Appendix C- IRB Packet

Final 2018 Annual Survey of
Refugees IRB Memo
Solicitation #18-233-SOL-00750
Project #101773-0001-001

Hamutal Bernstein

CO-PRINCIPAL INVESTIGATOR

Robert Santos

CO-PRINCIPAL INVESTIGATOR

Carolyn Vilter

PROJECT MANAGER

Revised November 19, 2018
Revised November 9, 2018
Original October 31, 2018

IRB Request Overview
The Urban Institute has been contracted by the Office of Refugee Resettlement (ORR) at the
Administration for Children and Families at the Department of Health and Human Services (HHS) to
conduct the 2018 Annual Survey of Refugees, a telephone survey of 1,500 newly-settled refugees residing
in the United States. Urban is subcontracting survey firm SSRS to conduct tracing, survey administration,
and data preparation; and SSRS plans to partner with a second survey firm, Ronin, for the survey
interviewers.
This is a new contract which follows on the heels of our contract with ORR for the 2016 and 2017 ASR
(#09153-700-00 or 101482-0007-002). We submitted for full review and received IRB approval for the
2016 ASR on October 8, 2016, and filed an amendment to continue the project and complete the 2017 ASR
on October 23, 2017. The 2018 ASR research project is identical to the 2016 and 2017 cycles, and we plan
to take a similar approach to human subjects protections.
One new component added to this contract is data archiving, for which Urban will prepare the 2017, 2018,
and 2019 survey data to be shared as public use datasets. We have previously done this type of archiving
activity for the 2016 ASR results, under the auspices of a third, now complete, contract with HHS (Policy
Research and Analysis on Refugee Integration, #09343-001-00 or 101381-0001-007).

Project Overview
The ORR funds an annual survey of newly-arrived refugee households in order to collect information on
refugees’ progress toward self-sufficiency during their first five years of living in the United States. The
survey data are used to meet reporting requirements for ORR’s Annual Report to Congress and inform
refugee resettlement policy, by providing a unique source of nationally representative information on
refugees’ experiences of adjustment to life in the United States. The ASR collects information on a range of
information about refugees, including language proficiency, training and education, employment, and public
assistance receipt.
This project includes two components:

2

1) Collection of the 2018 survey, analysis of survey results, and preparation of data files and
documentation for transmission to ORR. (There is an option for reiterating this work for the 2019
round.)
2) Preparation of the 2017 survey data for archiving as a public use dataset to provide access to the
broader research community. (There is an option for reiterating this work for the 2018 and again
for the 2019 data, to be collected through component 1, above.)

Study Population
This study features a vulnerable study population with diverse language and cultural backgrounds. Refugees
are individuals fleeing their countries and who are unable to return because of persecution or a wellfounded fear of persecution due to race, religion, nationality, political opinion, or membership in a particular
social group. This is an extremely diverse group, with many different countries of origins and languages
represented. In the last five years, the most common countries of origin have been Iraq, Burma, the
Democratic Republic of the Congo, Somalia, and Bhutan, as well as other countries in Africa and the Middle
East. There are a wide range of educational and literacy levels among recent arrivals, and many are not
English proficient. Many have fled from violent circumstances and spent years displaced in a refugee camp
or as urban refugees, and they may be coping with the effects of mental or physical trauma.
The United States resettles refugees within a ceiling set annually by the President in consultation with
Congress. The refugee resettlement program has experienced dramatic policy changes over the last two
years, as the administration has moved to pause refugee admissions to review screening procedures, raise
scrutiny of nationals from a number of the largest refugee-sending countries (e.g., Iran, Iraq, Somalia, and
Syria), and significantly decrease the number of refugees settled annually. While in the past decade there
were between 70,000 and 85,000 refugees admitted annually, this number dropped to 54,000 in Fiscal Year
2017, and dropped further to 20,000 in Fiscal Year 2018. This turmoil in the refugee resettlement program
has been accompanied by developments in immigration policy including the latest regulation on “public
charge” which is feared may decrease the willingness of immigrant and refugee individuals to enroll in
critical public services and avoid interacting with government authorities.
We also note that refugees are distinct in many ways from other immigrants in the U.S., given their
entitlement to public services during their first five years in the U.S. and the government-funded supports
they receive upon arrival in the U.S.
We will be collecting data on a nationally representative, random sample of adult refugee entrants who
arrived between FY2013 and FY2017. We seek 1500 completed interviews, but will need to draw a sample

3

of about 6,120 individuals to account for loss due to tracing and survey nonparticipation. In order to design
the sampling methodology, we will be receiving administrative data on the entire ‘universe’ of arrivals,
which will include as many as 350,000 individual-level records.

Methodology
This survey employs a sample survey methodology. Data will be collected through four sets of research
activities, which we describe below: 1) Administrative Data Collection for Sampling Design, 2) Tracing, 3)
Survey Administration, and 4) Data Archiving . The administrative data analysis will be on the entire
population of recent refugees. The tracing and survey data collection will be conducted with a sample from
the population.

All research staff associated with this study (including Urban researchers, SSRS researchers, and all survey
interviewers who partner with SSRS) will be required to sign the project-specific confidentiality pledge and
nondisclosure agreement (see Appendices 1, 2, 3, and 4). As was done in 2016 and 2017, SSRS will be
partnering with a second firm, Ronin, to cover the range of rare foreign languages that are required to field
the survey. Ronin interviewers will not be physically present at SSRS headquarters but will receive
restricted access to the SSRS electronic Computer Assisted Telephone Interviewing (CATI) system remotely
and enter data directly into secure SSRS systems. See further details in Data Security below.

ADMINISTRATIVE DATA COLLECTION FOR SAMPLING DESIGN
Study participants will be drawn from administrative data, specifically an ORR database that captures all
refugee arrivals, the Internet Refugee Arrivals Data Systems (iRADS), also known as RADS. The dataset
contains a range of information, including arrival dates, nationalities, dates and locations of birth, education
status, English language proficiency, languages spoken, occupation, religion, and resettlement location.
RADS includes both information at arrival (“Refugee Arrivals”) and updated contact information collected
90 days after arrival (“90-day Updates”). These include Personally Identifiable Information (PII) such as
name, date of birth, and address, as well as sensitive information such as religion and ethnicity. We include in
Appendix 5 the list of variables and variable labels from the RADS that we will receive for this project.
ORR will deliver to Urban the RADS dataset for all refugees arriving between Fiscal Year 2013 and Fiscal
Year 2017. After Urban validates the data (via quality checks), SSRS will receive the data and randomly draw
a sample of subjects for the survey. This sample will undergo tracing and survey collection, as described
below.

4

TRACING ACTIVITIES
Because a high proportion of respondents in the sample will have outdated contact information recorded in
the RADS administrative dataset, a key component of this research project will be to conduct tracing
activities to collected updated address and telephone information. These tracing efforts will be an additional
source of PII data collection.
SSRS will conduct standard tracing protocols on all sampled refugees using the RADS contact information
(i.e., address, telephone number, county FIPS code, and date of birth). This will include updating refugee
contact addresses via U.S. Postal Service National Change of Address (NCOA) data base and Transunion
batch searches.
The contact information for the refugees will NOT be given to the government and there is no contractual
obligation to do so.

SURVEY ADMINISTRATION
SSRS will lead the data collection and administration efforts under the supervision of PI Rob Santos. Once
tracing information has been collected, subjects with a valid address will be sent a letter of introduction by
mail. See Appendix 6 for the letter of introduction. The letters will be in two languages – English, and the
non-English language primarily spoken by the individual. Letters will be customized to match the language
spoken by the respondent. The languages will include Arabic, Nepali, Somali, Sgaw Karen, Spanish, Kiswahili,
Kinyarwanda, Farsi, Burmese, Tedim, Tigrinya, Lai, Russian, French, and Amharic. There may be one
additional language if determined appropriate, in coordination with ORR, after the analysis of the RADS
data sample.
Individuals will either call the provided call-in number or be called directly by interviewers on their current
telephone number, landline or cell. There will be a screening process by which the interviewer identifies the
person in the household and confirms their identity. They will be provided information about the study and
asked for their consent to participate. The protocol takes up to 30 minutes. Respondents will be offered a
$25 gift card as a thank you for participating in the survey. See Appendix 7 for the survey questionnaire.
Urban staff will also send an email announcement out to leaders in the resettlement field, specifically the
State Refugee Coordinators, the State Refugee Health Coordinators, and the resettlement agencies. This is
intended to spread awareness of the survey amongst trusted service providers who are regularly in contact
with a portion of the refugee population, and who may be approached by individuals who receive the letter
of introduction and have questions about participating in the project. The announcement describes the
survey and highlights the voluntary nature of participation. See Appendix 8 for the announcement.

5

Interviewers will receive study-specific training, which includes a particular focus on cultural sensitivity,
question administration, and how to deal with refugees if they get upset; they will also be provided hotline
numbers for psychological supports to refer respondents to if necessary. We note that the content of the
questionnaire does not include sensitive information, and we do not expect this type of reaction from
respondents; however, given the vulnerable nature of this population, providing these resources is
appropriate.
Survey protocols call for the interviewers and respondents to be matched by gender and language. Calling
days/times will be sensitive to religious holidays and other cultural mores.

DATA ARCHIVING
Urban will also turn previously collected ASR results into a public use dataset. It will be posted on a wellrespected resource for survey datasets for research purposes, the Inter-University Consortium for Political
and Social Research (ICPSR) at the University of Michigan.
Urban will begin with the deidentified dataset that we transmitted to HHS/ORR at the end of our previous
contract, comprising the FY2017 ASR data. Following procedures previously conducted when we prepared
the FY2016 results for posting at ICPSR, we will conduct an additional disclosure analysis of the FY2017
data file. The disclosure analysis will determine which survey items should be deleted, which should be
masked or top-coded, and which items can be left in their original form. We will construct an archivable
data file based on those criteria, and will then conduct quality reviews to ensure that the disclosure edits
were correctly applied and items destined for removal were in fact eliminated. This public use file, with
support documentation that we produce, will be submitted to ICPRS for review and placement into their
archive.

Human Subject Protections
CONSENT PROCEDURES
Each survey interviewer will go through an informed consent process with each respondent at the time of
telephone contact. Interviewers will read the script aloud in the language spoken by the respondent
(preferably native language). The consent explains the research team, the funder, the purpose of the
research and how the information will be used, the nature of participation, the voluntary nature of their
participation, the extent to which confidentiality can be assured, and the risks and benefits to participants.
Participants will be told that their participation is voluntary and that they are free to stop the interview at

6

any time without consequence. Verbal consent will be recorded by the interviewer and the protocol will
proceed.
Consent language is included in the questionnaire in Appendix 7.
We are requesting a waiver of informed consent for the Administrative Data Analysis and Tracing activities.
We consider below the criteria for such waiver.
1.

The research involves no more than minimal risk to the subjects.
True. Given that we have set up a robust data security plan, we are confident that there is minimal
risk to individuals listed in the administrative data (i.e., all refugee arrivals from FY2013-2017). The
data will be transmitted, stored, and destroyed under secure conditions (following our data security
plan appearing in Appendix 9) to ensure that the data are not compromised.
Similarly, there are minimal risks for those sampled individuals involved in tracing activities, given
our robust data security plan.

2.

The alteration will not adversely affect the rights and welfare of the subjects.
True. The rights and welfare of individuals listed in the administrative data as well as those used for
tracing activities will not have any effect on the rights and welfare of the subjects.

3.

The research could not practicably be carried out without the alteration.
True. The objective of the Annual Survey of Refugees is to collect accurate, representative data
about newly arrived refugees and their progress in the U.S. There exist no other sources of such
information. The RADS administrative data are 1) the only source of information that captures
refugee characteristics that are required to shape the sampling design and develop a representative
sample, and 2) the only source of information for identifying survey respondents and their contact
information. There is no way the survey could be conducted without using the RADS administrative
data and conducting tracing activities.

4.

Whenever appropriate, the subjects will be provided with additional pertinent information after
participation.
True. Although only those traced and interviewed will be informed about the survey, the survey
results will be included in the ORR Annual Report and the public use dataset, which will be publicly
available and accessible to all. It is not possible to individually provide information either to 1) all
those in the administrative data, or 2) those sampled individuals for whom tracing activities were
attempted but whose contact information cannot be updated and thus cannot not be contacted.
Those individuals who are traced effectively and reached to respond to the telephone survey will be
informed about their participation.

