0990-new Ssb_paf_pm_fy17_fy19_91717

0990-NEW SSB_PAF_PM_FY17_FY19_91717.docx

The third cohort_Pregnancy Assistance Fund (PAF) Performance, FY2017-FY2019

OMB: 0990-0460

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 0990-0460 can be found here:

2019-02-26 - Revision of a currently approved collection

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Supporting Justification for the OMB Clearance of the
Office of Adolescent Health
Pregnancy Assistance Fund (PAF) Performance Data Collection, FY2017-FY2018

Part B: Statistical Methods

Submitted to

Office of Management and Budget
Office of Information and Regulatory Affairs

Submitted by

Department of Health and Human Services
Office of the Assistant Secretary for Health
Office of Adolescent Health

Revised September 14, 2017

INTRODUCTION

This is a request for the Office of Management and Budget (OMB) approval for a new annual collection of performance data from Pregnancy Assistance Fund (PAF) grantees funded from FY 2017-FY2019 cohort. PAF is a competitive grant program authorized by the Affordable Care Act (ACA) (Public Law 111-148) and administered by the Office of Adolescent Health (OAH). The Act appropriates $25 million for each of fiscal years 2010 through 2019.

PAF provides funding to States and Tribes to provide expectant and parenting teens, women, and fathers, and their families, with supportive services to help them complete high school or postsecondary degrees and gain access to health care, child care, family housing, and other critical supports. PAF grantees may use funds to carry out activities to (1) Support expectant and parenting students at institutions of higher education (IHE); (2) Support expectant and parenting teens and young adults at high schools and community service centers; (3) Improve services for pregnant women who are victims of domestic violence, sexual violence, sexual assault, and stalking; and (4) Increase public awareness and education efforts about services available to expectant and parenting teens and women.

In September 2010, OAH awarded the first 3–year PAF grants to 17 entities (“cohort 1”). Each grantee in the first PAF cohort was required to identify performance measures for their project and report data in their Progress Reports. Thus, during cohort 1, OAH did not collect uniform performance data from its PAF grantees, limiting OAH’s ability to report on the performance of the grant program as a whole. Based on the experience from the first PAF cohort, OAH developed a uniform set of performance measures and required all PAF grantees in the second cohort to collect and report data annually to OAH using an online database (OMB #0990-0416, expiration 3/31/3017, renewal pending). In July 2013, OAH awarded 4-year grants to the second cohort of 17 state agencies and tribal entities.

The newest PAF Funding Opportunity Announcement (FOA), released in December 2016, emphasizes scaling up the PAF strategy to support expectant and parenting teens, young adults, and their families in multiple sites and settings. OAH funded 16 State and Tribes for a 1-year period of performance (start date: July 1, 2017). In the version of this SSB submitted in May 2017, OAH had revised the uniform performance measures for the new PAF cohort to reflect the new FOA’s emphasis on scaling up the PAF strategy. In addition, based on the data collection experiences of the past 4 years, OAH has removed some questions with poor response rates from the current cohort and rephrased a few questions to improve the quality of data collected. This supporting statement requests approval for the collection of the new performance measure data from the FY2017-FY2018 cohort of PAF grantees.

In light of the HHS’s decision in July to truncate the funding to 1 year instead of 3 years, OAH is further streamlining the uniform measures for PAF grantees. As grantees only have a single year of implementation, scaling up to multiple sites and settings will no longer be feasible for all grantees. Thus, OAH is reducing the required number of measures by eliminating the birth outcomes, educational attainment, and self-sufficiency items.

B1. Respondent Universe and Sampling Methods

OAH funded 16 States and Tribes in FY2017. All 16 Pregnancy Assistance Fund (PAF) grantees will be reporting data. There will not be sampling of grantees.

B2. Procedures for the Collection of Information

Most of the measures (for example, participant reach and demographics) collected by grantees and their sub-awardees will be collected by aggregating data obtained from the records kept by staff implementing the program services.

The grantee-level measures (training, dissemination, partnerships and sustainability, and core services), will be tracked and summarized from the grantees’ or sub-awardees’ records.

All measures will be entered into the web portal. Grantees either directly enter data into answer fields on the website or upload a spreadsheet that gets processed by the contractor responsible for managing the website.

B3. Methods to Maximize Response Rates and Deal with Non-response

Because completion of performance measures has been a funding requirement for the PAF grants, we have had nearly a 100% grantee response rate from cohort 2. OAH has included the performance measures requirement in the Funding Opportunity Announcement for the FY17-FY19 cohort. All grantees will be trained on the measures and given technical assistance in the web-based data collection procedures to facilitate their reporting.

To further boost response rates, OAH’s contractor for performance measures will send grantees weekly email reminders during the month leading up to the due date.

B4. Tests of Procedures or Methods to be Undertaken

Several of the measures (including the participant demographics and reach, training, and partnerships) were successfully collected over the past 3 years from the previous cohort of PAF grantees. The core services, education, birth outcomes items are adapted from measures collected from the previous PAF grantees. The dissemination measures were successfully collected over the past 5 years from grantees in OAH’s Teen Pregnancy Prevention program.

B5. Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data

The agency official responsible for receiving and approving contract deliverables is:

Tara Rice

240-453-8123

Tara.Rice@hhs.gov
Public Health Advisor
Office of Adolescent Health
1101 Wootton Pkwy., Ste. 700
Rockville, MD 20852

The persons who designed the data collection are:

Tara Rice

240-453-8123

Tara.Rice@hhs.gov
Public Health Advisor
Office of Adolescent Health
1101 Wootton Pkwy., Ste. 700
Rockville, MD 20852

Barri Burrus

919-597-5109

barri@rti.org

RTI International

3040 E. Cornwallis