Emails to applicant and referee

Emails from GSRP Application System for May 2019 OMB Renewal
Applicant Emails ...................................................................................................................................................................... 2
Email to applicant when application is submitted .............................................................................................................. 2
Email to applicant when letter of reference is submitted but not all required letters have been received ...................... 3
Email to applicant once all required letters of reference have been received .................................................................. 4
Email to applicant reminding that application has not yet been submitted ...................................................................... 5
Email to applicant reminding that reference letters are pending ...................................................................................... 6
Email to applicant when Status set to Incomplete ............................................................................................................. 7
Email to applicant when Status set to Ineligible ................................................................................................................ 8
Email to applicant when Status set to Withdrawn ............................................................................................................. 9
Email to applicant when Status set to Pending Confirmation (e.g., Approved or Selected) ............................................ 10
Email to applicant when Status set to Wait Listed ........................................................................................................... 11
Email to applicant when Status set to Retracted.............................................................................................................. 12
Email to applicant when Status set to Accepted .............................................................................................................. 13
Email to applicant when Status set to Rejected ............................................................................................................... 14
Email to applicant reminding to confirm that they will attend conference .................................................................... 15
Email to applicant about available projects ...................................................................................................................... 16
Referee Emails ...................................................................................................................................................................... 17
Email to referee when a letter of reference is requested ................................................................................................ 17
Email to referee when a letter of reference is submitted ................................................................................................ 18
Email to referee when a letter of reference is withdrawn ............................................................................................... 19
Email to referee reminding that letter of reference is pending ....................................................................................... 20

May 30, 2019

Page 1

Applicant Emails
Email to applicant when application is submitted
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
NCI GSRP Application Received

Dear ,
Your application was received on .
Requests were sent to your referees to provide letters of
reference by . It is
your responsibility to ensure that we have received the
required letters of reference by . If you need
to request a letter from an alternate, you may do so through your application account.
If more than letters are received, only the first letters will be reviewed.
You may visit https://nci-gsrp.cancer.gov to log in to your application account and view
the status of your application and letters of reference.
We look forward to receiving your letters of reference.
Thank you for applying to the NCI Graduate Student Recruiting Program.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 2

Email to applicant when letter of reference is submitted but not all required letters have been received
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
NCI GSRP Letter of Reference Received

Dear ,
A letter of reference from was received on .
At this point, been received out of
the letters required. It is your responsibility to ensure that
we have received the required letters of reference by .
Please be sure that your referees add nci-gsrp@imsweb.com to their e-mail address book.
If they do not receive your request for a reference letter, please contact ncigsrp@imsweb.com immediately. Technical Support is available Monday through Friday, from
9:00 am to 5:00 pm U.S. Eastern Time.
If you need to request a letter from an alternate, you may do so through your application
account. If more than letters are received, only the first
letters will be reviewed.
You may visit https://nci-gsrp.cancer.gov to log in to your application account and view
the status of your application and letters of reference.
We look forward to receiving your remaining letters of reference.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 3

Email to applicant once all required letters of reference have been received
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
NCI GSRP Letters of Reference Complete

Dear ,
A letter of reference from was received on .
All required letters of reference have been received. Your application will now be
reviewed. You may expect to hear from us by approximately regarding the status of your application.
You may visit https://nci-gsrp.cancer.gov to log in to your application account and view
the status of your application at any time.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 4

Email to applicant reminding that application has not yet been submitted
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Reminder: NCI GSRP Application Deadline is (when > 10 days from deadline)
Reminder: NCI GSRP Application Deadline is - ONLY X DAYS LEFT (when <= 10 days from
deadline)

Reminder: NCI GSRP Application Deadline is TOMORROW, (when 1 day before deadline)
Reminder: NCI GSRP Application Deadline is TODAY, (when day of deadline)
Dear ,
Thank you for your interest in the NCI Graduate Student Recruiting Program. We look
forward to receiving your submitted application by the application deadline, .
To complete and submit your application, please visit https://nci-gsrp.cancer.gov/ and
log in to your account. If you do not remember your username or password, please click
the Log In link and then click the IMS Login Service link. Click the "Forgot your
password?" link on the IMS Login Service page to either retrieve your username or reset
your password.
Thank you for your interest in the NCI Graduate Student Recruiting Program.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 5

