributes, such as their shape, size,
orientation, the number of sides and/or vertices (angles), or the lengths of their sides. They can
reason with two-dimensional shapes (e.g., quadrilaterals and half- and quarter-circles) and with
three-dimensional shapes (e.g., right prisms, cones, and cylinders) to create composite shapes.
They are able to measure the length of an object as a whole number of units, which are not
necessarily standard units, for example measuring the length of a pencil using a paper clip as the
length unit.
Data Analysis: Students prepared to exit this level are able to organize, represent, and interpret
simple data sets (e.g., lists of numbers, shapes, or items) using up to three categories. They can
answer basic questions related to the total number of data points in a set and the number of data
points in each category, and can compare the number of data points in the different categories.
Level 2: Beginning Basic
The Mathematical Practices: Students prepared to exit this level are able to decipher two-step
problems presented in a context, visualizing a situation using diagrams or sketches, and
reasoning about and applying the correct units and the proper degree of precision to the results.
They can explain their processes and results using mathematical terms and symbols appropriate
for the level and recognize errors in the reasoning of others. They strategically select and use the
appropriate tools to aid in their work, such as pencil/paper, measuring devices, manipulatives,
and/or calculators. They are able to see patterns and structure in sets of numbers, including in
multiplication or addition tables, and use those insights to work more efficiently.
Number Sense and Operations: Students prepared to exit this level understand place value for
whole numbers to 1000 and can use that understanding to read, write, count, compare, and round
three-digit whole numbers to the nearest 10 or 100. They are able to compute fluently with all
four operations with whole numbers within 100. They use place value and properties of
operations to explain why addition and subtraction strategies work, and can demonstrate an
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understanding of the inverse relationship between multiplication and division. They can solve
one- and two-step word problems involving all four operations within 100 and identify and
explain arithmetic patterns. They have an understanding of fractions, especially unit fractions,
and can represent simple fractions on a number line. They understand and can explain
equivalence of fractions, can recognize and generate simple equivalent fractions, and can
compare two fractions with the same numerator or denominator by reasoning about their size.
Algebraic Thinking: Students prepared to exit this level apply the properties of operations to
multiplication and division of whole numbers. They understand the relationship between
multiplication and division and can determine the unknown number in multiplication or division
equations.
Geometry and Measurement: Students prepared to exit this level are able to reason about
geometric shapes and their attributes. They can demonstrate an understanding that different
shapes might share common attributes (e.g., four sides) and can compare and classify twodimensional shapes, particularly quadrilaterals. They are able to partition shapes into parts with
equal areas and express the area of each part as a unit fraction of the whole. They can use
common U.S. Customary and metric units for linear measurements (e.g., inches, feet,
centimeters, and meters) and solve problems involving measurement and estimation of intervals
of time, liquid volumes, and masses of objects. They understand the concept of area and can
relate it to addition and multiplication to solve real-world problems. They also understand, and
can solve, real-world and mathematical problems involving perimeter of polygons.
Data Analysis: Students prepared to exit this level are able to draw and interpret simple graphs
(e.g., bar graphs, picture graphs, and number line diagrams) including scaled bar and picture
graphs. They can solve one- and two-step problems using scaled bar graphs. They can generate
measurement data by measuring lengths to the nearest half- and quarter-inch and display that
data by making a line plot marked off in appropriate units.
Level 3: Low Intermediate
The Mathematical Practices: Students prepared to exit this level are able to decipher multi-step
problems presented in a context and reason about and apply the correct units and the proper
degree of precision to the results. They can visualize a situation using diagrams or sketches, see
multiple strategies for solving a problem, explain their processes and results, and recognize
errors in the work and reasoning of others. They can express themselves using mathematical
terms and notation appropriate for the level and can strategically select and use tools to aid in
their work, such as pencil/paper, measuring devices, and/or technology. They are able to see
patterns and structure in sets of numbers and geometric shapes and use those insights to work
more efficiently.
