Attachment E - Cost Workbook Email

aTTACHMENT E

COST WORKBOOK EMAIL

This page has been left blank for double-sided copying.

TO: [EMAIL]

FROM: [COST DATA COLLECTOR]

SUBJECT: ECE-ICHQ Cost Workbook Orientation Materials

ATTACHMENT: Cost workbook

Dear [CENTER DIRECTOR AND/OR DESIGNATED STAFF MEMBER]:

I look forward to talking with you [tomorrow/SPECIFY OTHER DATE IF NOT THE NEXT DAY] about the cost information we are collecting as part of the Assessing the Implementation and Cost of High-Quality Early Care and Education (ECE-ICHQ) study. As a reminder, our call is scheduled for [TIME].

To gather information about the cost of providing services to children ages 0-5 at [LOCATION], we are asking you to complete an Excel-based workbook. I’ve attached the workbook for your review and will provide more information about it when we talk tomorrow. You don’t need to complete the workbook before our call.

Your center’s response to this data collection effort will be treated in a confidential manner and viewed only by evaluation team members at Mathematica. Any reports produced as part of the study will not identify the names of participating agencies.

Here is the information you need to join our call tomorrow:

1. To join, click this link from your computer: [INSERT LINK]. You might receive a prompt to temporarily install the WebEx software.

2. Then connect your phone by either:

   1. Clicking the “call me” button (far left on the Quick Start tab) and entering your phone number to receive a call-back from the system

   2. Dialing [PHONE] from your phone, and entering the meeting number when prompted:  [INSERT MEETING NUMBER]

If you join the meeting using the WebEx link, I’ll be able to share my computer screen with you, which will make it easier to show you the content and features of the cost workbook. You can also join the call without using the WebEx link by calling [PHONE] and entering the access code, but please have a copy of the cost workbook available during the call.

I look forward to meeting with you tomorrow. In the meantime, please feel free to contact me by email or phone with any questions that you may have.

We greatly appreciate your time and willingness to participate in this important study.

Respectfully,

[COST DATA COLLECTOR]

Paperwork Reduction Act Statement: The referenced collection of information is voluntary. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. The OMB control number for this collection is 0970-0499 and it expires X/XX/XXXX.