7

PARTICIPANT PROTECTIONS
The project team will use a secure data file transfer process using Secure File Transfer Protocol (SFTP).
SFTP will allow ORR to share the RADS administrative data with Urban and SSRS under secure conditions.
The SFTP will also be used to 1) exchange tracing information between Urban and SSRS as needed (in some
cases we might receive hard copy materials from respondents trying to share their updated contact
information here at the Urban Institute, and we will share that information with SSRS electronically), 2)
share de-identified survey responses once SSRS completes survey administration and it is ready to be
shared for analysis by Urban, and 3) share deidentified survey data files with ORR at the end of the project.
All users will have a unique username and password. The SFTP encrypts data during the data transfer and
directly saves it to the confidential network drive where access will be limited to Urban researchers who
have signed the confidentiality pledge. Similarly at SSRS, data that they download from the SFTP will be
saved to a secure network there. Only those researchers who have signed a pledge of confidentiality and
who are directly involved with the analysis will have access to data.
We consider below the specific considerations for each research component:
Administrative Data: These data include PII and some sensitive information. The data will be
transmitted and stored securely as discussed in the Data Security and Monitoring Plan that will need to
be approved by ORR, contingent on approval by this IRB (see Appendix 9 for the Plan). Only members
of the research team who have signed a confidentiality pledge will have access to these data.
Tracing: All information collected during tracing will be kept confidential and protected. Updated
contact information from standard databases will be stored on confidential, protected drives. Tracing
results will be exchanged between Urban and SSRS through secure electronic means, detailed below
under “Data Security.”
Survey Administration: Survey data will only be collected for individuals who actively give oral consent.
The consent procedure will communicate benefits and risks in participating. Moreover, survey
interviewers will be trained to avoid coercion. The data derived from the surveys will be used to
produce statistical summaries for research purposes. Individual-level data will not be included in memos
that are produced. At the end of the project, we will be sharing the micro data with the government, but
it will be stripped of personal identifiers and a disclosure assessment will be conducted to ensure that
individuals cannot be re-identified.
Although unique identifiers will need to be maintained during the tracing activities, these will be
stripped after survey responses are collected. A unique identification number will be created for each
case to track individuals for analytic purposes. The identifiers and analytic file will be kept separate, and
both will be secured in confidential electronic folders where access will be limited to project
researchers.

8

Data Archiving: The dataset prepared for data archiving is completely stripped of identifiers, and the
bulk of our work on this component is in service of protection of participants. The disclosure analysis
that we conduct is a careful and rigorous process by which we consider item by item what items –
individually and in combination -- could potentially lead to disclosure of an individual’s identity. We
make significant deletions and changes to variables (e.g., masking such as reporting region of residence
instead of city or county or state) to avoid the potential identification of individuals through
triangulation between different demographic variable values.

POTENTIAL PARTICIPANT RISKS
We consider that there is minor, acceptable risk of participant disclosure in this research given the
safeguards we have adopted. Below we discuss the risks for each component of the study.
Administrative Data: The potential risks are related to inadvertent disclosure to unauthorized users,
especially given the current political and social climate. We are confident that the data security
procedures described here will reduce the risk to acceptably low levels. Given that these data will
include PII including address and phone number, it is critical that we provide them high security. Note
that PII will not be linked to survey responses collected in later survey data collection activities.
Tracing: The potential risks are related to inadvertent disclosure to unauthorized users. SSRS has
conducted these tracing procedures on two previous rounds of this survey, and we are confident that
our data security procedures ensure that there is very low risk of disclosure. Also, note that there is no
contractual obligation to provide contact information on the refugees to the government and we will
not do so.
Survey Collection: Similar to the administrative data collection, the risk to survey participants involves
disclosure to unauthorized individuals. Survey responses will never be stored with personal identifiers
and all data will be protected securely according to the Data Security Plan. The information provided in
reports will be reported in the aggregate and no individually identifiable data will be included in any
memos or analyses. When we do share the microdata with the government at the end of the project, it
will be stripped of personal identifiers and a disclosure assessment will be conducted to ensure that
individuals cannot be re-identified.
Data Archiving: As described above, our work modifying the dataset for public archiving is designed to
further reduce risks of participant disclosure given its availability to researchers through the University
of Michigan data repository, ICPSR. There is no identifiable information included in the public use
dataset, and we eliminate all potential data fields that might, taken together, potentially identify an
individual. We are confident that there is minimal risk of disclosure.

9

POTENTIAL PARTICIPANT BENEFITS
The benefits associated with this study include the development and/or improvement of policy and
programs that help refugees better and more quickly integrate into US society. This study also fulfills the
mandate by Congress that the Office of Refugee Resettlement report to Congress annually on the
integration experience of refugees in the US.
The ASR dataset provides the only nationally representative survey of recently arrived refugees in the U.S.
As such, it provides a valuable resource for policymakers and researchers who are interested in
understanding the experiences and needs of refugees and their socioeconomic conditions. National data
sources other than the ASR do not exist; most existing research actually relies on the imperfect solution of
imputing refugee status to immigrants captured in census records.
There are no direct benefits to individual participants in the research.

10

Data Security
For this project, all data, both electronic and physical, will be secured and kept confidential. See Table 1 below for an overview.

Table 1. Overview of data types and research team roles in collecting, storing, and transmitting data
Type of Data

Brief description

Urban Role

SSRS and Ronin Role

Administrative microdata data
collected by ORR documenting all
refugee arrivals 2013-2017

Urban will receive data from ORR/HHS via
the HHS SFTP and store on the encrypted
drive. Urban will conduct contractually
required validation quality checks on the
administrative data.

SSRS will receive data from Urban via the
Urban SFTP and store on the SSRS encrypted
drive. They will run analyses and will draw the
sample for survey activities based on final
sampling design. The RADS data will be
destroyed after the conclusion of the project
per the data destruction protocol in this IRB
package.

Urban Institute (the prime) and its
subcontractor SSRS have no contractual
obligation to provide the updated contact
information to the government and will not
do so.

SSRS will collect standard tracing data on
individuals in the sample, link it to the sample
administrative data, and store on the SSRS
encrypted drive.
SSRS will also receive email updates and
telephone calls to the call-in lines from
individuals who received the letter of
introduction. They will record updated contact
information on the SSRS encrypted drive, and
store/destroy data following detailed
specifications.
SSRS will NOT provide the contact
information to either the government or to
Urban Institute. The data will be destroyed
per the data destruction protocol in this
document.

RADS administrative data
Electronic

Tracing and contact information data
Electronic

Updated contact information for
sampled refugees collected
through standard tracing
database, and provided by
individual respondents through
email or telephone lines.

Physical

Contact information updates
shared through sealed envelopes
delivered via postal mail.

If Urban receives any updates by mail,
Urban will share new updated contact
information with SSRS via the Urban SFTP.
Urban will store/destroy physical data
following the data protection protocols in
this IRB package.

SSRS will receive contact information updates
sent back through sealed, pre-addressed
envelopes sent to sampled refugees. SSRS will
record updated contact information on the
SSRS encrypted drive, link it to the sample
administrative data, and store/destroy
physical data following the data destruction
protocol in this IRB package.

Survey responses collected
through CATI system by
telephone.

Urban will receive only de-identified
survey responses from SSRS after surveys
are complete and data files are ready for
analysis. These survey responses will be
stored on the confidential drive.
Urban will transmit deidentified survey
data to HHS/ORR via the Urban SFTP.
Urban will transmit the further redacted
public use dataset to ICPSR through
ICPSR’s SFTP. We will use the OpenICPSR
archive to archive the ASR public use data
set. This allows full control of the data to be
with the submitter (not ICPSR).
Urban will store/destroy physical data
following the data protection protocols in
this IRB package.

Ronin will field the telephone surveys and
collect survey data, storing responses on SSRS
encrypted drive.
SSRS will clean and prepare the data and
maintain it on the SSRS encrypted drive. SSRS
will transmit deidentified survey files to Urban
via the Urban SFTP.
SSRS will store/destroy data following the
data protection protocols in this IRB package.

Survey data
Electronic

The content of this row
has been deleted per
IRB guidance

12

DATA TRANSFER
All electronic data (RADS administrative data, tracing information, and survey responses) will be
transmitted through an on-premise secure FTP (SFTP) server, with one exception: HHS will transmit RADS
administrative data to Urban through an HHS SFTP. (Subsequent transfers between Urban, HHS, and SSRS
(including Survey Response data received from SSRS) will be transmitted through the Urban Institute SFTP.)
All data will be encrypted at rest and during transmission in accordance with Federal Information
Processing Standard (FIPS) 140-2 standards.
Urban Institute’s SFTP server is behind the Urban Institute firewall. Data transmitted securely there are
then transferred to encrypted disk space and the transmitted files are deleted from the FTP site. On disk,
confidential files will be physically segregated from non-confidential files with a separate backup procedure
for the confidential study data. Backups of confidential data are made to secure, encrypted back disk space,
not to tape or other media.
All transferred data files will be password protected and at no time will the password and data be
transferred at the same time. Password protection will be implemented through compressing the file,
encrypting the data, or both. Passwords will be transmitted by phone.
We describe the considerations for each research component below:
Administrative Data: Urban will receive RADS administrative data from HHS/ORR and transmit it to
SSRS via the Urban SFTP, to which all data will be transmitted securely in accordance with FIPS 140-2
standards.
Tracing: SSRS will collect updated contact information through standard tracing databases and through
collection and recording of updates provided through contact information letters, emails, and phone
calls. That information will not be transmitted outside of SSRS. Urban may receive some contact updates
by mail; if that takes place, Urban will share information with SSRS via the Urban SFTP.
Survey Administration: SSRS will implement the survey and collect survey responses, stored on its own
server. It will ensure that data collected by interviewers at Ronin is collected, encrypted at rest when
stored, and transmitted securely in accordance with FIPS 140-2 standards, to the Urban SFTP.
Interviewers at Ronin will input survey responses directly into a secure SSRS system. If in some cases
interviewers must use hard copy instruments, they will communicate the results by phone to an SSRS
staff member and destroy the hard copy instrument immediately. If in some cases a hard copy
instrument needs to be transmitted, it will be transmitted via courier or via secure mail (such as FedEx
or other tracked mail) and a signature of a designated party will be required on receipt.

SSRS will de-identify the survey responses (names, birth dates, alien number, etc.) and assign a system
generated ID number for each survey record. SSRS will maintain a separate document (the Master
Identification File) that links ID number to personally identified information (PII), which will be stored
separately from the survey data. No single data transfer will include both survey data and the Master
Identification File (the data linking file). Any hard copy data transfers that include confidential data will
be sent via courier or via secure mail (such as FedEx or other tracked mail) and a signature of a
designated party will be required on receipt.
SSRS will share de-identified survey responses with Urban via the Urban SFTP.
Data Archiving: The data that we transmit to ICPSR will have undergone a thorough deidentification
process. The data that we transmit – via their SFTP – is safe for public consumption. We will use the
OpenICPSR archive which leaves full control of the data (including the ability to retract access)
exclusively to the data submitter.

DATA STORAGE
When stored, all project files containing confidential data will be encrypted at rest, in accordance with FIPS
140-2 standards. Project staff at Urban and SSRS who must store confidential data on their local hard drives
will have PGP full disk encryption, which provides FIPS 140-2 level validated protection.
Any physical data records (CDs, data sticks, hard copy survey instruments by Ronin) containing confidential
study data will be stored in a locked file cabinet in the office of key responsible Urban Institute or SSRS
project staff (Hamutal Bernstein and Susan Sherr, respectively) until destruction (detailed in “Destruction of
Data” below). All storage media containing confidential data will be labeled accordingly.
If SSRS does have to receive hard copy instruments from Ronin, SSRS will store these materials in a locked
cabinet except while coding and keypunching is taking place. Once the data are keypunched, the documents
remain in the locked cabinet for 90 days until they are shredded or for as long as is requested by the survey
sponsor. From that point forward, data are handled electronically.

DESTRUCTION OF DATA
SSRS and Urban will destroy all survey-related data -- including the RADS data files -- within six months of
the end of the contract. Any other physical data such as CDs or data sticks will be destroyed 90 days after

14

the end of the contract. The sole exception is the ASR public use data file (since it is accessible to anyone
through ICPSR).