Number Sense and Operations: Students prepared to exit this level understand place value for
both multi-digit whole numbers and decimals to thousandths, and use their understanding to
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read, write, compare, and round decimals. They are able to use their place value understanding
and properties of operations to fluently perform operations with multi-digit whole numbers and
decimals. They can find common factors, common multiples, and understand fraction concepts,
including fraction equivalence and comparison. They can add, subtract, multiply and divide with
fractions and mixed numbers. They are able to solve multi-step word problems posed with
whole numbers and fractions, using the four operations. They also have an understanding of ratio
concepts and can use ratio language to describe a relationship between two quantities, including
the concept of a unit rate associated with a ratio.
Algebraic Thinking: Students prepared to exit this level are able to apply and extend their
understanding of arithmetic to algebraic expressions, using a symbol to represent an unknown
value. They can write, evaluate, and interpret expressions and equations, including expressions
that arise from formulas used in real-world problems. They can solve real-world and
mathematical problems by writing and solving simple one-variable equations and write a simple
inequality that represents a constraint or condition in a real-world or mathematical problem.
They can represent and analyze quantitative relationships between dependent and independent
variables.
Geometry and Measurement: Students prepared to exit this level have a basic understanding of
the coordinate plane and can plot points (i.e., ordered pairs) and place polygons in the coordinate
plane to solve real-world and mathematical problems. They can classify two-dimensional shapes
and use formulas to determine the area of two-dimensional shapes such as triangles and
quadrilaterals. They can determine the surface area of three-dimensional shapes composed of
rectangles and triangles, and find the volume of right rectangular prisms. They are able to
convert like measurement units within a given measurement system (e.g., convert 5 cm to 0.05
m) and use these conversions to solve multi-step, real-world problems. They are also able to
solve measurement word problems (such as those that involve area, perimeter, distance, time
intervals, liquid volumes, mass, and money) that involve simple fractions or decimals.
Data Analysis and Statistics: Students prepared to exit this level have a basic conceptual
understanding of statistical variability, including such concepts as center, spread, and the overall
shape of a distribution of data. They can present data using displays such as dot plots,
histograms, and box plots.
Level 4: Middle Intermediate
The Mathematical Practices: Students prepared to exit this level are able to think critically,
determine an efficient strategy (from among multiple possible strategies) for solving a multi-step
problem, and persevere in solving challenging problems. They can express themselves using the
mathematical terms and notation appropriate to the level. They are able to defend their findings
and critique the reasoning of others. They are accurate in their calculations and use estimation
strategies to assess the reasonableness of their results. They can create algebraic and geometric
models and use them to answer questions and solve problems. They can strategically select and
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use tools to aid in their work, such as pencil/paper, measuring devices, calculators, and/or
spreadsheets. They are able to see patterns and structure in number sets, data, expressions and
equations, and geometric figures.
Number Sense and Operations: Students prepared to exit this level have an understanding of the
rational number system, including how rational numbers can be represented on a number line
and pairs of rational numbers can be represented on a coordinate plane. They can apply the
concept of absolute value to find horizontal and vertical distances. They are able to apply the
properties of integer exponents and evaluate, estimate, and compare simple square roots and
cube roots. Individuals at this level also understand ratio, rate, and percent concepts, as well as
proportional relationships.
Algebraic Thinking: Students prepared to exit this level understand the connections between
proportional relationships, lines, and linear equations. They understand numerical and algebraic
expressions, and equations and are able to use them to solve real-world and mathematical
problems. They are able to analyze and solve linear equations and pairs of simultaneous linear
equations. Individuals at this level are able to define, interpret, and compare linear functions.
Geometry: Students prepared to exit this level can solve real-world and mathematical problems
that involve angle measure, circumference, and area of 2-dimensional figures. They are able to
solve problems involving scale drawings of 2-dimensional geometric figures. They understand
the concepts of congruence and similarity with respect to 2-dimensional figures. They
understand the Pythagorean theorem and can apply it to determine missing lengths in right
triangles.