Email to applicant reminding that reference letters are pending
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Reminder: NCI GSRP Reference Letter Deadline is (when > 10 days from deadline)
Reminder: NCI GSRP Reference Letter Deadline is - ONLY X DAYS LEFT (when <= 10 days from
deadline)

Reminder: NCI GSRP Reference Letter Deadline is TOMORROW, (when 1 day before deadline)
Reminder: NCI GSRP Reference Letter Deadline is TODAY, (when day of deadline)
Dear ,
We would like to remind you that we have not received all of your required letters of
reference.
At this point, been received out of
the letters required. It is your responsibility to ensure that
we have received the required letters of reference by .
Please be sure that your referees add nci-gsrp@imsweb.com to their e-mail address book.
If they do not receive your request for a reference letter, please contact ncigsrp@imsweb.com immediately. Technical Support is available Monday through Friday, from
9:00 am to 5:00 pm U.S. Eastern Time.
If you need to request a letter from an alternate, you may do so through your application
account. If more than letters are received, only the first
letters will be reviewed.
You may visit https://nci-gsrp.cancer.gov to log in to your application account and view
the status of your letters of reference.
We look forward to receiving your remaining letters of reference.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 6

Email to applicant when Status set to Incomplete
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
We have determined that your application was not complete because it did not contain the
required reference letters. We regret to inform you that your
application was therefore not selected for further consideration.
Thank you for your interest in the NCI Graduate Student Recruiting Program.
the best in your future pursuits.

We wish you

Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 7

Email to applicant when Status set to Ineligible
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
We have determined that your application did not meet our eligibility criteria. We
require that you must be enrolled in a PhD program in the U.S. and on schedule to
complete your PhD degree requirements in the current year.
Thank you for your interest in the NCI Graduate Student Recruiting Program.
the best in your future pursuits.

We wish you

Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 8

Email to applicant when Status set to Withdrawn
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
Your application was withdrawn on .
Thank you for your interest in the NCI Graduate Student Recruiting Program.
the best in your future pursuits.

We wish you

Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 9

Email to applicant when Status set to Pending Confirmation (e.g., Approved or Selected)
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application - Action Required by MMM DD

Dear ,
Congratulations! You have been selected to participate in the Graduate Student
Recruiting Program event from to .
You must confirm by that you intend to participate. If you do not confirm, your invitation may be
retracted and offered to a candidate on the wait list.
Please visit https://nci-gsrp.cancer.gov/ and log in to your account to provide this
confirmation.
Thank you.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 10

Email to applicant when Status set to Wait Listed
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
Your application has been placed on the wait list. Please expect to hear from us by
regarding your final status.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 11

Email to applicant when Status set to Retracted
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
Your invitation to participate in the NCI Graduate Student Recruiting Program was
retracted on .
Since we did not receive your confirmation to participate in the event, we have retracted
the invitation in order to provide another applicant the opportunity to participate.
Thank you for your interest in the NCI Graduate Student Recruiting Program.
the best in your future pursuits.

We wish you

Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 12

Email to applicant when Status set to Accepted
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
Congratulations, you have been accepted to attend the NCI Graduate Student Recruiting
Program. One focus of the program is to introduce you to NCI investigators with whom you
might want to pursue postdoctoral training. You may browse the list of projects from NCI
investigators with open positions. Please note, this list is not final and you will be
notified when additional projects have been added. You can also facilitate the process by
accessing the CCR positions and DCEG Fellowships and Training pages. There you will find
the current postdoctoral opportunities at NCI and you will be able to learn about the
scope of our investigators' research. You can also find information on the laboratories
within CCR and DCEG and begin to identify investigators that might be working in an area
of research that you would find interesting.
You will receive an additional email that will provide you information to assist in your
preparation for the event. will provide you with logistical services,
including hotel accommodations and travel arrangements, in support of your attendance.
, the travel coordinator, will be contacting shortly to provide you with
additional information regarding the logistics and to coordinate your travel
arrangements.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 13

Email to applicant when Status set to Rejected
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application