STAFF CONFIDENTIALITY
All project staff (Urban, SSRS, and SSRS partners) will sign the Urban Institute’s staff confidentiality pledge
agreeing to follow the Urban Institute’s guidelines for data security as well as the guidelines and standards
set forth in this document. Hamutal Bernstein and Susan Sherr will maintain files containing copies of all of
the signed confidentiality pledges and nondisclosure agreements. These forms are provided – with versions
for Urban staff and for non-Urban staff - in Appendices 1, 2, 3, and 4.
No project staff will be allowed to print out or display confidential data elements. However, on a need-toknow basis designated research staff may be able to access all the information on study participants. Access
to the confidential data on site at Urban will be restricted to Urban system administrators and key research
team staff.

15

Appendices
1.
2.
3.
4.
5.
6.
7.
8.
9.

Urban Staff Confidentiality Pledge
Non-Urban Staff Confidentiality Pledge
Urban Staff Nondisclosure Agreement
Non-Urban Staff Nondisclosure Agreement
RADS Variable List
Letter of Introduction
2018 ASR Questionnaire
2018 ASR Announcement
Data Security and Monitoring Plan

16

Appendix 1
2018 Annual Survey of Refugees
Urban Staff Confidentiality Pledge

October 2018

CONFIDENTIALITY PLEDGE
Annual Survey of Refugees
2018

The Urban Institute assures all respondents and participating organizations that the
information they release to this study will be held in the strictest confidence by the
contracting organizations and that no information obtained in the course of this study
will be disclosed in such a way that individuals or organizations are identifiable. Access to
the data in this study is by consent of the respondents who have been assured
confidentiality. This assurance of confidentiality does not prevent researchers from
voluntarily disclosing information as may be required by law or if they have good reason to
believe a subject intends self-harm or harm to others.
The undersigned hereby confirm the following:
“I have read a copy of the “Confidential Data at the Urban Institute – Guidelines
for Data Security,” which has been provided for me with this Confidentiality
Pledge. I understand that I must comply with all of data security
requirements adapted from those Guidelines for this project as approved by
the Urban Institute Institutional Review Board. I understand that I am
prohibited from disclosing any such confidential information which has
been obtained under the terms of this contract/grant to anyone other than
authorized contractor staff. I will report any suspected breach of
confidentiality/data security immediately to the CIO and Data Security
Officer at s ec u r i t y @u r b a n . o r g as w e ll as t h e I R B at
ir b @u r b an . o r g . I understand that any willful and knowing disclosure of
information released to this study may subject an employee of The Urban
Institute or contractor to disciplinary action, up to and including termination
of employment or contract as may be appropriate.”

(Print Your Name)

(Signature)

(Date)

(Witness Print Name)

(Signature)

(Date)

The Urban Institute 2100 M Street, NW Washington, DC 20037

Appendix 2
2018 Annual Survey of Refugees
Non-Urban Staff Confidentiality Pledge

October 2018

CONFIDENTIALITY PLEDGE
Annual Survey of Refugees
2018

The Urban Institute assures all respondents and participating organizations that the
information they release to this study will be held in the strictest confidence by the
contracting organizations and that no information obtained in the course of this study
will be disclosed in such a way that individuals or organizations are identifiable. Access to
the data in this study is by consent of the respondents who have been assured
confidentiality. This assurance of confidentiality does not prevent researchers from
voluntarily disclosing information as may be required by law or if they have good reason to
believe a subject intends self-harm or harm to others.
The undersigned hereby confirm the following:
“I have read a copy of the “Confidential Data at the Urban Institute – Guidelines
for Data Security,” which has been provided for me with this Confidentiality
Pledge. I understand that I must comply with all of data security
requirements adapted from those Guidelines for this project as approved by
the Urban Institute Institutional Review Board. I understand that I am
prohibited from disclosing any such confidential information which has
been obtained under the terms of this contract/grant to anyone other than
authorized contractor staff. I will report any suspected breach of
confidentiality/data security immediately to the CIO and Data Security
Officer at s ec u r i t y @u r b a n . o r g as w e ll as t h e I R B at
ir b @u r b an . o r g an d t h e s t u d y P r i n c ip al I n v es t ig at o r s at
h b er n s t e in @u r ba n . o r g an d r s an t o s @u r b a n . o r g . I understand that
any willful and knowing disclosure of information released to this study
may subject an employee of The Urban Institute or contractor to disciplinary
action, up to and including termination of employment or contract as may be
appropriate.”
(Print Your Name)

(Signature)

(Date)

(Witness Print Name)

(Signature)

(Date)

The Urban Institute 2100 M Street, NW Washington, DC 20037

Appendix 3
2018 Annual Survey of Refugees
Urban Staff Nondisclosure Agreement

Contractor Non-Disclosure Agreement
Sensitive Information, Non-public Information, Confidential Information, Controlled Unclassified Information

Access to sensitive information (such as personally identifiable information [PII]), non-public
information, confidential information, and/or Controlled Unclassified Information (CUI) from the files of
the Department of Health and Human Services (HHS) is required in the performance of my official duties,
under contract number HHSP233201500064I between HHS/Office of Refugee Resettlement and my
employer, The Urban Institute. I agree that I shall not release, publish, or disclose such information to
unauthorized personnel, and I shall protect such information in accordance with relevant federal laws,
regulations, and guidelines.

I affirm that I have received a written and/or verbal briefing by my company concerning my
responsibilities under this agreement. I understand that violation of this agreement may subject me to
criminal and civil penalties.

Signed:
Type or Print Name:
Date:
Witnessed by:
Date:

Copies are to be retained by:

HHS Contracting Officer’s Representative
Contractor’s Contract Management
Individual Signatory

Appendix 4
2018 Annual Survey of Refugees
Non-Urban Staff Nondisclosure Agreement

Contractor Non-Disclosure Agreement
Sensitive Information, Non-public Information, Confidential Information, Controlled Unclassified Information

Access to sensitive information (such as personally identifiable information [PII]), non-public
information, confidential information, and/or Controlled Unclassified Information (CUI) from the files of
the Department of Health and Human Services (HHS) is required in the performance of my official duties,
under contract number HHSP233201500064I between HHS/Office of Refugee Resettlement and The
Urban Institute. I agree that I shall not release, publish, or disclose such information to unauthorized
personnel, and I shall protect such information in accordance with relevant federal laws, regulations, and
guidelines.

I affirm that I have received a written and/or verbal briefing by my company concerning my
responsibilities under this agreement. I understand that violation of this agreement may subject me to
criminal and civil penalties.

Signed:
Type or Print Name:
Date:
Witnessed by:
Date:

Copies are to be retained by:

HHS Contracting Officer’s Representative
Contractor’s Contract Management
Individual Signatory

Appendix 5
2018 Annual Survey of Refugees
RADS Variable List

Variables
affiliate_code
affiliate_desc
age_at_arrival
airport_code
alien_no
ap_no
arrival_date
birth_country_name
birth_date
birth_date_estimated
case_guid
case_no
case_priority_code
citizenship_country_name
city_name
country_of_origin_name
county_name
edu_desc
employed_code
english_reading_desc
english_speaking_desc
english_writing_desc
ethnicity_desc
family_relationship_desc
family_size_no
fiscal_year
full_name
gender_code
ind_guid
individual_status_code
ins_approval_date
iom_sequence_no
language_code
maiden_name
minors_desc
nationality_desc
native_reading_code
native_speaking_code
native_writing_code
occupation_desc
orig_country_of_origin_name
orris_ind_status_code
port_of_entry
pro_flight_number
refugee_class_code
religion_desc

Variable Labels
AFFILIATE_CODE
AFFILIATE_DESC
AGE_AT_ARRIVAL
AIRPORT_CODE
ALIEN_NO
AP_NO
ARRIVAL_DATE
BIRTH_COUNTRY_NAME
BIRTH_DATE
BIRTH_DATE_ESTIMATED
CASE_GUID
CASE_NO
CASE_PRIORITY_CODE
CITIZENSHIP_COUNTRY_NAME
CITY_NAME
COUNTRY_OF_ORIGIN_NAME
COUNTY_NAME
EDU_DESC
EMPLOYED_CODE
ENGLISH_READING_DESC
ENGLISH_SPEAKING_DESC
ENGLISH_WRITING_DESC
ETHNICITY_DESC
FAMILY_RELATIONSHIP_DESC
FAMILY_SIZE_NO
FISCAL_YEAR
FULL_NAME
GENDER_CODE
IND_GUID
INDIVIDUAL_STATUS_CODE
INS_APPROVAL_DATE
IOM_SEQUENCE_NO
LANGUAGE_CODE
MAIDEN_NAME
MINORS_DESC
NATIONALITY_DESC
NATIVE_READING_CODE
NATIVE_SPEAKING_CODE
NATIVE_WRITING_CODE
OCCUPATION_DESC
ORIG_COUNTRY_OF_ORIGIN_NAME
ORRIS_IND_STATUS_CODE
PORT_OF_ENTRY
PRO_FLIGHT_NUMBER
REFUGEE_CLASS_CODE
RELIGION_DESC
Page 1

state_code
voluntary_agency_desc
wraps_assur_date
wraps_departure_date
wraps_received_date
zip_code
c_emp_supp_flag
c_match_grant_supp_flag
c_mig_to_city
c_mig_to_state
c_non_govt_supp_flag
c_other_govt_supp_flag
c_out_mig_flag
c_phone1
c_phone2
c_rca_supp_flag
c_rel_personal_asset_flag
c_self_sufficient_flag
c_ssi_supp_flag
c_tanf_supp_flag
i_city_name
i_county_name
i_emp_program_flag
i_employed_flag
i_esl_flag
i_exempt_flag
i_exempt_reason
i_full_address
i_mig_to_city
i_mig_to_state_code
i_out_mig_flag
i_phone_num_1
i_phone_num_2
i_state_code
i_student_flag
i_zip_code

STATE_CODE
VOLUNTARY_AGENCY_DESC
WRAPS_ASSUR_DATE
WRAPS_DEPARTURE_DATE
WRAPS_RECEIVED_DATE
ZIP_CODE
C_EMP_SUPP_FLAG
C_MATCH_GRANT_SUPP_FLAG
C_MIG_TO_CITY
C_MIG_TO_STATE
C_NON_GOVT_SUPP_FLAG
C_OTHER_GOVT_SUPP_FLAG
C_OUT_MIG_FLAG
C_PHONE1
C_PHONE2
C_RCA_SUPP_FLAG
C_REL_PERSONAL_ASSET_FLAG
C_SELF_SUFFICIENT_FLAG
C_SSI_SUPP_FLAG
C_TANF_SUPP_FLAG
I_CITY_NAME
I_COUNTY_NAME
I_EMP_PROGRAM_FLAG
I_EMPLOYED_FLAG
I_ESL_FLAG
I_EXEMPT_FLAG
I_EXEMPT_REASON
I_FULL_ADDRESS
I_MIG_TO_CITY
I_MIG_TO_STATE_CODE
I_OUT_MIG_FLAG
I_PHONE_NUM_1
I_PHONE_NUM_2
I_STATE_CODE
I_STUDENT_FLAG
I_ZIP_CODE

Page 2

Appendix 6
2018 Annual Survey of Refugees
Letter of Introduction

Dear Mr./Ms. ----------,
Refugees like you are forced to flee your homelands to bravely begin new lives in American
society. Once you are in the United States, it is important that you be supported in your journey to
adapt to a new community and society. To better help you and others like yourself, we need to
understand what you are experiencing as you adjust to life in the U.S.
You have been selected to participate in a voluntary study about how refugees adapt to life in the
United States. It is funded by the U.S. Office of Refugee Resettlement and being conducted by the
Urban Institute and a research organization called SSRS. You will continue to receive social
services and benefits regardless of your decision to participate in the study.
A trained interviewer from SSRS will be calling you in a few weeks to conduct a telephone survey
in [primary language], English or another language in which you may be more comfortable, such as
[language2 or language3]. The interviewer will ask some questions about your education and work
and any help you are getting from the government. The interview will take up to 30 minutes, but it
may be shorter. Afterwards, we will send you a $25 gift card as a token of appreciation for
participating.
In order to be able to reach you, we want to make sure we have your correct telephone number.
This is the number that we have on file: xxx-xxx-xxxx.
If this is no longer correct or you prefer us to contact you at another number, please let us know.
You can:
• Send back the enclosed contact card with your correct information using the postage-paid
envelope
• Email us at Annualsurvey@urbansurveys.org, OR
If you would be more comfortable
• Call us at [xxx-xxx-xxxx]. Someone who speaks
speaking with someone in
[primary language] will answer the phone. At that
[language2],
call xxx-xxx-xxxx or
point, you can either provide a number where you
for [language3], call xxx-xxx-xxxx.
can be reached at a convenient time to take the
survey, or just do the survey while you are on the
phone.
Thank you for considering participating in this important study. Sharing your perspective will help
us understand what refugees like you are going through. The results will help inform how the
refugee resettlement system can be improved.
Sincerely,
Hamutal Bernstein and Robert Santos, Co-Principal Investigators
Urban Institute