Statistics and Probability: Students prepared to exit this level can summarize and describe
numerical data sets in relation to their context, including determining measures of center and
variability and describing patterns and/or striking deviations from patterns. They understand and
can apply the concept of chance, or probability. They are able to use scatter plots for bivariate
measurement data to describe patterns of association between two quantities (such as clustering,
outliers, positive or negative association, linear or non-linear association).
Level 5: High Intermediate
The Mathematical Practices: Students prepared to exit this level are able to think critically,
determine an efficient strategy (from among multiple possible strategies) for solving a multi-step
problem, and persevere in solving challenging problems. They can reason quantitatively,
including using units as a way to solve problems. They are able to defend their findings and
critique the reasoning of others. They are accurate in their calculations and use estimation
strategies to assess the reasonableness of their results. They can create algebraic and geometric
models and use them to answer questions and solve problems. They can strategically select and
use tools to aid in their work, such as graphing calculators, spreadsheets, and/or computer
software. They are able to make generalizations based on patterns and structure they discover in
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number sets, data, expressions and equations, and geometric figures and use these insights to
work more efficiently.
Number Sense and Operations: Students prepared to exit this level can reason about and solve
real-world and mathematical problems that involve the four operations with rational numbers.
They can apply the concept of absolute value to demonstrate on a number line their
understanding of addition and subtraction with negative and positive rational numbers.
Individuals at this level can apply ratio and percent concepts, including using rates and
proportional relationships to solve multi-step real-world and mathematical problems.
Algebraic Thinking: Students prepared to exit this level are able to use algebraic and graphical
representations to solve real-world and mathematical problems, involving linear equations,
inequalities, and pairs of simultaneous linear equations. Individuals at this level are able to use
linear functions to describe, analyze, and model linear relationships between quantities.
Geometry: Students prepared to exit this level can solve real-world and mathematical problems
that involve volume and surface area of 3-dimensional geometric figures. They can use informal
arguments to establish facts about various angle relationships such as the relationships between
angles created when parallel lines are cut by a transversal. They apply the Pythagorean theorem
to determine lengths in real-world contexts and distances in the coordinate plane.
Statistics and Probability: Students prepared to exit this level can use random sampling to draw
inferences about a population and are able to draw informal comparative inferences about two
populations using measures of center and measures of variability for numerical data from
random samples. They can develop, use, and evaluate probability models. They are able to use
scatter plots for bivariate measurement data to interpret patterns of association between two
quantities (such as clustering, outliers, positive or negative association, linear or non-linear
association) and a 2-way table to summarize and interpret bivariate categorical data.
Level 6: Adult Secondary
The Mathematical Practices: Students prepared to exit this level are able to think critically, make
assumptions based on a situation, select an efficient strategy from multiple possible problemsolving strategies, plan a solution pathway, and make adjustments as needed when solving
problems. They persevere in solving challenging problems, including considering analogous,
simpler problems as a way to solving a more complex one. They can reason quantitatively,
including through the use of units, and can express themselves using the precise definitions and
mathematical terms and notation appropriate to the level. They are accurate in their calculations,
use an appropriate level of precision in finding solutions and reporting results, and use estimation
strategies to assess the reasonableness of their results. They are able to make conjectures, use
logic to defend their conclusions, and can detect faulty thinking and errors caused by improper
use of technology. They can create algebraic and geometric models and use them to answer
questions, interpret data, make predictions, and solve problems. They can create algebraic and
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geometric models and use them to answer questions, interpret data, make predictions, and solve
problems. They can strategically select and use tools, such as measuring devices, calculators,
spreadsheets, and/or computer software, to aid in their work. They are able to see patterns and
structure in calculations, expressions, and equations and make connections to algebraic
generalizations, which they use to work more efficiently.
