ATTACHMENT G. Staff Survey Invitation Email FINAL

Attachment G:
MULTI-SITE IMPLEMENTATION EVALUATION OF TRIBAL HOME VISITING (MUSE)
STAFF SURVEY INVITATION EMAILS

An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currently valid OMB control number. The OMB number for the
described information collection is 0970-0521 and the expiration date is 12/31/2021.

A. MUSE Email Template – Staff Survey Invitation and Reminder
Subject: MUSE Staff Survey [Invitation or Reminder]
Dear [program staff member name or staff ID]
As you may know, your Tribal Home Visiting program is participating in the Multi Site Implementation
Evaluation of Tribal Home Visiting (MUSE). MUSE is a stakeholder-engaged study that aims to:
1. Identify and describe primary influences shaping Tribal Home Visiting program planning
2. Identify and describe how Tribal Home Visiting programs are being implemented
3. Explore supports and challenges to home visiting implementation in tribal communities
The Administration for Children and Families in the U.S. Department of Health and Human Services has
contracted with James Bell Associates to conduct the MUSE study.
We are sending you this email to request your participation in the MUSE Staff Survey. Your answers will
help us to understand your role in the home visiting program and your perspective on the home visiting
program. This survey is voluntary, but we hope you will participate so we can paint a more complete
picture of Tribal Home Visiting.
The information you provide in the MUSE Staff Survey will be kept private. Only the MUSE study team
will have access to this information. Your answers will not be shared with anyone at your program or
any other agencies. We will not report information collected in this study in a way that could identify
you or your program.
Click here [hyperlink to survey] to tell us whether you agree to participate in the MUSE Staff Survey. If
you agree, it will take about [1 hour and 10 minutes – Home Visitor Survey, 1 hour – Program
Coordinator/Manager Survey, 45 minutes – Program Director Survey, 30 minutes – Local Program
Evaluator Survey] to complete this survey. If you are unable to complete this survey in one sitting, you
may save your responses, exit, and return to complete the survey at a later point in time. We would
appreciate your completion of this survey by [insert date].
If you have questions at any time during the survey or would like someone from the MUSE study team
to go over the consent form with you, please call [insert MUSE team member name and phone number]
or email [insert email address].
Thank you for your time and contribution to this important study,
[MUSE team member name]
[MUSE Team Contact Information]
B. MUSE Email Template – Program Implementation Survey Invitation
Dear [program staff member name or staff ID],
As you may know, your Tribal Home Visiting program is participating in the Multi Site Implementation
Evaluation of Tribal Home Visiting (MUSE). MUSE is a stakeholder-engaged study that aims to:
1. Identify and describe primary influences shaping Tribal Home Visiting program planning

2. Identify and describe how Tribal Home Visiting programs are being implemented
3. Explore supports and challenges to home visiting implementation in tribal communities
The Administration for Children and Families in the U.S. Department of Health and Human Services has
contracted with James Bell Associates to conduct the MUSE study.
We are sending you this email to request your participation in the MUSE Program Implementation
Survey. This survey will help us better understand how your program operates, such as staffing levels
and caseloads, home visitor recruitment and hiring, and program incentives. Please feel free to consult
with other staff members to provide the most accurate information about how your program operates.
The information you provide in the MUSE Program Implementation Survey will be kept private. Only the
MUSE study team will have access to this information. Your answers will not be shared with any other
agencies. We will not report information collected in this study in a way that could identify you or your
program.
Click here [hyperlink to survey] to tell us whether you agree to participate in the MUSE Program
Implementation Survey. If you agree, it will take about 20 minutes to complete this survey. If you are
unable to complete this survey in one sitting, you may save your responses, exit, and return to complete
the survey at a later point in time. We would appreciate your completion of this survey by [insert date].
If you have questions at any time during the survey or would like someone from the MUSE study team
to go over the consent form with you, please call [insert MUSE team member name and phone number]
or email [insert email address].
Thank you for your time and contribution to this important study,

[MUSE team member name]
[MUSE Team Contact Information]

C. MUSE Email Template – Report of Outstanding Staff Surveys
Subject: MUSE Staff Survey Report
Dear [program staff member name or staff ID]
In the attached report, you will find a list of your program’s staff members who have not yet responded
yes or no to the MUSE Staff Surveys and/or Program Implementation Survey invitation. We hope that all
staff will participate in the MUSE Staff Surveys so that we can paint a more complete picture of Tribal
Home Visiting. We want to give everyone an equal opportunity to share their experiences and
perspectives.
While we certainly encourage all staff to participate in the MUSE Staff Surveys and/or Program
Implementation Survey, they are not required to participate. We do hope that all staff will respond to
the survey invitation to complete the consent form telling us whether or not they would like to

participate. Can you please remind the staff members listed in the attached report to respond to the
survey invitation and complete the consent form, even if they have chosen not to participate?
We greatly appreciate your assistance!
Thank you,
[MUSE team member name]
[MUSE Team Contact Information]