Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act

Forms and Documents

Document Name	Status
1840-NEW Supporting Statement HEERF Student Definition IFR burden 6 17 2020.docx Supporting Statement A	2020-06-17

IC Document Collections

IC ID	Document Title	Status
242238	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden est. based on definition of students at IHEs CARES	New
242237	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden est based on definition of students at IHEs CARES A	New
242236	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden est. based on definition of students at IHEs CARES	New
242235	Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act Other-Burden est. based on definition of students at IHEs CARES	New

ICR Details

OMB Control No: 1840-0844	ICR Reference No: 202006-1840-002
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: ED/OPE	Agency Tracking No:
Title: Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 06/17/2020
OIRA Conclusion Action: Approved with change	Conclusion Date: 06/17/2020
	Date Received in OIRA: 06/17/2020
Terms of Clearance: OMB approves this emergency information collection request for a period of six months. Given ED's inability to seek public comment in advance due to the urgent nature of CARES Act implementation, ED requests a waiver from the requirement to publish a notice in the Federal Register prior to approval. ED will publish the 60 day Federal Register notice no later than June 30, 2020.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	12/31/2020	6 Months From Approved
Responses	1,553,009	0	0
Time Burden (Hours)	536,478	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: The U. S. Department of Education is requesting an emergency clearance of this information collection request to allow for immediate outreach to institutions of higher eduction (IHEs) to meet the requirements of the Coronavirus Aid, Relief, and Economic Security Act or the CARES Act, Pub. L. No. 116-136 (March 27, 2020). This will help to ensure that the distribution of the CARES Act funds is managed by IHEs in accordance with the clarification as discussed in the Interim Final Rule. The Department is requesting emergency clearance and OMB approval of our emergency and 60 day public comment period with this filing. The Department will publish a 30 Federal Register notice as required by 5 CFR 1320.8(d), soliciting comments on the information collection after the end of the 60 day notice.

Emergency Justfication: An emergency clearance approval for the use of the system is described below due to the following conditions: Section 18004 of the Act authorizes the Secretary of Education (“Secretary”) to allocate formula grant funds to participating institutions of higher educations (IHEs). It requires the IHEs to use no less than fifty percent of the funds received to provide emergency financial aid grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). ED is requesting an emergency clearance so that IHEs may appropriately determine which individuals attending their institution are eligible to receive emergency financial aid grants under the CARES Act.

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Authorizing Statute(s): PL: Pub.L. 116 - 136 18004 Name of Law: Coronavirus Aid, Relief, and Economic Security Act
  

Citations for New Statutory Requirements: PL: Pub.L. 116 - 136 18004 Name of Law: Coronavirus Aid, Relief, and Economic Security Act

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act
Eligibility of Students at Institutions of Higher Education for Funds under the CARES Act

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,553,009	0	0	1,553,009	0	0
Annual Time Burden (Hours)	536,478	0	0	536,478	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is an emergency program change due to a statutory change requiring a new collection. There is no form attached to this clearance. The burden to all institutions receiving an allocation of funds is 25,680 hours (5,136 institutions x 5 hours). The burden per student to complete the request for additional aid to be submitted to their institution is 510,798 hours (.33 hours x 1,547,873 students). The total new burden for this collection is 536,478 hours for 1,553,009 respondents.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Does this ICR request any personally identifiable information (see OMB Circular No. A-130 for an explanation of this term)? Please consult with your agency's privacy program when making this determination.     No

Does this ICR include a form that requires a Privacy Act Statement (see 5 U.S.C. §552a(e)(3))? Please consult with your agency's privacy program when making this determination.     No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Yes

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/17/2020

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