SSN Justification Memo

OVERSIGHT AND
COMPLIANCE

May 9, 2019
MEMORANDUM FOR THE UNDER SECRETARY OF DEFENSE, RESEARCH AND
ENGINEERING
SUBJECT: Justification for the Continued Use of Social Security Numbers in the Science,
Mathematics, and Research for Transformation Program - Accepted
Thank you for completing a review of Social Security Number (SSN) use within this
system. The Defense Privacy, Civil Liberties and Transparency Division (DPCLTD) has
reviewed this request and has accepted your justification for continued use of the the SSN for
the purpose of (7) Federal Taxpayer Identification Number, to report program funds disbursed
to participants to the Internal Revenue Service. This system must be reviewed on a continuous
basis and a new justification must be provided if any change to the System of Records Notice is
submitted.
While this system has been identified as requiring the collection, maintenance and use of
the SSN, you must ensure this data is afforded the highest protections practicable through use of
appropriate administrative, technical and physical safeguards. Also, please maintain a copy of
your justification and this memo in your records.
SSN Justifications must be renewed three (3) years after the date of this memorandum if
the associated System of Records has not been updated.
If you have any questions, please contact Mr. Brent Bice at (703) 571-0075 or e-mail,
brent.j.bice.civ@mail.mil.
ALLARD.CINDY
.L.1231656614

Digitally signed by
ALLARD.CINDY.L.1231656614
Date: 2019.05.10 12:03:19 -04'00'

Cindy L. Allard
Chief, Defense Privacy, Civil Liberties,
and Transparency Division
cc:
WHS/ESD/RPDD