Group Quarters

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Overview

DH-1054GQE Front
DH-1054GQE back

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Sheet 1: DH-1054GQE Front

THIS LISTING CONTAINS CONFIDENTIAL INFORMATION THE RELEASE OF WHICH IS PROHIBITED BY TITLE 13 U.S.C.							OMB NO. XXXX-XXXX-X: APPROVAL EXPIRES XX/XX/XXXX
FORM DH-1054(GQE)							U.S. DEPARTMENT OF COMMERCE
(XX-XX-XXXX)							Economics and Statistics Administration
	GQ ENUMERATOR CHECKLIST								U.S. CENSUS BUREAU
	OPERATION: GROUP QUARTERS ENUMERATION
	2018 CENSUS TEST
PRE-ENUMERATION TASKS
TASK 1	CHECK YOUR MATERIALS:
	Form DH-116, Group Quarters Listing Sheets
	Form DH-20, Individual Census Questionnaires (ICQ)
	Form DH-20(S), Individual Census Questionnaires (ICQ) - Spanish
	Form DH-225, INFO-COMMs (Information Communication)
	Form DH-31, Confidentiality Notices
	Form DH-352.1, Group Quarters Enumeration Record
	Form DH-40, ICQ Envelopes
	Form DH-40(S), ICQ Envelopes – Spanish
	Form DH-40(GQ), Group Quarters Envelope(s)
	Form DH-569.12, GQE Enumerator Manual
	Census ID Badge
	Paper clips
	Rubber bands
	Pencils
TASK 2	CALL TO SET UP OR VERIFY APPOINTMENT
TASK 3	VISIT THE GROUP QUARTERS
	Locate the GQ Contact Person.
	Get a list of clients and any staff who live here as of Census Day, April 1, 2018.
TASK 4	LIST RESIDENTS ON FORM DH-116, GROUP QUARTERS LISTING SHEET(S)
TASK 5	PREPARE INDIVIDUAL CENSUS QUESTIONNAIRE (ICQ) PACKETS
	On ICQ envelope, complete the For, Return to, Return by Date and For Official Use Only sections.
	On the ICQs, complete PN in the For Official Use Only section.
	Put a GQ ID number label on each ICQ in the GQ Control Number box in the For Official Use Only section.
	Put the ICQ into the ICQ envelope.
ENUMERATION TASKS
TASK 1	CONDUCT ENUMERATION (DISTRIBUTE ICQS OR CONDUCT INTERVIEWS)
	Give or provide each resident or client an ICQ packet or conduct an interview.
	Make sure each resident or client understands that h/shey should complete the ICQ and then seal it in the ICQ envelope provided.
TASK 2	COLLECT ICQS
	Sort the returned ICQ envelopes in Person Number order
	Check that all ICQs are originals. Do not accept copies. If the GQ contact has used copies, you must transcribe the data to new ICQs.
	Check each ICQ against the Group Quarter Listing Sheet. Mark an X in Column (d) for each returned ICQ.
TASK 3	REVIEW ICQS
	Check that each ICQ is completed and legible. The minimum data for a complete ICQ are Questions 1, 4, and 5: name, sex, and age or date of birth.
	Make sure there is a GQ ID number in the For Office Use Only section of the ICQ.
	John D Little (CENSUS/FLD FED): I found this statement confusing on the other 1054, too On the back of each ICQ, complete Item B, Answered by. For any ICQ the respondents completed or were interviewed for, mark the Respondent box. For any ICQs completed from administrative records/listings, mark Group Quarters Administrator.
	Mark results of review as Complete or Incomplete in Column (e) of the Group Quarters Listing Sheet.
	PLEASE CONTINUE ON THE REVERSE SIDE
U S C E N S U S B U R E A U

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Sheet 2: DH-1054GQE back

POST- ENUMERATION TASKS
TASK 1	GET DATA FOR INCOMPLETE OR MISSING ICQS
	John D Little (CENSUS/FLD FED): The administrative source? Should this be Facility Contact? Make arrangements with the administrative source to follow up on incomplete and missing ICQs. Use administrative lists if available.
	Complete an ICQ for all residents who are no longer at the GQ but were residents on Census Day, April 1, 2018.
	For any ICQs you had previously marked Incomplete that are now Complete, update the Group Quarters Listing Sheet to show the ICQ is now complete.
	Document in the Notes Section of the Enumeration Record if you are submitting incomplete ICQs and how many there are.
	Thank the GQ Contact Person for their help. Inform them that they may be contacted as part of a quality control operation conducted by the Area Census Office.
TASK 2	TURN IN FORMS FOR COMPLETED GROUP QUARTERS ASSIGNMENT
	Complete the Group Quarters Listing Sheet:
		On the Group Quarters Listing Sheet, be sure to complete the Sheet ___of ____Sheets.
		Be sure that every line on the Listing Sheet shows a checked in and complete/incomplete ICQs.
	Complete the Enumeration Record:
		Count all the ICQs, complete and incomplet. Write that number in Item 31.
		Write in the date you completed the enumeration in Item 30.
	Clip the ICQs together. Keep each Group Quarters forms with its Enumeration Record and Group Quarters Listing Sheet(s).
	Complete the Group Quarters Envelope(s):
		Write your name in the Enumerator space.
		Fill in the name of the Group Quarters as shown on the Enumeration Record as well as the date you completed the enumeration, the total number of ICQs for the GQ and the total number of ICQs in the Group Quarters Envelope.
	Put only one Group Quarters in a Group Quarters Envelope. If you need multiple Group Quarters Envelopes for a GQ, your total number of ICQs and total number in the Group Quarters Envelope will be different. You will also fill in the Envelope ___ of ____ total envelopes so the Census Field Supervisor will know how many Group Quarters Envelopes they should have for the GQ.
	Place all the forms for the Group Quarters in its associated Group Quarters Envelope(s): Enumeration Record, ICQs and GQ Listing Sheets
	Give the Group Quarters Envelope(s) to your Census Field Supervisor.
U S C E N S U S B U R E A U