Number Sense and Operations: Students prepared to exit this level have extended their number
sense to include irrational numbers, radicals, and rational exponents and understand and use the
set of real numbers. They are able to assess the reasonableness of calculation results based on the
limitations of technology or given units and quantities and give results with the appropriate
degree of precision.
Algebraic Thinking: Students prepared to exit this level understand the structure of expressions
and can use that structure to rewrite linear, exponential, and quadratic expressions. They can
add, subtract, and multiply polynomials that involve linear and/or quadratic expressions. They
are also able to create linear equations and inequalities and quadratic and simple exponential
equations to represent relationships between quantities and can represent constraints by linear
equations or inequalities, or by systems of linear equations and/or inequalities. They can interpret
the structure of polynomial and rational expressions and use that structure to identify ways to
rewrite and operate accurately with them. They can add, subtract, and multiply polynomials that
extend beyond quadratics. They are able to rearrange formulas to highlight a quantity of interest,
for example rearranging Ohm’s law, V = IR, to highlight resistance R. They are also able to
create equations and inequalities representing relationships between quantities, including those
that extend beyond equations or inequalities arising from linear, quadratic, and simple
exponential functions to include those arising from simple rational functions. They are able to
use these equations/inequalities to solve problems both algebraically and graphically. They can
solve linear equations and inequalities; systems of linear equations; quadratic, simple rational,
and radical equations in one variable; and recognize how and when extraneous solutions may
arise.
Students prepared to exit this level also have a basic understanding of functions, can use function
notation properly, and use such notation to write a function describing a relationship between
two quantities. They are able to evaluate functions for inputs in their domains and interpret
linear, quadratic, and exponential functions that arise in applications in terms of the context.
They are able to construct, graph, compare, and interpret functions (including, but not limited to,
linear, quadratic, and exponential). They can sketch graphs given a verbal description of the
relationship and identify and interpret key features of the graphs of functions that arise in
applications in a context. They are able to select or define a function that appropriately models a
relationship and to compare properties of two functions each represented in a different way
(algebraically, graphically, numerically in tables, or by verbal description).
Geometry: Students prepared to exit this level can solve problems involving similarity and
congruence criteria for triangles and use volume formulas for cylinders, pyramids, cones, and
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spheres to solve problems. They can apply the concepts of density based on area and volume in
modeling situations (e.g., persons per square mile, BTU’s per cubic foot).
Data Analysis and Statistics: Students prepared to exit this level can summarize, represent, and
interpret data based on two categorical and quantitative variables, including by using frequency
tables. They can compare data sets by looking at commonalities and differences in shape, center,
and spread. They can recognize possible associations and trends in data, in particular in linear
models, and distinguish between correlation and causation. They interpret one- and two-variable
data, including those with linear and non-linear relationships. They interpret the slope (rate of
change) and intercept (constant term) for a line of best fit and in the context of the data. They
understand and account for extreme points of data in their analysis and interpret relative
frequencies (joint, marginal and conditional).
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Educational Functioning Level Descriptors for
English as a Second Language (ESL)
Introduction
In the National Reporting System for Adult Education (NRS), the Educational Functioning Level
(EFL) descriptors are intended to guide teaching and assessment for adult learners. The descriptors
for English as a second language (ESL) 7 are divided into six educational functioning levels:
Beginning ESL Literacy, Low Beginning ESL, High Beginning ESL, Low Intermediate ESL, High
Intermediate ESL, and Advanced ESL. The descriptors do not provide a complete or comprehensive
delineation of all of the skills at any given level but rather provide a description of the most critical
concepts and skills for the level.
Although these narrative descriptors address the most critical concepts for assessment and instruction
for adult learners, lesson plans and test items should be based on additional critical concepts from
state instructional frameworks and standards, as appropriate for the learner and state requirements.
The EFLs for ESL are organized into three modalities: interpretive, productive, and interactive.