Appendix 7
2018 Annual Survey of Refugees
Questionnaire

2018 ASR Questionnaire (English)
ANNUAL SURVEY OF REFUGEES
OMB Number: 0970-0033
Expiration Date: 02/28/2019

S1. Hi. I’m ________ calling from SSRS on behalf of the Office of Refugee Resettlement,
how are you today? We are doing a study about refugees’ adjustment to life in the United
States.
Is this (INSERT NAME FROM SAMPLE)?
(INTERVIEWER: If respondent not on phone, ask “May I speak with him/her?”. Repeat intro if
respondent comes to phone.)
1
2
3
9

Respondent is on the phone
Respondent is not available right now
Respondent no longer lives here
(DO NOT READ) Refused

[CONTINUE TO S2]
[SET UP CALLBACK]
[CONTINUE TO S1a]
[THANK & TERM]

(ASK IF S1=3)
S1a. Do you have a phone number where I can reach (INSERT NAME FROM SAMPLE)?
___________ [Enter new telephone number]
9 (DO NOT READ) Don’t know/Refused
(ASK IF S1=1)
S2. Great! Hopefully you recently received a letter from us telling you about the survey.
And just to confirm, did you enter the US since 2012 as a refugee?
1
2
9

Respondent is a refugee
Respondent not a refugee
(DO NOT READ) Don’t know/Refused

[CONTINUE TO S3]
[THANK & TERM]
[THANK & TERM]

1

(ASK IF S2=1)
S3. Ok, thank you. And to confirm, is your date of birth (INSERT DATE OF BIRTH FROM
SAMPLE).
1
2
3
4
9

Confirmed date of birth
Confirmed year but not month
Confirmed month but not year
Incorrect month and year
(DO NOT READ) Refused

[CONTINUE TO INTRO]
[CONTINUE TO INTRO]
[CONTINUE TO S3a]
[CONTINUE TO S3b]
[INTERVIEWER: IF RESPONDENT
REFUSES ONCE, READ PROBE FROM
Q*Q. IF STILL REFUSED CONTINUE
WITH THE SURVEY]

(ASK IF S3=3)
S3a. What is your age?
INTERVIEWER: PLEASE ENTER AGE AS A 3 DIGIT CODE. FOR INSTANCE 003, 016,
078..ETC.)
1
9

[ENTER AGE]
(DO NOT READ) Refused

[INTERVIEWER: IF RESPONDENT
REFUSES ONCE, READ PROBE FROM
Q*Q. IF STILL REFUSED CONTINUE
WITH THE SURVEY]

[PN: IF AGE GIVEN AT S3a IS WITHIN 5 YEARS OF SAMPLE AGE, CONTINUE TO INTRO.
IF OUTSIDE OF 5 YEARS, ASK S3b.]
[PN: TO CALCULATE SAMPLE AGE, USE: (Current date – Arrival date) + Age at arrival]
(ASK IF S3=4 OR S3a= MORE THAN 5 YEARS FROM SAMPLE AGE)
S3b. What year did you arrive in the U.S.?
(DO NOT READ: Year of arrival: [INSERT YEAR OF ARRIVAL FROM SAMPLE])
1
2
9

Confirmed year of arrival
Unable to confirm year of arrival
(DO NOT READ) Refused

[CONTINUE TO INTRO]
[THANK & TERM]
[INTERVIEWER: IF RESPONDENT
REFUSES ONCE, READ PROBE FROM
Q*Q. IF STILL REFUSED CONTINUE
WITH THE SURVEY]

IF S3A<18 OR ‘AGE’ FROM SAMPLE <18 PLEASE ASK MINOR
MINOR. May I speak with your parent or guardian?
1
2
3
9

Yes
No
[END INTERVIEW AND DISPO AS INITIAL REFUSAL]
Parent/Guardian is not available right now
[SET UP CALLBACK]
(DO NOT READ) Refused
[THANK & TERM]

2

IF MINOR=1
WHEN PARENT/GUARDIAN COME TO THE PHONE PLEASE READ
PARENT. Hi. I’m ________ calling on behalf of the Office of Refugee Resettlement, how are
you today? We are doing a study about refugees’ adjustment to life in the United States.
Can you answer questions on behalf of (INSERT NAME FORM SAMPLE)?
1
2
9

Yes
No
[DISPO AS INITIAL REFUSAL]
(DO NOT READ) Refused
[DISPO AS INITIAL REFUSAL]

CREATE ‘PROXY’ VARIABLE AND ASSIGN CODE 1 IF PARENT =1.
PROGRAMMER:IF PROXY =1 PLEASE DISPAY ‘PROXY’ ON THE TOP OF THE SCREEN
INTERVIWER: PLEASE EDIT INTRODUCTION TEXT AS NECESSARY

3

INTRO.
We would like you to be in a voluntary study about how refugees adapt to life in
the U.S. It is funded by the Office of Refugee Resettlement and being conducted by two
research organizations, the Urban Institute and SSRS.
We would like to ask some questions about your education and work and any help you are
getting from the government. It takes up to 30 minutes, but it’s sometimes shorter and we will
send you a $25 gift card to thank you for participating.
Before we start we just need to tell you a few things. You don’t have to answer any questions
you don’t want to answer and you can stop the interview at any time. The answers you give will
be confidential and will not have your name on them. Federal law keeps your answers private.
You will continue to receive social services and benefits regardless of your decision to
participate in the study.
Your responses will be combined with others and used in a report to the U.S. Congress. The
data without your name will be stored for future research.
Finally, there is little risk associated with your participation because of the care we are taking to
keep your name and your answers safe. There are no direct benefits to you, but you will be
helping the Office of Refugee Resettlement understand what refugees like you are going
through.
Do you have any questions about the study or the interview?

4

(READ TO ALL)
We would like to start by asking you a few questions about each person who lives here, or who
is staying or visiting here and has no other home.
(ASK ALL)
[PN: ALLOW UP TO 5 NAMES TO BE ENTERED. NAMES WILL BE PIPED IN FOR
SUBSEQUENT QUESTIONS.]
Q1a. Let's start with you. Not counting you, tell me the
names of each person who lives there starting with the oldest person.
(INTERVIEWER: If respondent does not want to provide names of household members,
tell them we are only using the name to refer to the correct person in later questions. IF
RESPONDENT STILL RELUCTANT TO PROVIDE NAMES: Just a first name or initials
are fine.)
(PROBE: ARE THERE OTHER PERSONS WHO USUALLY LIVE HERE BUT ARE
TEMPORARILY ABSENT?)
1
2
3
4
5

[AUTO-POPULATE RESPONDENT NAME]
[RECORD HH MEMBER #2 IF APPLICABLE] [PN: PERSON B FOR PIPE-INS]
[RECORD HH MEMBER #3 IF APPLICABLE] [PN: PERSON C FOR PIPE-INS]
[RECORD HH MEMBER #4 IF APPLICABLE] [PN: PERSON D FOR PIPE-INS]
[RECORD HH MEMBER #5 IF APPLICABLE] [PN: PERSON E FOR PIPE-INS]

5

[PN: ASK Q1b through Q1k for each HH member named in Q1a.]
(ASK ALL)
[PN: AUTO POPULATE RESPONDENT (Q1BA) WITH CODE 01]
Q1b(a-e). What is (INSERT NAME)’s relationship to you?
(DO NOT READ LIST)
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
98
99

Self [DO NOT SHOW – AUTO-POPULATE FOR Q1ba]
Spouse (wife/husband)
Unmarried partner / significant other
Child / stepchild / foster child / ward
Parent / Stepparent / foster parent / guardian
Sibling / Stepsister / Stepbrother
Grandparent / Step-grandparent
Grandchild / Step-grandchild
Son-in-law / Daughter-in-law
Father-in-law / Mother-in-law
Other relative
Employer
Employee (maid, nanny, au pair, housekeeper, etc.)
Professional caregiver (nurse, aide, etc.)
Other non-relative
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q1d(a-e). What was (INSERT NAME)’s age at last birthday?
___________ [RANGE 1-110]
000 Less than one year
998 (DO NOT READ) Don’t know
999 (DO NOT READ) Refused
(ASK ALL)
Q1e(a-e). What was (INSERT NAME)’s date of birth?
1
2
3
8
9

ENTER 2-DIGIT MONTH
ENTER 2-DIGIT DAY
ENTER 4-DIGIT YEAR
(DO NOT READ) Don’t know
(DO NOT READ) Refused

6

(ASK IF Q1d = AGE 15 OR OLDER AND NOT ALREADY COMMUNICATED ABOVE IN
RELATIONSHIP) IFQ1b=2 AUTOPOPULATE AS CODE 1
Q1c(a-e). What is (INSERT NAME)’s current marital status?
1
2
3
4
5
6
8
9

Now married (note: spouse need not live in household)
Divorced
Legally separated
Never married
Widowed
Other (SPECIFY) _______________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q1f(a-e). Is (INSERT NAME) male or female?
[INTERVIEWER: CONFIRM BASED ON NAME; PROBE AS APPROPRIATE AND
EXPLAIN NEED FOR ASKING THIS QUESTION]
1
2
8
9

Male
Female
(DO NOT READ) Don’t know
(DO NOT READ) Refused

7

(ASK ALL)
[PN: AUTO-POPULATE FOR PERSONS B-E WITH RESPONDENT RESPONSE IF Q1gaa=1]
[PN: SAME SET UP AS Q7 IN Q1097]
Q1g(a-e). What is (INSERT NAME)’s country of birth?
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
98
99

Afghanistan
Bhutan
Burma
Burundi
Cuba
Democratic Republic of the Congo
Eritrea
Ethiopia
Iran
Iraq
Jordan
Kenya
Malaysia
Nepal
Rwanda
Somalia
Sudan
Syria
Tanzania
Thailand
Uganda
Ukraine
Other (SPECIFY) _______________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK OF RESPONDENT ONLY AND IF Q1g(a)=1-23)
[PN: IF Q1gaa=1 DO NOT ASK Q1g(B-E). IF Q1gaa=2-99 ASK Q1g(B-E) FOR REMAINING
HH MEMBERS]
[PN: SAME SET UP AS Q7A IN Q1097]
Q1gaa. Were all members of this household born in [INSERT COUNTRY NAME] or were
any members born in another country?
(INTERVIEWER: IF YES, DO NOT ASK ABOUT OTHER HH MEMBERS)
1
2
98
99

Yes
No
(DO NOT READ) Don’t know
(DO NOT READ) Refused

8

(ASK ALL)
[PN: AUTO-POPULATE FOR PERSONS B-E WITH RESPONDENT RESPONSE IF Q1haa=1]
[PN: SAME SET UP AS Q12 IN Q1097]
Q1h(a-e). What is (INSERT NAME)’s country of citizenship?
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
98
99

Afghanistan
Bhutan
Burma
Burundi
Cuba
Democratic Republic of the Congo
Eritrea
Ethiopia
Iran
Iraq
Jordan
Kenya
Malaysia
Nepal
Rwanda
Somalia
Sudan
Syria
Tanzania
Thailand
Uganda
Ukraine
Other (SPECIFY) _______________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

9

(ASK OF RESPONDENT ONLY AND IF Q1h(a)=1-23)
[PN: IF Q1haa=1 DO NOT ASK Q1h(B-E). IF Q1haa=2-99 ASK Q1h(B-E) FOR REMAINING
HH MEMBERS]
[PN: SAME SET UP AS Q12A IN Q1097]
Q1haa. Do all members of this household have citizenship from [INSERT CITIZENSHIP
COUNTRY NAME] or do some members have a different citizenship?
(INTERVIEWER: IF YES, DO NOT ASK ABOUT OTHER HH MEMBERS)
1
2
98
99

