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DPCLO - Privacy - SORNs - DoD Component Notices - Air Force - F051 AFJA G

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F051 AFJA G

SYSTEM NAME:
Legal Assistance Administration Records. ( December 31, 2008, 73 FR 80374)

SYSTEM LOCATION:
The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC
20330-1420-1420.
Headquarters of major commands and at all levels down to and including Air Force installations.
Official mailing addresses are published as an appendix to the Air Force's compilation of record systems notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty and retired military personnel, and their dependents and Air Force civilian personnel stationed
overseas.

CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), financial records, personnel files, leases, tax documents, personal
letters and documents, and all other information necessary to provide advice and assistance to personnel seeking
legal assistance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate
General: Appointment and duties; Air Force Instruction 51-504, Legal Assistance, Notary, and Preventive law
Programs; and E.O. 9397(SSN).

PURPOSE(S):
Records are used and maintained to provide continuing legal assistance to clients; by Department of Defense
employees to complete their official duties; to manage the legal assistance program; and used to assist the client
with personal legal issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or
information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
The DoD 'Blanket Routine Uses' published at the beginning of the Air Force's compilation of systems of records
notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic storage media.

RETRIEVABILITY:
Retrieved by name or Social Security Number (SSN).

http://dpclo.defense.gov/privacy/SORNs/component/airforce/F051_AFJA_G.html

8/30/2011

DPCLO - Privacy - SORNs - DoD Component Notices - Air Force - F051 AFJA G

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SAFEGUARDS:
Records are accessed by person(s) responsible for servicing the record system in performance of their official
duties and by authorized personnel who are properly screened and cleared for need-to-know. Records are stored in
locked rooms and cabinets. Those in computer storage devices are protected by computer system software.
Computers must be accessed with a password.

RETENTION AND DISPOSAL:
Retained in office files until superseded, obsolete, no longer needed for reference, or on inactivation, then
destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by
erasing, deleting or overwriting.

SYSTEM MANAGER(S) AND ADDRESS:
The Judge Advocate General, Headquarters, United States Air Force, 1420 Air Force Pentagon, Washington, DC
20330-1420.

NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information on themselves should address
written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon,
Washington, DC 20330-1420.
Requests should include name and Social Security Number (SSN).

RECORD ACCESS PROCEDURES:
Individuals seeking to access records about themselves contained in this system should address written requests to
The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC
20330-1420.
Requests should include name and Social Security Number (SSN).

CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations
are published in Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.

http://dpclo.defense.gov/privacy/SORNs/component/airforce/F051_AFJA_G.html

8/30/2011