These modalities include the domains of reading, writing, speaking, and listening. These modalities
allow for an integrated or holistic approach to teaching and assessing English language learners
(ELLs) in the adult education setting.
Interpretive refers to the learner’s ability to process, understand, interpret, or engage with
level-appropriate literary and informational written and spoken text to construct meaning. For
example, an ELL exiting from the Low Intermediate ESL classroom should be able to, with
support, explain the reasons an author or a speaker gives to support a claim and identify one or
two reasons an author or a speaker gives to support the main point.
Productive refers to the learner’s ability to produce level-appropriate written and spoken text
such that it meaningfully transmits meaning. For example, an ELL exiting from the Low
Beginning ESL classroom should be able to, with support, communicate information and
feelings about familiar texts, topics, and experiences.
Interactive refers to the learner’s ability to process and produce level-appropriate written and
spoken text interactively with the purpose of understanding, interpreting, engaging in, and
transmitting meaning. For example, ELLs exiting from the High Beginning ESL classroom
should be able to, with support, gather information from provided print and digital sources,
record information in simple notes, and summarize data and information.
Text Complexity and Familiar Topics
Teachers and assessment developers must select appropriately complex literary and informational
texts, topics, and events to prepare learners for success. Complexity should show progress within
7
These revised ESL descriptors will not be implemented until the Secretary of Education has determined that there
is at least one assessment that is aligned with the descriptors and suitable for use in the NRS.
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EFLs and in successive levels that reflect increasingly complex and cognitively demanding language
structures, academic vocabulary, and concepts.
Language in the revised NRS EFLs for ESL calls for progressive complexity without being
prescriptive about the specific complexity measures at each EFL. Terminology in the EFLs such as
emerging, developing, increasing, and growing are guides to indicate the needed progression of
complexity from level to level.8
Instruction and assessment also should involve a progression of topics, from the more familiar to
substantive and academic topics, with increasing levels of complexity within and across levels.
Teachers and test developers are encouraged to refer to the guiding principles found in the English
Language Proficiency Standards for Adult Education. The guiding principles recommend that
instruction also include the use of digital tools and resources; academic language; a variety of
informational texts and content areas, including science, technology, engineering, and mathematics;
and college and career readiness skills as appropriate to learners at a given level.
Level 1: Beginning ESL Literacy
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 7,
8)9
ELLs ready to exit the Beginning ESL Literacy Level are able to, with prompting and support
(including context, and visual aids), identify a few key words and phrases from read alouds, visual
images, and oral presentations using a very limited set of strategies.
ELLs ready to exit this level can, with prompting and support (including context and visual aids),
recognize the meaning of a few frequently occurring words and phrases in simple oral presentations
and read alouds about familiar topics, experiences, and events. They can recognize the meaning of
some words learned through conversations, reading, and being read to.
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to, with prompting and support (including context and visual
aids), communicate simple information or feelings about familiar topics, events, or experiences. They
can express a preference or opinion about a familiar topic.
ELLs ready to exit this level are able to show limited awareness of differences between informal and
formal language use.
8
Additional guidance about text complexity in adult education may be found in the College and Career Readiness
Standards for Adult Education, “Appendix D—Understanding Text Complexity.”
9
Numbers in parentheses represent ELP Standards
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With support (including context and visual aids), ELLs ready to exit this level are able to recognize
and use a small number of frequently occurring nouns and verbs, use a narrow range of vocabulary
and syntactically simple sentences, and understand and respond to simple questions.
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to, with limited involvement, participate in short conversations
and written exchanges about familiar topics and in familiar contexts. They can respond to simple
yes/no questions and some wh- questions.
ELLs ready to exit this level are able to, with prompting and support, participate in short, shared
research projects, gather information from a few provided sources, and label some key information.
Level 2: Low Beginning ESL
(ELP Standards for AE Level 1)
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 7, 8)
ELLs ready to exit the Low Beginning ESL Level are able to identify a few key words and phrases in
oral communications and simple spoken and written texts using a very limited set of strategies. They
can recognize the meaning of some words learned through conversations, reading, and being read to.