Yes
No
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
[PN: AUTO-POPULATE FOR PERSONS B-E WITH RESPONDENT RESPONSE IF Q1iaa=1]
[PN: SAME SET UP AS Q13 IN Q1097]
[PN: SHOW CODES 37, 98, 99 FOR ALL]
[PN: IF Q1g=01 SHOW CODES 16, 27, 32;
IF Q1g=02 OR Q1g=14 SHOW CODE 24;
IF Q1g=03 SHOW CODES 09, 20, 21;
IF Q1g=04 SHOW CODES 05, 17, 34;
IF Q1g=05 SHOW CODE 10;
IF Q1g=06 SHOW CODES 05, 06, 34;
IF Q1g=07 SHOW CODES 22, 30, 33;
IF Q1g=08 SHOW CODES 11, 30, 33;
IF Q1g=09 SHOW CODES 02, 12, 28;
IF Q1g=10 SHOW CODES 01, 08, 31;
IF Q1g=11 SHOW CODES 01, 08, 13;
IF Q1g=12 SHOW CODES 04, 11, 15, 26;
IF Q1g=13 SHOW CODES 09, 19, 29;
IF Q1g=15 SHOW CODES 17, 34;
IF Q1g=16 SHOW CODES 03, 11, 15;
IF Q1g=17 SHOW CODES 13, 25, 36;
IF Q1g=18 SHOW CODES 01, 08, 23;
IF Q1g=19 SHOW CODES 06, 17;
IF Q1g=20 SHOW CODES 07, 20, 21;
IF Q1g=21 SHOW CODES 03, 11, 15, 17, 34;
IF Q1g=22 SHOW CODES 14, 18, 35;
IF Q1g=23,98,99 ONLY SHOW 37, 98, 99]
Q1i(a-e). What is (INSERT NAME)’s ethnic origin?
01
02
03
04
05
06
07

Arab
Armenian
Asharaf
Bantu
Banyamulenge, Banyamulengue
Bembe, Bemba, Mbembe
Burmese

10

08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
98
99

Chaldean
Chin
Cuban
Darod
Fars
Fur
Great Russian
Hawiye
Hazara
Hutu
Jewish
Kachin
Karen
Karen Ni (Kayar)
Kunama
Kurd
Lhotsampa
Massalit
Oromo
Pashtoon
Persian
Rohingya
Saho
Siryac
Tajik
Tigrinya
Tutsi
Ukrainian
Zagawa
Other (SPECIFY) _______________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

11

(ASK OF RESPONDENT ONLY AND IF Q1i(a)=1-37)
[PN: IF Q1iaa=1 DO NOT ASK Q1i(B-E). IF Q1iaa=2-99 ASK Q1i(B-E) FOR REMAINING HH
MEMBERS]
[PN: SAME SET UP AS Q13A IN Q1097]
Q1iaa.
Are all members of this household of [INSERT ETHNIC ORIGIN FROM Q1h(a)]
origin, or do some members have a different ethnic origin?
(INTERVIEWER: IF YES, DO NOT ASK ABOUT OTHER HH MEMBERS)
1
2
98
99

Yes
No
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q1j(a-e). What month and year did (INSERT NAME) enter the U.S. to stay?
1
2
8
9

[ENTER 2-DIGIT MONTH]
[ENTER 4-DIGIT YEAR]
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
[PN: AUTO-POPULATE FOR PERSONS B-E WITH RESPONDENT RESPONSE IF Q1kaa=1]
[PN: SAME SET UP AS Q11 IN Q1097]
Q1k(a-e). In what State did (INSERT NAME) originally resettle?
[PN: SHOW STATE LIST]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused

(ASK OF ALL EXCEPT RESPONDENT. RESPONDENT DOES NOT GET THIS QUESTION
Q1l(a-e). Is (INSERT NAME) a refugee who has entered the U.S. between 2012 and 2016?
(INTERVIEWER: The primary concern with this question is determining the refugee
status of the household member in question.)
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

12

(READ TO ALL)
Now I want to ask some questions only of persons in your household who are 16 years old or
older and entered the U.S. as refugees between 2012 and 2016.
[PN: ASK Q2A THROUGH Q29D ONLY FOR HOUSEHOLD MEMBERS 16 OR OLDER AND A
REFUGEE (Q1d(a-e)=16-110 AND Q1l(a-e)=2). IF RESPONDENT AND Q1D IS DK/REF BUT
PERSON IS A REFUGEE ASK Q2A-29]
RESPONDENT GETS ASKED Q2-29 IF q1D=16-110, DK, REF
(ASK ALL)
*Q2a(a-e). How many years of schooling did (INSERT NAME) complete before coming to
the U.S.?
________ (RANGE: 0-96)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused

13

(ASK ALL)
*Q2b(a-e). What was the highest degree or certificate that (INSERT NAME) obtained before
coming to the U.S.?
(DO NOT READ LIST)
01
02
03
04
05
06
07
08
98
99

None
Primary
Training in refugee camp
Technical school certification
Secondary (or high school diploma)
University degree (other than medical)
Medical degree
Other (SPECIFY) ______________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
*Q3a(a-e). Before coming to the U.S., was (INSERT NAME):
(INTERVIEWER: If in a refugee camp prior to the U.S., what type of employment did
the person hold before that?)
(READ LIST)
01
02
03
04
05
06
07
98
99

Not employed
Civil servant (civilian in local or national government)
In the military
Employee in private sector
Self-employed
Student
Other (SPECIFY) ___________________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q3a=2-99)
*Q3b(a-e). What kind of work (activities) did (INSERT NAME) perform before coming to the
U.S.? (e.g., lawyer, typist, farmer, teacher, electrician, student)
__________ (RECORD TYPE OF WORK)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q3c and Q3d DELETED FOR 2016

14

(ASK ALL)
*Q4a(a-e). At the time of arrival in the U.S., how well did (INSERT NAME) speak English?
1
2
3
4
8
9

Very well
Well
Not well
Not at all
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q4b(a-e). How well does (INSERT NAME) speak English now?
1
2
3
4
8
9

Very well
Well
Not well
Not at all
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q4ba DELETED FOR 2016
(ASK ALL)
*Q4c(a-e). Before coming to the U.S. did (INSERT NAME) have any English language
instruction?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q4d DELETED FOR 2016

15

(ASK ALL)
Q4e(a-e). Within the past 12 months, has (INSERT NAME) attended an English language
training program?
1
2
6
8
9

No
Yes
(DO NOT READ) High school student
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q4f, Q4g, Q4h DELETED FOR 2016
(ASK IF Q4e=2,8,9)
Q4j(a-e). Is (INSERT NAME) currently enrolled in an English language training program?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q4ja, Q4k DELETED FOR 2016
(ASK ALL)
Q5a(a-e). Did (INSERT NAME) work at a job anytime last week?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q5a=2)
Q5b(a-e). Did (INSERT NAME) work at more than one job last week?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

16

(ASK IF Q5b=2)
Q5c(a-e). How many jobs did (INSERT NAME) work at last week?
________ (RANGE: 2-10)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q5a=2)
Q6a(a-e). How many hours did (INSERT NAME) work at his/her primary job last week?
(IF NECESSARY: Primary job means the job worked at for the greatest number of
hours)
________ (RANGE: 0-96)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q5b=2)
Q6b(a-e). How many hours did (INSERT NAME) work at all jobs last week?
________ (RANGE: 0-96)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q5a=2)
Q7(a-e). How much money per hour did (INSERT NAME) receive at his/her primary job last
week?
________ (RANGE: 0-96) PN: PLEASE ALLOW UPTO 2 DECIMALS
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q7=98,99)
Q8a(a-e). How much did (INSERT NAME) earn before taxes from that job?
________ (RANGE: 0-999,996)
9999998 (DO NOT READ) Don’t know
9999999 (DO NOT READ) Refused

17

(ASK IF Q7=98,99)
Q8b(a-e). On what basis is that amount computed?
1
2
3
4
8
9

Weekly
Bi-weekly
Monthly
Annually
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(PN: IF WORKED AT SECOND JOB LAST WEEK, GO TO Q.9)
(PN: IF WORKED ONLY ONE JOB LAST WEEK, SKIP TO Q.18a)
(ASK IF Q5b=2)
Q9(a-e). How much money per hour did (INSERT NAME) receive from his/her second job
last week?
________ (RANGE: 0-96) PN: PLEASE ALLOW UPTO 2 DECIMALS
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q9=98,99)
Q10a(a-e). How much did (INSERT NAME) earn before taxes from that job?
________ (RANGE: 0-999,996)
9999998 (DO NOT READ) Don’t know
9999999 (DO NOT READ) Refused
(ASK IF Q9=98,99)
Q10b(a-e). On what basis is that amount computed?
1
2
3
4
8
9

Weekly
Bi-weekly
Monthly
Annually
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(PN: IF ANSWERED Q.10b, SKIP TO Q.18a)

18

(ASK IF Q5a=1,8,9)
Q11a(a-e). Has (INSERT NAME) ever worked since coming to the U.S. to stay?
1
2
8
9

Never worked in the U.S.
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q11a=2)
Q11aa(a-e).
How many weeks has it been since (INSERT NAME) had a job?
________ (RANGE: 0-96)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q11b DELETED FOR 2016
(ASK IF Q11a=2,8,9)
Q12(a-e). Was (INSERT NAME) temporarily absent or on layoff from a job or business last
week?
1
2
3
8
9

Temporarily absent
On layoff
No, was not temporarily absent or on layoff
(DO NOT READ) Don’t know
(DO NOT READ) Refused

19

(ASK IF Q5a=1,8,9)
Q13(a-e). Has (INSERT NAME) been looking for work during the last 4 weeks?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q14, Q15, Q16 DELETED FOR 2016

(SKIP TO Q.18a IF WORKED OR SKIP TO Q.24a IF NEVER WORKED)
(ASK IF Q13=1,8,9)
[PN: ALLOW MULTIPLE RESPONSES – CODES 98-99 MUTUALLY EXCLUSIVE]
Q17. Why is (INSERT NAME) not looking for a job?
(INTERVIEWER: multiple answers may be given)
DO NOT READ LIST. PROBE FOR MORE THAN ONE RESPONSE
01 Limited English
02 Attending school or training
03 Poor health or handicap
04 Child care or family responsibilities
05 Believes no work is available
06 Tried to find work but couldn’t
08 Age
0797 Other (SPECIFY) ______________
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(SKIP TO Q.24a IF NEVER WORKED)
[FOR ALL PERSONS WHO HAD WORKED IN THE U.S. -- IF DID NOT WORK LAST WEEK,
ASK ABOUT LAST JOB. GO TO Q.24a IF INDIVIDUAL NEVER WORKED IN THE U.S.]
(ASK IF Q5a=2 OR Q11a=2)
Q18a(a-e). In the last year, how many weeks did (INSERT NAME) work?
________ (RANGE: 0-52)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused

20

(ASK IF Q5a=2 OR Q11a=2)
Q18b(a-e). How many hours per week did (INSERT NAME) usually work?
________ (RANGE: 0-96)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q5a=2 OR Q11a=2)
Q18c(a-e). What were (INSERT NAME)'s total earnings before taxes from all jobs in the
past 12 months?
________ (RANGE: 0-999,996)
9999998 (DO NOT READ) Don’t know
9999999 (DO NOT READ) Refused
(ASK IF Q5a=2 OR Q11a=2)
Q18d(a-e). When did (INSERT NAME) get his/her first job in the U.S.?
01
02
98
99

[RECORD MONTH]
[RECORD YEAR]
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q5a=2 OR Q11a=2)
Q18e(a-e). Did the income that (INSERT NAME) received from his/her first job disqualify
(INSERT NAME) from receiving cash assistance (IF NECESSARY: such as
RCA, TANF, or GA)?
1
2
3
8
9

No
Yes
Was not receiving cash assistance at that time
(DO NOT READ) Don’t know
(DO NOT READ) Refused

