Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217

ICR 201801-0704-004

OMB: 0704-0214

Federal Form Document

Forms and Documents
Document
Name
Status
Supporting Statement A
2018-02-27
ICR Details
0704-0214 201801-0704-004
Active 201501-0704-001
DOD/DODDEP
Defense Federal Acquisition Regulation Supplement (DFARS) Part 217, Special Contracting Methods, and related clauses at 252.217
Revision of a currently approved collection   No
Regular
Approved without change 04/19/2018
Retrieve Notice of Action (NOA) 02/27/2018
  Inventory as of this Action Requested Previously Approved
04/30/2021 36 Months From Approved 04/30/2018
29,295 0 102,139
234,360 0 886,703
11,249,280 0 33,513,791

DFARS Part 217 prescribes policies and procedures for acquiring supplies and services by special contracting methods. This information collection is required to identify sources of supply to enhance the competition, verify that a contractor under a Master Agreement is adequately insured, and evaluate requests for reimbursement for lost or damaged property for which the Government is liable, and evaluate proposals for "over and above" work under existing contracts.

US Code: 41 USC 1303 Name of Law: null
  
None

Not associated with rulemaking

  82 FR 60004 12/18/2017
83 FR 8249 02/26/2018
Yes

  Total Approved Previously Approved Change Due to New Statute Change Due to Agency Discretion Change Due to Adjustment in Estimate Change Due to Potential Violation of the PRA
Annual Number of Responses 29,295 102,139 0 0 -72,844 0
Annual Time Burden (Hours) 234,360 886,703 0 0 -652,343 0
Annual Cost Burden (Dollars) 11,249,280 33,513,791 0 0 -22,264,511 0
No
No
The change in burden is the result of the following: (a) The OPM GS hourly labor rates for FY 2016 was used to calculate the cost per hour. (b) Current FPDS data for the past three fiscal years was used to establish the number of respondents and responses. (c) For the estimate for 217.7004(a), FPDS data was obtained for contracts valued at or above the current micro-purchase threshold of $3,500. The FPDS data for the previous approval was for awards valued at the prior micro-purchase threshold of $3,000. In addition, it is estimated that the information collection applies to .8 percent of the contracts actions, an increase from .6 percent. Subject matter experts confirmed this increase is reasonable. In addition, according to these experts, the number of exchanges reviewed by the Government has decreased, which may be the result of adding coverage of exchange/sales to the Intermediate Government Property training. As a result, the estimated respondents and responses were both reduced by 1,057 respondents and 4,180 responses, an approximate 67% and 66% reduction, respectively. These revisions account for a total reduction of 4,180 hours and $146,144. (d) For the estimate for 252.217-7026, the FPDS data was further refined to include specific exclusions, such as certain supplies, awards by offices in the United States and those valued at greater than $150,000. As a result, the total number of responses was reduced by 90% from 35,515 to 3,387 and the total number of respondents was reduced by 30% from 1,480 to 989. These revisions account for a total reduction of 514,052 hours and $15,664,672. (e) For the estimate for 252.217-7028, FPDS data was used to identify the number of modifications for supplemental agreement for work within scope (over and above work) to contracts for ” for maintenance, repair, and overhaul of aircraft, missiles, vehicles, and other types of vehicles and equipment. This method was used in lieu of using the subject matter experts’ best estimate. As such, the total number of responses was reduced by 73% from 51,500 to 13,977, and the average number of responses per respondent was significantly reduced by 96% from 156.3 to 6.4. Using FPDS data on modification also showed a significant increase in respondents from 327 to 2,191. These revisions account for a total reduction of 148,492 hours and $4,323,712.

$9,211,409
No
    No
    No
No
No
No
Uncollected
Jennifer Hawes 571 372-6115 jennifer.l.hawes2.civ@mail.mil

  No

On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).
The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:
 
 
 
 
 
 
 
    (i) Why the information is being collected;
    (ii) Use of information;
    (iii) Burden estimate;
    (iv) Nature of response (voluntary, required for a benefit, or mandatory);
    (v) Nature and extent of confidentiality; and
    (vi) Need to display currently valid OMB control number;
 
 
 
If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.
02/27/2018


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