ELLs ready to exit this level are able to, with support, identify a point an author or a speaker makes.
Relying heavily on context, questioning, and knowledge of morphology in their native language(s),
ELLs ready to exit this level are able to recognize the meaning of a few frequently occurring words,
simple phrases, and formulaic expressions in spoken and written texts about familiar topics,
experiences, or events.
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to, with support, communicate information and feelings about
familiar texts, topics, and experiences.
ELLs ready to exit this level are able to express an opinion about a familiar topic, experience, or
event and give a reason for the opinion.
ELLs ready to exit this level are able to show emerging awareness of differences between informal
and formal language use.
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ELLs ready to exit this level are able to, with support, use a narrow range of vocabulary and
syntactically simple sentences. They can, with support, recognize and use a small number of
frequently occurring nouns, noun phrases, verbs, conjunctions, and prepositions and understand and
respond to simple questions
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to actively listen to others. They can participate in short
conversations and written exchanges about familiar topics and in familiar contexts. They can present
simple information and respond to simple yes/no questions and some wh- questions.
ELLs ready to exit this level are able to, with support, carry out short, shared research projects. They
can, with support, gather information from a few provided print and digital sources, label collected
information, experiences, or events, and recall information from experience or from a provided
source.
Level 3: High Beginning ESL
(ELP Standards for AE Level 2)
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 8)
ELLs ready to exit the High Beginning ESL Level are able to identify the main topic in oral
presentations and simple spoken and written texts and retell a few key details using an emerging set
of strategies.
ELLs ready to exit this level are able to, with support, identify the main argument an author or
speaker makes. They can, with support, identify one reason an author or a speaker gives to support
the argument.
Using context, questioning, and knowledge of morphology in their native language(s),
ELLs ready to exit this level are able to determine the meaning of frequently occurring words,
phrases, and expressions in spoken and written texts about familiar topics, experiences, or events.
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to, with support, deliver short oral presentations and compose
simple written narratives or informational texts about familiar texts, topics, experiences, or events.
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ELLs ready to exit this level are able to construct a claim about familiar topics, experiences, or
events. They can introduce a familiar topic, experience, or event, give a reason to support a claim,
and provide a concluding statement.
ELLs ready to exit this level are able to, with support, recount a short sequence of events in order.
They can, with support, introduce an informational topic, provide one or two facts about the topic,
and use common linking words to connect events and ideas.
ELLs ready to exit this level are able to show increasing awareness of differences between informal
and formal language use. They can adapt language choices to task and audience with emerging
control in various social and academic contexts.
ELLs ready to exit this level can begin to use some frequently occurring general academic and
content-specific words.
ELLs ready to exit this level are able to, with support, use frequently occurring verbs, nouns,
adjectives, adverbs, prepositions, and conjunctions. They can, with support, produce simple and
compound sentences.
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to participate in conversations and written exchanges about
familiar topics and texts. They can present information and ideas, appropriately take turns in
interactions with others, and respond to simple questions and wh- questions.
ELLs ready to exit this level are able to, with support, carry out short individual or shared research
projects. They can, with support, gather information from provided print and digital sources, record
information in simple notes, and summarize data and information.
Level 4: Low Intermediate ESL
(ELP Standards for AE Level 3)
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 8)
ELLs ready to exit the Low Intermediate ESL Level are able to determine a central idea or theme in
oral presentations and spoken and written texts, retell key details, answer questions about key details,
explain how the theme is developed by specific details in texts, and summarize part of a text using a
developing set of strategies.
ELLs ready to exit this level are able to, with support, explain the reasons an author or a speaker
gives to support a claim and identify one or two reasons an author or a speaker gives to support the
main point.