21

(ASK IF Q5a=2 OR Q11a=2)
Q19b(a-e). What kind of business or industry is this?
(IF NECESSARY: e.g., hospital, electronic parts manufacturing, social service agency)
________ (RECORD INDUSTRY)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q19c DELETED FOR 2016
(ASK IF Q5a=2 OR Q11a=2)
[PN: IF Q5a=2 INSERT “Is”]
[PN: IF Q11a=2 INSERT “Was”]
Q20(a-e). (Is/Was) (INSERT NAME) a:
01
02
03
04
05
06
07
98
99

Employee of a private company, business, or individual
Federal government employee
State government employee
Local government employee
Self-employed
Working without pay in family business
Other (SPECIFY) _____________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q21, Q22a DELETED FOR 2016
(ASK ALL)
Q24a(a-e). Within the past 12 months, has (INSERT NAME) attended any job training
program?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

22

(ASK IF Q24a=2)
Q24b(a-e). How many weeks did that training last?
________ (RANGE: 0-52)
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q24c, Q24d, Q24e DELETED FOR 2016

(ASK ALL)
Q25a(a-e). Within the past 12 months, has (INSERT NAME) attended school or university
(IF NECESSARY: other than to take English language training or the job-training
class indicated in the previous question)?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q25a=2)
Q25b(a-e). Was (INSERT NAME) attending school or university in order to obtain a degree
or certificate?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q25b=2)
Q25c(a-e). What degree or certificate was (INSERT NAME) attempting to earn?
(READ LIST)
1
2
3
4
5
6
8
9

High school certificate or equivalency
Associate degree
Bachelor's degree
Master's or Doctorate degree
Professional school degree (e.g., MD, LLB, DDS)
Other (SPECIFY) ___________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

23

(ASK IF Q25b=2)
Q25d(a-e). Has (INSERT NAME) received this degree or certificate?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q25e DELETED FOR 2016
(ASK ALL)
Q26b(a-e). How many months has (INSERT NAME) lived at this residence/neighborhood?
________ (RANGE: 1-96)
00 Less than 1 month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q26c DELETED FOR 2016
(ASK IF Q26b=0-11,98,99)
(PN: IF Q26b(a-e)=12-96 GEN IN CODE 2)
Q26d(a-e). Did (INSERT NAME) live in this state a year ago?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q26d=1,8,9)
Q26e(a-e). In which state did (INSERT NAME) live a year ago?
1
2
8
9

Not in the U.S.
Specify state___________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

24

Q26ea DELETED for 2016
(ASK ALL)
Q26f(a-e). What was the primary reason that (INSERT NAME) moved to this state?
(DO NOT READ LIST)
1
2
3
4
8
9

Employment opportunities
Better public assistance
Reunification with relatives
Other (SPECIFY) ___________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q26g DELETED FOR 2016
(ASK ALL)
Q26h(a-e). Does (INSERT NAME) participate in their children’s education?
1
2
7
8
9

No
Yes
(DO NOT READ) Not applicable
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q26h=2)
[PN: ALLOW MULTIPLE RESPONSES – CODES 8-9 MUTUALLY EXCLUSIVE]
Q26ha(a-e).
If yes, how?
(INTERVIEWER: multiple answers may be given)
DO NOT READ LIST
1
2
3
4
8
9

Attend parent- teacher meetings
Volunteer your time
Help with homework
Other (SPECIFY) ___________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q26i DELETED FOR 2016

25

(ASK ALL)
Q27a(a-e). Has (INSERT NAME) applied to adjust his/her immigration status to that of a
permanent U.S. resident?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q27a=2)
Q27b(a-e). When did (INSERT NAME) apply for adjustment to permanent resident status?
01
02
98
99

[RECORD MONTH]
[RECORD YEAR]
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q27a=1,8,9 OR Q27b=98,99)
Q27c(a-e). Does (INSERT NAME) plan to adjust his/her immigration status in the future?
1
2
3
8
9

No
Yes
Did not know he/she had to apply to become a permanent resident
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q28(a-e). Does (INSERT NAME) have a physical, mental, or other health condition that has
lasted for 6 or more months and which [INSERT ITEM]
1
2
8
9
a.
b.

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Limits the kind or amount of work this person can do at a job?
Prevents this person from working at a job?

26

(ASK ALL)
[PN: ALLOW MULTIPLE RESPONSES – CODES 01,98,99 MUTUALLY EXCLUSIVE]
Q29a(a-e). During the past 12 months, how were (INSERT NAME)'s medical expenses
paid?
(INTERVIEWER: May indicate more than one)
DO NOT READ LIST

01
02
03
04
05
06
07
08
09
10
11
12
98
99

No medical expenses
Self or household members
Other relatives or friends
Sponsor/sponsoring agency
Religious organization
Medicaid
Refugee Medical Assistance (RMA)
Co-payments
Other government source
Insurance through own employment (e.g., Blue Cross)
Insurance through family member's employment
Other source (SPECIFY) __________________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q29b(a-e). What is (INSERT NAME)’s usual source of medical care?
READ LIST ONLY IF NECESSARY
1
2
3
4
5
6
8
9

No regular source
Private physician
Emergency room at a hospital
Health clinic
Folk healer
Other (SPECIFY) __________________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

27

(ASK ALL)
Q29c(a-e). In the past 12 months, was (INSERT NAME) covered either by Refugee Medical
Assistance, Medicaid, or private health insurance?
1
2
3
4
8
9

Yes - covered in all months
No - number of months not covered (SPECIFY): _______ (RANGE: 02-11)
Not covered 1 month or less
Not covered in any month
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q29c=1-3,8-9)
[PN: ALLOW MULTIPLE RESPONSES – CODES 7,8,9 MUTUALLY EXCLUSIVE]
Q29d(a-e). What type of health insurance coverage did (INSERT NAME) have in the past 12
months?
(INTERVIEWER: Indicate all that apply)
READ LIST ONLY IF NECESSARY
1
2
3
4
5
8
9

Insurance through own or family member's employment
Private insurance unrelated to employment
Medicaid or Refugee Medical Assistance
Other government health care
Other insurance (SPECIFY) ________________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q30a. In the past 12 months, have one or more persons in your household received food
stamps?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q30a=2)
Q30b.
Who received them?
[PN: SHOW HOUSEHOLD ROSTER, ALLOW MULTIPLE RESPONSES]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q30c DELETED FOR 2016

28

(ASK IF Q30a=2)
Q30d.
How many months in the past 12 months were food stamps received?

________ (RANGE: 1-12)
00 Less than one month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused

(ASK ALL)
Q31a. In the past 12 months, have one or more persons in your household received cash
assistance through the Temporary Assistance to Needy Families (TANF) Program?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q31a=2)
Q31b.
Which household members received such assistance?
[PN: SHOW HOUSEHOLD ROSTER, ALLOW MULTIPLE RESPONSES]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q31c DELETED FOR 2016
(ASK IF Q31a=2)
Q31d.
How many months in the past 12 months was the TANF received?
________ (RANGE: 1-12)
00 Less than one month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q31a=2)
Q31e.
In the last month, was TANF received?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

29

(ASK ALL)
Q31f.
Since coming to the United States, in how many months have one or more persons
in your household received TANF?
1
2
3
8
9

Every month
No months
Number of months (SPECIFY): ____________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q32a.
In the past 12 months, have one or more persons in your household received
assistance through the Refugee Cash Assistance (RCA) program?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q32a=2)
Q32b.
Which household members received such assistance?
[PN: SHOW HOUSEHOLD ROSTER, ALLOW MULTIPLE RESPONSES]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q32c DELETED FOR 2016
(ASK IF Q32a=2)
Q32d.
How many months in the past 12 months was RCA received?
________ (RANGE: 1-12)
00 Less than one month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q32a=2)
Q32e.
In the last month, was RCA received?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

30

(ASK ALL)
Q33a.
In the past 12 months, have one or more persons in your household received
Supplemental Security Income (SSI)?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q33a=2)
Q33b.
Which household members received such assistance?
[PN: SHOW HOUSEHOLD ROSTER, ALLOW MULTIPLE RESPONSES]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q33c DELETED FOR 2016
(ASK IF Q33a=2)
Q33d.
How many months in the past 12 months was SSI received?
________ (RANGE: 1-12)
00 Less than one month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q33a=2)
Q33e.
In the last month, was SSI received?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q33f.
Since coming to the U.S., in how many months have one or more persons in your
household received SSI?
1
2
3
8
9

Every month
No months
Number of months (SPECIFY): ____________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

31

(ASK ALL)
Q34a.
In the past 12 months, have one or more persons in your household received
income from General Assistance (GA)?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK IF Q34a=2)
Q34b.
Which household members received such assistance?
[PN: SHOW HOUSEHOLD ROSTER, ALLOW MULTIPLE RESPONSES]
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
Q34c DELETED FOR 2016
(ASK IF Q34a=2)
Q34d.
How many months in the past 12 months was GA received?
________ (RANGE: 1-12)
00 Less than one month
98 (DO NOT READ) Don’t know
99 (DO NOT READ) Refused
(ASK IF Q34a=2)
Q34e.
In the last month, was GA received?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

32

(ASK ALL)
Q34f.
Since coming to the U.S., in how many months have one or more persons in your
household received GA?
1
2
3
8
9

Every month
No months
Number of months (SPECIFY): ____________
(DO NOT READ) Don’t know
(DO NOT READ) Refused

(ASK ALL)
Q35a.
In the past 12 months; have one or more persons in your household received
cash assistance directly from a voluntary agency, sponsor, religious organization,
or MAA?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

Q35b, Q35c, Q35d, Q35e DELETED FOR 2016
Q36a, Q36b, Q36c, Q36d, Q36f DELETED FOR 2016
(ASK ALL)
Q38a.

Is this house or apartment…

(READ LIST)
1
2
3
8
9

Rented for cash rent
Owned by you or someone in this household with or without a mortgage or loan
Occupied without payment of cash rent
(DO NOT READ) Don’t know
(DO NOT READ) Refused

33

(ASK IF Q38a=1,2,8,9)
Q38b.
How much is the total monthly payment for this housing unit?
(INTERVIEWERS: For owners, include total mortgage payment, taxes, insurance and
utilities; for renters include rent plus utilities - gas, electricity and heating oil - if paid
separately)
________ (RANGE: 0-99,996)
999998 (DO NOT READ) Don’t know
999999 (DO NOT READ) Refused
(ASK ALL)
Q38c.
Is this housing unit in a public housing project, that is, is it owned by a local
housing authority or other local public agency?
1
2
8
9

No
Yes
(DO NOT READ) Don’t know
(DO NOT READ) Refused

PROGRAMER: IF S3=9 OR S3A=9 OR S3B=9 RE-ASK S3, S3A, AND S3B WITH THE SAME
SKIP PATTERNS. WE NEED A FLAG TO IDENTIFY THESE RESPONDENTS
(ASK ALL)
IN1. We would you like to send you $25 for your contribution to this important research. You
would receive a gift card in approximately 4 to 6 weeks. Can you confirm we have the
correct mailing address?
[PN: INSERT SAMPLE MAILING ADDRESS – FULL NAME, STREET, CITY, STATE,
ZIP]
1
2
3
9

Correct name/address
Incorrect name/address
Respondent does not wish to receive gift card
(DO NOT READ) Don’t know/Refused

34

(ASK IF IN1=2)
IN2. May I please have your name?
(VERIFY SPELLING)
1
R

Answer given (SPECIFY) _________________
(DO NOT READ) Refused

May I please have your address?
(VERIFY SPELLING)
1
2
3
4
R

Street: ______________________________
City: _______________________________
State: _______________________________
Zip code:____________________________
(DO NOT READ) Don’t know

(READ TO ALL)
CLOSE: That was our final question. I now need to read to you a statement from the federal
government. It will only take a minute.
The government estimates that this survey should take an average of 30 minutes to
complete, including any time you needed to collect information to be able to answer
our questions. Any agency that is collecting information has to have a valid OMB
Control Number, which means that it has received approval for the activity. The
OMB Control Number for this project is 0970-0033.
If you have any comments about how long this survey took or any other aspect of
this survey, including suggestions for how to reduce the time needed, you can send
comments to the Reports Clearance Office, Administration for Children and
Families, Department of Health and Human Services, at 330 C ST SW, Washington
D.C. 20201; and the Office of Management and Budget at Paperwork Reduction
Project, OMB Control Number 0970-0033, Washington D.C. 20403.
Thank you very much for your participation in this survey.