Dear ,
Thank you for applying to the NCI Graduate Student Recruiting Program. Interest in the
program was high and the selection process was very competitive. Unfortunately we were
not able to invite all the applicants to join us. However, the selection committee has
arranged to provide NCI principal investigators with access to the applications of
individuals not chosen to attend the program. If you indicated your willingness to have
your information shared with the wider NCI community of investigators, it is possible
that you will be contacted directly regarding postdoctoral positions at the NCI in the
future.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 14

Email to applicant reminding to confirm that they will attend conference
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
Your NCI GSRP Application - Action Required by MMM DD

Dear ,
Just a reminder, you have yet to confirm if you will be attending the conference. You
have been selected to participate in the Graduate Student Recruiting Program event from
to .
You must confirm by that you intend to participate. If
you do not confirm, your invitation may be retracted and offered to a candidate on the
wait list.
Please visit https://nci-gsrp.cancer.gov/ and log in to your account to provide this
confirmation.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 15

Email to applicant about available projects
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Applicant
NCI GSRP – Investigator Project(s) since MM/DD/YY

Dear ,
Below are projects from NCI investigators with open positions. These projects have been
published or updated since . To view all projects visit your Investigator
Projects Tab.
********************************************************************************
Title:
Description:

View Complete Project Listing
********************************************************************************
If you wish to unsubscribe from these emails, reply to this email with UNSUBSCRIBE in the
subject line.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 16

Referee Emails
Email to referee when a letter of reference is requested
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Referee
NCI GSRP Letter of Reference Requested

Dear ,
has requested that you provide a letter of reference for their
application to the NCI Graduate Student Recruiting Program. You were chosen by this
applicant because of your knowledge of their scientific accomplishments, motivation, and
skills.
Please go to https://nci-gsrp.cancer.gov/contribute/code/XXXX for further instructions
and to upload your letter. Your letter must be uploaded by .
If you have any problems with uploading your letter, please contact nci-gsrp@imsweb.com
immediately. Technical Support is available Monday through Friday, from 9:00 am to 5:00
pm U.S. Eastern Time.
Thank you for your assistance.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 17

Email to referee when a letter of reference is submitted
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Referee
Thank You for NCI GSRP Letter of Reference

Dear ,
Thank you for submitting a letter of reference for ’s application to the
NCI Graduate Student Recruiting Program. Your letter was received on .
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 18

Email to referee when a letter of reference is withdrawn
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Referee
NCI GSRP Letter of Reference Withdrawn

Dear ,
has withdrawn their request for a letter of reference for their
application to the NCI Graduate Student Recruiting Program.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

Page 19

Email to referee reminding that letter of reference is pending
FROM:
TO:
SUBJECT:

NCI Graduate Student Recruiting Program [nci-gsrp@imsweb.com]
Referee
Reminder: NCI GSRP Reference Letter Deadline is (when > 10 days from deadline)
Reminder: NCI GSRP Reference Letter Deadline is - ONLY X DAYS LEFT (when <= 10 days from
deadline)

Reminder: NCI GSRP Reference Letter Deadline is TOMORROW, (when 1 day before deadline)
Reminder: NCI GSRP Reference Letter Deadline is TODAY, (when day of deadline)
Dear ,
We would like to remind you that has requested that you provide a letter
of reference for their application to the NCI Graduate Student Recruiting Program. You
were chosen by this applicant because of your knowledge of their scientific
accomplishments, motivation, and skills.
Please go to https://nci-gsrp.cancer.gov/contribute/code/XXXX for further instructions
and to upload your letter. Your letter must be uploaded by .
If you have any problems with uploading your letter, please contact nci-gsrp@imsweb.com
immediately. Technical Support is available Monday through Friday, from 9:00 am to 5:00
pm U.S. Eastern Time.
Thank you for your assistance.
Sincerely,
Graduate Student Recruiting Program
National Cancer Institute
https://nci-gsrp.cancer.gov
******************************************************************************
This is an automated email. Please do not reply to this email.
For questions about the program, please contact ncigsrp@mail.nih.gov.
For concerns about the website, please contact nci-gsrp@imsweb.com.
******************************************************************************

May 30, 2019

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