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Using context, questioning, and a developing knowledge of English and their native language(s)'
morphology, ELLs ready to exit this level are able to determine the meaning of general academic and
content-specific words and phrases and frequently occurring expressions in spoken and written texts
about familiar topics, experiences, or events.
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to, with support, deliver short oral presentations and compose
written informational texts about familiar texts, topics, or events. This includes developing the topic
with a few details.
ELLs ready to exit this level are able to construct a claim about familiar topics. They can introduce
the topic, provide sufficient reasons or facts to support the claim, and provide a concluding
statement.
When producing written and spoken texts, ELLs ready to exit this level are able to, with support,
recount a sequence of events, with a beginning, middle, and end. They can introduce and develop an
informational topic with facts and details, use common transitional words and phrases to connect
events, ideas, and opinions, and provide a conclusion.
ELLs ready to exit this level are able to adapt language choices and style according to purpose, task,
and audience with developing ease in various social and academic contexts and show developing
control of style and tone in spoken and written texts.
In their spoken and written texts, ELLs ready to exit this level can use an increasing number of
general academic and content-specific words and expressions.
ELLs ready to exit this level are able to, with support, use simple phrases and clauses. They can
produce and expand simple, compound, and a few complex sentences.
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to, participate in conversations, discussions, and written
exchanges about familiar topics, texts, and issues. They can build on the ideas of others, express their
own ideas, ask and answer relevant questions, add relevant information and evidence, restate some of
the key ideas expressed, follow rules for discussion, and ask questions to gain information or clarify
understanding.
ELLs ready to exit this level are able to, with support, carry out short research projects to answer a
question. They can, with support, gather information from multiple provided print and digital
sources, paraphrase key information in a short written or oral report, include illustrations, diagrams,
or other graphics as appropriate, and provide a list of sources.
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Level 5: High Intermediate ESL
(ELP Standards for AE Level 4)
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 8)
ELLs ready to exit the High intermediate ESL Level are able to determine a central idea or theme in
oral presentations and spoken and written texts using an increasing range of strategies. They can
analyze the development of the themes/ideas, cite specific details and evidence from texts to support
the analysis, and summarize a text.
ELLs ready to exit this level are able to analyze the reasoning in persuasive spoken and written texts
and determine whether the evidence is sufficient to support the claim. They can cite textual evidence
to support the analysis.
Using context, questioning, and an increasing knowledge of English morphology, ELLs ready to exit
this level can determine the meaning of general academic and content-specific words and phrases,
figurative and connotative language, and a growing number of idiomatic expressions in spoken and
written texts about a variety of topics, experiences, or events
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to deliver oral presentations and compose written informational
texts about a variety of texts, topics, or events. This includes developing the topic with some relevant
details, concepts, examples, and information and integrating graphics or multimedia when
appropriate.
ELLs ready to exit this level are able to construct a claim about a variety of topics. They can
construct a claim, introduce the topic, provide logically ordered reasons or facts that effectively
support the claim, and provide a concluding statement.
When producing written and spoken texts, ELLs ready to exit this level can recount a longer, more
detailed sequence of events or steps in a process, with a clear sequential or chronological structure.
They can introduce and develop an informational topic with facts, details, and evidence, and provide
a concluding section or statement.
ELLs ready to exit this level can also adapt language choices and style according to purpose, task,
and audience in various social and academic contexts and adopt and maintain a formal and informal
style and tone in spoken and written texts, as appropriate.
In their spoken and written texts, ELLs ready to exit this level can also use a wider range of complex
general academic and content-specific words and phrases.
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ELLs ready to exit this level will use increasingly complex phrases and clauses, produce and expand
simple, compound, and complex sentences, and use a variety of more complex transitions to link the
major sections of speech and text and to clarify relationships among events and ideas.
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to participate in conversations, discussions, and written
exchanges about a range of topics, texts, and issues. They can build on the ideas of others, express
his or her own ideas, clearly support points with specific and relevant evidence, ask and answer
questions to clarify ideas and conclusions, and summarize the key points expressed.