35

Appendix 8
2018 Annual Survey of Refugees
Announcement

About this year’s Annual Survey of Refugees
The Annual Survey of Refugees (ASR) is a scientific study that collects information about how
refugees are adapting to life in the U.S. It is funded by the U.S. Office of Refugee Resettlement and
being conducted by the Urban Institute and SSRS.
What you need to know:








Letters of introduction will be mailed in late December to a national sample of several
thousand refugees who arrived in the U.S. between 2013 and 2017.
The letters will describe the ASR, how the survey information will be used, and ask the
recipients to consider participating.
The letters will include a pre-addressed, stamped envelope for recipients to complete with a
preferred contact phone number and preferred language for the interview. Letters will be
issued in the respondent’s primary language, and additional telephone numbers will be
provided for likely additional languages.
Trained research interviewers will be telephoning sampled refugees between January and
March, with coverage of 16 different languages in addition to English.

We want to emphasize that participation in the survey is voluntary. We hope that respondents will
choose to participate, and help us collect valuable information about how refugees arriving in the last
five years are faring.
Survey responses are confidential. Strict data security protocols will be maintained to ensure that the
privacy and security of data are maintained at all times. Responses will be aggregated for an annual
report to Congress, as has been done since 1993.

If you have any questions about the Annual Survey of Refugees, please contact the co-Principal Investigators
Hamutal Bernstein and Robert Santos at: hbernstein@urban.org.

Appendix 9
2018 Annual Survey of Refugees
Data Security and Monitoring Plan

2018 Annual Survey of Refugees

Data Security and Monitoring Plan (revised 11/16/2018)
Data Collected
The Annual Survey of Refugees (ASR) involves collecting sensitive information about
vulnerable populations. The team will take rigorous measures to ensure that personally
identifiable and sensitive information will be kept confidential at all times. We at the
Urban Institute and SSRS will work with HHS/ORR and GDIT to ensure data security. This
includes secure transfer of data between Urban and SSRS, secure storage of all data files,
and data security procedures for analyzing data and securing all digital and hard copy
materials.
Annually, all staff involved in this study will be asked to sign a confidentiality pledge
before participating in data collection or accessing any data. The Urban Institute’s
Institutional Review Board (IRB) applies strict data security guidelines to our proposed
research practices and approves only measures that provide strong human subjects
protections. This includes assuring all subcontractors’ procedures meet our strict data
security procedures. Previous Urban Institute work with SSRS on the ASR and other
projects has shown that SSRS has data security procedures that also meet these high
standards. All Urban and SSRS staff undergo IRB training. Although all-purpose IRB
training generally takes place once for staff members (upon hire), we will ensure in
addition that all project staff, including survey interviewers at SSRS and Ronin, receive
additional, customized ASR project training on confidentiality and data protection.
Urban’s IRB requires annual refreshment of each IRB package and documents and
oversees the resolution of breaches if they occur. Urban Institute’s HR Department
monitors human subjects training certifications for all Urban staff. SSRS has its own
human subjects training and will abide by Urban human subjects protections associated
with this project. Additionally, if deemed necessary by the COR, the research team will
complete a Privacy Impact Assessment.
The project will have four general types of electronic and in some cases physical data, all
of which contain personally identifiable information (PII):
1) Internet Refugee Arrivals Data System (iRADS) administrative data
2) Tracing data
3) Survey data responses
4) Master Identification File (containing all PII and an ID linking to the survey
data)
ASR Public Use Data file
A public use data file will be prepared and submitted via secure ftp to the OpenICPSR data
archive. The file will contain only responses to the survey. There will be no PII included
and only survey responses will be included. To decide which survey responses to include,
we will diligently perform a rigorous disclosure analysis. Based on that analysis, we will
identify and remove any data items that could potentially divulge PII alone or in 2

1

combination. We will also mask or remove data that could in any way allow the deduction
of a survey participant’s identity.
ORR Administrative Data Transfer
The following HHS data files, as described at 81 Fed. Reg. 46682, 46682-46693 (July 18,
2016), will be transferred to The Urban Institute for the purpose accomplishing the work
in this contract:
File
ORR Internet Refugee Arrivals Data
System
ORR Internet Refugee Arrivals Data
System
ORR Internet Refugee Arrivals Data
System
ORR Internet Refugee Arrivals Data
System
ORR Internet Refugee Arrivals Data
System

Year
FY 2013

System of Records
System No. 09-80-0325

FY 2014

System No. 09-80-0325

FY 2015

System No. 09-80-0325

FY 2016

System No. 09-80-0325

FY 2017

System No. 09-80-0325

These data are collected by ORR pursuant to 8 U.S.C. 1521-1523 (Title V of the Refugee
Act of 1980). The specific data elements to be transferred are listed on page 6 below.
These data are disclosed by HHS to Users without the consent of the subject individuals
pursuant to 5 U.S.C. 552a(b)(3), in accordance with routine use disclosure 6 (Disclosure to
Contractor) published for System No. 09-80-0325, last published at 81 Fed. Reg. 46691,
46682-46693 (July 18, 2016).
ORR Administrative Data Disposition
It has been determined that this contract is subject to the Privacy Act of 1974, because
this contract provides for the operation of a system of records on individuals.
The System of Records Notice (SORN) that is applicable to this contract is the ORR
Internet Refugee Arrivals Data System (iRADS), SORN # 09-80-0325, published
07/18/2016. Routine Use 6 in this Systems of Records Notice authorizes the disclosure of
PII to an HHS contractor (Urban), provided the disclosure is required for the performance
of its contracted duties. The work Urban is to perform is as follows: this contract requires
the storage and retrieval of PII to select a sample of respondents, calculate survey
weights, and measure the representativeness of survey responses. Selected individuals
will be contacted for participation in the survey.
The disposition to be made of the Privacy Act records upon completion of contract
performance is as follows: at the completion of the contract, Urban agrees to securely
delete data from iRADS and to certify its deletion in writing via a memo to the COR.

2

Secure Data Storage Site
The data initially received from HHS/ORR (iRADS administrative data) will be transmitted
to Urban through an HHS secure ftp (SFTP). Subsequent transfers between Urban, HHS,
and SSRS (including Survey Response data received from SSRS) will be transmitted
through the Urban Institute Secure Data Site. This will be an on-premise SFTP server
behind the Urban Institute firewall. All data will be encrypted at rest and during
transmission in accordance with Federal Information Processing Standard (FIPS) 140-2
standards. The Urban Institute is taking a “cloud first” approach with our computing
systems whenever possible. At this time our preferred option is the on premise SFTP
server.
Urban Institute’s SFTP server is behind the Urban Institute firewall. Data transmitted
securely there are then transferred to encrypted disk space and the transmitted files are
deleted from the ftp site. On disk, confidential files will be physically segregated from nonconfidential files with a separate backup procedure for the confidential study data.
Backups of confidential data are made to secure, encrypted back disk space, not to tape or
other media.
When stored, all project files containing confidential data will be encrypted at rest, in
accordance with FIPS 140-2 standards.
Data Transfers
Data transfers between partners (Urban, SSRS) and the secure data site will all be done
securely via encrypted connections as per FIPS 140-2 standards. HHS/ORR would also
have access as needed to the secure data site so that de-identified survey microdata may
be shared at the end of the project.
Urban will receive iRADS administrative data from HHS/ORR via an HHS SFTP. Urban will
transmit the data to SSRS via the Urban SFTP, through which all data will be transmitted
securely in accordance with FIPS 140-2 standards.
SSRS will de-identify the responses (names, birth dates, alien number, etc.) and assign a
system generated ID number for each survey record. SSRS will maintain a separate
document (the Master Identification File) that links ID number to PII, which will be stored
separately from the survey data.
To minimize the amount of sensitive data in transit, data transfers will never include both
survey data and the Master Identification File (the data linking file). All transferred data
files will be password protected and at no time will the password and data be transferred
at the same time. Password protection will be implemented through compressing the file,
encrypting the data, or both. Passwords will be transmitted by phone. Any hard copy data
transfers that include confidential data will be sent via courier or via secure mail (such as
FedEx or other tracked mail) and a signature of a designated party will be required on
receipt.
3

SSRS will implement the survey and collect survey responses, stored on its own server. It
will ensure that data collected by interviewers at Ronin is collected, encrypted at rest
when stored, and transmitted securely in accordance with FIPS 140-2 standards, to the
Urban Secure Data Site. Ronin interviewers will input survey responses directly into a
secure SSRS system. If in some cases interviewers must use hard copy instruments, they
will communicate the results by phone to an SSRS staff member and destroy the hard copy
instrument immediately. If in some cases a hard copy instrument needs to be transmitted,
it will be transmitted via courier or via secure mail (such as FedEx or other tracked mail)
and a signature of a designated party will be required on receipt. SSRS will store these
materials in a locked cabinet except while coding and keypunching is taking place. Once
the data are keypunched, the documents remain in the locked cabinet for 90 days until
they are shredded or for as long as is requested by the survey sponsor. From that point
forward, data are handled electronically.
Data Use by Project Team
All research and data collection staff involved in this study (at Urban, SSRS, and Ronin) will
be asked to sign a confidentiality form before access to the system or the data can be
granted. No project staff will be allowed to print out or display confidential data elements;
however, designated research staff may be able to access all the information on study
participants. Access to the confidential data on site at Urban will be restricted to Urban
system administrators and key research team staff.
Project staff at Urban and SSRS who must store confidential data on their local hard
drives will have PGP full disk encryption, which provides FIPS 140-2 level validated
protection. Two-factor authentication will not be required for access to encrypted data on
the local network. Any physical data records (CDs, hard copy survey instruments by
Ronin) containing confidential study data will be stored in a locked file cabinet in the office
of the Urban Institute and SSRS project staff (Hamutal Bernstein and Susan Sherr,
respectively), until destruction. All storage media containing confidential data will be
labeled accordingly.
Urban will share aggregated analysis results with HHS/ORR in their preferred way, by
email or SFTP. If aggregated results are deemed confidential they would be shared with
HHS/ORR via the secure data site.
Verified security breaches will be reported within 1 hour of any Urban or SSRS project
staff member becoming aware of a breach, to a designated HHS/ORR contact by the
Urban Institute’s Security Engineer or one of the Principal Investigators. One of the
Principal Investigators will also send an Adverse Event Memo by email to the Urban
Institute IRB. The memo will include information about the timing of the security breach,
who was involved and how it came about, the type of data involved in the breach, the
proposed resolution of the issue, a discussion of any expected repercussions for research
subjects, and plans for changes to procedure to prevent similar breaches in the future. The

4

Urban IRB will assess whether the resolution and plans for altered procedures or
practices are appropriate.
General Urban Institute Practices with Regard to Data Integrity and Security
The Urban Institute strives to preserve the integrity and security of its technology
systems and data. An industry standard firewall cluster monitors and evaluates all
attempted connections from the Internet to our public web servers and our private
network. Up-to-date anti-virus software runs on our desktop PCs, laptops, and our
servers. We also implement other "best practices" (including minimum access, separation
of duties, standard images, and restricted software installation) for securing our servers,
desktop PCs, and laptops, following the National Institute of Standards and Technology
(NIST) guidelines. Locally stored confidential data are encrypted using PGP which
provides FIPS 140-2 validated protection. All projects’ use of confidential human subject
data must be approved by the Urban Institute’s Institutional Review Board (IRB), adhering
to the IRB’s data security guidelines. To further ensure network security, Urban has a
24x7x52 managed network security monitoring service. The monitoring service includes
intrusion detection with packet level monitoring of our network, log collection, data
correlation, data analysis and reporting. It also includes regular vulnerability scans of all
the devices attached to our network.
For data that are to be destroyed at the end of a project, Urban Institute degausses any
hard drives or backup tapes containing the data and shreds any DVDs or CDs containing
the data. Local files on workstations are destroyed using PGP Shredder with a minimum of
three passes. Subcontractors of the Urban Institute are held to the same standard
practices and levels of security.
Annual Report on Data Security and Monitoring
Urban will ensure proper documentation throughout the study period and will provide an
Annual Report on Data Security and Monitoring to the COR no later than one month after
the end of the reporting period. This report will detail the names of personnel who signed
confidentiality pledges and were involved in data collection, information about their data
protection and confidentiality trainings, and a log of any data breaches including details on
reporting and resolution for each incident.

