Pia

PRIVACY IMPACT ASSESSMENT (PIA)
For the
Pentagon Facilities Parking Program
Pentagon Force Protection Agency

SECTION 1: IS A PIA REQUIRED?
a. Will this Department of Defense (DoD) information system or electronic collection of
information (referred to as an "electronic collection" for the purpose of this form) collect,
maintain, use, and/or disseminate PII about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices bellow. (Choose (3) for foreign nationals).

D

(1) Yes, from members of the general public.

D

(2) Yes, from Federal personnel* and/or Federal contractors.

� (3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

D

(4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No, 11 ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic
collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.
c. If "Yes," then a PIA is required. Proceed to Section 2.

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SECTION 2: PIA SUMMARY INFORMATION
a. Why is this PIA being created or updated? Choose one:

D

New DoD Information System

D

New Electronic Collection

�

Existing DoD Information System

D

Existing Electronic Collection

D

Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?
Yes, DITPR

D

Yes, SIPRNET

D

No

Enter DITPR System Identification Number 1 1 21 s s
� _ _ ____________�

Enter SIPRNET Identification Number

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section 53 of Office of Management and Budget (0MB) Circular A-11?

D

Yes
If "Yes," enter UPI

No

joo?-0000012s3

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of
Records Notice (SORN)?
A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens
or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

D

Yes

If ''Yes," enter Privacy Act SORN Identifier

No
I DWHS D04 (DPFPA 02}

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/

or
Date of submission for approval to Defense Privacy Office
Consult the Component Privacy Office for this date.

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e. Does this DoD information system or electronic colllection have an 0MB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information..

This number indicates 0MB approval to collect data from 10 or more members of the public in a 12-month period
regardless of form or format.

i:gJ

Yes

Enter 0MB Control Number
Enter Expiration Date

D

No

lo 7 o 4 - o 39 s
_
�
_ _ _ _ _ ______________�

�lr_s_o___________�

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD
requirement must authorize the collection and maintenance of a system of records.
(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.
(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain
and/or disseminate PII. (If multiple authorities are cited, provide all that apply.)
(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes
the operation of the system and the collection of PlI.
(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation or administration of
a program, the execution of which will require the collection and maintenance of a system of records.
(c) DoD Components can use their general statutory grants of authority ("internal
housekeeping") as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.
1 O U.S.C. 2674, Operation and Control of Pentagon Reservation and defense facilities in National
Capital Region; and Administrative Instruction 88, Pentagon Reservation Vehicle Parking Program, and
E.O. 9397 (SSN}, as amended.

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g. Summary of DoD information system or electronic collection. Answers to these questions
should be consistent with security guidelines for release of information to the public.
(1} Describe the purpose of this DoD information system or electrnnic collection and briefly
describe the types of personal information about individuals collected in the system.
To manage the Pentagon Facilities Parking Program for DoD civilian, military, and contractor personnel
applying for and in receipt of Pentagon parking permits. Records are also used to ensure DoD military
personnel and civilians are not in receipt of both an issued parking pass and mass transit benefits.
The information collected from individuals is: full name, Social Security Number (SSN), work e-mail address,
rank/grade, work location, work telephone number, home zip code, organizational affiliation, vehicle license
plate number, state, and parking permit number.

(2} Briefly describe the privacy risks associated with the PII collected and how these risks are
addressed to safeguard privacy.
The Privacy risks may include threats, including, but not limited to: malware, sniffing, spoofing, insider
threat, as well as various natural disasters and failures which impact either the protected infrastructure or the
services upon which the infrastructure depends. All of these imperil, to one extent or another, information
availability and integrity and are minimalized by a number of safeguards such as: Records are maintained in
controlled areas accessible only to authorized DoD personnel, including system users, system
administrators, and authorized contractors who have a need-to-know in the performance of official duties and
who are properly screened and cleared. Physical entry is restricted by the use of locks, guards, identification
badges, key cards and closed circuit TV. Paper records are stored in locked cabinets in secured offices.
Access to personal information is further restricted by the use of Common Access Card and user ID/
passwords, intrusion detection system, and firewalls. Administrative procedures include periodic security
audits, regular monitoring of users' security practices, methods to ensure only authorized personnel access
to Personally Identifiable Information (PII) and encryption of EITSD back-up and recovery Standard
Operating Procedures.

h. With whom will the PII be shared through data exchange, both within your DoD Component and
outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.
�

Within the DoD Component.
Specify.

D

Office Security Managers, Access Control Administrators, and Mass Transit
Benefit Program.

Other DoD Components.
Specify.

D

Other Federal Agencies.
Specify.

D

State and Local Agencies.
Specify.

[g]

Contractor (Enter name and describe the language in the contract that safeguards PII.)
Specify.

D

!subpart 24.1-Protection of Individual Privacy

Other (e.g., commercial providers, colleges).

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Specify.
i. Do individuals have the opportunity to object to the collection of their PII?
�

D

Yes

No

(1} If "Yes," describe method by which individuals can object to the collection of PII.
Voluntary, however, f ailure to provide requested information may require additional time to process the
application or result in denial for a parking permit.

(2) If "No," state the reason why individuals cannot object.
N/A

j. Do indiividuals have the opportunity to consent to the specific uses of their PII?

D

Yes

�

No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.
N/A

(2) If "No," state the reason why individuals cannot give or withhold their consent.
The Pentagon Force Protection Agency requires collection of information to grant parking privileges.

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k. What information is provided to an individual when asked to provide PII data? Indicate all that

apply.

IZ]

Privacy Act Statement

D

Other

D
D

Privacy Advisory
None

Describe AUTHORITY: 10 U.S.C. 2674, Operation and co11trol of Pentagon Reservation and defense facilities
each
in National Capital Region; and Administrative Instruction 88, Pentagon Reservation Vehicle Parking
applicable Program, and E.O. 9397 (SSN), as amended.
format.
PRINCIPAL PURPOSE($): To manage the Pentagon Facilities Parking Program for DoD civilian,
military, and contractor personnel applying for and in receipt of Pentagon parking permits. Records
are also used to ensure DoD military personnel and civilians are not in receipt of both an issued
parking pass and mass transit benefits.
ROUTINE USE(S): Disclosure of records are generally permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended.
Applicable Blanket Routine Use(s) are: Law Enforcement Routine Use, Congressional Inquiries,
Disclosure to the Department of Justice for Litigation Routine Use, Disclosure of Information to the
National Archives and Records Administration Routine Use, and Data Breach Remediation Purposes
Routine Use.
The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense
(OSD) compilation of systems of records notices may apply to this system. The complete list of DoD
Blanket Routine Uses can be found online at http://dpcld.defense.gov/Privacy/SORNslndex/
BlanketRoutineUses.aspx.
The applicable Privacy Act System of Records Notice is DWHS D04, Pentagon Facilities Parking
Program found at http://dpcld.defense.gov/Privacy/SORNslndex/DODwideSORINArticleView/
tabid/6797/Article/570582/dpfpa-02.aspx.
Voluntary, however, failure to provide the requested information may require additional time to
process the application or result in denial for a parking permit.

NOTE:
Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these
Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in
place to protect privacy.
A Component may restrict the publication of Sections 1 and/or 2 if they contain information that
would reveal sensitive information or raise security concerns.

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