ELLs ready to exit this level are able to carry out both short and more sustained research projects to
answer a question, gather information from multiple print and digital sources, evaluate the reliability
of each source, and use search terms effectively. They are able to synthesize information from
multiple print and digital sources, integrate information into an organized oral or written report,
include illustrations, diagrams, or other graphics as appropriate, and cite sources appropriately.
Level 6: Advanced ESL
(ELP Standards for AE Level 5)
Interpretive: The ability to process, understand, interpret and/or engage with levelappropriate literary and informational written and spoken text to construct meaning (1, 6, 8)
ELLs ready to exit the Advanced ESL Level are able to determine central ideas or themes in oral
presentations and spoken and written texts using a wide range of strategies. They can analyze the
development of the themes/ideas, cite specific details and evidence from texts to support the analysis,
and summarize a text.
ELLs ready to exit this level are able to analyze and evaluate the reasoning in persuasive spoken and
written texts, determine whether the evidence is sufficient to support the claim, and cite specific
textual evidence to thoroughly support the analysis.
Using context, questioning, and consistent knowledge of English morphology, ELLs ready to exit
this level are able to determine the meaning of general academic and content-specific words and
phrases, figurative and connotative language, and idiomatic expressions in spoken and written texts
about a variety of topics, experiences, or events,
Productive: The ability to produce level-appropriate written and spoken text such that it
meaningfully transmits meaning (3, 4, 7, 9, 10)
ELLs ready to exit this level are able to deliver oral presentations and compose written informational
texts about a variety of texts, topics or events. They can fully develop the topic with relevant details,
concepts, examples, and information, and integrate graphics or multimedia when appropriate.
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ELLs ready to exit this level are able to construct a substantive claim about a variety of topics. They
can introduce the claim and distinguish it from a counter-claim. They are able to provide logically
ordered and relevant reasons and evidence to support the claim and to refute the counter-claim, and
provide a conclusion that summarizes the argument presented.
ELLs ready to exit this level are able to recount a complex and detailed sequence of events or steps in
a process, with an effective sequential or chronological order. They can introduce and effectively
develop an informational topic with facts, details, and evidence, use complex and varied transitions
to link the major sections of speech and text and to clarify relationships among events and ideas, and
provide a concluding section or statement.
ELLs ready to exit this level are able to adapt language choices and style according to purpose, task,
and audience with ease in various social and academic contexts. They can employ both formal and
more informal styles and tones effectively in spoken and written texts, as appropriate
In their spoken and written texts, ELLs ready to exit this level can use a wide variety of complex
general academic and content-specific words and phrases.
ELLs ready to exit this level will use complex phrases and clauses and produce and expand simple,
compound, and complex sentences.
Interactive: The ability to process and produce level-appropriate written and spoken text
interactively with the purpose of understanding, interpreting, engaging in and transmitting
meaning (2, 5)
ELLs ready to exit this level are able to participate in conversations, extended discussions, and
written exchanges about a range of substantive topics, texts, and issues. They can build on the ideas
of others, express their own ideas clearly and persuasively, refer to specific and relevant evidence
from texts or research to support their ideas, ask and answer questions that probe reasoning and
claims, and summarize the key points and evidence discussed.
ELLs ready to exit this level are able to carry out both short and more sustained research projects to
answer a question or solve a problem. They can gather information from multiple print and digital
sources, evaluate the reliability of each source, and use advanced search terms effectively. They can
synthesize information from multiple print and digital sources, analyze and integrate information into
clearly organized spoken and written texts, include illustrations, diagrams, or other graphics as
appropriate, and cite sources appropriately
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| File Type | application/pdf |
| File Title | Microsoft Word - 1830-0027 NRS instrument (November 2020).docx |
| Author | John.LeMaster |
| File Modified | 2020-11-16 |
| File Created | 2020-11-13 |