5

Variables Listing
Arrivals Table: 93 Variables
TABLE_NAME

COLUMN_NAME

DATA_TYPE

CHAR_LENGTH

ARRIVALS

AFFILIATE_CODE

VARCHAR2

8

ARRIVALS

AFFILIATE_DESC

VARCHAR2

100

ARRIVALS

AGE

NUMBER

0

Age at time of arrival of individual

ARRIVALS

AIRPORT_CODE

VARCHAR2

4

The destination airport code

ARRIVALS

ALIEN_NO

NUMBER

0

The US Alien Number assigned to an individual.

ARRIVALS

AP_NO

VARCHAR2

2

ARRIVALS

ARRIVAL_DATE

DATE

0

ARRIVALS

BIRTH_COUNTRY_NAME

VARCHAR2

A WRAPS Sequence number that identifies member on a Case.
(PA=01)
The Date this individual is estimated to arrive in the US or is
confirmed to have arrived in the US.
The Country Name where this individual was born

ARRIVALS

BIRTH_DATE

DATE

0

The Date of Birth of this individual.

ARRIVALS

BIRTH_DATE_ESTIMATED

VARCHAR2

1

Indicates if this Date of Birth is estimated.

ARRIVALS

CASE_GUID

VARCHAR2

36

Identifies the Case this Individual belongs to.

ARRIVALS

CASE_NO

VARCHAR2

10

Case Number (Case Prefix + Case Number + Case Suffix)

ARRIVALS

CASE_PRIORITY_CODE

VARCHAR2

2

ARRIVALS

CITIZENSHIP_COUNTRY_NAME

VARCHAR2

50

The country name of primary citizenship for this member

ARRIVALS

CITY_NAME

VARCHAR2

50

The City where this Case will be Resettled.

ARRIVALS

COUNTRY_OF_ORIGIN_NAME

VARCHAR2

50

ARRIVALS

COUNTY_NAME

VARCHAR2

30

ORR assigned Country of Origin Name(Aggregated for former
USSR and Yugoslavia)
County name of resettlement county

ARRIVALS

EDUCATION_DESC

VARCHAR2

50

The highest level of education desc. attained by this member

ARRIVALS

EMPLOYED_CODE

VARCHAR2

50

ARRIVALS

ENGLISH_READING_DESC

VARCHAR2

15

English Reading ability desc

ARRIVALS

ENGLISH_SPEAKING_DESC

VARCHAR2

15

English speaking ability desc

ARRIVALS

ENGLISH_WRITING_DESC

VARCHAR2

15

English writing ability desc

50

6

Description
The Code for the Affiliate that Assured this Case. (Code includes
2-char state code, 4-char VOLAG code, and two-digit code for
affiliate.
The name for the Affiliate that Assured this Case.

Specifies the priority of the Case.

ARRIVALS

ETHNICITY_DESC

VARCHAR2

50

Specifies the Ethnicity Description of the individual.

ARRIVALS

FAMILY_RELATIONSHIP_DESC

VARCHAR2

50

ARRIVALS

FAMILY_SIZE_NO

VARCHAR2

2

ARRIVALS

FISCAL_YEAR

VARCHAR2

4

Specifies the relationship description of this individual (case
member), to the individual who is the Principal Applicant for
this Case.
Specifies how many Members are currently included in this
Case (including the Principal Applicant).
Calculated Fiscal Year based on Arrival Date

ARRIVALS

FULL_NAME

VARCHAR2

200

ARRIVALS

GENDER_CODE

VARCHAR2

50

Gender of individual

ARRIVALS

INDIVIDUAL_STATUS_CODE

VARCHAR2

50

The INS decision code

ARRIVALS

IND_GUID

VARCHAR2

36

Uniquely identifies this Individual.

ARRIVALS

INS_APPROVAL_DATE

ARRIVALS

IOM_SEQUENCE_NO

VARCHAR2

4

ARRIVALS

LANGUAGE_CODE

VARCHAR2

3

ARRIVALS

MAIDEN_NAME

VARCHAR2

50

Specifies the Maiden Name of this individual.

ARRIVALS

MINORS

VARCHAR2

5

A standard Code that defines a minor’s status

ARRIVALS

NATIONALITY_DESC

VARCHAR2

50

ARRIVALS

NATIVE_READING_CODE

VARCHAR2

1

ARRIVALS

NATIVE_SPEAKING_CODE

VARCHAR2

1

ARRIVALS

NATIVE_WRITING_CODE

VARCHAR2

1

ARRIVALS

OCCUPATION_DESC

VARCHAR2

255

ARRIVALS

ORIG_COUNTRY_OF_ORIGIN_NAME

VARCHAR2

50

ARRIVALS

ORRIS_IND_STATUS_CODE

VARCHAR2

1

ARRIVALS

PORT_OF_ENTRY

VARCHAR2

50

The Airport Code for the Port of Entry for this individual.

ARRIVALS

PRO_FLIGHT_NUMBER

VARCHAR2

20

The IOM ProFlight Number for travel for this Individual.

ARRIVALS

REFUGEE_CLASS_CODE

VARCHAR2

3

ARRIVALS

RELIGION_DESC

VARCHAR2

50

Full name of individual

The date the USCIS approved this individual.

7

The Sequence Number assigned to this individual on this case
by the IOM in the ABN.
Language Code

Specifies the Nationality Desc of this Individual.
Reading ability of Native language(WRAPS only and only from
2008 forward)
Speaking ability of Native language(WRAPS only and only from
2008 forward)
Writing ability of Native language(WRAPS only and only from
2008 forward)
Specifies in free text the Occupation or Skill that is/was held by
the most recent Employment instance for this individual.
ORR assigned Country of Origin Name
ORR assigned status code (R,E,Z,M,S)

A standard code that defines a Refugee Program
Specifies the Religion Desc. of the individual

ARRIVALS

STATE_CODE

VARCHAR2

2

The State code where this individual will be resettled.

ARRIVALS

VOLUNTARY_AGENCY_DESC

VARCHAR2

75

Voluntary Agency Desc

ARRIVALS

ZIP_CODE

VARCHAR2

10

The zip code where individual is resettled

ARRIVALS

WRAPS_ASSUR_DATE

VARCHAR2

10

The Date from which the Assurance is valid

ARRIVALS

WRAPS_DEPARTURE_DATE

VARCHAR2

10

ARRIVALS

WRAPS_RECEIVED_DATE

VARCHAR2

10

ARRIVALS

ZIP_CODE

VARCHAR2

10

The Date this individual is confirmed to have departed from
point of origin traveling to the US.
The Date the hardcopy of this Assurance was Received at the
RPC from this Affiliate for this Case.
The zip code where individual is resettled

90-day Refugee Cases: 38 variables
TABLE_NAME
RP_CASE

COLUMN_NAME
CASE_GUID

DATA_TYPE
VARCHAR2

CHAR_LENGTH
36

RP_CASE

CASE_NO

VARCHAR2

10

RP_CASE

EMPLOYMENT_SUPPORT_FLAG

VARCHAR2

1

RP_CASE

MATCH_GRANT_SUPPORT_FLAG

VARCHAR2

1

RP_CASE

MIGRATED_TO_CITY

VARCHAR2

50

RP_CASE

MIGRATED_TO_STATE_CODE

VARCHAR2

2

RP_CASE

NON_GOVT_SUPPORT_FLAG

VARCHAR2

1

RP_CASE

OTHER_GOVT_SUPPORT_FLAG

VARCHAR2

1

8

Description
Identifies the Case this Individual belongs to.
Case Number (Case Prefix + Case Number + Case
Suffix)
An indication whether the case is economically
supported through employment (values are “Y”
or “N” or “U” for unknown).
An indication whether the case is economically
supported through Match Grant (values are “Y”
or “N” or “U” for unknown).
The Case 90 Day Out Migrate City (if the entire
case has out-migrated and if the city is known.)
The Case 90 Day Out Migrate State Code where
this case out-migrated (if the entire case outmigrated and if the out-migrated state is known.)
An indication whether the case is economically
supported through a relative or other nongovernment source. (values are “Y”, “N”, or “U”
for unknown).
An indication whether the case is supported
through some other means than previously
specified in this file. (Values are “Y” or “N”).

RP_CASE

OUT_MIGRATED_FLAG

VARCHAR2

1

RP_CASE

PHONE_NUM_1

VARCHAR2

20

RP_CASE

PHONE_NUM_2

VARCHAR2

30

RP_CASE

RCA_SUPPORT_FLAG

VARCHAR2

1

RP_CASE

RELATIVE_PERSONAL_ASSET_FLAG

VARCHAR2

1

RP_CASE

SELF_SUFFICIENT_FLAG

VARCHAR2

1

RP_CASE

SSI_SUPPORT_FLAG

VARCHAR2

1

RP_CASE

TANF_SUPPORT_FLAG

VARCHAR2

1

Indication that the entire case has out-migrated
(values are “Y” or “N”).
The 90-Day primary phone of PA (Indicates if
(H)ome or (W)ork or (C)ell)
The 90-Day second phone of PA (Indicate if
(H)ome or (W)ork or (C)ell)
An indication whether the case is supported
through the RCA program. (Values are “Y” or
“N”).
An indication whether the case is supported by
relatives or personal assets (values are “Y” or “N”
or “U” for unknown).
An indication whether the case is economically
self-sufficient. (values are “Y” or “N” or “U” for
unknown)
An indication whether the case is supported
through SSI (values are “Y” or “N” or “U” for
unknown).
An indication whether the case is supported
through TANF (values are “Y” or “N” or “U” for
unknown).

90-Day Refugee Members: 35 Variables
TABLE_NAME
RP_IND
RP_IND

COLUMN_NAME
ALIEN_NO
CASE_GUID

DATA_TYPE
NUMBER
VARCHAR2

CHAR_LENGTH
22
36

RP_IND
RP_IND

CASE_NO
CITY_NAME

VARCHAR2
VARCHAR2

10
50

RP_IND
RP_IND

COUNTY_NAME
EMPLOYED_FLAG

VARCHAR2
VARCHAR2

50
1

Description
The US Alien Number assigned to an individual.
Identifies the Case this Individual belongs to.
Case Number (Case Prefix + Case Number + Case
Suffix)
The 90-Day city where the member is resettled.
The 90-Day county name where the member is
resettled.
An indicator whether the individual is employed (Y/N)

RP_IND

EMP_PROGRAM_FLAG

VARCHAR2

1

An indication of whether this individual is enrolled in
some other employment program. Values are “Y”,

9

“N”, “U” for unknown or “A” for not applicable (if
employed or exempt).

RP_IND
RP_IND

ESL_FLAG
EXEMPT_FLAG

VARCHAR2
VARCHAR2

1
1

RP_IND

EXEMPT_REASON

VARCHAR2

100

RP_IND
RP_IND

FULL_ADDRESS
IND_GUID

VARCHAR2
VARCHAR2

255
36

RP_IND

MIGRATED_TO_CITY

VARCHAR2

50

RP_IND

MIGRATED_TO_STATE_CODE

VARCHAR2

2

RP_IND

OUT_MIGRATED_FLAG

VARCHAR2

1

RP_IND

PHONE_NUM_1

VARCHAR2

20

RP_IND

PHONE_NUM_2

VARCHAR2

20

RP_IND

STATE_CODE

VARCHAR2

2

RP_IND

STUDENT_FLAG

VARCHAR2

1

RP_IND

ZIP_CODE

VARCHAR2

10

10

An indication of whether this individual is enrolled in
ESL. Values are “Y”, “N”, “U” for unknown or “A” for
not applicable (if employed or exempt).
An indicator whether the individual is exempt (Y/N)
The reason this individual is exempt from
employment.
The 90-Day street address where the member is
resettled.
Uniquely identifies this individual Case Member
The Individual R&P Out Migrate City (if the entire case
has out-migrated and if the city is known).
The Individual R&P Out Migrate State Code where this
case out-migrated (if the entire case out-migrated
and if the out-migrated state is known.)
Indication that the individual case member has outmigrated (values are “Y” or “N”).
The R&P Primary Phone (if different than PA, Indicate
if (H)ome or (W)ork or (C)ell)
The R&P Second Phone (if different from PA, Indicate
if (H)ome or (W)ork or (C)ell)
The R&P State Code where resettled (if different than
PA)
An indication of whether this individual is enrolled in
school. Values are “Y”, “N’, “U” for unknown and “A”
for not applicable (if employed or exempt).
The R&P zip code where resettled (if different than
PA)